PPP BOT in Educational Technology Model

STUDENT SECURITY & REGISTRATION SOLUTION

On

Public Private Partnership (PPP)

Build Operate Transfer (BOT)

By:

Malik Basharat Ahmad Awan

Email: [email protected]

Mob: +923335160212

Off: +92512855312-4

Fax: +92512855315

© COPYRIGHT 2009-10 – EGS-Inteksol (Pvt.) Ltd. Page 2

BACKGROUND

With reference to the current damaging security situation in Pakistan. The demand of self

security is at its peak. The organizations in Pakistan is now working on the self sustained /

maintained security solutions by keeping in view that the security agencies of Pakistan is not

that much resourced enough to counter each corner of the every organization.

The Education Nurseries all over Pakistan, desired to have to self maintained / designed

security solution, to counter any regression and secure the students of this university. It is to

desire that there should be a workable solution for the student track and security.

SOLUTION & SUGESSTION:

With reference to National Education Policy 2009;

a) Every child, on admission in Grade I, shall be allotted a unique ID that will continue to

remain with the child throughout his or her academic career. (Chapter 5.2, Policy Action - 10)

b) Modern information and communications technologies (ICT) are essential to enhancing

efficiency, efficacy and impact of programmes of development in the higher education

sector. (Chapter 8.2, STRATEGIC VISION – 24)

c) It is necessary to focus on implementation excellence, which will require adoption of

modern project management and reporting techniques as well as computerized financial

management systems. (Chapter 8.2 Policy Actions – 30)

As Government of Pakistan has limited resources and lack of funds to execute the above

mentioned policies and before said security in real terms, we at Analytical Solution is going to

suggest following;

1) Every Student of Private and Government Schools will be given an ID, ir-respect of their

education circle.

a. This ID, will remain to the student till his life as normally people used to have

CNIC

2) Every Student will then be provided with the RFID LF (Radio Frequency Identification

Device – Low Frequency) Card, with “In Chip Unique ID Data Storage Facility”

(Introduced First Time in Pakistan).

a. Each Student will be provided with the RFID Machine Readable CARD as a

Student Identity Card, with Card Holder and Neck Band.


3) Full Campus will be secured with the LF RFID READER at the main Campus Entrance

Point.

a. With the Reader, only specific school Student / Staff can pass through into the

school by ensuring school security.

b. Student Management Software will be provided to each school for tracking and

management of Student / Staff Attendance.

4) The Student / Staff Individual Record will be captured under specific data form (Annex-

1-2) and will be used as;

a. Individual Student will be linked with the Provincial EMIS

b. In linkage with father’s CNIC, NADRA record will in-linked and updated

5) One week training will be provided to the Senior Teacher of a School and Security Guard

will be trained on field for two days.

6) By considering Electricity issues, One Computer Machine and UPS will be provided to

the School.

7) All student data and Attendance records will be made available on Net.

BENEFITS:

1) Exact Schooling Record will be maintained and made available by this system.

2) Tracking of Exact Dropout Students from Education Circle.

3) Providing Secure Environment of Government and Private School.

4) Tracking of Attendance.

5) Single Data Point available for Students.

OBJECTIVE:

By this System Implementation;

“NO DOCUMENTATION AND NO DEGREE WILL BE REQUIRED TO PRESENT FOR JOB AS

STUDENT VERIFICATION SYSTEM WILL BE USED ONLINE FOR ALL EDUCATIONAL DATA

VALIDATION VIA STUDENT ID”


DIAGARAMATIC PRESENTATION OF PROJECT CONCEPT:

Primary Circle

Student Grade 1 - 5

Student with Unique Student ID & Student RFID Card

Annual Updating in Student ID card and Record as Student Complete the Primary Circle

Passed the Primary

Circle Grade 1 - 5

Log all the Students Failed

to Passed the Primary

Circle at any stage

Secondary & Higher

Secondary Circle

Student Grade 6 - 12 Student with Unique Student ID & Student RFID Card and Campus Security

