Practical Information for the Participants

ITU/WHO Focus Group on Artificial Intelligence for Health (FG-AI4H)

New Delhi, India, 11-15 12-15 November 2019

Event Venues:

ITU & WHO AI4H Workshop, 11-12 12 Nov. 2019

Indian Council of Medical Research

V. Ramalingaswami Bhawan, P.O. Box No. 4911

Ansari Nagar, New Delhi - 110029, India

Ph: +91-11-26588895/91-11-26588980, +91-11-26589794/+91-11-26589336

Fax: +91-11-26588662

E-mail: icmrhqds@sansad.nic.in; rajeev.roy@nic.in;

FG-AI4H Meeting, 13-15 Nov. 2019

National Institute of Communication Finance

Mehrauli, Gurgaon Road, Ghitorni

New Delhi - 110047, India

Fax: +91-11-26502677

E-mail: nicf.moc@gov.in; devendranim@gmail.com

– 2 –

1. Hotels:

Hotel reservations are to be made directly by delegates. Please send a copy of the

reservation to the focal point(s) listed on this document. List of suggested Hotels and

relevant information is attached in Annex 1. Arrangements will be made by Indian Council

of Medical Research (ICMR) and National Institute of Communication Finance (NICF) to

transport delegates from their respective hotels to the meeting venue.

2. Transport from Hotels to the Venue

There will be transport arrangements for delegates attending the workshop and conference.

Accordingly, a shuttle service will be made available from the hotel to conference venue during

all the 5 4 days by ICMR and NICF.

3. Entry Requirements

Foreigners seeking to enter in India should be in the possession of valid passports or any

other travel document. The passport or any other travel document is to be presented to the

Immigration Control Officer at any entry point, such as Border station or Airport. The travel

document must be presented along with one of the following:

An Indian Residence Permit/Person of Indian Origin (PIO)/Overseas Citizen of India

(OCI) card

A valid Visa (where applicable) from any Indian embassy/consulate abroad

Electronic Travel Authorization (ETA) granted through the e-Visa application process.

4. Visa – Formalities for entering India.

Foreign nationals entering India are required to possess a valid international travel document

in the form of a national passport with a valid visa obtained from the embassy or consulate

representing India in your country or, if there is no such office in your country, from the one

that is closest to the country of departure. All individual visa seekers are requested to apply for

the Indian Visa through Online application (see 4.B). All nationals of Bhutan and Nepal

Citizens do not require visas or passports to enter India (unless arriving from mainland China,

Hong Kong, Macau, Maldives or Pakistan). For elaborate information on the visa process for

India, kindly refer here.

Participants eligible for an e-Visa or visa on arrival are encouraged to apply for it (See 4.A).

In case you are not eligible for an e-Visa/visa on arrival, kindly see 4.B. Those requiring an

invitation letter, please see 4C.

A. Visa Categories:

a) Tourist Visa- For travelling to India for tourism purposes

b) Transit Visa- For travelling through India to a destination outside India.

c) Business Visa- Business Visitor coming to attend business meetings, technical meetings etc.

for a short period.

d) Conference Visa- For participants of conferences organized by Government authorities

including Public Sector Undertakings, Autonomous bodies under Government.

e) UN Official Visa: For UN Non-Diplomatic officials on a visit to India

f) Visa on Arrival: Citizens of Japan and South Korea are eligible for visa on arrival. Please

find more information here.

g) e-Visa: Some countries can avail of the e-Visa provision provided by the Government of India.

