Capital Project Update

May 17, 2016

Ms. Carol Perkins,

Mr. Gary Crowell and Mr. John Grillo

Center Moriches School District

Capital Project Timeline

May 19, 2015: Voter Approved Capital Project, $8.2 million

February 3, 2016: RFP Sent out for Construction Manager

March 4, 2016: Selection of Construction Manager

April 15, 2016: Phase I of Project Approved by SED

April 21, 2016: Several Bids sent out for Phase I

May 12, 2016: Bid Recommendations to be approved by BOE

June 15, 2016: Project Manager On site Full-Time

June 27, 2016 On-Site Construction Begins

August 31, 2016: Estimated Phase I Substantial Completion Date for Elementary and Secondary Campus

TOTAL FOR ALL PROJECTS Cost: $ 8,272,884.00

SECONDARY SCHOOL AND ELEMENTARY SCHOOL

Phase I – Summer 2016

Replace Vinyl Asbestos Floor Tile

Double Hung Window Repairs

Exterior Masonry Reconstruction

Roof Replacement

Door and Hardware Replacement

Septic System Replacement (5 Systems)

Phase II – Summer 2017

Ceiling Access Panels (40 Rooms)

Toilet Reconstruction

Gym – HVAC Reconstruction

PA/Clock Intercom, FA, Security

Interior Reconstruction

Ceiling and Lighting Replacement (If Funds Remain)

PROPOSED FLOOR PLAN

Phase I – Summer 2016

Running Track Reconstruction

Door and Hardware Replacement

Roof Replacement – HS Main Lobby

Roof Replacement – Media Center

Roof Replacement – Athletic Hallway

Phase II – Summer 2017

Auditorium Air Conditioning Replacement

Security Improvements

High School Science Reconstruction

HS/MS – 300 Wing Reconstruction

PROPOSED FLOOR PLAN

• Rooms scheduled for abatement at Elementary Campus were supplied with packing boxes in April and continue to be supplied as needed.

• All other rooms at Elementary Campus supplied in April for “personal” items to protect from possible damages during project

• Boxes from rooms already packed are being itemized with staff member's name and room number and being staged in Room #4 until June 14th at which time all boxes will be stored in the West APR and MS Gym area (MS Gym area storage to start June 27th and be completed approximately by July 5th)

• All rooms that are being abated will have their furnishings removed and stored in the West APR and MS Gym areas starting June 27th

• Once rooms have been officially “cleared” by indoor air quality (IAQ) team, the flooring vendor will install flooring and Custodial and Maintenance staff will then follow behind with waxing and replacement of furnishings

• The Custodial and Maintenance staff will complete the above task by moving from section to section, ie. K-Wing, Main Hallway, etc. as directed by Construction Manager

• Requires close coordination with District personnel and Construction Manager

• May require approval of vacation for Custodial and Maintenance staff to coincide with Phase I Construction

• The use of overtime for Custodial and Maintenance staff will be required, if deemed applicable to open school

• Rooms to be utilized in the Secondary Campus during the Summer, will be clustered together to allow Custodial staff the ability to clean vacated classrooms due to the tight schedule for both the Elementary and Secondary Campus.

• All Secondary staff will be notified to bring home “personal” items as the door hardware will be replaced

• At the end of the Special Ed Summer School program, 8/12/16, the Custodial will move the classrooms back to the Elementary Campus and will clean the vacated classrooms.

• As other summer programs end, the Custodial staff will continue to clean the vacated classrooms

• Due to the vast scope of work at the Elementary Campus, including supplies and equipment required to complete scheduled summer projects, the Elementary Campus will be shut down completely and no activities will be permitted on the site.

• Those events and programs that were previously scheduled to occur at the Elementary Campus have been moved to the Secondary Campus. This includes, but is not limited to:

• Summer Special Ed Program

• Camp Creativity

• MYO Basketball Camps

• Abatement and air quality contractors will commence the abatement portion of the project on July 5th. The scope of their work includes air sampling prior to abatement of room flooring tiles. Decontamination chambers and negative air systems installation, abatement of flooring tiles, clean-up and post air sampling will take place prior to the replacement of the flooring by the flooring contractor followed by the release of rooms back to District for replacement of furnishings.

• Parkline Inc. will commence the removal of septic waste and sludge from septic systems in preparation for septic systems removal to take place the end of May and continue until mid June. Parkline will return for final removals as systems are placed out of service.

• Upon BOE approval of bid recommendations 5/18/16, the District will generate purchase orders for the following capital project services: roofing, window repairs/upgrades, septic system replacement and door and hardware replacement. Once the purchase orders are received by the vendors, a definitive “start” date will be established

• Exact timelines and trade data will need to be developed by the Construction Management team as we begin to move forward towards the end of June. The District will receive updates on an ongoing basis.