University Circle

Student Grade12 &

Above

Annual Updating in Student ID card and Record as Student Complete the Secondary / Higher Secondary Circle

rimary Circle

Student with Unique Student ID & Student RFID Card and Campus Security

Passed the University

Circle

Log all the Students Failed to

Passed University Circle at any

stage

STUDENT PASSED / LEAVE THE EDUCATION CIRCLE AND APPLLYING FOR A JOB AND USING ONLINE STUDENT RECORD VERIFICATION

SYSTEM IN-CORPORATION WITH NADRA WITHOUT ANY PAPER DEGREE WITH 100% LOG OF STUDENT ACTIVITY YEAR WISE

Passed the Secondary /

Higher Secondary Circle

G

Log all the Students Failed to

Passed the Secondary / Higher

Secondary Circle at any stage


PROJECT EXAMPLE:

This project is under progress in the following educational sectors on PPP-BOT Model;

1) All Elementary and Secondary Schools of District Bannu (Under War on Terror District -

Project In Progress)

2) All Elementary and Secondary Schools of District Nowshera (Effected by Worst IDPs

issue in World’s History - Project In Progress)

3) Quaid-i-Azam University, Islamabad

4) Private Schools of District Faisalabad, Punjab

FINANCIAL CHARGES:

By keeping in consideration the financial limits of every organization, we at Analytical Solutions

suggest a Public Private Partnership (PPP) on Build operate Transfer (BOT) solution with the

Zero Financial burdens. Analytical Solutions will charge as per following method;

Option 1:

Sector Government Primary Schools (Class 1 till 5)

Amount Charge Amount: 75 Rupees Per Annum Per Student

Facility Provision: a) Computerized Student Registration b) Allocation of Student Unique ID c) Allocation of Student RFID Card d) Provision of Online Student Record

Management

Option 2:

Sector Government Secondary Schools (Class 5 & Above)


Facility Provision: a) Computerized Student Registration b) Allocation of Student Unique ID c) Allocation of Student RFID Card d) RFID Reader and Security Check Point e) Provision of Online Student Record

Management

Option 3:

Sector Private Schools


Facility Provision: a) Computerized Student Registration b) Allocation of Student Unique ID c) Allocation of Student RFID Card


d) RFID Reader and Security Check Point e) Provision of Online Student Record

Management f) Provide Campus Management Web Based

Solution. Details are attached (Annex-3)

Option 4:

Sector Government Public Universities



Management f) Provide Campus Management Web Based

Solution Details are attached (Annex-3) g) 3 CCTV Camera Solution will be given

Option 5:

Sector Private Universities



Management f) Private Campus Management Web Based

Solution Details are attached (Annex-3) g) 3 CCTV Camera Solution will be given

Note: The exact same suggested price has already being charged to students since years in the

above sectors on the name of Student Card and if we provide so much facilities for the National

Cause, there is no harm in that idea.

Student Security Cards

Scanning is considered as electronic imaging. An electronic imaging system usually consists of an input scanner which converts an optical image into electrical signal. This is followed by electronic hardware and software for processing or manipulation of the signal and for storage and/or transmission to an output scanner. The latter converts the final version of the signal back into optical (visible) image, typically for transient (softcopy) or permanent (hardcopy) display to a human observer. The scanning system can be divided by using infrared technology and radio frequency technology.


Since CMS solution working with all the digital records of the students enrolled in the

University, the “Student Security Cards” system will be integrated with this and it will log all the

detailed activity of the students. The Radio Frequency Identification Device (RFID) will be use as a

student security card which more reliable, less temper possible and have long life with multipurpose

usability, this one single RFID card is of latest state of the art technology with multipurpose usability and

Single Student Security RFID card can be for:

1) Library

2) Attendance

3) Transport

4) Exams

5) Medical

6) Hostel

The suggested “RFID Proximity Card” can contain data in a card and it comes with guaranteed solution

that no one can forge this card with re-generation.

RFID is the radio identification its an ADC (automated data collection) technology which uses :

1. Radio frequency waves to transfer data between a reader and movable item to identify

categories and track.

2. It is fact and does not require physical sight or contact between readers/scanners and tagged

item.

3. It performs the operation using low cast components.

4. It attempts to provide unique identification and backend integration that allows for wide range

of application.

RFID SYSTEM LOGICAL VIEW

Eth

ern

et

RFID

Reader

RFID Tag RF Antenna Network Workstation


The following diagram simply explains the communication between tag and the reader. There is

a communication channel between the tag and the reader

The RFID reader continuously emits radio waves up to certain range. The passive tag receive

energy form the radio waves and get activated. The reader then gives command to the tag. Tag

receives command and gives response to the reader. It can be easily understood from above

diagram

This RFID technology comes with two options:

a) Passive Tags (Recommended for this project)

b) Active Tags

A. Passive tags

1. These tag do not contain internal battery that is why these are known as Passive

tags. It draws energy from interrogator field.

