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John S. Bell, Ed. D.Office of Teaching and LeadingAlabama Department of Education
PRIVATE SCHOOLS AND CHURCH SCHOOLS IN ALABAMA
Alabama State Department of Education (ALSDE)July 11 & 12, 2013
Thomas R. Bice State Superintendent of Education
ALSDE Welcome and IntroductionsDennis Coe
Director of Supporting Programs [email protected]
Chris WilsonProgram Administrator, Non-Public Schools
Marvin Taylor Accountant Manager, Non-Public Schools
Sabrina MayProgram Specialist, Non-Public Schools
Donna CannonAdministrative Assistant
Housekeeping Please:
Sign-in legibly and provide accurate contact information Silence mobile devices Take personal break as needed Refrain from refreshments in auditorium
Submit questions w/legible contact information on index cards provided
Restrooms in foyer by auditorium & cafeteria No Internet availability in auditorium Training PowerPoint & handouts available online Expired meter parking = Likely parking ticket Meeting will end on time
Agenda Welcome/Introductions/Housekeeping Today’s Purpose Statutory Governance of Non-Public Alabama
Schools Differences in Non-Public Entities Alabama Administrative Code
Private School Licensure
Application Procedures Private School License Deferred/Waiver License Certificate of Exemption
Licensure Fee Schedule Questions and Answers
Training Materials
Rules and Regulations for Private Schools and Church Schools in Alabama Handbook Based on Code of Alabama and Alabama Administrative Code• ALSDE Memorandum – July 9, 2013• Statutory Governance of Non-Public Schools• Application Procedures• Non-Public School Fee Schedule• Federal and State Recognized Accrediting Agencies• Governance of Homeschooled/Private-Tutored Students• Non-Public School Forms
PowerPoint Presentation
ALSDE Non-Public School Website Available August 1, 2013
For the most current ALSDE Non-Public School (NPS) rules and regulations, NPS handbook, documents, forms, PowerPoint
presentations, and all other NPS information, go to the ALSDE Office of Supporting Programs, Non-Public Schools at:
https://ap.alsde.edu/index.aspxPlease save to your favorites!
Technical SupportOffice of Supporting Programs
Non-Public SchoolsTelephone: 334-242-9728
Today’s Purpose
Provide all non-public entities with the statutory information and guidance
necessary to operate a non-public school in the state of Alabama
References
Statutes and Laws Regulating Alabama Non-Public Schools
Code of Alabama (1975) Alabama Administrative Code
The Alabama State Board of Education and the Alabama State Department of Education do not discriminate on the basis of race, color, disability, sex, religion, national origin, or age in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The following person is responsible for handling inquiries
regarding the non-discrimination policies: Title IX Coordinator, Alabama State Department of Education, PO Box 302101, Montgomery, AL 36130-2101, telephone (334) 242-8165.
Frequently Used Acronyms
AAC = Alabama Administrative Code ACCESS = Alabama Connecting Classrooms Educators
and Students Statewide ACSI = Association of Christian Schools International AIM = ALSDE Identity Management AISA = Alabama Independent School Association AL = Alabama ALSDE = Alabama State Department of Education ADOR = Alabama Department of Revenue
Frequently Used Acronyms continued
Code of AL = Code of Alabama (1975) ED DIR = ALSDE Online Education Directory IS = ALSDE Information Systems LEA = Local Education Agency NCSA = National Christian School Association NPS = Non-Public Schools SAIS = Southern Association of Independent Schools STI = Software Technology Incorporated USDOE = United States Department of Education
Our Approach
LET’S BEGIN WITH THE
HANDBOOK
What certification and/or licensure options are available for my school(s)?
Apply and Obtain: Certificate of Licensure (page 6)
Valid two (2) years
Certificate of Exemption (page 7) Valid three (3) years
Deferred License (page 12) Valid *one (1) year
*No more than three (3) consecutive deferred licenses may be issued to an applicant.
Statutory Governance of Non-Public SchoolsPage 4
Certificate of LicensureUpon satisfactory application, a Certificate of Licensure is to be
issued to a private school pursuant to the legal requirements set forth in the Code of Alabama (1975), as implemented by the
respective regulations in the Alabama Administrative Code, Rule 290-3-5-.01, et seq.
General Statutory Provisions Private school = include those holding certificate issued by State
Superintendent of Education No K-12 school, unless exempt, may operate without a license from
the ALSDE Certificate of Licensure valid two (2) years from date issued Licensure represents authority to operate educational institution in AL
Statutory Governance of Non-Public SchoolsPage 4 continued
Certificate of Licensure continuedUpon satisfactory application, a Certificate of Licensure is to be issued to a private school pursuant to the legal requirements set forth in the
Code of Alabama (1975), as implemented by the respective regulations in the Alabama Administrative Code, Rule 290-3-5-.01, et seq.
