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Pre Construction Meeting
Project Name: ______________________________
Date of Meeting:____________________________
Introductions: MedExpress Employees
VP of Construction: Don Horner
Director of Construction: Bob Basile 304-216-8007
Senior Architect Designer: Eric Dietz 304-282-6096
Project Manager: Ryan Rodeheaver 304-276-5001
Project Manager: Rodney Turner 304-281-9455
Project Manager: Jeff Beck 724-206-8494
Project Manager: Johnny Reece 304-280-7935
Delivery Related Questions for Owner Supplied Items:
Megan Lura [email protected] 304-276-2301 or
Ashley Morrow [email protected] 412-330-8903
All Vendor Contacts are located on Front Cover of Plans under Vendor Info.
General Requirements
Completion Date: _________________________
Open Date:______________________________
Delivery Schedule: ________________________
Have Any Revisions been made to Plans since Bid, Revision Date:
_______________
Any Unusual circumstances pertaining to this job:
___________________________________________________________________
___________________________________________________________________
1. Name of Landlord and Contact info: _
__________________________________ Landlord Responsibilities:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
2. Property Salvaged for MedExpress: ___________________________________
Property Salvaged for Landlord: ________________________________________
2. Sewer line (if existing) from Building to Main needs camera’d and video turned
into a MedExpress Representative.
3. Who is responsible for Utilities:
Electric Service: ________________________________________________
Medexpress account number: _______________________________
Gas: _________________________________________________________
Medexpress account number: ____________________________________________
Water: _______________________________________________________
Medexpress account number: ___________________________________
4. Who should the GC contact with project related questions? 1. Your designated
MedExpress PM, 2. Bob Basile. 3. Eric Dietz.
Unless required by GC, formal RFI’s are not needed. Architectural questions
should be directed to Architectural Project Coordinator listed on Title page of
drawings.
5. General Contractor is responsible for contacting the local Fire Marshal having
Jurisdiction to find out if a Knox Box is required. If required, GC is responsible for
ordering and installing in location determined by Fire Marshal.
6. Any Change Orders should be made through GC and Owner. If directed to
change or deviate from plans, written communication should be received PRIOR
to performing work, or ordering materials. Email acceptance from MedExpress
Project Manager or higher is sufficient to proceed. A formal CO must be executed
by GC and Owner prior to close out, including detailed “back up” from
subcontractor.
7. No substitutions are permitted unless authorized in writing by MedExpress PM
or higher.
8. Ordering of Owner supplied items.
List of Owner Supplied items.
1. Lighting ( GC to schedule delivery )
2. Signage
3. Millwork ( GC to schedule delivery )
4. UPS System
5. Rack , jacks , Tv’s , speakers, patch panels
6. Yellow Bin storage system ( not wire shelving )
7. Auto dispensers, manual soap dispensers , sanitizers
8. Otoscopes
9. Artwork
10. Furniture
11. Fire , Burg, access panels ( no devices )
Shortly after the start of the project the GC will be provided with a Delivery
Schedule calling out when the deliveries will hit your center. It is the GC’s
responsibility to let your designated PM know if you have any issues with the
delivery or installation dates that are provided to you. Please contact your
MedExpress Project Manager if you do not receive the delivery schedule by or
before your rough in inspections.
A. Lighting Package: General contractor or Electrician is responsible for
contacting City Lighting (see title page on plans for lighting vendor contact info) to
release and ship lighting package. Please give them 2 weeks’ notice. Electrician is
responsible for inspection of fixtures to ensure no damage has occurred in
shipping. If any damage is discovered, the electrician must notify the Supplier by
email within 24 hrs of receipt of product. Please be aware that MedExpress has a
1 year Warranty covering both Parts and Labor on their lights. Should you be
asked to replace a ballast, please contact Jeff Such (Property Manager). Under
Awning lights/Archon Box up lights/Parapet Halo LED String lights, will be supplied
by MedExpress, GC responsible for Installation.
B. X-Ray: delivery of X-ray equipment will typically arrive 3 weeks prior to
Completion Date. X-Ray walls and flooring (including waxing of VCT) and Electric
associated with X-ray equipment will need to be completed prior to arrive. Please
contact Russ Nation of MedServe to verify install date or answer any installation
questions. Low voltage wire should be ran from top of jamb to Xray generator.
C. Dover Cabinets: GC is responsible for releasing Mill Work package from
Dover Cabinets. Please give two weeks notice. The GC is responsible for the
unloading of all products. It has been our experience that it is most effective to
have all exam rooms ready to accept base cabinets in order to keep storage
clutter to a minimum. Please note any damage on delivery receipt. Please contact
Dover Cabinets if any mistakes or issues are discovered upon installation.
