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PRAGOTI INDUSTRIES LIMITED (PIL) (An Enterprise of Bangladesh Steel and Engineering Corporation under
Ministry of Industries of Government of thePeople’s Republic of Bangladesh)
Terms of Reference
For
Appointment of Consulting Firm
For
Feasibility Studyfor Establishing of
A Fully Equipped State of Art Automatic CKD-Assembly Plant in
Chattogram, Bangladesh
Finlay house(2nd
Floor),
11, Agrabad C/A,
Chattogram-4100
Phone:+88-031- 725712
Fax:+88-031-710725
Email: [email protected]
2
Terms of Reference
The Terms of Reference (TOR) explains the objectives, scope of work, activities, tasks to be
performed, respective responsibilities of the Client and the Consultant, and expected results and
deliverables. Adequate and clear TOR is essential for the understanding of the assignment and its
correct execution by the Consultant. It also helps reducing the risk of ambiguities during the
preparation of proposals by the Consultant, contract negotiation, and execution of the services.
Terms of Reference normally contain the following sections:
Background of the project;
Objectives of the assignment;
Scope of Services;
Transfer of Knowledge (training) (when appropriate);
List of reports, Schedule of deliveries, period of performance;
Data, personnel, facilities and local services to be provided by the Client, and
Institutional arrangements
3
Abbreviations
CV - Curriculum Vitae
DP - Development Partner
EA - Executive Agency
EOI - Expression of Interest
BSEC - Bangladesh Steel and Engineering Corporation
PIL - Pragoti Industries Limited
GOB - Government ofBangladesh
PPA - The Public Procurement Act
PPR - The Public Procurement Rules
TOR - Terms of Reference
VAT - Value Added Tax
OEM - Original Equipment Manufacturer
KD - Knocked Down
CKD - Completely Knocked Down
CBU - Completely Built Up
SUV - Sport utility vehicle
SWOT - Strengths, Weaknesses, Opportunities and Threats
DPP - Development Project Proposal
IRR - Internal Rate of Return
ERR - Expected Rate of Return
NPV - Net Present Value
RFP - Request for Proposal
4
Contents
Terms ofReference(TOR)
1 ASSIGNMENT BACKGROUND .............................................................................................................. 05
2 OBJECTIVE OF THE ASSIGNMENT ....................................................................................................... 06
3 SCOPEOF WORK .................................................................................................................................. 06
3.1 Project Brief ................................................................................................................................. 06
3.2 Plant Layout .................................................................................................................................. 09
3.3 Architectural and Structural Drawing ........................................................................................... 09
3.4Major things of The Assembling Plant ........................................................................................... 09
3.5 Training of Existing manpower ..................................................................................................... 10
3.6 Clarification of On-Site Facilities ................................................................................................... 10
3.7 Initiative Price Indication/Cost Estimation ................................................................................... 10
3.8 Commercial Feasibility Study ........................................................................................................ 10
3.9-3.15 Others ................................................................................................................................... 11
4 ConsultingFirm/Organization’sQualification& Experience ................................................................. 11
5 Personnel Requirements/ Team Composition ................................................................................... 11
6 Duration, Terms, and Conditions ........................................................................................................ 14
7 Reporting Requirements / Deliverables ............................................................................................. 14
8 Final Outputs Required of the Consultant and Delivery Schedule ..................................................... 15
9 Evaluation Criteria .............................................................................................................................. 15
10 Duration .............................................................................................................................................. 15
11 Applicable Law .................................................................................................................................... 15
12 Terms of Cost and Financial Transactions .......................................................................................... 15
13 Data, Services and Facilities to be provided by PIL............................................................................. 15
14 Documentation ................................................................................................................................. 16
15 Procedure for Review of Progress Reports, Inception, Status, Final Draft and Final Reports/Outcomes ............................................................................................................................. 16
5
1. Assignment Background
1.1 Pragoti Industries Limited (PIL) is a well reputed Govt. organization for its pioneering role in the
transport sector of Bangladesh. It was established in 1966 as “Gandhara Industries Limited”
belonging to private ownership and having technical collaboration with General Motors
Overseas Distributors Corporation (GMODC) of England. After liberation war of Bangladesh, in
1972 it was nationalized and brought under administrative control of Bangladesh Steel and
Engineering Corporation (BSEC) under Ministry of Industries, Govt. of Peoples Republic of
Bangladesh.