General Statutory Provisions continued Annually, on or before October 10, all private schools (except church
schools) register and report certain data to ALSDE Licensure may not be advertised as endorsement or
recommendation, but implies compliance with Alabama laws ALSDE may invoke negative actions if licensee school solicits/enrolls
students or administers instructions via fraud, deception, misrepresentation
Statutory Governance of Non-Public SchoolsPage 4 continued
Certificate of ExemptionUpon satisfactory application, a Certificate of Exemption is to be
issued to an exempt school pursuant to the requirements set forth in the Code of Alabama (1975), as implemented by the respective
regulations in the Alabama Administrative Code, Rule 290-030-050-.01, et seq.
General Statutory Provisions
Exemption not be construed as approval or endorsement by the State of AL
Private schools that are exempt may voluntarily request licensure
Differences in Non-Public EntitiesPage 5
License valid two (2) years Accredited by state-recognized accrediting agency Have allowable credits accepted by state colleges and universities Have bonds to cover contractual agreements of parents Have licensed agents to solicit funds Have curriculum comparable to ALSDE recognized educational
standards Have certified teachers teaching courses they are licensed to teach Have specific policies to protect parents and students Meets all local building and zoning codes Maintains personal data records Are monitored by SDE for compliance
Licensed Non-Public Schools
Differences in Non-Public EntitiesPage 5 conti nued
Exempt SchoolsCertificate valid three (3) years
May have allowable credits accepted by colleges and universities
Church schools provide evidence establishing parochial or religious affiliation, non-profit status, and official catalog listing courses and programs of study
May or may not have certified teachers licensed to teach courses
Differences in Non-Public EntitiesPage 5 conti nued
Exempt Schools continued
Exempt schools may be:
A church/parochial school
A school operated by a community educational organization, or group of parents that is organized as a non-profit educational corporation
A private school in operation and nationally accredited continuously since July 1, 1984
Differences in Non-Public EntitiesPage 5 conti nued
Courses must be taught By persons holding valid AL teaching certificate in
branches of study taught Three (3) hours/day for 140 days per calendar year
Must Use English language for instruction Report to the local superintendent of education
Courses May or may not be accepted by colleges, universities,
public or non-public schools
Private Tutor
Deferred License ExplanationPage 12
Any license shall be denied, deferred, suspended, or revoked if information or materials specified by Alabama Administrative Code Chapter 290-030-050 is not provided. Similar action shall be taken against schools found in violation of Code of Alabama (1975), Title
16, Chapter 46 or for failure to comply with Alabama Administrative Code Chapter 290-030-050.
NOTE Deferred license valid for one year
ALSDE may issue up to three (3) consecutive deferred licenses to a school
cw
Private School License ProcedurePages 8-10
No private school except those enumerated in Code of Alabama (1975), §16-46-3, with supporting
documentation as prescribed by Alabama Administrative Code, r. 290-3-5-.03, shall operate
within the state of Alabama unless a license is first secured from the Alabama State Department of Education. All private schools seeking licensure
shall submit the following:
Private School License ProcedurePage 8 -10 continued
Complete application forms available August 1, 2013 at https://ap.alsde.edu/index.aspx as follows: License Application (Form PS-1)
School Performance Surety Bond (Form PS-2)
School Licensed Agent Surety Bond (Form PS-3)
School Personnel Data (Form PS-4)
Agent’s Permit Application (Form PS-5)
Teacher Certification Assurance (Form PS-6)
Private School License ProcedurePage 8 -10 continued
Provide documentation to ALSDE, to include but not limited to: *Certificate of Existence
*Out-of-state or online organizations only Accreditation Certificate School Contact Information Statement of School Training Objectives Tuition and Refund Policy Student Grievance Policy Attestation Affidavit – School Facility Local Building Code Compliance Most recent school financial audit *License fee
*Note special instructions for out-of-state or online educational providers (Page 9, #7)
Private School License ProcedurePage 8 -10 continued
An application will not be considered complete unless all items above are received by the Alabama State Department of Education. The deadline for submitting a completed application is October 10 of each license period.
No private school except those enumerated in the Code of Alabama (1975), §16-46-3, with supporting documentation as prescribed by the Alabama Administrative Code, r. 290-3-5-.03, shall operate within the state of Alabama unless a license is first secured from the Alabama State Department of Education.