Please see list of eligible countries in Table 1. If eligible, kindly apply here

– 3 –

Table 1: List of countries eligible for e-Visa

A Albania

Andorra

Angola

Anguilla

Antigua & Barbuda

Argentina

Armenia

Aruba

Australia

Austria

Azerbaijan

B Bahamas

Barbados

Belgium

Belize

Bolivia

Bosnia & Herzegovina

Botswana

Brazil

Brunei

Bulgaria

Burundi

C Cambodia

Cameroon Union Republic

Canada

Cape Verde

Cayman Island

Chile

China

China- SAR Hongkong

China- SAR Macau

Colombia

Comoros

Cook Islands

Costa Rica

Cote d'lvoire

Croatia

Cuba

Cyprus

Czech Republic

D Denmark

Djibouti

Dominica

Dominican Republic

East Timor

Ecuador

El Salvador

Eritrea

Estonia

F Fiji

Finland

France

G Gabon

Gambia

Georgia

Germany

Ghana

Greece

Grenada

Guatemala

Guinea

Guyana

H Haiti

Honduras

Hungary

I Iceland

Indonesia

Iran

Ireland

Israel

Italy

J Jamaica

Japan

Jordan

K Kazakhstan

Kenya

Kiribati

Kyrgyzstan

L Laos

Latvia

Lesotho

Liberia

Liechtenstein

Lithuania

Luxembourg

M Madagascar

Malawi

Malaysia

Mali

Malta

Marshall Islands

Mauritius

Mexico

Micronesia

Moldova

Monaco

Mongolia

Montenegro

Montserrat

Mozambique

Myanmar

N Namibia

Nauru

Netherlands

New Zealand

Nicaragua

Niger

Niue Island

Norway

O Oman

P Palau

Palestine

Panama

Papua New Guinea

Paraguay

Peru

Philippines

Poland

Portugal

Q Qatar

R Republic of Korea

Republic of

Macedonia Romania

Russia

Rwanda

S Saint Christopher and Nevis

Saint Lucia

Saint Vincent & the

Grenadines

Samoa

San Marino

Saudi Arabia

Senegal

Serbia

Seychelles

Sierra Leone

Singapore

Slovakia

Slovenia

Solomon Islands

South Africa

Spain

Sri Lanka

Suriname

Swaziland

Sweden

Switzerland

T Taiwan

Tajikistan

Tanzania

Thailand

Tonga

Trinidad & Tobago

Turks & Caicos Island

Tuvalu

U UAE

Uganda

Ukraine

United Kingdom

Uruguay

USA

Uzbekistan

V Vanuatu

Vatican City-Holy See

Venezuela

Vietnam

Z Zambia

Zimbabwe

All applicants who are not eligible for (f) and (g), kindly skip to clause 4.B.

– 4 –

(i) e-Visa categories

Type Description

e-tourist visa A foreign national may undertake recreation, sightseeing, casual

visit to meet friends or relatives and attending a short term-yoga

programme.

e-Business Visa A foreign national may visit for Business purposes.

e-Conference Visa A foreign national may attend a defined conference.

(ii) General Information about e-Visa

Continuous stay during each visit on an e-tourist visa must not exceed 90

days

All nationalities travelling on an e-business visa are allowed to stay for 180

days

For e-Tourist and e-Business visa, Applicants of the eligible

countries/territories may apply online minimum 4 days in advance of the

date of arrival.

For e-Conference visa, applicants of the eligible countries/territories may

apply online minimum 4 days in advance of the date of arrival with a

window of 120 days.

e-Visa fee is country/Territory specific.

The fee must be paid at least 4 days before the expected date of travel

otherwise application will not be processed.

e-Visa fee once submitted is non-refundable as the fee is for processing of

the application and is not dependent on either Grant or Rejection of

Electronic Travel Authorization (ETA).

(iii) Eligibility criteria for e-Visa

Only nationals of countries listed under 4.A(g) are eligible to apply for the e-

Visa scheme

Applicants of Pakistani origin or holders a Pakistani passport will not be

considered eligible to apply for an e-Visa. In such cases, the individual is

required to apply for regular visa at Indian Mission/Consulate (See 4.B)

The e-Visa service is also unavailable for holders of a diplomatic or official

passport

(iv) Documents for e-Visa

Type Documentation

e-tourist visa Scanned Bio Page of the passport showing the Photograph and

Details

For short term courses, copy of letter from the

institute/organization/hospital etc. concerned on its letterhead

For voluntary work of short duration, copy of letter from the

organization concerned on its letterhead

e-Business Visa Scanned Bio Page of the passport showing the Photograph and

Details

Copy of Business Card

Any letter of invitation if applicable from Indian parties which

wish you conduct the business (optional).

– 5 –

e-Conference Visa Scanned Bio Page of the passport showing the Photograph and

Details

Invitation from organizer, which applicant may seek from this

organiser.

Political clearance from Ministry of External Affairs

Event clearance from Ministry of Home Affairs

(v) e-Visa Application Process

Please keep all the documents ready before beginning to fill your e-Visa application.

All documents including Business cards, Invitation letters etc. must be in English

language, failing which the application would be liable for rejection. The entire

process may take 10 to 15 minutes to complete the application and make the payment.

Applicants must fill the e-Visa application himself/herself and give correct

information in each column and take responsibility for the correctness of information

provided.

The official website for the e-Visa application can be found here:

https://indianvisaonline.gov.in/evisa/tvoa.html

(vi) Entry Requirements and Authorization using e-Visa

Please confirm that your Electronic Travel Authorization (ETA) status is shown

as 'GRANTED' on the website prior to commencement of your journey.

Foreign nationals should carry a copy of ETA along with him/her at the time of

travel.