1.2 Since its inception in 1966 it has assembled and marketed more than 53,000 vehicles such as
cars, Jeeps, Buses, Trucks, Pickup, Ambulance, Tractors etc. of multiple models by importing
CKD (Complete Knocked Down) kits. Factory is located on the Dhaka-Chattogram highway at
Barabkund, Sitakund, which is only 42.5 Km faraway from port city Chattogram and established
on 25 Acres of land with the capacity of 2000 Vehicles in a single shift per year.
1.3The Factory is equipped with the all essential machineries and equipments for Fabrication,
Assembling, Body Building, Painting, Inspecting and Testing of automotive. Most of machinery
and equipment are more than 50 years old. So, efficiency and production capacity of this plant is
decreased.Nowadayspassenger cars are built up from CKD and commercial vehicles from CKD
condition. Within the general expansion strategy PIL is currently planning to increase its
production capacity of the existing assembly line and to establish a full CKD production facility
with state of the arttechnology.
1.4 The production site in the surroundings of Chattogram has a total area ofabout 25 acres
(101170m²) which presently occupies about 12.5 acres (50585m²)for the existing assembly and
about12.5 acres (50585m²)are vacant land for the future set up.
1.5A production facility will be established in this site which will be utilized for a CKD production
with an initial overall output ranges from 25,000 to 50,000of vehicles. Because, PIL's current
goal is to fulfill the vehicle's full demand in all areas of Bangladesh. The future vehicles mix
categoryare assumed as followed:
• SUV (7500-15000 Units/a)
• Pick-up (15000-30000 Units/a)
• Commercial Vehicles (2500-5000 Units/a)
1.6 CKD kits will be importedfrom FodayAutomobile (China), Mahindra&TATA (India), Mitsubishi
(Japan)& etc.
1.7As a manufacturing contractor for various OEMs the targeted manufacturing system shall be
characterized with the ability of highest flexibility and changeability adjusting efficiently to
future changes of number of vehicles per hour, OEMs manufacturer specifications, platform and
body variants as well as drive units.
1.8The CKD facility shall consist on all for the production of highquality vehicles necessary
production segments as Press Shop, Body Shop, Machine Shop, Paint Shop, Assembly Lines,
Maintenance & repair Shop, Utilities services and Logistic Areas.
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2. Objective of the Assignment
2.1 The consulting Firm will carry out a comprehensive technical and commercial feasibility
study,project planning, layout, detail drawing & design, cost calculation for establishing a modern
customized Automatic CKD-Assembly Plant along with necessary production segments as Press
Shop; Body Shop; Machine Shop; Paint Shop; Assembly Lineincluding Chassis Line, Trim Line,
Final Line, Quality Control; Research & Development Facility with necessary technology,
equipment& software for Research, Innovation, Development Work, Working Drawing; Testing Lab
for testing material & equipment; Logistic Areas; maintenance &repair shop; utilities facilities such
as fuel pump station, power station, water pump station including reservoir, etc at Factory premises
of Pragoti Industries Limited (PIL) at Barobkunda, Sitakunda, Chattogram (By the side of Dhaka-
Chattogram Highway and Railway) in PIL’s own land measuring of about 25 acres which presently
occupies 12.5 acres for the existing assembly plant and 12.5 acres are vacant land.
2.2 For Commercial feasibility the consulting firm has to perform financial analysis/IRR, ERR
calculation & NPV (Net profit viability) analysis and also market/demand analysis which includes as
follows: Market Access, SWOT (Strengths, Weaknesses, Opportunities and Threats) Analysis, Local
Market Analysis, Regional Market (Nepal, Bhutan, Sri Lanka, India &Myanmar) Analysis, other
Market Competition PricingCriteria of Unit Cost & Case Scenarios, Strategy of Sales &Marketing
etc.
