PowerPoint PresentationCREATING AN EFFECTIVE

by Em M. Pijl Zieber RN, BSN

Overview

• Organization• Fonts and Case• Background • Content and Bullets• Graphics• Slide Transitions• Animation• Participation• Presentation

These are my main topics. They will become my slide titles!

by Em M. Pijl Zieber RN, BSN

Organization

• General to specific• Opening slides

– Title– Introducing speakers– Commenting on purpose– Creating interest

• Main body– Intersperse with participation

• Conclusion– Summary

by Em M. Pijl Zieber RN, BSN

Fonts and Case

• Sans serif (Arial)– Not Comic Sans– Not Times New Roman

• Minimum font size: 22• Case

– Title Case (Upper and Lower) for Titles

– Sentence case for all else

by Em M. Pijl Zieber RN, BSN

Show Me!

Background

• Black or very dark background with white font

• White background with black font • Avoid

– Colored or busy backgrounds– Colored fonts

• Slide background– Relevant to topic– Same for all slides

by Em M. Pijl Zieber RN, BSN

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Content and Bullets

• In general– Brevity (less is more)– Maximum 5 points per slide– Bullets– Hierarchical organization

by Em M. Pijl Zieber RN, BSN

Content and Bullets

• In general– A conceptual guide, not verbatim – Do not include items you

don’t plan to talk about– Consider your audience

(age appropriate, literacy)

by Em M. Pijl Zieber RN, BSN

Show Me!

Graphics

• Use– If relevant and enhance– If clear and high resolution

• Avoid– If cute– If confusing or not supportive

• Never– Use low resolution graphics– Stretch or distort pictures

by Em M. Pijl Zieber RN, BSN

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Slide Transitions

• Avoid “Slide Transition” features– Sounds– Automatic advancement– Visual features

• Simply click• Never add “continued” (or worse,

“cont”) in a title; keep the title the same from slide to slide

by Em M. Pijl Zieber RN, BSN

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Animation

• Avoid excessive animations– Annoying– Time consuming– Sounds are passé (only use sounds if

your hair is ‘feathered’)

• Use animations for– Linear progression through concepts– To enable guessing

by Em M. Pijl Zieber RN, BSN

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Participation

• Lectures can be boring• Adults need to be involved in the

learning process– Ask questions– Prompt discussion– Use write-pair-share– Invite input as you go

by Em M. Pijl Zieber RN, BSN

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Presentation

• Plan ahead– Equipment– Room– Extension cords– Pointer

• Disaster planning– Have a printed copy– Make overheads– Have handouts

by Em M. Pijl Zieber RN, BSN

Presentation

• Take cues from your PC screen• Don’t read off the overhead screen• Project your voice• Talk to your audience, not your

screen• Do not memorize or use cue cards

by Em M. Pijl Zieber RN, BSN

Presentation

• Don’t read verbatim– Add meaning– Take cues– Vamp off of bulleted points

• Provide handouts• Answer questions as you go• Prepare a few “just in case” slides• Time for questions

by Em M. Pijl Zieber RN, BSN

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Summary

• Organization• Fonts and Case• Background • Graphics• Content and Bullets• Slide Transitions• Animation• Participation• Presentation

by Em M. Pijl Zieber RN, BSN

Questions?

• About using PowerPoint• About presentations• About required equipment

by Em M. Pijl Zieber RN, BSN

Thank you!

by Em M. Pijl Zieber RN, BSN

To End Slide Show Click Here

by Em M. Pijl Zieber RN, BSN

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A Case for Case

• The above title is in title case (upper and lower case)

• This bullet uses sentence case• This is too small to read (12 font)

• Sans fonts, such as Arial, are best for screen reading, while Times New Roman is best for reading on paper

by Em M. Pijl Zieber RN, BSN

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Title Case

Background

• Dark or black with white font• White with black font• Don’t use colored fonts• Avoid dizzying combinations• Avoid busy backgrounds

by Em M. Pijl Zieber RN, BSN

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See Choosing the right colors for your PowerPoint presentation:http://office.microsoft.com/en-us/powerpoint/HA010120721033.aspx

