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PowerPoint® 2013

Patrice-Anne Rutledge

800 East 96th Street, Indianapolis, Indiana 46240

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Editor-in-ChiefGreg Wiegand

Acquisitions EditorMichelle Newcomb

Development EditorCharlotte Kughen

Managing EditorSandra Schroeder

Project EditorMandie Frank

Copy EditorBart Reed

IndexerTim Wright

ProofreaderJess DeGabriele

Technical EditorsGeetesh Bajaj Vince Averello

Editorial AssistantCindy Teeters

DesignerAnne Jones

CompositorTnT Design, Inc.

PowerPoint® 2013 Absolute Beginner’s GuideCopyright © 2013 by Pearson Education, Inc.

All rights reserved. No part of this book shall be reproduced, stored in a retrieval system, or transmitted by any means, electronic, mechanical, photocopying, recording, or otherwise, without written permission from the publisher. No patent liability is assumed with respect to the use of the information contained herein. Although every precaution has been taken in the preparation of this book, the publisher and author assume no responsibility for errors or omissions. Nor is any liability assumed for damages resulting from the use of the information contained herein.

ISBN-13: 978-0-7897-5063-1ISBN-10: 0-7897-5063-5

Library of Congress Cataloging-in-Publication Data is on file.

Printed in the United States of America

First Printing: February 2013

TrademarksAll terms mentioned in this book that are known to be trademarks or service marks have been appropriately capitalized. Que Publishing cannot attest to the accuracy of this information. Use of a term in this book should not be regarded as affecting the validity of any trademark or service mark.

Warning and DisclaimerEvery effort has been made to make this book as complete and as accurate as possible, but no warranty or fitness is implied. The information provided is on an “as is” basis. The author and the publisher shall have neither liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this book.

Bulk SalesQue Publishing offers excellent discounts on this book when ordered in quantity for bulk purchases or special sales. For more information, please contact

U.S. Corporate and Government [email protected]

For sales outside of the U.S., please contact

International [email protected]

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Contents at a Glance

Introduction ........................................................................................................... 1

Part I: PowerPoint 2013 Basics

1 Introducing PowerPoint 2013 ................................................................... 52 Creating a Basic Presentation .................................................................19

Part II: Editing and Formatting Presentations

3 Customizing Themes and Backgrounds ................................................434 Working with Text ....................................................................................575 Formatting and Organizing Objects, Slides, and Presentations .........796 Working with Tables ................................................................................957 Outlining Presentations .........................................................................1098 Reviewing Presentations ........................................................................119

Part III: Working with Images, Illustrations, and Media

9 Working with Pictures ............................................................................12910 Working with Shapes .............................................................................14911 Working with SmartArt ..........................................................................16912 Working with Charts ..............................................................................18113 Working with Audio and Video ............................................................19514 Working with Animation and Transitions .............................................215

Part IV: Making Presentations

15 Presenting a Slide Show ........................................................................22916 Creating and Printing Presentation Materials .....................................25317 Sharing Presentations ............................................................................265

Part V: Maximizing the Power of PowerPoint

18 Working with Hyperlinks and Action Buttons .....................................27919 Customizing PowerPoint .......................................................................29320 Accessing PowerPoint on the Web and Mobile Devices ..................32121 Extending PowerPoint with Third-Party Tools ....................................329Index ..................................................................................................................335

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iv

Table of ContentsIntroduction ......................................................................................................................1

Who This Book Is For ................................................................................................ 2

How This Book Is Organized .................................................................................... 2

Conventions Used in This Book ............................................................................... 3

I PowerPoint 2013 Basics

1 Introducing PowerPoint 2013................................................................................5

Understanding What PowerPoint Can Do .............................................................. 6

Exploring New PowerPoint 2013 Features ............................................................. 6

Getting Started with PowerPoint ............................................................................. 7Exploring the Start Screen .................................................................................. 7Setting Up Your PowerPoint Account ................................................................ 8Using the Ribbon Tabs ......................................................................................10Using Backstage View ........................................................................................12Using Toolbars ....................................................................................................12Using Task Panes ................................................................................................13Understanding PowerPoint Views .....................................................................14Getting Help .......................................................................................................17

2 Creating a Basic Presentation .............................................................................19

Understanding PowerPoint Presentations.............................................................20Understanding Themes......................................................................................20Understanding Templates .................................................................................21Understanding Slide Layouts ............................................................................21

Creating a Presentation ..........................................................................................23Creating a Presentation with a Theme ............................................................24Creating a Presentation from an Online Template or Theme .......................26Creating a Presentation from Scratch ..............................................................27

Adding Slides to Your Presentation .......................................................................28

Adding Sections to Your Presentation ..................................................................29Collapsing and Expanding Sections .................................................................31Removing Sections .............................................................................................31