2. It has lower storage capacity.

3. Shorter read range (4 inch to 15 inch).

4. Usually read-ones-write-many/read only tags.

B. Active Tags

1. Battery Powered.

2. High storage capabilities (512kb).

3. Longer read range (300 feet).

4. Typically can be rewritten by RF interrogator.

5. You can trace the card holder from any place to any where


Annex-1

A Public Private Partnership (PPP) Build Operate Transfer (BOT) Project

Instruction: Kindly fill this form in English with readable font.

Name of School: ________________________________________________ School Code (If Exists): ______

Class: ____________________________________ Section: ________________________________

Student’s Name: ___________________________ Student’s date of birth: ____________________

Student Class Roll Number (If Exists): __________ Student School Roll Number (If Exists):________

Parents Information

Father Name: _____________________________ Father CNIC: ____________________________

Mother Name: _____________________________ Mother CNIC: ___________________________

Health Information

Allergy: ___________________________________ Blood Group: ____________________________

Disability: ____________________________________________________________________________

STUDENT REGISTRATION FORM


Annex-2

A Public Private Partnership (PPP) Build Operate Transfer (BOT) Project

Instruction: Kindly fill this form in English with readable font.

Name of School: ________________________________________________ School Code (If Exists): ______

Staff Name: ____________________ Staff Date of birth: __/__/____ Staff Code (If Exists): __________

Staff Sanction Designation: _________________ Staff Working Designation: _________________

Regular / Working: _____________________ Working Grade: __________________________

Date of Joining: __/__/______ Highest Formal Qualification: _______________

Parents Information

Father Name: _____________________________ Father CNIC: ____________________________

Mother Name: _____________________________ Mother CNIC: ___________________________

Health Information

Allergy: ___________________________________ Blood Group: ____________________________

Disability: ____________________________________________________________________________

STAFF REGISTRATION FORM


Annex-3

Features of web portal of Particular School

Tasking

To cater the background problems and make it state of the art, paper less, fast and easy system. We have to develop and implement the web enabled system for each school with the approval of Education Department and implemented them in both Government Schools and Private Schools for one year of successful implementation containing the following module:

1) School Profile: This module will hold the profile of the School / Branch with its contact details such as address, phone number, email addresses etc. The School Profile will contain the following sub modules 1.1) School Structure This module will define the structure of the School’s Time Table and defines the Term details. 1.2) School Holidays This module will store all the list of holidays of the school. 1.3) School Events This module will store all the Events that is going to happen in the current calendar year of the school. 1.4) School Rooms This module will store the room information of the school. 1.5) School Classes & Sections This module will store all the school’s classes and their sections details. 1.6) School Hostel Rooms This module will store the hostel rooms information. This module is useful only if the school has the residential students. 1.7) School Fee Types & Fee Amounts This module will store the Fee Types details and Fee amounts for each class in the school. You will define the types of Fees your school is offering and the fee amount class wise. 2) School Academics: 2.1) School Examinations Types


This module will store the examinations types that your school is offering. 2.2) School Performance Grades Using this module, you will define the school’s performance grading indicators. 2.3) School Subjects This module will define the subjects that are offering in the school class wise. 3) School HR Settings: 3.1) School Departments & Designations Here you will define all the departments exist in the school and the designations associated with it. Then you will also define the Salary details and Leave details designation wise. This module is dependent on Salary Types and Leave Types. 3.2) School Salary Types Using this link, you will define the Allowance or Deduction type for each designation. 3.3) School Leave Types This module will store all the type of leaves that your school is offering. Ex: Casual Leave, Sick leave etc. 4) Others 4.1) School Vehicles This module will use to store all the school vehicle details. 4.2) Question Difficulty Levels This will store the question difficulty levels which will be useful in selecting questions while preparing the examination papers. 4.3) Library Settings Here you’ll define the library setting values like the No. of due days that a student will keep a book etc. 4.4) School Forms / Brochures This module will view and print the student registration form and the data like school’s calendar, school fee amounts class wise etc. 4.5) School Accounts Settings - Accounting Module Here you’ll define your accounting settings like Bank accounts, Account names. This data is then used in the Accounts module while entering accounting vouchers. 4.6) School Inventory Settings


