Pre Qualification Form - Electrical Items

8/3/2019 Pre Qualification Form - Electrical Items

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Vendor Prequalification Form - Electrical

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2The whole of the contents of this questionnaire will be treated confidentially and will not be distributed except on a need to know basi

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4

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6The qualification process consists of two parts:

Completion of this questionnaire by the vendor

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8 After duly filling the form please make sure you have attached the requisite attachments as mentioned in the 'List of attachments' Tab

See List of attachments

This form, once completed and returned to Essar (including requested attachments), forms the basis of a desktopcommercial and technical pre-qualification evaluation of your company.

Except where specified, complete the questionnaire in full and do not answer any of the questions by reference toother documents supplied by your company.

Please return the completed questionnaire, along with any attachments to [email protected]

All questions shall be answered in English. If a question is not applicable, please state as such. If documents, to besupplied in context of this questionnaire, are not stated in English, a copy of these documents translated in Englishshall be sent together with the original document.

capabilities.

Suppliers are requested to fill in the required information in the highlighted cells only. Information mentionedelsewhere may not be processed by the data collection software that would be used to collect and compile supplier


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S. No.Question

1*Name of Compa

2*Office Details

Office Address

Telephone Numbe Fax

email (Official) Website

3*Type of Firm (Select from drop down me If others please specify

Also attach relevant documents

4*Nature of Business (Select from drop do If others please specify

5*Year of commencement of business

6 Name of Parent Company/Sister companies (if ap

7 Details of the Chief Executive / Proprietor / Partner

Name Designation

Telephone Numbe Mobile

email (Official)

8*Details of Contact Person - Sales/Marketing Department

Name Designation

Telephone Numbe Mobile

email (Official)

9*Factory / Works Details

Address

Telephone Numbe Fax

email (Official)

10*Total number of employees Permanent Employees

* - Mandatory questions


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S. No.Question

1*Please provide the following financial information for the last three years (in INR For Indian suppliers and in USD for overseas

Year 1 Turnover (in Lakh Rs)Profit before Tax (in Lakh Rs)

Year 2 Turnover (in Lakh Rs)Profit before Tax (in Lakh Rs)Year 3 Turnover (in Lakh Rs)Profit before Tax (in Lakh Rs)

2*Banking Information

Bank Name: Branch name & Address:

IFS Code

Account No.: MICR Code:

3What is your company line of credit with your primary banking institution?

4What is the total amount borrowed from your primary banking i (in Lakh Rs)

5Has your firm been rated by Dun and Bradstreet or any other risk rating agency?

If Yes please provide details - Rating Agency : Rating

6*Please provide the following regulatory details:

Central Sales Tax Registration Numb PAN Number:

VAT/ LST Number Service Tax Registration Number

Registered with the Ministry of Small Scale Industries ? SSI Registration Number

Registered with Excise Dept.? ECC Number

Is your firm registered with the Director General of Foreign Trade and have a valid IEC code?

If yes please provide IEC N



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S. No. Question

1* Please provide the following details of major operational equipment at your factory. Also attach the list of equipmets.

Equipment Type Installed Capacity Make ear of manufactur Remarks

2*

3* Please provide a list of the type of products manufactured by your firm

(Also attach product catalogue)

4* Please provide the following details of your Past Track Record (relevant to this product category). Also attach a copy of stand

(Mention orders taken in the past 2 years)

Client Name and Contact NumbeItem Description Year Remarks/Other information

5* Has your Company supplied to Essar Group or any of its subsidiaries in the last 2 years?

If yes Please provide the following details:

ESSAR Business Unit Item Description Year Remarks/Other information

6*

Regulatory Body Products/Packages/Technologies Approved

7*

Third Party Approver Products/Packages/Technologies Approved

8* Please provide details of power backup facilities at your factory. (Details like capacity, number of shifts that can be run on ba

9 Do you have the facilities and trained manpower to participate in eBids?

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11 What is the minimum order (in terms of revenue) that your firm will

12* Please provide the following details of the single largest order (in terms of revenue) that your firm has undertaken in the pas

Client Item/Product Description Revenue Completion time

No. of

units

Size of Factory (m2) Covered Area (m2)

Is your firm approved by ASME / IBR / CCOE or any relevant regulatory body for intended material category ?If yes please provide the following information. Also attach relevant documents.

Is your firm enlisted by NTPC / NPC / EIL or any other eminent third party for intended material category ? Ifyes please provide the following information. Also attach relevant documents.

Essar intends to increase transparency in its current procurement process and going forward wants to useeBidding as part of its standard procurement process. Are you willing to participate in ebids ?


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Also attach PO, manufacturing schedules and other relevant documents to validate the claim.


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S. No.Question

1* Is your Inventory management and order tracking system automated?

If yes please provide details of the technology solution used.

