POWERPOINT: HOW TO?

Marcia O’Neill

Head of School of Business

George Fernandez

Head of School IT

Overview

Tips Tools

Techniques

Polish

Professionalism

Engage

Today

Some guidelines to develop design

& deliver

effective powerpoint presentations

Effective presentation

Plan

Produce

Practice

Present

PLAN

“By failing to prepare you are preparing to fail “ Benjamin Franklin

• Message, goal• Visual aids• Structure • Visualize ideas• Keep it simple – scale

Avoid......death by powerpoint

Produce

• create key points• font 30+• lines per slide 6 – 8• white space is good• clear graphics• animation & transitions

Produce: design simplicity

Death by Powerpoint and how to avoid itAlexi Kaptelov

1. One point per slide2. Very few fonts3. Colour theme, matching colours4. Photos, not clip art

Remember

Powerpoint :

............. is just a tool

.... size does matter

...... Reverse text highlights

......speak louder than words

......avoid chart junk

http://pol.illinoisstate.edu/jpda/charts/bad_charts1.htm#Pie

Powerpoint Lectures

Don't careAwfulOKUnhelpful

Estimated Student Response

BIRD

Research indicates that ideas are much more likely to be remembered if they are presented as pictures instead of words or pictures paired with words.

BIRD

10% 65%

Verbal: people remember about 10% of the content 72 hours later, if you add a picture that figure goes up to 65%

5GB 1,000 songs

iPod in 2001came with a 5GB of memory1,000 songs “in your pocket.”more interesting and meaningful

Eye contact  Open posture

Hand gestures

Time

Content

Practice

20

Audience needs

• Relevance: what’s in it for me• Good structure• Visually appealing• Engaging

21

Engaging the audience

• A good presentation:–Change from passive to active–From shallow to deep listening–To keep them engaged–To get feedback–To test understanding

22

Listening Modes

• Deep Listeners– Reflect on the material– Critically analyse– Have many questions

• Surface or Shallow Listeners– Less motivated– Passive– Don’t ask questions

23

Focus

• Too much focus on the visual

• Not enough focus on the audience

• Think about what they do

• Make it a two way street

24

Cycle

DeliveryHigh levelLow detail

ReflectionQuestions

Reveal detail

AchievementDemonstrate

mastery

Ask questions

Get answers

Feedback

25

When to use Powerpoint?

• What’s the idea• What should they remember• Different cognitive levels• To what extent we can address

complexity with Powerpoint?

26

Bloom’s Taxonomy

1

•Knowledge

2

•Comprehension

3

•Application

4

•Analysis

5

•Synthesis

6

•Evaluation

IncreasingCognitive Level

27

Expressing Objectives

• Each Bloom level has associated keywords:

I. KNOWLEDGE (testing recall and recognition) describe which one enumerate define what is the best one match choose recall select how much cite II. COMPREHENSION (simple translating, interpreting) classify is this the same as give an example infer show discuss identify select indicate explain translate read the graph, table

28

Expressing Objectives

• Each level has associated keywords:III. APPLICATION (to situations that are unfamiliar or have a new aspect) illustrate explain apply identify the results of judge the effects select what would result solve IV. ANALYSIS (breaking down into parts, forms) distinguish interpret test scrutinise analise examine make a distinction demonstrate what's the relationship experiment differentiate investigate

29

Expressing Objectives

• Each level has associated keywords:

V. SYNTHESIS (combining elements into new patterns) compose hypothesise propose design predict formulate invent develop

state a rule create VI. EVALUATION (according to criteria, and stating why) judge assess recommend evaluate determine measure defend find the errors

30

Knowledge

Recall: select all the true answers

The Westminster system:

a) Is based on the UK system

b) It involves an elected President

c) Includes a senator as the Prime Minister

d) It consists of two distinct powers

31

Comprehension

Predict: What is most likely to happen to the reliability of a multiple-choice test, where the number of alternatives is changed from three to four?

a) It will decrease

b) It will increase

c) It will stay the same

d) There is no basis for making a prediction

32

Application

Correctly apply rules

Number plates may have six characters (Upper A-Z, 0-9, spaces ). Which of the following are legal?

a) ANZ123b) Anz123c) ANZ12d) ANZ12

33

Analysis

Analyse some problems

How many different plates can you make starting with

ANZ1

34

Higher Objectives

• To test higher cognitive levels we need:

– Abstraction, Analysis, Discovery, Hypothesising

– Rather than simply remembering facts

information

• With MCQ, MAQ & short text questions it is

difficult to address the higher levels

Conclusion

What do you think the conclusion of today’s discussion should be? Give us:

• One sentence• One concept• One thing to remember• One mistake not to make