This module will add the Inventory Items data that you are going to maintain through the Inventory module. 4.7) Attendance Settings This module will store the attendance setting values on how the Attendance module has to calculate the attendance of the students and employees. 4.8) Auto email Responders This module will help in enabling or disabling the auto email responders to be activated or not. This will have 6 types of Auto email notifications. 4.9) Certificate Issuing This module will create and store school Certificate Templates that are going to issue to the students. 5) Employees This module will store the employee’s information such as Personal Information, Contact Details, Qualifications and the classes he is teaching in the school and the login details etc. 6) Students This module will store all the student information of the school such as Personal Information, Contact Details, Parental Details, Class and section he is allotted to; roll number, admission number and his login details etc. 7) Subjects At the time of adding a student to the school, by default the system treat his subjects as all his class subjects assigned in settings module. If you want to un-assign any of the subjects, you will use this module first link “Modify subjects to students” to un-assign few of the subjects. The second link of this module “Subject Details” will be used to store details of the subject class wise in detail like Subject Outline, Objectives and very importantly its Syllabus. This syllabus data is essential for Question Bank module while adding the Questions to question bank. 8) Time Table This module will help you in preparing Time Table of your school for each class. It requires all the teacher names who are teaching various subjects and the total class rooms of the school. Timetable will be prepared in two ways.

Manual In manual preparation of Timetable, you have to manually select the teacher, classroom number and need to prepare the timetable for each class.

Automatic (System) In this option, the system will provides you the time table automatically by calculating the teacher’s and rooms availability. The systems asks for few preferences on how you want to prepare a class attendance i.e., the number of periods that each subject will be taught in a week and the preferred rooms.


Apart from preparation of Time Table in two ways, the system also lets you view the attendance Teacher wise, Class wise and Room wise. 9) Attendance This module will capture the Students and Employees attendance details. The attendance will be taken period-wise or on a daily basis. This flexibility has been provided in the settings module wherein you will define the frequency of the attendance taking whether it is to be period wise or on daily basis. 10) Assignments This module will assign each student his Assignments by his class teacher or any other teacher to their class teachers. Assignments will be assigned to a whole class student or by selecting each individual student. 11) Examinations This will be one of the major and key modules in the EMIS. The major functionalities of this module are:

Prepare / View Examination Schedule: Here you will prepare the schedules for each examination that are conducted by the school class wise. You need to select the subjects for which you are going to conduct the examinations along with the timings and room numbers. Then all the students and teachers will view the schedule.

Create /View question papers: Using this, you will create question papers for each test you are conducting examinations. You will select the questions created from the Question Bank module and you will create a question paper. You will view these question papers from the view link.

12) Question Bank This module will use to create and store questions at the Question Bank. Question bank is the place wherein you will create and store various types of questions. These types include Objective, Descriptive, True/False and Fill in the blanks. You will create the questions along with their answers and you will set the difficulty level for each question. You have to define the class and subject for each question. These questions are the source while creating the question papers in Examinations module. 13) Performances This will be the place where you have to enter the marks scored by the students in the examinations. You will select a class and will select the subjects to enter the marks for the entire class at a time. Based on these marks, the system automatically calculates the Grades and generates grade cards and report cards and will be accessed with the respective links.


14) Discipline This module will create Student disciplinary records. And the same will be viewed by the students / parents. 15) Fees This module will assign the fee details to each student. You may assign / un-assign the fee details to each student from this module. You will also give concessions or put penalties for the students. The main feature of this module is the Fee Collection section. Whenever the student comes to pay his fees, the accounts person will quickly enter the details and will generates the fee receipt. The reports link offers you various repots on fee collection etc. 16) Accounts This will be a tiny accounting module exists with EMIS. It offers you almost all the functionality of a basic accounting system. You will create vouchers like Debit, Credit and Journal. This module is depended on the master setting values (Ex: Account names etc) from the SETTINGS module. The other features available are Cash Book, Journals, Ledger, Trial Balance and Balance Sheet.

