PowerPoinPowerPointt

ToolsTools

How NOT to Use How NOT to Use PowerPointPowerPoint

TipsTips Get rid of short menu by clicking Tools, Get rid of short menu by clicking Tools,

Customize, Options, Always Show Full Customize, Options, Always Show Full MenusMenus

Change case of text by highlighting text, Change case of text by highlighting text, hold down Shift key and hit F3 until hold down Shift key and hit F3 until correct case is showncorrect case is shown

View a mini-presentation by holding down View a mini-presentation by holding down Ctrl when you click Slide ShowCtrl when you click Slide Show

Press F7 for Spell Check for PowerPoint Press F7 for Spell Check for PowerPoint

PowerPoint on GooglePowerPoint on Google

Search for PowerPoint presentations Search for PowerPoint presentations on Googleon Google

Go to Go to www.google.comwww.google.com Type filetype:ppt and a keywordType filetype:ppt and a keyword Can also search for Word (doc), Excel Can also search for Word (doc), Excel

(xls), and Adobe Acrobat (pdf) files (xls), and Adobe Acrobat (pdf) files

BasicsBasics

Handout can be Handout can be found on my blogfound on my blog

Slide DesignSlide Design BackgroundsBackgrounds Formatting FontFormatting Font Text boxesText boxes Clip ArtClip Art TransitionsTransitions AnimationsAnimations

PicturesPictures

Inserting PicturesInserting Pictures Insert, Picture, Clip Art for gallery Insert, Picture, Clip Art for gallery

picturespictures Insert, Picture, From File for pictures Insert, Picture, From File for pictures

saved on your computersaved on your computer For pictures from the Web, go to Google For pictures from the Web, go to Google

and click Image at top leftand click Image at top left Customizable optionsCustomizable options Right click on picture and copy, then go Right click on picture and copy, then go

to PowerPoint and right click pasteto PowerPoint and right click paste

Picture ToolbarPicture Toolbar

To edit inserted pictures, use the To edit inserted pictures, use the picture toolbarpicture toolbar

It can be found by clicking View, It can be found by clicking View, Toolbars, PictureToolbars, Picture

Crop, Line Style, and Compress are Crop, Line Style, and Compress are my favoritesmy favorites

Saving a Slide as a Saving a Slide as a PicturePicture

I use individual slides from I use individual slides from presentations as pictures on presentations as pictures on my my blogblog

Click File, Save as, change Click File, Save as, change Save as Type to Jpeg, and Save as Type to Jpeg, and then select Current Slide Onlythen select Current Slide Only

Sounds Sounds

Gallery, Animation, Gallery, Animation, NarrationNarration

Insert, Movie and Sounds, Sounds Insert, Movie and Sounds, Sounds from Clip Organizer are sounds from Clip Organizer are sounds available in the gallery of PowerPointavailable in the gallery of PowerPoint

Slide Show, Custom Animation, Add Slide Show, Custom Animation, Add Effect to object in slide for sound Effect to object in slide for sound effects under Effect Optionseffects under Effect Options

Slide Show, Record Narration to add Slide Show, Record Narration to add voice narration to slidevoice narration to slide

Videos in Videos in PowerPointPowerPoint

Embedding VideoEmbedding Video United Streaming video can be United Streaming video can be

embedded into PowerPoint slidesembedded into PowerPoint slides Download the video from United Download the video from United

StreamingStreaming In PowerPoint, click Insert, Movies In PowerPoint, click Insert, Movies

and Sounds, Movie from Fileand Sounds, Movie from File You have the option of playing You have the option of playing

Automatically or When ClickedAutomatically or When Clicked

United Streaming United Streaming Embedded VideoEmbedded Video

“Cite Your Source”“Cite Your Source”

Embed YouTube VideoEmbed YouTube Video Copy the YouTube video linkCopy the YouTube video link Choose View, Toolbars, Control ToolboxChoose View, Toolbars, Control Toolbox Click the Hammer button (more controls)Click the Hammer button (more controls) Choose Shockwave Flash ObjectChoose Shockwave Flash Object Drag a box across the screen to get the Drag a box across the screen to get the

desired size and location. Don't cover the desired size and location. Don't cover the entire slide. entire slide.

Right click the box and choose Properties.Right click the box and choose Properties.

In the Properties window, click the In the Properties window, click the Movie item. Movie item.

Paste the YouTube URL that you Paste the YouTube URL that you copied. copied.

In the URL, delete the text watch?. In the URL, delete the text watch?. In the URL, replace the = (equal) In the URL, replace the = (equal)

sign with a / (forward slash). Set the sign with a / (forward slash). Set the Loop value to False unless you want Loop value to False unless you want the movie to repeat over and over. the movie to repeat over and over.

Set the Playing value to False to Set the Playing value to False to allow you to click when you want allow you to click when you want the movie to start, rather than the movie to start, rather than automatically when you display the automatically when you display the PowerPoint slide. PowerPoint slide.

ResourcesResources SlideshareSlideshare-Upload and share your -Upload and share your

PowerPoint presentations, Word documents PowerPoint presentations, Word documents and Adobe PDF documents. Add audio to and Adobe PDF documents. Add audio to make a webinar.make a webinar.

Game TemplatesGame Templates PowerPoint TipsPowerPoint Tips TutorialTutorial Teresa’s PowerPoint PageTeresa’s PowerPoint Page Pete’s PowerPoint StationPete’s PowerPoint Station

ShortcutsShortcuts

StartNext slide or buildPrevious slide or buildJump to slide 14Black slideWhite slideFirst slideLast slideQuick keysRe-startQuit / End show

F5Right ArrowLeft Arrow14 Enter keyBWHomeEndF1HomeEsc

Editing SlidesEditing Slides Editing SlidesEditing Slides

PresentationPresentation SlideshowSlideshow

New SlideCopy SlideBoldItalicUnderlineSuperscriptSubscriptFont Size (bigger)Font Size (smaller)Change CaseRemove formatting

Ctrl-MCtrl-DCtrl-BCtrl-ICtrl-UCtrl-Shift +Ctrl =Ctrl-Shift >Ctrl-Shift <Shift-F3Ctrl Space

Copy autoshape stylePaste autoshape styleCycle thru all objectsSelect all objectsGroup objectsUngroup objectsCopy objectZoom In/OutShow GridShow GuidesHelp

Ctrl-Shift-CCtrl-Shift-VTabCtrl-ACtrl-Shift GCtrl-Shift HCtrl and DragCtrl MouseWheelShift-F9Alt-F9F1

SavePrintCloseNewFind textSpell check

Ctrl-SCtrl-PCtrl-WCtrl-NCtrl-FF7

UndoRepeatHelp

Ctrl-ZCtrl-YF1

GeneralGeneral