2.3 Prepare a Feasibility Report (technical and commercial) which consist of a Project Brief, Plant
Layout considering the logistics, body and material flow for the Chattogram Plant; Project Planning;
Details drawing & design of infrastructure according to the layout plan; Necessary tools & equipment
relating to operation of the assembly plant; Financial and Market/Demand Analysis; Total estimated
cost of the project etc.
2.4After Feasibility study, a concrete Development Project Proposal(DPP) will be submitted for final
approval to the Government of Bangladesh by PIL authority.
3. Scope/Description of Work
3.1 Project Brief
In order to kick-off and perform the feasibility study, different information regarding product,
process and production strategy per shop are necessary and will be collected in the Project Brief
Document by utilization of all available information. Following definitions will be jointly discussed,
prepared and defined with the PIL – Production Management Team. Consultant may get necessary
information and support and discussion from PIL’s experts and product development team. The
overall workshop moderation and organization is in responsibility of Consulting as well as collecting
of results.
3.1.1 Body Line – Basic Data
During this planning phase the basic data for the shop-concepts will be provided by PIL. And
assumptions will be made accordingly.Consultant may get necessary information and supportand
discussion from PIL’s experts and product development team. Consulting owes overall workshop
moderation, organization, collection ofresults, tracking of open tasks and documentation. Consulting
will support in resultconsolidation if required.
Product:
• Box Dimensions
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• Vehicle Body fixture points / pick up / lifting
• Weight
• Materials
• Modularization/ Assemblies
• Harmonization (Platform, Derivatives and Variants)
• Seam lengths
Production Strategy:
• Vertical Integration (external deliveries)
• Shift Model
• Product Planning (Derivatives and Successors)
Process:
• Joining technologies
• Drying Concept
• Level of Automation
3.1.2 Paint Process – Basic Data
During this planning phase the basic data for the Paint shop-concepts will be provided by PIL.
And assumptions will be made accordingly.
Product:
• Vehicle body dimensions
• Process requirements
• Surfaces to be painted
• Seam length
Process:
• Process sequence, Process times
• Process / Body temperatures
• Painting concept
• Two Tone paint concept/Capacity
• Corrosion Protection
• Surfaces to be painted
• Level of Automation
Paint Shop Concept:
• Maximum space availability
• Location in Plant Layout (Entrance/Exit of bodies)
• Production extension concept
• Paint Shop Building concept
• Paint Mix Room and Paint storage
• Material delivery (logistic) concept
• Ancillary areas for personnel, maintenance, storage
• Skid cleaning and repair
• Skid logistic concept
Ancillary installation:
• Body Storage systems to Body shop and final Assembly with storage capacity
• Waste Water Treatment Plant
• Power and Energy Supply
3.1.3 Assembly Line – Basic Data
During this planning phase the basic data for the Assembly shop-concepts will beprovided by
PIL. And assumptions will be made accordingly.
Product:
• Vehicle Body dimensions, (Length, Height, Weight etc.)
• Vehicle Body structure in major parts to be assembled
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• Vehicle Body fixture points / pick up / lifting
• Number of models and platforms
• Quality Concept / Level of automation
Process:
• Production Capacity, Model mix and Capacities
• Shift pattern and working hours per day
• Production extension concept
• Process data, Bill of Process
• Preliminary assembly sequence and assembly times
• Major Assembly Process / Subassemblies
• Manufacturing – Vertical integration
• Purchased parts and in-house production, sub -assemblies, JIS/JIT
• Estimation for Social areas
• Auxiliary and other related work, non-production areas, break rooms etc.
• Local Regulations
Ancillary installation:
• Test track& Standard Test Equipments
• FBU Parking (Finished Build up units)
3.1.4 Logistics – Basic Data
Product:
• Car Body dimensions, (Length, Height, Weight etc.)