D. YKK Entry Door’s and storefront materials: Your Glazing contractor willneed to Specifically Direct their local YKK Distributor to Contact Ron Rigsby atthe Cincinnati OH plant of YKK. The Cincinnati branch stocks our doors and hascommitted to a 2 week lead time on doors. Please contact your MedExpress PMimmediately if there is an issue with this turnaround time. Please Contact IvanZuniga with any issues related to Stock Aluminum.
Phone: (678) 838-6092Cell: (770) [email protected]
E. Armstrong Flooring and Ceiling Tile: Please contact Armstrong Rep
listed on Title page to receive MedExpress National Pricing. Please make sure you
ask distributor for MedExpress pricing! We also receive a discount from a Group
Purchasing Organization. We may occasionally need the actual invoice that your
flooring contractor receives in order to gain our discount from our GPO. Please
note that we are in the process of changing to a Tandus-Centiva Vinyl Bamboo
product. Your contact for this product is: Product X-number is: 2869 Teresa
Tanner, Tandus-Centiva Customer Service, 1 (800) 241-4902; EXT 3307 1 (256)
760-1763 fax [email protected]
F. Nichiha Panels: The GC is responsible for both ordering and purchasing
Nichiha Fiber Cement Panels directly from Nichiha contact at our Pre-negotiated
price. If your Installer chooses to have a Factory Rep. provide your take-off please
be sure that the Installer checks this order for accuracy so that shortages are not
an issue. We have had many recent issue’s with installer placing “lean” orders
and running short at completion. Please be sure that your sub is ordering
appropriate quantities to prevent long delays and unnecessary shipping charges.
G. Aluminum Canopies above Doors and Parapet Brackets: The GC is
responsible for the purchase and installation of Aluminum Canopies and Parapet
Halo brackets through Davison Manufacturing. [email protected]
724-697-4876 or 724-602-6754
H. Signs and Awnings: MedExpress will provide GC Superintendent with
the install date as completion approaches. EC is responsible for running wire to
designated junction box as well as verifying signs are operating After Sign Install.
Please be sure that the Electrician runs his wire (or adds a pull string) to the
Aluminum Canopy (above front doors) prior to installing the Canopy on the
building. Under Awning lights will be supplied by Owner and mounted and
installed by GC.
I. Phone Lines: MedExpress will place the order for the phone lines and
Verizon (or alternate carrier) will install. Please make sure that you make all
efforts to get the two, 2” conduits installed (4” if ground up build) from the
electric closet to the exterior of the building, functional Electric receptacle, as well
as plywood installed on interior wall for network box mounting ASAP. Please
notify Nolan Mills by email at [email protected]. (Please also Copy
your designated MedEx PM) as soon as this portion of work is completed so that
he can order phone lines. Obviously, lack of phone lines will hold up final
inspections and CO.
J. Security/Fire Alarm: Contractor is responsible for contracting directly
with Security Company to provide the Security/Fire Alarm/Access Control
systems. Intertech Security will monitor the system and will supply the
GC/Security vendor with the Burglar/Fire panel: Vista 128FBP by Honewell and
Access Control: HID Vertex Controllers, Genetec software. The GC’s
Subcontractor will be required to contact the Local Authority having Jurisdiction
and providing them with all requirements (shop drawing…etc.) to submit and
receive any required permits prior to installation and commissioning.
K. UPS Battery Backup System: Owner coordinate shipment of unit to site.
It will be the GC’s Site Superintendents responsibility to contact Roy Macalma of
Emerson at 885-239-4292 or [email protected] to schedule the UPS
System Start up. This must be done prior to Electrical Inspection.
10. Set Up team arrival 1 week prior to completion: We have several
MedExpress members that will arrive toward the end of the job that will start
stocking the center with ALL items needed to operate the clinic. Please also be
aware that our Set Up team has the authority to ask for changes. If directed by
our set up team to make a change that you feel deviates from the Plans, please
simply email this change to your designated MedExpress PM for approval. Please
keep in mind that the set up team typically arrives 1 week prior to the agreed
upon Completion date to start receiving all items and they will start to set up the
clinic. It is imperative that the exam room floors be waxed and ready to set up
Exam Table beds, as well as all VCT and shelving in supply rooms are installed.
There is a tremendous amount of supplies that will arrive so it is strongly advised
to push for substantial completion prior to their arrival.