Content and Bullets

• Bullets are a guide• Have one idea per slide• Bullets are not a way of capturing excessive content in the

form of sentences, paragraphs and entire theoretical discourses, partially because no one wants to read it but also because as people strain their eyes to read the sentence that goes on and on and on and on they get really frustrated and begin to wonder why this couldn’t have been paraphrased into something more succinct. Also, it’s annoying to have someone just read all these sentences off the screen—that’s not a presentation, that’s story time in grade school! So limit it to points and know your stuff!

by Em M. Pijl Zieber RN, BSN

Content and Bullets

• Hierarchical organization

by Em M. Pijl Zieber RN, BSN

Like This: Not This:

Content and Bullets

• Consider your audience– Who are you presenting to?– How will they use the information?– Literacy issues: Keep it simple but

don’t ‘dumb it down’– What do they already know?– Why will they be attending?– How can you make it relevant?

by Em M. Pijl Zieber RN, BSN

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Creating Better PowerPoint Presentations:http://better-powerpoint-presentations.classes.cnet.com/lesson-1/

Graphics

• This is my Aunty Betty

by Em M. Pijl Zieber RN, BSN

700 x 466 resolution

Graphics

• This is my Aunty Betty

by Em M. Pijl Zieber RN, BSN

Too small; distorted on enlarging

Graphics

• This is my Aunty Betty

by Em M. Pijl Zieber RN, BSN

Distorted to make it “fit”

Graphics

• Great for a talk on snowman reproduction

by Em M. Pijl Zieber RN, BSN

Graphics

• Not so great for a talk on epidemiology

by Em M. Pijl Zieber RN, BSN

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Slide Transitions

• Just click!• Avoid using the word “continued”

– Not necessary in PowerPoint– Alters appearance of title– Watch carefully now

by Em M. Pijl Zieber RN, BSN

Slide Transitions, continued

• If you have content onto the next slide, simply leave the slide title the same; don’t state “continued”

by Em M. Pijl Zieber RN, BSN

This messes up your title

Slide Transitions, cont’d

• “Cont” and “cont’d” are simply incorrect

• Note that your title is still messed up (smaller font to accommodate “cont’d”)

• Slide titles should be the same from slide to slide

by Em M. Pijl Zieber RN, BSN

So does this

Slide Transitions

• See how much better it looks when slide titles are the same?

by Em M. Pijl Zieber RN, BSN

Slide Transitions

• Ah, much better!

by Em M. Pijl Zieber RN, BSN

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Animation

• The only reasons for animating text:– To show progression of concepts,

especially on a diagram– To allow for participant guessing

• To get them involved!

by Em M. Pijl Zieber RN, BSN

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Participation

• Think-pair-share– Ask participants to consider how they

would approach a topic– Ask them to pair up with the person

next to them and discuss their answers

by Em M. Pijl Zieber RN, BSN

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Presentation

• See the next slide for an example of the proper use of PowerPoint

by Em M. Pijl Zieber RN, BSN

PowerPoint is Evilhttp://www.wired.com/wired/archive/11.09/ppt2.html

My Dog, Katie

• Rescued• Spayed• Adjusting• Agility

This is my chocolate lab, Katie. I rescued her from certain death at the

pound. I had her spayed and vaccinated as soon as possible.

Katie was shy of me at first, due to being hurt by people in the past.

However, she is warming up to me and adjusting well. She is a real

sweetheart! One thing I am excited about is starting agility classes with

her. She loves the jumps and tunnels. It’s a great way for her to

burn off that lab energy!

Presentation

• Make it interesting…by being interested in it yourself

• Graphics, fonts and animations are no substitute for poor content or a boring presentation

• Remember…telling is not teaching!

by Em M. Pijl Zieber RN, BSN

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PowerPoint is Evilhttp://www.wired.com/wired/archive/11.09/ppt2.html

The End