Certificate of Exemption ProcedurePage 11
Conditions and exceptions stated in the Alabama Administrative Code, r. 290-3-5-.03, shall not apply to certain "exempt schools" that meet the criteria for exempt status enumerated in the Code of Alabama (1975), §16-46-3. Such "exempt schools" shall retain their exempt status only as long as the conditions of exemption remain valid. Schools seeking to be declared as an “exempt school” shall submit the one of the following three documents to the Alabama State Department of Education:
Certificate of Exemption ProcedurePage 11 continued
Applicants for “exempt school” status will provide: Non-profit articles of incorporation or evidence establishing
parochial or religious affiliation
Appropriate license/certificate/approval by other state boards/commissions/agencies requiring school licensure and/or performance bonding
Charter or articles of incorporation demonstrating school was in operation/accredited accrediting agency recognized by United States Department of Education continuously as of July 1, 1984.
Certificate of Exemption ProcedurePage 11 continued
Applicants for “exempt school” status will submit the following documents to ALSDE: Charter or articles of incorporation with by-laws
establishing non-profit operation
License Application (Form PS-1)
Certificate fee
Certificate of Exemption ProcedurePage 11 continued
An application will not be considered complete unless all items above are received by the department. Any school seeking exempt status that cannot provide all necessary documentation must follow procedures for seeking a private school license. The deadline for submitting a completed application is October 10 of each license period.
No private school except those enumerated in the Code of
Alabama (1975), §16-46-3, with supporting documentation as prescribed by the Alabama Administrative Code, r. 290-3-5-.03, shall operate within the state of Alabama unless a license is first secured from the Alabama State Department of Education.
Deferred License ProcedurePage 12
The Code of Alabama (1975), §16-46-5(k), provides that any license applied for pursuant to this section
shall be granted, deferred, or denied within 28 days of the receipt of the application by the Alabama State
Department of Education. Under extenuating circumstances as approved by the State Superintendent
of Education, schools submitting an incomplete application as of October 11 may be eligible to obtain
a deferred license. The procedure for obtaining a deferred license is:
Deferred License ProcedurePage 12 continued
Deferred license applicants will submit: Formal written request that includes:
Areas on license application that documentation cannot be provided
Corrective action plan to address unavailable documentation Statement of assurance that any/all deficiencies will be
resolved in *timely manner * Not to exceed three (3) years from date of issuance of deferred license
Performance surety bond (Form PS-2)
Certificate of Existence
License Fee
Deferred License ProcedurePage 12 continued
Each deferred license is valid for one (1) year.
Applicants may be issued no more than three (3) consecutive deferred licenses.
An application will not be considered complete unless all items above are
received by the department.
The deadline for submitting a completed application is October 10 of each license period.
No private school except those enumerated in the Code of Alabama
(1975), §16-46-3, with supporting documentation as prescribed by Alabama Administrative Code, r. 290-3-5-.03, shall operate within the state of Alabama unless a license is first secured from the Alabama State Department of Education.
License Fee (Two Year)Initial Private School K-12 $500Out-of-State or Online Provider $2,500 Initial year; thereafter, ½ of 1% of
annual gross income from Alabama students, not less than $2,500 and not to exceed $15,000
Renewal Private School K-12 $100 per extension or branch office
Deferred License (One Year)Private School K-12 $500
Certificate of Exemption (Three Year)Church Schools/Exempt Schools $500
Initial and Renewal State Agent PermitState Agent $100
Alabama Treatment Center Endorsement FeeEndorsement Fee (Three Year) for State-Supported Treatment Centers
$0
Certificate of Exemption (Three Year) for State Supported Treatment Centers
$500
Alabama Non-Public School Licensure Fee Schedule Page 13 continued
Important Fee Information Fees are due at the time of application or request; provide gross
tuition documentation.
Fees are nonrefundable.
Fees should be made payable to the “Alabama State Department of Education.”
The Alabama State Department of Education reserves the right to adjust fees based upon the cost to enforce the requirements of the Private School/Treatment Center Division.
No personal checks accepted; please send cashier’s check or money order if not completed online.
USDOE Recognized Regional and National Institutional Accrediting Agencies
Pages 14-18 Accrediting Council for Continuing Education and Training
Accrediting Council for Independent Colleges and Schools
Commission of Career Schools and Colleges
Council on Occupational Education
Distance Education and Training Council, Accrediting Commission
Middle States Commission on Higher Education
Middle States Commission on Secondary Schools
New England Association of Schools and Colleges, Commission on Institutions of Higher Education
USDOE Recognized Regional and National Institutional Accrediting Agencies
Pages 14-18 continued New York State Board of Regents, and the Commissioner of Education
North Central Association of Colleges and Schools, The Higher Learning Commission
Northwest Commission on Colleges and Universities
Southern Association of Colleges and Schools, Commission on Colleges
Transnational Association of Christian Colleges and Schools, Accreditation Commission
Western Association of Schools and Colleges, Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges, Accrediting Commission for Senior Colleges and Universities
State-Recognized Accrediting AgenciesPage 19
Alabama Independent School Association (AISA)
National Christian School Association (NCSA)
Association of Christian Schools International (ACSI)
Southern Association of Independent Schools (SAIS)
Governance“Homeschooled”/Private-Tutored Students
Page 21 -22
For a student to be “homeschooled” in Alabama, the following criteria must be met: Student must be enrolled in “homeschool” setting authorized
by entity holding a current AL Certificate of Exemption of Private School License
OR Student must be instructed by a private tutor
Requirements for authorized non-public entities are found in the Rules and Regulations for Private Schools and Church
Schools in Alabama Non-Public Schools Handbook
Governance“Homeschooled”/Private-Tutored Students
Page 21 -22 continued
Private Tutor Requirements
Must hold ALSDE issued certificate in branches of study required to be taught in Alabama public schools
Instruction must be a minimum of three (3) hours/day for 140 days each calendar year between 8 a.m.– 4 p.m.