• Car Body structure in major parts to be manufactured
• Receiving of parts / material
• Quality Concept receiving parts / material
Process:
• Logistics strategy and interfaces
• Major logistic strategy of sheet metal
• Major logistic strategy of parts & finished components
• Purchased parts and in-house production, sub -assemblies, JIS/JIT
• Supplier locations, local supplier parks, logistic buildings
• Car Body Flow – Body storage
• Container Yard for material received
Ancillary installation:
• Plant gates operation
• FBU Shipping (Finished Build up units)
• Worker / Visitor parking
3.1.5 Press Shop- Basic data
The Consulting Firm will have to determine the type; list of machinery and equipment; detail
drawing and design of infrastructure; cost estimation etc of Press Shop according to the type and
nature of Assembling Plant.
3.1.6 Machine Shop- Basic data
The Consulting Firm will have to determine the type; list of machinery and equipment; detail
drawing and design; cost estimation etc of Machine Shop according to the type and nature of
Assembling Plant.
3.1.7 Maintenance &Repair Shop-Basic data
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The Consulting Firm will have to determine the type; list of machinery and equipment; detail
drawing and design of infrastructure; cost estimation etc of Maintenance &Repair Shop according to
the type and nature of Assembling Plant.
3.1.8 Utilities facilities
The consulting firm will have to determine the utilities facilities for running the project
smoothly. Give necessary information such as list of equipment and machinery&also cost estimation.
Thesefacilitieswill be included in the layout plan.
3.1.9 Research & Development Facility
In order to development Research, Innovation, Development Work, Working Drawingetc are
essential. In this purpose Consultant will have to provide necessary information about technology,
equipment, software and cost estimation to establishResearch & Development Facility.
3.1.10 Testing Lab
It is important to check/test the material& equipment for production of quality products. In
this purpose Consultant will have to provide necessary information about technology, equipment,
software and cost estimation to establish a Testing Lab.
3.2 Plant Layout
The task is to work out and define a schematic plant layoutconsidering Material flow, Car
body flow, worker flow and Building arrangement for all major shops.Consultant will create an
initial, indicative shop & site layout (block Layout,preliminary scheme) on the basis of those data,
which are developed, summarized andconfirmed in the Project Brief.
According to the data Consultant will makereasonable assumptions.The initial site layout
shall be basis for further planning activities, discussions and thedialogue with authorities and project
partners as architect, infrastructure planners etc.
The initial site layout is done in appropriate software and consists on an in - scale arealayout
of the site, in- scale shops (building cubatures) and additional areas e.g.canteen, parking lots, waste
centre, on site roads, etc.
In the initial plant layout will be modified andoptimized according to the results of the shop
planning and the input fromauthorities, building and infrastructure planners.
3.3 Architectural and Structural Drawing
Consultant will have to provide Architectural and Structural Drawing & design and cost
estimation of infrastructure for this project.
3.4 Major Things of the Assembling Plant
The Consulting Firm will have to submit detail drawing and design of infrastructure, list of
equipment and machinery, Layout Plan, Cost Estimation etc of following shops, utilities facilities,
logistic areas, etc according to the type of Assembling Plant:
1. Press Shop
2. Body Shop
3. Machine Shop
4. Paint Shop
5. Assembly Lines
6. Maintenance & Repair Shop
7. Testing Lab
8. Car body flow, major parts flow
9. Interfaces to buildings
10
10. Utilities Facilities (Electrical system; HVAC system;fire and environmental protection
system; power supply systems; water, wastewater, steam, compressed air system etc)
11. Logistic areas and etc
12. Research & Development Facility
13. Something more (if any) which is determined by Consulting Firm and PIL
3.5 Training of Existing manpower
In order to develop skillnessand productivity training is essential. Related training of existing
manpower (Engineers, Officers, Staffs and Workers) is needed in order toexecution and maintenance
of this project. Consultant will suggest necessary training and number of trainee in related for this
project in-house and abroad. Also,they will givecost estimation for training purposeto PIL.After
training trained manpower may be able toexecution and maintenance of this project smoothly and
productively.
3.6 Clarificationof On-Site Facilities
Consultant will give suggestion and opinion to PIL forclarification and provisionsof on-site
facilities for future production facilities.Production Facilities include Press Shop, Body Shop, Paint
Shop, Assembly Lines, Logistic Store, Body Storage, Quality and Measuring etc and Other Facilities
include Power Station,Waste Centre, Administration / Offices, Development/ Engineering Centre,
Finished Cars Park, Staff Parking Area, Bicycle Area, Gates (Staff, Visitors, Logistics, Finished
Cars), other infrastructures etc.