Biometric details of the applicant will be mandatorily captured at Immigration on

arrival in India.

Nationals of Yellow Fever affected countries or travellers arriving from these

countries must carry yellow fever vaccination card at the time of arrival in India,

otherwise they may be quarantined for 6 days upon arrival in India.

You must travel on the Passport using which you have applied for e-Visa.

Under the e-Visa scheme, entry is eligible from nine selected international

airports of India: Delhi, Kolkata, Chennai, Mumbai, Kochi, Goa, Bengaluru,

Hyderabad and Thiruvananthapuram.

You must have your confirmed tickets for return or onward journey.

(vii) More information regarding Indian Tourist Visa on Arrival

If you wish to seek more information regarding the e-Visa or visa on arrival, you can

send an email to indiatvoa@gov.in or call +91-11-24300666. You can also follow the

link https: //indianvisaonline.gov.in/visa/tvoa.html to visit the official site of Indian

Government's tourism department.

– 6 –

B. Online Visa Application

(i) Nationals of countries, who are not eligible for the e-Visa scheme, will have to apply

for their visas online. In this case, the individual shall submit an application on the on-

line system using the standard visa application form.

(ii) For this purpose, the applicants may log on to https: //indianvisaonline.gov.in

(iii) Please see the illustration below for the overall process:

(iv) To use this online application, the foreigner should be present within the jurisdiction

of the Indian Mission/ Post concerned at the time of making an application and the

granting of the visa.

(v) In order to make an application for getting the Indian visa, the duly signed physical

copy of the application form completed in all respect and submitted successfully, is to

be submitted at the concerned Indian Visa Application Center (IVAC) or directly to

Indian Mission/Post, on the scheduled date of interview along with the requisite

supporting documents.

(vi) The instructions for filling the form and scheduling the appointment can be found on

the website.

(v) Documentation Type of Visa Documents

Single entry visa Copy of the applicant's valid passport (At least 6 months before

expiration);

Return ticket of the flight (not mandatory)

Dully filled in declaration form

Visa fee (if applicable)

Multiple visas Copy of the applicant's valid passport (At least 6 months before

expiration)

Visa fee (if applicable)

Valid passport or national ID of the person to be visited in Tanzania

(host)

A covering letter of the host Institution detailing the reasons and

frequency of Visits

Any proof that justifies that a visitor is required to visit the Republic of

India frequently;

Proof of return flight (as required)

Transit visa Copy of the applicant's valid passport (At least 6 months before

expiration)

Visa fee (if application)

An entry visa or onward ticket to the intended country of destination

Business visa Copy of the applicant's valid passport (At least 6 months before

expiration)

Return ticket of the flight

Visa fee (if applicable)

A work contract or any proof of the work/assignment to be performed

within a period not exceeding three months.

– 7 –

C. Invitation Letter for Visa Application(s)

(i) Delegates who require a personal invitation letter are invited to contact Mr Rajeev

Roy by e-mail (Rajeev.roy@nic.in) with who.itu.fgai4h@gmail.com,

kumarnavnit89@gmail.com and piyush.gautam050@gmail.com on copy.

(ii) The subject line of the email must bear the words "Letter of support for visa" as the

subject. The e-mail subject should also state the registration number, address of the

Indian embassy in the applicant's country.

The deadline for such requests is 20 October 2019.

(iii) The email must include a scan of the applicant's passport data page (1st and the last

page) along with a one-page biographic data.

(iv) Requests for visa support letters can be considered only after you have registered on

the event website, https: //itu.int/go/fgai4h/reg.

(v) Provide the following information:

Name

Father/husband name

Date of birth

Place of birth

Nationality

Passport No

Date of issue

Place of issue

Date of expiry

Address in country of residence

D. General Policy Guidelines relating to Indian Visa: For additional information on the visa

for India, kindly refer to this document.

E. Health requirements

Applications are required to abide by the yellow fever requirements set forth by India:

a) Yellow fever vaccination is mandatory for applicants coming from countries with risk

of yellow fever transmission.

b) The yellow fever vaccination should be administered ten days prior to the travel to

India.

c) Medical proof of the vaccination being administered should be submitted to the

authorized medical officer (as required)

d) Countries at risk of yellow fever transmission: Africa: Angola, Benin, Burkina Faso, Burundi, Cameroon, Central Africa Republic, Chad,

Congo, Cote d'Ivore, Democratic Republic of Congo, Equatorial Guinea, Ethiopia, Gabon,

Gambia, Ghana, Guinea, Guinea Bissau, Kenya, Liberia, Mali, Mauritania, Niger, Rwanda,

Senegal, Sierra Leone, South Sudan, Togo, Uganda.