2*Would you provide a key account manager to act as single point of contact between ESSAR and your firm :

If No please explain why?



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S. No.Question

1* Do you have a designated design department

If Yes please provide the following details

Design department organizational structure and qualifications of key personnel employed in this department.

Details of design software used

2* Please mention what processes and supplies are outsourced -

Bought out Items

Outsourced Items Sub - Contractor Name Contact details

Fabrication activities

Outsourced activities Sub - Contractor Name Contact details

3*


Please provide details of in-house testing facilities - (mention details of types of in-house testing performed, equipment used and No.of dedicated personnel and structure of in-house testing organization)


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S. No. Question

1* Is your firm ISO 9001 certified ?

If yes please provide the following details

Year of Certification Certification Agency ertificate Valid Till

Date of Last Audit Auditor

Please provide details of any Non-conformities observed during last audit

2* Is your firm OHSAS 18001 (or equivalent) certified ?





3*Does your firm follow a prescribed quality assurance policy document ?

If yes please attach the QAP document along with process line diagram/flow chart of the manufacturing process detailing quality checkpoints.

4*Does your firm follow a formalized supplier rating and evaluation program?

5*Do you maintain records of material test certificates for incoming materials from sub-suppliers?

6*Do you maintain records of rejections and reworks performed at your facilities ?

7*Are formalized records of preventive maintenance of plant equipment maintained?

8Please list out efforts taken to ensure sub contractors quality control- audits carried out by you, presence of your quality personnel at their sit

9*What are the steps taken by you to ensure right materials complying with the purchase specifications are procured ?

10* Please provide details of quality department (Number of personnel, organizational hierarchy, qualifications of personnel)

11* What is the procedure followed to deal with rejections and processing of Non-compliance Records?

12* Please describe steps taken by your firm to spread awareness about quality procedures in your firm or any quality training facilities present

13* Are written procedures defining stage wise operations and functions on shop floor established and followed?

14 Enumerate steps taken to ensure qualified personnel having requisite training alone operate plant equipment.



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e etc...


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S. NoQuestions

1*What percentage of your business comes from the following sectors?

Year 1 Year 2 Year 3

Enter Year -->

Oil & Natural Gas

Petrochemical

Power

Steel

Others

2*Has your company been involved in any suits, liens, judgments or bankruptcies?

If yes, please give a brief summary and provide supporting documents.

3*Customer references

Please provide three customer references:

Name of the Company % of total Revenu Contact Person Designation Contact Details Products Supplied

4*Has your firm or any of its parent or sister concerns been blacklisted by a PSU or any other eminent firm in the past ?

If yes please provide a brief summary

5 Do you employ any ex-Essar employees?If yes please provide details.

Name of Employee Designation Number of years in emplo

6 Is your firm ISO 14001 certified ?







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Category Specific Questionnaire - all questions are mandatory

Supplier Capability:

1Does your firm have a designated planning or project management team?If yes please provide details regarding number of employees and their qualifications

2Does your firm employ any project management/ Resource management / Inventory Management software?

If yes please provide details software used and number of qualified personnel using it.

3Please describe product category wise breakup of revenues

Product category (cables, switchboards, transformers etc.) of Revenues contributed by catego

Service:

1After Sales Service

Number of designated maintenance personnel

Ratio of No. of serviced client sites to No. of maintenance personnel

2What is your typical Intimation to report time in case of any servicing requirements at clien

3What is your typical turnaround time for fast moving it

Technical :

1Do you have a designated R&D Department

If Yes please provide the following details:

R&D Expenditure as a % of revenue

Details of R&D Facilities

R&D organization structure and qualifications of key personnel employed in this department

2Details of Technical Collaboration with foreign firms for R&D or design (if any)

General

Please use this space to provide any other Information that you may wish to provide:


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List of Attachments to be sent along with the completed form

1 Company Information Documents to be furbished

Proprietorship Professional Tax Registration

Partnership Firm Partnership Deed

Private Limited Company Certificate of Incorporation, Memorandum and Articles of AssociationPublic Limited Company Certificate of Incorporation, Memorandum and Articles of Association

2 Financial Information

Auditors notes to the Balance Sheets and Profit and Loss statements.

Risk rating report by rating agency (if applicable)

3 Supplier Capability

List of major equipment in factory/works.

Supplier Past Track Records.

Proof of approval by regulatory bodies.

Proof of third party Enlistments.

Purchase Order, Manufacturing schedule and other relevant documents for Single largest accepted order.

Product Catalogue

5 Quality

ISO 9000 and OHSAS 18001 certificates if applicable.

Quality Assurance Policy document.

6 Market and other Information

ISO 14001 certificate if applicable.

Audited Balance sheets and Profit and Loss statements of immediately preceding 3 (three) Financial years or Financialstatement duly certified by a Chartered Accountant.