3.7Initiative Price Indication/Cost Estimation
Initiative Price Indication/Cost Estimation includes –
1. Press Shop equipment
2. Body Shop equipment
3. Machine Shop equipment
4. Paint Shop equipment
5. AssemblyLinesequipment
6. Logistics and utilities
7. Research & Development Facility
8. Training of existing man-power (In-house and Abroad)
9. Infrastructure and something more (if any) which is related to this project
10. Maintenance & repair Shop
11. Others if necessary, for project.
3.8 Commercial Feasibility Study
Including technical feasibility study consultant firm will have to done the following commercial
feasibility study:
a. Perform demand analysis. Which includes as follows:
Market Access
SWOT (Strengths, Weaknesses, Opportunities and Threats) Analysis
Local Market Analysis
Regional Market (Nepal, Butan, Sri lanka, India &Mayanmar)
Other Markets
Market Growth
Competition
Pricing Analysis
Criteria of Unit Cost & Case Scenarios
Sales & Marketing Strategy
Sales Forecast
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Marketing
Financial Terms
Awareness Campaign
b. Perform financial analysis/IRR, ERR calculation & NPV analysis.
3.9 The Consulting Firm has to determine the necessary tools & equipment relating to operation of
the assembly plant.
3.10 The Consulting Firm has to determine the total manpower with their qualification which
includes engineers, technicians, workers etc are be needed in order to run the project.
3.11Format clear conceptual framework of this study;
3.13Submit a draft report to PIL for feedback;
3.13Incorporate comments to create a final draft of the report for PIL in addition to providing all raw
data collected during the study in electronic format.
3.14Provide data sets and final reports/analysis to PIL for preparation of DPP for this project in
future;
3.15Provide summarized report.
4. Consulting Firm/Organization’s Qualification&Experience:
4. 1. General Experience of the consulting firm should have at least twentyfive years and specific
(automobile sector) experience is twenty years in conducting feasibility study in similar nature
project such as establishing CKD-assembling plant and having excellent analytical skills and
adequate experience in conducting field study and surveys etc.
4.2. Consulting firm with experience in Asia/South-East Asia region will be considered as a special
qualification.
4.3. The consulting firm should have an adequate financial resource/ capability to perform the
assignment in due time & manner.
4.4. The firm should have a well conversant team of specialist and having strong and proven
orientation towards automobile sector for establishing automobile plant such as establishing CKD-
assembling plant.
4.5. Eligible consulting firms are to indicate interest in providing the above mentioned services.
Interested consultants must provide information indicating that they are qualified to perform the
services (such as: brochures, description of similar assignments, experience in similar conditions,
availability of appropriate skills among staff, proposed methodology, work plan etc)
4.6. The financial capability should be shown as Financial Turnover supported by audited financial
reports for the last Three years.
4.7. The lead firm shall be liable for the entire study obligations under the contract.
5. Personnel Requirements/ Team Composition:
The study Team would compose of the following Minimum team members:
SL Key professionals & other
staff
Number Qualification & Experience
1. Team Leader 1 The Team Leader shall havea Bachelordegree in
Automobile/Mechanical Engineering with at least 15
years or Diploma degree in Automobile/Mechanical
Engineering with at least 20years experience in the
international automotive industry, plant and
mechanical engineering with excellent analytical skills.
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S/he should have experience to neutrally and
professionally examine, analyze and evaluate
processes with a view to technological efficiency and
cost effectiveness.S/he should have knowledge about
modern automobile technology and machinery. S/he
should be familiar with the latest available software
applications in the field of study and use of monitoring
and evaluation techniques.
2. Senior Expert for
Automotive
Factory & Car Body &
Logistic Planning
1 The Senior Expert shall havea Bachelordegree in
Automobile/Mechanical Engineering with at least 12
years or Diploma degree in Automobile/Mechanical
Engineering with at least 17years experience in the
internationalautomotive industry, plant and mechanical
engineering with excellent analytical skills. S/he
should have experience to neutrally and professionally
examine, analyze and evaluate processes with a view
to technological efficiency and cost effectiveness. S/he
should have knowledge about modern automobile
technology and machinery. S/he should be familiar
with the latest available software applications in the
field of study and use of monitoring and evaluation
techniques.