Ala. Code §16-28-5, §16-28-7, §16-28-8, §16-28-11, §16-28-23
Governance“Homeschooled”/Private-Tutored Students
Page 21 -22 continued
Reporting Requirements Following must be filed with local education agency superintendent
where student resides: Statement of student(s) instructed
Subjects taught
Instruction time and frequency
Register of daily work hours of instruction
Student registry, enrollment, attendance, absence (Report, Page 21)
Local superintendent, church school administrator, and parent signatures on appropriate forms and documents
Notification to local superintendent if/when a student withdraws
Governance“Homeschooled”/Private-Tutored Students
The ALSDE will rely upon the “parent” organization to help local boards of education ensure compliance with the compulsory attendance laws.
Upon a report filed by the LEA, issues of reported non-compliance will be investigated by the ALSDE.
Appendices Appendix A: Non-Public School Forms
Form PS-1: License Application for NPS Form PS-2: NPS Performance Bond Form PS-3: NPS Agent Bond Form PS-4: Application for Licensure
Administrators and Instructors Personnel Data Form PS-5: Application for Agent Permit Form PS-6– Statement of Assurances for Certified
Teachers New NPS Site Information
Appendix B: Alabama Administrative Code
ED DIR & AIM Info??Scott/Dom: Help Needed
ACCESSAlabama Connecting Classrooms Educators and Students Statewide
Statewide distance learning initiative providing high-quality classroom courses
and teachers via technology
Fall 2006 Full implementation ensured that Alabama students, especially those in smaller,
rural schools, would have the ability to take advanced level courses and electives that might not otherwise be available to them
Websitewww.accessdl.state.al.us
Program AdministratorLarry Raines
ACCESS for Non-Public Schools January 2014 - Tentative NPS Availability Registration required for schools and students electing to take ACCESS courses ACCESS Costs
$315 - 0.5 Credit Equivalent $250 - Support Center Costs
$150 – Teacher Pay $100 - Administrative Costs Training for Administrators, Counselors, and Facilitators
$65 - Resources Learning Management System, Registration System, Individual Course
Resources Fee Collection
Electronically collected via ALSDE agent from school, not students
ACCESS for Non-Public Schools continued
Course Drop Date – Determines total costs for school
Fees are Non-Refundable
Courses available for Grades 9-12 Advanced Placement courses require textbook
supplied by school
Course List and Catalog available via ACCESS website at http://accessdl.state.al.us
Note: Schools electing to participate must fully implement the State-approved student information system. (INow)
NPS Quarterly Meetings
Purpose – to establish a platform by which non-public schools can provide suggestions and request assistance from the ALSDE
Who – One Representative from each of the various state non-public associations and the Administrator of Non-Public Entities from the ALSDE
What – discuss present and future needs, (professional development, teacher licensure, etc.)
Why – to improve the relationship between non-public schools and the ALSDE and to provide a better quality education for all Alabama students
Where - TBAdc
Next Steps??Scott/Dom: Help Needed
Website opens August 1 All CURRENT/UPDATED NPS materials
AIM and/or ED DIR? Training?
STI ??? Training
ACCESS??
Authorized Non-Public List Published Annually
Will contain a list of all non public educational entities legally operating in the state of Alabama.
Will be identified as holding a License, Deferred License, or Certificate of Exemption.
Will identify all non-public entities authorized to issue a diploma and credit in the state of Alabama.
Entities not holding a License, Deferred License, or Certificate of Exemption will not have credits or diplomas recognized by any state K-12, 2 year, or 4 year institution.
What a Non-Public School elects not to comply?
No licensed private school, no public school, and no college or university subject to the State Board of
Education shall accept credits from a school which was not exempted, entitled to an exemption, or
licensed as required under the provisions of Code of Ala. 1975, Title 16, Chapter 46 when educational
credentials were conferred.
Questions ??