Managing Presentations .........................................................................................31Exploring PowerPoint File Formats ..................................................................31Saving a Presentation to Your Computer ........................................................33Saving as a PDF or XPS Document ..................................................................35Changing to Another File Type ........................................................................38

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v

Opening a Presentation .....................................................................................39Renaming a Presentation ...................................................................................41Closing a Presentation .......................................................................................41Deleting a Presentation .....................................................................................41

II Editing and Formatting Presentations

3 Customizing Themes and Backgrounds .............................................................43

Applying a New Theme to Your Presentation ......................................................44

Applying Multiple Themes to a Single Presentation ...........................................45

Applying a New Theme Variant .............................................................................46

Formatting Presentation Backgrounds ..................................................................46Formatting Your Presentation’s Background ..................................................46Omitting Background Graphics ........................................................................47Resetting a Background ....................................................................................48

Customizing Themes ...............................................................................................48Customizing Theme Color Schemes ................................................................48Customizing Theme Fonts .................................................................................51Customizing Theme Effects ...............................................................................53Working with Custom Themes ..........................................................................54

4 Working with Text .................................................................................................57

Adding Text to a Placeholder ................................................................................58

Using AutoFit ...........................................................................................................58

Using Text Boxes .....................................................................................................59Inserting a Text Box ...........................................................................................59Moving and Resizing a Text Box ......................................................................60Formatting a Text Box .......................................................................................60

Formatting Text .......................................................................................................61Enhancing Presentation Text ............................................................................62Using the Formatting Tools on the Home Tab ...............................................62

Formatting Text with Options in the Font Dialog Box ........................................64Formatting Text with Options in the Paragraph Dialog Box .........................66Formatting Text with the Mini Toolbar ............................................................67

Using Bullets ............................................................................................................67Changing the Bullet Style of Selected Text ....................................................68Applying Picture Bullets ....................................................................................69Applying Character Bullets ................................................................................70

Using Numbered Lists .............................................................................................71

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vi POWERPOINT 2013 ABSOLUTE BEGINNER’S GUIDE

Using WordArt .........................................................................................................72Inserting WordArt ...............................................................................................72Formatting WordArt ...........................................................................................73

Proofing Your Text ...................................................................................................74Setting Spelling Check Options .......................................................................74Checking Your Spelling .....................................................................................75

Looking Up a Synonym in the Thesaurus .............................................................77

5 Formatting and Organizing Objects, Slides, and Presentations ...................79

Manipulating Objects ..............................................................................................80Cutting an Object ...............................................................................................80Copying an Object .............................................................................................80Pasting an Object ...............................................................................................80Moving and Resizing an Object........................................................................82

Arranging Objects ...................................................................................................82Layering Objects ................................................................................................82Grouping Objects ...............................................................................................83Aligning Objects .................................................................................................84Rotating and Flipping Objects ..........................................................................85Using the Selection Pane...................................................................................86

Working with Gridlines and Guides .......................................................................87Using Smart Guides ...........................................................................................88Using the Grid and Guides Dialog Box ...........................................................88

Organizing Slides .....................................................................................................89Using Slide Sorter View .....................................................................................90Copying and Moving Slides from One Presentation to Another ..................91Deleting Slides ....................................................................................................92Changing Slide Size ...........................................................................................92

6 Working with Tables..............................................................................................95

Understanding Tables .............................................................................................96

Inserting a Table ......................................................................................................96

Drawing Custom Tables ..........................................................................................98

Inserting Excel Spreadsheets .................................................................................99

Formatting Tables ..................................................................................................100Setting Table Style Options ............................................................................101Applying a Table Style .....................................................................................101Creating a Border .............................................................................................102Setting Table Fill Color ....................................................................................104Applying Table Effects .....................................................................................104Working with Columns and Rows ...................................................................105

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Merging and Splitting Cells ............................................................................105Specifying Other Layout Options ...................................................................106Adding Bulleted and Numbered Lists Within Tables ...................................107

Deleting Tables and Table Contents ...................................................................107

7 Outlining Presentations ..................................................................................... 109

Creating an Effective Presentation Outline ........................................................110

Using Outline View ................................................................................................110

Modifying Your Outline .........................................................................................111Promoting and Demoting Outline Points ......................................................113Moving Outline Points Up and Down ............................................................114Collapsing and Expanding Outline Points .....................................................114Showing Slide Formatting ...............................................................................115

Inserting an Outline from Another Application ..................................................115

8 Reviewing Presentations ................................................................................... 119

Understanding PowerPoint Reviewing Tools ......................................................120

Working with Comments ......................................................................................120Adding Comments to Slides ...........................................................................121Reviewing Comments ......................................................................................122Editing and Replying to Comments ...............................................................122Deleting Comments .........................................................................................123Hiding Comments ............................................................................................124