3. Expert for Paint Shop 1 The Expert shall havea Bachelordegree in
Automobile/Mechanical Engineering with at least 10
years or Diploma degree in Automobile/Mechanical
Engineering with at least 15years experiencein
international consulting work, with extensive know-
how and a sound technological background in the
automotive industry, paint shop as well as systematic
competence of standard methods in project
management, process optimization and lean
manufacturing.
4. Engineer for Factory
Layout
1 The Engineer shall havea Bachelordegree in
Automobile/Mechanical/Civil/RelatedEngineering
with at least 10 years or Diploma degree in
Automobile/Mechanical/Civil or Relevant
Engineeringwith at least 15years experiencein
international consulting work, with extensive know-
how and a sound technological background in the
automotive industry, projectlayout planning as well as
systematic competence of standard methods in project
management, process optimization and lean
manufacturing. Also s/he should have knowledge
about CAD software such as auto CAD for drawing.
5. Architect for Architectural 1 AnArchitectshould have anat least Bachelor degree in
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Drawing and Design of
Project
Architecture with at least 10 years or Diploma degree
in Architecture with at least 15 years experience in
planning and designing of factory building
construction with excellent analytical skills.S/he
should have knowledge about establishment of
architectural drawing and design of infrastructure in
various projects includingautomobile assembling
projects. Also s/he should have knowledge about CAD
software such as auto CAD for drawing.
6. Engineer for Structural
Drawing and Design of
Project
1 An Engineer should have an at least Bachelor in
Civil/Structural Engineering with at least 10 years or
Diploma degree in Civil/Structural Engineering with at
least 15 years experience in planning and designing of
factory building construction with excellent analytical
skills. S/he should have knowledge about
establishment and cost estimation of civil structures in
various projects including automobile assembling
projects. Also s/he should have knowledge about CAD
software such as auto CAD for drawing.
7. Expert for Utility Services
of Project
1 An Engineer should have an at least Bachelor in
Mechanical/Electrical/Related Engineering with at
least 10 years or Diploma degree in
Mechanical/Electricalor Relevant Engineeringwith at
least 15 years experience in conducting utility services
such as lighting, HVAC, I&C, fire and environmental
protection, compressed air, sub-station etc in various
projects including automobile assembling projects with
excellent analytical skills. S/he should have knowledge
about modern technology and machinery of various
utility systems of various projects.
8. Economist/Marketing
Specialist
1 The Economist/Marketing Specialist should have at least
Masters degree in Economics/Marketing/Statistics/MBA or
Relevant Subjects with excellent analytical skills and at
least 15years experience in demand/commercial analysis,
which includes as follows: Market Access, SWOT
(Strengths, Weaknesses, Opportunities and Threats)
analysis, Local Market analysis, Regional Market (Nepal,
Bhutan, Sri Lanka, India, Myanmar etc) analysis, Other
Markets analysis, Market Growth, Competition, Pricing
Analysis, Criteria of Unit Cost & Case Scenarios, Strategy
of Sales &Marketing, financial analysis/IRR, ERR
calculation & NPV analysis etc. S/he should have
knowledge about commercial feasibility study in the field of
automobile sector in Asia/South East Asia region. S/he
should be familiar with the latest available software
applications in the field of study and use of monitoring and
14
evaluation techniques.S/he should have vast knowledge
about automobile market strategy in Asia/South East Asia
region.
9. Project Professional for
Documentation
1 Shall have at least a graduate degree. Have at least
three to five years of work experience in the field of
industrial or management consulting.
Total 09
N.B – The Consulting Firm may add or subtract or change experts/consultants/personnel of
above-mentioned team composition in order to actual requirement if they determine fit and proper.