17) Payroll This module will generate the pay slips for each employee with his relevant info provided at the SETTINGS module. The pay-slip will have two main sections. One is Allowances and the other is Deductions. 18) Library This module will maintain and keeps track of all the books available with the school. You will add the books to system and maintain them category wise. The module also maintains all the book issues and returns. You will fine the students who are failed to return the book in time (i.e., within the due date). The other functionalities included with this module are : Issues, Renewals, Returns, Losses and Update number of copies.. 19) Health This will be basically to maintain the health records of a student. You will maintain the health history and treatment records of a student. 20) Hostel This module is for a residential school (not for a day scholar school). This module offers you the Room allocation of student in the hostel, changing his room from one to other, removing a student from a room. Admin will keep track of the FREE (available) rooms easily. 21) Cafeteria This module will be useful for a school which is maintaining a Cafeteria. You will create the menu of the items available. You will also maintain the inventory of the items available in the cafeteria using the “Stock” link. “Transaction” link is your POS (Point of Sale) where you will


enter all the transactions made in the cafeteria. Here you will accept the payments via Cash or you will deduct the money from his personal account maintains with the school. 22) Inventory This module will help you maintaining the school’s inventory for all the items that you want to maintain. Ex: Furniture, Books, Laboratory items etc.) 23) Transport This module will enable you to manage the students who are traveling through the school buses. You will add / delete and move a passenger student from one vehicle to another and will view the list of students who are traveling on which vehicle. 24) ID Cards This module will generate the ID cards for the student’s class wise. You will customize the format of the ID Card easily with a little knowledge of HTML. This module gets the school info from the school settings module. 25) Appraisal (Teacher’s performance appraisal) This module will help you in assessing the teacher’s performance. The performance will be assessed based on the student’s marks for which the teacher takes the classes and their attendance etc. 26) Reports This module will generate several reports for the School from all the modules. The reports include student strength, student performance, student birthdays, student attendance, fees, etc. The customizable report writer will gives you more flexibility in getting student performance report. 27) Admin Tasks This will strictly for school / branch Administrator. Following are the functionalities what he will exclusively have. 27.1) Start a new Academic Year This will be used to generate a new database for a new academic year. Clicking on the button will create a new database and stores the present data into that new database. 27.2) User Privileges Admin will define the privileges for each employee who is accessing the EMIS. He will assign / un-assign the modules to each employee. Only the employees with the valid privileges will access the respective modules in the EMIS. 27.3) Database Synchronization This module is for the schools who are implementing the software both at Internet and Offline at their school premises (i.e., Intranet). If you want to do your day to today activities from the


Intranet and want to update the data in the Internet, you will do it using this module. You need to provide your remote database details in order to do this. 27.4) Database Backup This will takes your entire database backup of the software. It is a good practice to take the database backup every day at COB. 27.5) Letter Wizard This module is to send bulk emails or bulk notifications to the students / parents or any other group of people. You will compose the text and send the emails with formatting text and few HTML controls like inserting hyper links and tables etc. You will preview your email before you actually send it and store. 27.6) Security Logs This link will display you all the database related transactions like add / edit / update of any records to verify if anything goes wrong with the data. 27.7) Inspection Details This module will keep track of all the inspection details of your school by the superiors / correspondents or any other officials. 27.8) Teacher comments on Student’s Performance This is the place where a teacher will write their comments on the students about the student performance both academically and personally. These comments will be published on the report cards. 27.9) Certificate Issuing This module will keep the tracks of the certificate issuing transactions of each student. Certificates like T.C., Report Cards or any other certificate that is issued will be recorded and will be retrieved any time as a reference. 27.10) Mailing List Mailing list will also like letter wizard with only change that these are sent to the students / employees as emails (not real emails). Students and employees will check these mails by logging into EMIS. 28) Mail This is not a REAL mail application. This is EMIS’s internal mail kind of module wherein you will send / receive messages across the students and employees of the school. 29) Forums This is a third party Forums component embedded into EMIS. This is a full featured Forums application wherein you will post / reply to the topics available in the Forums. The


administrator moderates the forums and will create the forums so that employees and students will use the module. 30) News This module will to store the latest news of the school. Admin will add news and they will be published and will view by employees, students and parents. 31) Archives This module will maintain your schools achieve database and to go back to the previous years data. Not sure how good this module is working. Need to work on it and it is still in BETA state. 32) Organizer This will help you in maintain your day-to-day activities and organize your appointments and contacts. You will also set the reminders. 33) Quiz Admin / employees will create a quiz and let the students ask to take the quiz. The students will take these quiz from the logins. 34) Help A detailed help will be available for each module using this Help.

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PPP BOT in Educational Technology Model