Psychiatric/Psychological Services for Medical Chart Review and Evaluation

Request for Proposal13-12

Pre-Proposal Information SessionNovember 14, 2012

9:30PMChristina Warren, Indiana Department

of Administration

Agenda

• General Information• Purpose & Scope of RFP

-Key Dates• Proposal Preparation & Evaluation

-Minority and Women’s Business Enterprises• Question and Answer Session

General Information• Sign-In Sheet for Attendees• Sign-In Sheet and PowerPoint will be posted on State’s

Solicitation Website• Hold questions until the end of the presentation• Any questions answered verbally today are not official

and should be submitted in writing if it will affect your

proposal response• All questions must be submitted in writing by

3:00PM EST on November 19, 2012

Purpose of the RFPThe purpose of this RFP is to select a vendor that can satisfy the State’s need for psychiatric and/or psychological services to review and evaluate computer and/or paper disability claims in which a mental impairment is alleged. Psychiatrists and/or psychologists will review claims and provide advice as to the severity of the impairment or advise if additional medical evidence is needed in order to make a decision.

Scope of the RFP• During FFY2012, the Disability Determination Bureau (DDB) processed 117,285 disability claims of which approximately 66% of them had psych involvement (approximately 77,260 cases).• DDB expects to process approximately 117,000 cases during FFY 2013.• SSA establishes and monitors DDB’s performance based upon goals for timely and accurate processing of incoming disability claims (65 days or less for all examiner and consultant actions and medical development). 

Mandatory Requirements• Time Commitment

– Located at 2525 N. Shadeland Ave, Indianapolis, IN– Minimum 4 hours per day, 3 days per week

• Licensure– Provide copy of each evaluator’s license to practice medicine in

the State of Indiana

• Curriculum Vitae– Provide a copy of each evaluator’s curriculum vitae

• Malpractice Suits– Disclose current or past suits filed against each evaluator

individually while engaging in the practice of medicine

Key Dates

Activity Date

Issue of RFP November 2, 2012

Deadline to Submit Written Questions November 19, 2012

Response to Written Questions November 29, 2012

Submission of Proposals December 14, 2012

Contract Award March, 2013

Proposal PreparationUse the templates provided for all answers

•Attachment D, Cost Proposal Template

Pricing shall be based on rate per completed case

Submit your responses within the templates•Attachment E, Business Proposal Template

-Confidential information must be kept separate from the proposal in both hard and soft copy

-Respondent should review State contract (Attachment B) and note exceptions to state mandatory and non-mandatory clauses in the transmittal letter

•Attachment F, Technical Proposal Template

Proposal EvaluationSummary of Evaluation Criteria:

1. Adherence to Minimum Requirements – Pass/Fail

2. Management Assessment/Quality (Business & Technical)– 35 points

3. Cost (Cost Proposal)– + 20 points (Possible 5 Bonus Points)

4. Indiana Economic Impact– 15 points

5. Buy Indiana – 10 points

6. Minority (10) and Women Business (10) – Subcontractor Commitment 20 points (Possible 2 Bonus Points)

* 100 Total Points (107 if All Bonus Points Are Awarded)

Minority and Women’s Business Enterprises

• Complete Attachment A, M/WBE Form– Include sub-contractor letters of commitment

• Goals for Proposal– 8% Minority Business Enterprise– 8% Women’s Business Enterprise

Minority and Women’s Business Enterprises

Prime Contractors must ensure that the proposed subcontractors meet the following criteria:• Must be listed on the IDOA Directory of Certified Firms• Each firm may only serve as one classification – MBE or WBE• A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.• Must serve a commercially useful function. The firm must serve a value-added purpose on the engagement.• Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htm • Must be used to provide the goods or services specific to the contract• National Corporate Diversity Plans are generally not acceptable

Minority and Women’s Business Enterprises

(Top of Form)

RFP#____________________________________________________

 

DUE DATE:_______________________________________________

 

TOTAL BID AMOUNT:______________________________________

Minority and Women’s Business Enterprises

Respondent Firm Telephone Number

Address Fax Number

City/State/Zip Code Email Address

Representative Authorizing Signature

Date Printed Name and Title

Minority and Women’s Business Enterprise

(Bottom of Form)

Minority and Women’s Business Enterprises

• Effective April, 2011, a new MWBE scoring methodology was implemented for all RFP’s released

• New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale

- MBE: Possible 10 points + 1 bonus point

- WBE: Possible 10 points + 1 bonus Point

• Professional Services Scoring Methodology:

- The points will be awarded on the following schedule:

- Fractional percentages will be rounded up or down to the nearest whole percentage

- Submissions of 0% participation will result in a deduction of 1 point in each category

- The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points

% 1% 2% 3% 4% 5% 6% 7% 8%

Pts. 1.25 2.50 3.75 5.00 6.25 7.50 8.75 10.00

Minority and Women’s Business Enterprises

Bidder MBE % Pts. WBE % Pts. Total Pts.

Bidder 1 12.0% 10.0 10.0% 11.0 21.0

Bidder 2 6.0% 7.5 4.0% 5.0 12.5

Bidder 3 8.0% 10.0 8.0% 10.0 20.0

Bidder 4 16.0% 11.0 0.0% -1.0 10.0

Bidder 5 0.0% -1.0 0.0% -1.0 -2.0

RFP MWBE Scoring Example

Questions and Answers

Additional InformationIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. Secretary of State of Indiana:Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

B. Indiana Economic Impact Form:Online version available at http://www.in.gov/idoa/2354.htm

C. Minority and Women’s Business Enterprise:http://www.in.gov/idoa/2352.htm for more information www.in.gov/idoa/2467.htm for table of IDOA certified MBEs and WBEs.

D. RFP posting and updates:Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

E. www.in.gov/iot/2394.htm Information Technology (IT) Standards and Policies

Thank You