6. Duration, Terms, and Conditions:
6.1 The assignment should be completed within Six months (24 weeks) from the date of signing
the contract. PIL will offer a suitable remuneration package in line with TOR and experience. The
Firm will work in close co-operation with the Managing Director of PIL, BSEC and other staff. They
will be solely responsible and accountable to the Managing Director, PIL for their services and
activities. As the contract is performance based, so the task will have to be completed within the
stipulated time frame. Payments for the assignment will be payable on a report submitted reflecting
the key outputs.
7. Reporting Requirements / Deliverables:
1. During the contract, the consultant will report to the Managing Director of PIL or his
designated representative(s). Updates on data collection and analysis should be provided
once every two weeks. The final deliverable includes:
a. Inception report: submit a detail outline of the proposed timing and methodology
(including proposed techniques; data collection methods; method of data processing,
analysis, including detail of the statistical analysis etc.)
b. Final methodology and field work itinerary
c. Regular updates on progress and any problems encountered to PIL
d. Debriefing of the studies with major findings; and
e. A publishable report reviewing the analysis and highlighting the major findings for
PIL managemente.g. Project Brief, Project Planning; Plant layout; Details drawing &
design of infrastructure according to the layout plan; Necessary tools & equipment
relating to operation of the assembly plant; Financial and Market/Demand Analysis;
Total manpower for running the project; Necessary training; Total estimated cost of
the project etc.
f. Consulting Firm will have to submit soft copy in CD & DVD along with hard copy of
the final Feasibility (Technical and Commercial) report.
15
8. Final Outputs Required of the Consultant and Delivery Schedule
8.1. The assignment should be completed within 24 weeks of signing the contract. PIL will provide
required project related documents after signing of the contract. The delivery schedule after that will
be:
Evaluation activities Working Period
Inception report: submit a detail outline of the proposed
timing, methodology and details work plan etc.
Within 2weeksof contract signing
Presentation & Approval Project Brief Within 6 weeks of contract signing
Presentation Facility Scheme Within 12 weeks of contract signing
Prepare draft report and submit to PIL Within 14 weeks of contract signing
IncorporatePIL comments and include supplemental
data (if needed)
Within 18 weeks of contract signing
Submit final report in hard and soft copy and any
additional raw data and documentation in hard and soft
copy to PIL.
Within 24 weeks of contract signing
9. Evaluation Criteria
The evaluation of consulting firms will be done according to the Quality and Cost Based
Selection (QCBS) method. Categories are mentioned below:
General Experience
Specific Experience
Experience of the firm in Worldwide Automobile Sector
Experience of the firm in Automobile Sector of Asia /South-East Asia region
Qualification and Experience of Key Experts
Work Methodology and Project Plan
Financial Capability of the Consultant Firm
10. Duration
10.1. The expected duration of the assignment is 6 months (24 weeks)
11. Applicable Law
The Agreement shall be construed and interpreted in accordance with the laws of Bangladesh
and the country of the Consulting Firm excluding the rules for the choice of law.
12. Terms of Cost and Financial Transactions
12.1 AllCost and Financial Transactions will be done by US Dollar.
12.2 Payment of VAT &TAX will be done according to the laws of Bangladesh and the
country of the Consultant Firm excluding the rules for the choice of law.
12.3 Consultant Farm will present Cost Estimation with detail breakdownin US Dollar.
13. Data, Services and Facilities to be provided by PIL.
1. PIL will provide only relevant Data, Services and Facilities.
16
2. PIL will provide office facilities with Internet, Laptop, Telephone, Fax, local
transportation& etc.
14. Documentation
The project documentation and presentations will be created with the following software:
Documentation: MS-Word®/Similar kind of Software Calculations: MS-Excel®/Similar kind of Software Presentations: MS-Power-Point®/Similar kind of Software Layouts: MS Visio® /AutoCAD/Similar kind of Software
Documentation will be done in English. Documents will be handed over to PIL by Hard/softcopy
with DVD/CD format.
15. Procedure for Review of Progress Reports, Inception, Status, Final Draft and Final
Reports/Outcomes (to be included if applicable)
1. TheManaging Director of PIL, or authorized representative(s), will review, provide
comment and approve final versions of all deliverables.
-o-