South America: Argentina, Plurinational State of Bolivia, Brazil, Colombia, Ecuador,

French Guiana, Guyana, Panama, Peru, Suriname, Trinidad and Tobago, Venezuela

5. Currency and exchange The unit of local currency is the Indian Rupees. Its exchange rate with Euro and USD (as of

2019-09-15) is as follows: -

1 Euro = 78.68

1 USD = 70.96

6. Language The official working languages in the country are English and Hindi.

– 8 –

7. Climate

Delhi's has a taste of all climates. The summers (April - July) usually quite hot followed by

cold winter (December - January). The average temperature can vary from 25oC to 45oC during

the summer and 5oC to 22oC during the winter. In summer, adequate precautions need to be

taken to avoid the intense heat, such as wearing light cotton clothing, using sunscreen lotion,

wearing a hat or sunshade while going outdoors and drinking plenty of liquids. In winter,

wearing warm or woollen clothing will protect you from the cold.

Temperatures

Seasons Months Temperature Climate Clothing

Winter December to January 5 to 25 degree Very Cool Woollen and body

warmers

Spring February to march 20 to 25 degree Sunny and pleasant Light woollen

Summer April to June 25 to 45 degree Hot Light cotton

Monsoon July to September 30 to 35 degree Wet, hot and humid Light cotton

Autumn September to

November 20 to 30 degree Pleasant

Cotton and light

woollen

8. Best time to visit

The best time to visit Delhi is from October to March when the weather is at its best. During

this period flowers are at their blooming best, the weather is pleasant and enjoyable to

experience "Incredible Delhi".

9. What to Pack

Pack cotton and light woollen clothes, a sweatshirt for the evening, a light scarf for the breeze,

and sunscreen.

10. Cultural

Delhi is the traditional and present-day capital of India. Delhi stands in a triangle formed by

the river Yamuna in the east and spurs from the Aravali range in the west and south.

Delhi is not only the largest commercial centre in Northern India, but also the largest centre of

small industries. The IT sector, handloom, fashion, textile and electronic industry

contribute immensely to Delhi's economy.

The lifestyle in Delhi is strongly influenced by many of its neighbouring states including

Haryana, Rajasthan, Uttar Pradesh and Punjab. Delhi is a cosmopolitan city where people

from different parts of India cohabit. All major festivals of India are celebrated and the Unity

in Diversity is evident in social and cultural gatherings. Be it Holi, Diwali, Eid al adha, Eid

al-Fitr, Guru Purab, Buddha Purnima or Christmas, you will find the same vigour and

bliss among people from different communities.

More information about Delhi can be found in a companion document.

11. Local time

Standard time zone: GMT +5: 30.

– 9 –

12. Telecommunications The country code for India is + 91

13. Electricity

In India the power plugs and sockets are of type C, D and M. The standard voltage is 230 V

and the standard frequency is 50 Hz.

Type C (also known as the

standard "Euro" plug)

Type D Type M (similar to plug D,

but with larger pins)

14. Internet connectivity

Internet connection will be available at the meeting venue.

15. Mode of transport

Public transport in the metropolis includes the Delhi Metro, the Delhi Transport Corporation

(DTC) bus system, auto-rickshaws, cycle-rickshaws, e-rickshaws, Grameen Seva and taxis.

With the introduction of Delhi Metro, a rail-based mass rapid transit system, has gained

popularity. Other means of transit include suburban railways, inter-state bus services and

private taxis which can be rented for various purposes. Buses continue to be the most popular

means of transportation for intra-city travel, catering to about 60% of the total commuting

requirements.

Private vehicles account for 30% of the total demand for transport, while the rest of the

demand is met largely by auto-rickshaws, taxis, rapid transit system and railways. Uber and

Ola both provide services in Delhi.

Travelers are cautioned to take basic precautions. In case you have any doubts regarding the

mode of travel, kindly refer to any travel agent for hassle-free, safe and reliable

transportation.

