Term 2Grade 8 Computer Studies

UNIT 2: MICROSOFT PUBLISHER

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Unit Overview

This unit explores aspects of desktop publishing. It

covers:

• Introduction to Desktop Publication

•Creating a publication from a design template

•Editing and formatting a publication

•Printing a publication

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Timeframe and Instructions

• This PowerPoint presentation is divided into four weeks as seen on the third slide.

• There should be a student’s handout that will accompany this presentation.

• Please refer to the handout and this presentation to complete the activities on the slides.

• Please ask your parents to assist you in dropping off your answered activity at the front office. Alternatively a scanned copy can be emailed to postofficebox@pomgrammar.ac.pg

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WEEK 1

TOPIC 1: WORKING WITH DESKTOP PUBLISHER

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Week 1 – Topic: Working with Desktop Publisher

•What is Desktop Publisher?

• Features of Desktop Publisher

• Parts of a Publisher Window

• Tabs in Desktop Publisher

Topic Outcomes: By the end of this PowerPoint presentation, the student should be able to:

• understand the purpose of Desktop Publisher.

• state the features of the Publisher program.

• identify the different parts of a Publisher Window.

• differentiate the different Tabs in Desktop Publisher.

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What is Desktop Publisher?

• Desktop Publishing is an application found in the Microsoft Office Suite.

• It is used to create a publication for printing.

• It includes entering text, creating and placing graphics and combining all the elements for a flyer, document, report, magazine, newspaper, etc.

• The purpose of publishing is to communicate effectively with others. This involves:• Choosing the audience• Creating the information for the audience• Sharing the information using the most appropriate medium

Purpose

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Features of Desktop Publisher

• The features of Desktop Publisher includes:an easy layout to use.simple tools.a variety of styles and graphics.attractive templates for publication designs.

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Parts of Publisher Window

Figure 1: Parts of Publisher Window

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Tabs in Desktop Publisher

• Tabs are a section in the Publisher window that contains commands that help with creating a publication. The commands are placed in categories (tabs) that make it easier for the user to locate and use. The tabs in Publisher includes:

File

Home

Insert

Page Design

Mailings

Review

View

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Tabs

Tabs in Desktop Publisher

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Sections

Home Tab

Commands

Insert Tab

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Page Design Tab

Mailings Tab

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Review Tab

View Tab

Activities

• Refer to Worksheet 1 for Examples and Activities to complete.

• Assignment 3 is also attached. Read through and complete the task as requested.

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WEEK 2

TOPIC 2: PLANNING AND DESIGNING A PAGE

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Week 2 – Topic: Planning and Designing a page

•Publisher Templates

•Choosing a layout

•Parts of a Publisher Page

Topic Outcomes:

By the end of this PowerPoint presentation, the student should be able to:

• identify and use Publisher templates

• understand and use the Master Page

• identify and use the different parts of a publisher page appropriately

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How important is design for a print publication?

• A successful publication is one that:• Is easy to read.• Has a clear purpose that is reflected in the text and the

design.• Has graphic elements that are relevant.• Has a logical sequence of direction throughout the

document.• Has page-to-page consistency throughout the document.

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Design and Layout

The design and layout of a document will determine:

• How easy the document is to read• The impact the document has on the reader.• How successfully the reader understands the message of

the document.

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What are templates?

• Templates are predesigned formats that is available to the user to choose from.

• It appears immediately after you open the Desktop Publication program.

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Desktop Publisher Templates

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Desktop Publisher Templates

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Desktop Publisher Templates

• The templates shown in the two previous slides are found in Desktop Publisher.

• When you click on a template, it takes you to a few more templates in the category. For example, if you click on the brochure template (Figure 2), it shows more brochure templates that you can choose from (Figure 3) or you can use a blank one instead.

Figure 2: Brochure Template

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Brochure In-Built Templates

Figure 3: Brochure Built-In Templates

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Navigating a page

• Headers and Footers• A header is an area at the top of the page that presents information to

help the reader determine what the document is and where he or she is in the document. Headers can include text, graphics and clip art. The date and the time can also be used in a header, as can page numbering.

• A footer is an area at the bottom of the page that

can serve the same function.

To insert a header:

• Go to the View tab, select Master Page on the Views section of the tab.

• The Header & Footer section of the menu now appears

• Clicking near the top of the page brings up the header in which information can be added.

• Clicking near the bottom of the page brings up the footer in which information can be added.

• It also brings up two new tabs that can be used: Drawing Tools and Text Box Tools.

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Header and Footer menu items

New tabs that can be used in headers and footers

Applying a background

• A background can be added to a document. The background can be solid colour, a colour gradient or a picture.

• Backgrounds can help emphasise text or make photographs stand out. However, backgrounds should be used with care to ensure they do not interfere with the readability of the document.

• The Page Background section of the Page Design tab includes the Background command.

Note that an image can be selected here

As the background:

- Choose the Picture tab

- Scroll to the image on your computer and select it.

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Background command on the Page Design tab

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