11. The GC is required to provide 2 dumpster pulls for our Set Up team trash
(called out in Project Manual Page SC-7). There is a significant amount of trash
that accumulates from our stocking and setting up of the clinic.
12. If applicable, Please verify that existing parking lot light bases and poles are
adequate to reuse. If found to be inadequate, we may need to submit drawings
for permit as well as long lead times on poles and heads if found to be
inadequate. Please also make sure to Contact City Lighting soon after the start of
job to give them a date you would like the light poles and head delivered. Please
make sure to give them a date 1 week sooner than you need them. There always
seems to be an issue getting these on site.
13. If project involves an existing building and roof repair or replacement is not
called out in the plans… please identify any roof leaks. Please let MedExpress PM
know immediately upon inspection to ensure proper party responsible for
corrective action is contacted.
14. All wall hung items will be fastened with screws penetrating into the blocking
that should be previously installed. In no instance should double faced tape be
used.
15. Vinyl plank flooring will be installed using a: Full piece, 24”, 12” pattern.
16. HVAC Air Balance report needs to be provided to the MedExpress PM prior to
closeout.
17. As-builts: please have all subs mark up their plans in red (or highlighted) with
any field changes. GC is responsible for turning in as part of close out.
18. Extra Stock: Please leave a full box of ceiling tile, Vinyl plank flooring, and 1
gallon of both P1 and P2 colors of Interior Paint.
Also included Revised Picture Package.
Wood Pre-Panelized System
General Overview,
This project will utilize a Wood Panelized System. All exterior walls, trusses, tower, tower roof
and parapets, will be pre-built by a MedExpress vendor and shipped direct to the site. The
delivery will need to be coordinated with Vendor upon award of project. The General
Contractor will need to provide a cost to erect wall panels, roofing system, and tower upon
delivery. General Contractor will need to have equipment on site in order to unload materials
upon arrival. Please review shop drawings of the specific details and sizes of panels. Please
contact Ryan Arblaster (724-355-9475) [email protected] with any questions.
1. It is extremely important that foundation be square and plumb. GC to supply and install
Foundation Anchors per Note on S-2.1, Section 101, and End Post Detail 103 of same
page. It is required that a Professional Surveyor Establish the Corners as well as Elevation
to ensure that the foundation is perfectly square and level.
2. It is required that floor slab be in place prior to arrival of Panel System as panels will need
to be temporarily braced to concrete slab.
3. All Structural Steel should be in place prior to Panel System arrival.
4. The GC will be responsible for equipment necessary to unload panels and trusses. Straps
will be provided for unloading.
5. Each panel will be labeled in accordance with the drawing layout. Walls will arrive
sheathed and vapor barrier installed.
6. 40= 2x6x16’s temporary bracing will need to be provided by General Contractor. 3”x3” x
12”Pre-Drilled Angle Iron Brackets will be provided by Panel Company (see Sketch at
bottom of page) to be anchored to the floor slab with 3/8” Lags and Shields. 2x6 bracing
will be through bolted through 2x6 with 2= ¼ bolts provided. Anchor Brackets will be
shipped prior to panel delivery so that they may be installed prior to panel arrival. Please
contact Michael Mendicino (724-787-3586) if you would like Anchor Brackets delivery
prior to arrival of the Panels.
7. The following material list will be supplied by General Contractor. See next Page
8. Please be sure to provide a Labor Cost for GC to install the Wood Panelized System on
your Bid Form upon submission. MedExpress will have the option to use an alternate
installation crew. MedExpress Representative will notify General Contractor if the wish
for the General Contractor to Install the Wood Panelized Shell System upon awarding
of project. In either case, General Contractor will be responsible to supply loose
lumber per material list below.
Material List to Be Supplied by GC
Description: Type QTY
Temporary Wall Bracing 2x6x16’ 45pcs
Bottom of Truss Bracing 2x4x12’ 96pcs
Truss Splice Connection 2x4x8’ 20pcs (review Truss Shops for exact qty)
Roof Cover Flat Edge 2x6x16’ 26pcs
Interior Tower Floor ¾ Plywood 10sheets
Roof Sheeting 5/8” Plywood 154sheets
Parapet Sheeting (back side) 5/8” Plywood 45sheet
Tower Floor Joists 2x10x18’ 18pcs
Tower Floor Joist Hangers 2x10 Joist Hngrs 28pcs
Truss hangers on tower 2x6 Joist Hngrs 16
Hurricane Anchors 180
Anchor Bolts 1”dia x 16” epoxy 5pcs
Anchor Bolts ½”x 7” Wedge Anchors 155pcs
Strap Ties mst148 14pcs