– 10 –

16. Contacts

For any questions, please contact:

Mr Navnit Kumar

Tel: +91-11-26588713

Mobile: +91-8544095793 (Call & WhatsApp)

E-mail: who.itu.fgai4h@gmail.com

kumarnavnit89@gmail.com

Ms Neha Taneja

Mobile: +91-9868154552 (Call & WhatsApp)

E-mail: icmraicell@gmail.com

Mr Rajeev Roy

Sr. F.A, ICMR

E-mail: rajeev.roy@nic.in

Dr Devender Kumar Nim

DDG-II, NICF

Tel: +91-11- 26502567

Mobile: +91-9868137273

E-mail: devendranim@gmail.com

– 11 –

ANNEX 1

LIST OF POTENTIAL HOTELS IN NEW DELHI

Hotel Room Types

Rate

in

USD

Distance

from ICMR

(km)

Distance

from NICF

(km)

AEROCITY:

Lemon Tree Premier

Asset No. 6, Aerocity Hospitality

District, IGI Airport, Aerocity, New

Delhi

https://www.lemontreehotels.com

Business Princess Bed 100

14.1 14.0

Business Double Room 135

Aloft Twin Room 170

Premier King Room 180

Premier Twin Room 180

Double Room 105

Holiday Inn

Hospitality District, Asset Area 12,

Aerocity Access Rd, Aerocity, New

Delhi

https://www.ihg.com/holidayinn/hotel

s/us/en/new-delhi/delap/hoteldetail

King Bed Superior Room 160

14.6 14.9

Twin Bed Superior Room 160

Superior Room 160

King Bed Deluxe Room 175

Deluxe Room 185

Andaz Delhi

Asset No.1, Aerocity, New Delhi

https://www.hyatt.com/en-

US/hotel/india/andaz-

delhi/delaz/offers

Andaz King Room 182

14.6 14.8 Andaz Twin Room 190

Andaz Twin View Room 203

Andaz King View Room 203

SAKET:

Hilton Garden Inn

A4, DLF Place, Saket District Centre,

New Delhi

https://hiltonhonors3.hilton.com

Guest Room Single 105

7.5 11.2

Guest Room Double 120

Premier Room Single 125

Premier Room Double 140

Superior Room Double 90

Premium Room Single 100

Premium Room Double 105

– 12 –

Sheraton

Saket District Centre, District

Centre, Sector 6, Pushp Vihar, New

Delhi

https://sheraton.marriott.com/

Single Deluxe 210

7.3 11.0

Double Deluxe 240

The Leela Palace,

Diplomatic Enclave, Chanakyapuri,

New Delhi

reservations@theleela.com

Grande Deluxe Room 230

3.9 15

Premiere Room 285

List of Hotels and the Point of Contact:

Please note that the prices mentioned in the table are only indicative and may vary; you are advised

to reserve your preferred hotel as early as possible to avoid late minutes' disappointments as

November is high season period for tourists. As per the request from ICMR, the above-mentioned

hotels are ready to provide with the best possible offer regarding cancellation charge facilities and

have kept the cut-off date till the end of October. The inclusion of the names of these hotels in this

document does not amount to their endorsement by ICMR or NICF and the local hosts do not take

responsibility for the quality of services provided by these hotels. The participants are requested to

mention "7th WHO-ITU Focus Group Meet-2019" as a subject line while booking the above-

mentioned hotels.

The hotels mentioned above are situated in the Aerocity and Saket area. ICMR will be providing

pick up and drop facilities in the morning and evening from these two areas. Guests are requested

to be ready on time if they want to avail this facility. The pickup/drop points and the timings are

mentioned below.

Sl

No.

Hotel Contact Person Mobile no.& Email id

1. Hilton Garden Inn, Saket,

New Delhi

Mr Abhinav Mehra

(Sales Manager)

Mob: +91-9811252892

Email: abhinav.mehra@hilton.com

2. Sheraton New Delhi Hotel,

Saket, New Delhi

Ms Ridhi Seth

(Sales & M.I.C.E Coordinator)

Mob: +91-9711003466

Email: ridhi.seth@itchotels.in

3. Lemon Tree Hotels Limited,

Aerocity, New Delhi

Mr Ankit Gupta

(Assistant Director of Sales)

Mob: +91-9599432552

Email: sales9.dl@lemontreehotels.com

4. Holiday Inn, Aerocity, New

Delhi

Mr Sajid Khan (Associate

Director of Sales - Catering &

MICE)

Mob: +91-918527795734

Email: sajid.khan@holidayinndelhi.com

5. Andaz Delhi, Aerocity, New

Delhi

Mr Praveen Kashwan

(Associate Director of Sale)

Mob: +91-8588824562

Email: praveen.kashwan@andaz.com

6. The Leela Palace, New Delhi Ms.Mansi Saxena

(Senior Sales Account Manager)

Mob: +91-95600 93775

Email: mansi.saxena@theleela.com

– 13 –

Bus No Place of Departure Time of departure

Bus No.1 Aerocity (Lemon Tree Premier) 0800 AM

Bus No.2 Saket District Centre(Hilton Garden Inn) 0800 AM

Vehicle The Leela Palace 0815 AM

__________________