Comparing Presentations .....................................................................................124Working with the Revisions Pane ...................................................................125Viewing Revisions .............................................................................................127Accepting Changes ..........................................................................................127Rejecting Changes ...........................................................................................128Ending the Review ...........................................................................................128

III Working with Images, Illustrations, and Media

9 Working with Pictures ........................................................................................ 129

Understanding PowerPoint Pictures ....................................................................130

Inserting Pictures ...................................................................................................131

Inserting Online Pictures .......................................................................................132Inserting Pictures from the Office.com Clip Art Collection .........................132Inserting Pictures from the Bing Image Search.............................................134Inserting Pictures from Your SkyDrive Account ............................................135

Inserting Screenshots ............................................................................................136

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viii POWERPOINT 2013 ABSOLUTE BEGINNER’S GUIDE

Creating a Presentation from a Photo Album ....................................................136

Modifying Pictures .................................................................................................138Adjusting Pictures .............................................................................................139Applying Artistic Effects ..................................................................................141Compressing Pictures ......................................................................................141Changing to a Different Picture ......................................................................142Resetting a Picture ...........................................................................................142Working with Picture Styles .............................................................................142Arranging Pictures ............................................................................................145Cropping Pictures .............................................................................................145Modifying a Picture’s Height and Width .......................................................146Using the Format Picture Pane .......................................................................146

10 Working with Shapes ......................................................................................... 149

Inserting Shapes ....................................................................................................150Inserting Lines and Arrows ..............................................................................152Inserting Rectangles and Ovals ......................................................................153

Formatting Shapes Using the Drawing Tools – Format Tab .............................153Working with Shape Quick Styles ...................................................................154Specifying Shape Fill Color .............................................................................155Specifying Shape Outlines ..............................................................................160Applying Shape Effects ...................................................................................161Editing Shapes ..................................................................................................163Merging Shapes ...............................................................................................163

Using the Format Shape Pane .............................................................................164

11 Working with SmartArt ...................................................................................... 169

Understanding SmartArt Graphics .......................................................................170

Inserting Smart Art Graphics ................................................................................172

Modifying and Formatting SmartArt Graphics ...................................................173Using SmartArt Design Tools ..........................................................................174Formatting SmartArt Graphics ........................................................................178

12 Working with Charts........................................................................................... 181

Understanding Charts ...........................................................................................182Understanding Chart Terminology .................................................................183Understanding Chart Types ............................................................................183

Inserting Charts ......................................................................................................184

Inserting a Chart from Excel .................................................................................187

Modifying and Formatting Charts .......................................................................188Displaying, Hiding, and Modifying Chart Elements .....................................188Modifying Chart Design ..................................................................................190

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Formatting Charts ............................................................................................191Applying Chart Filters ......................................................................................192Saving Your Chart as a Template ...................................................................193

13 Working with Audio and Video ........................................................................ 195

Understanding Audio and Video Formats ..........................................................196

Inserting Audio Clips .............................................................................................196Inserting Online Audio .....................................................................................197Inserting Audio Clips from Your Computer ...................................................198Recording Audio Clips .....................................................................................199Deleting Audio Clips ........................................................................................200

Inserting Video Clips .............................................................................................200Inserting Online Video .....................................................................................201Inserting a Video Clip from Your Computer .................................................203Deleting a Video Clip ......................................................................................204

Formatting Audio and Video Clips ......................................................................204Adjusting Audio and Video Clips ...................................................................205Specifying a Video Poster Frame ...................................................................205Working with Audio and Video Styles ...........................................................205Arranging Audio and Video Clips ..................................................................206Resizing Audio and Video Clips .....................................................................207

Specifying Audio and Video Playback Options .................................................207Playing a Clip ....................................................................................................208Adding a Bookmark .........................................................................................208Editing Audio and Video Clips .......................................................................208Specifying Audio and Video Options ............................................................210

Compressing Media Files for Improved Performance .......................................210

Creating Videos from PowerPoint Presentations ...............................................211

14 Working with Animation and Transitions ....................................................... 215

Understanding Animation and Transitions ..........................................................216

Setting Slide Transitions ........................................................................................216

Applying Animation to Objects ...........................................................................218

Customizing Animations on the Animation Pane ..............................................220Setting Additional Effects ................................................................................221Setting Timings .................................................................................................222Animating Charts ..............................................................................................224Animating Text .................................................................................................225Animating SmartArt Graphics .........................................................................225Animating Audio and Video Files ...................................................................226Viewing the Advanced Timeline .....................................................................226

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x POWERPOINT 2013 ABSOLUTE BEGINNER’S GUIDE

Managing Animations ...........................................................................................226Reordering Animations ....................................................................................227Modifying Animations ......................................................................................227Removing Animations ......................................................................................227Reusing Animations with the Animation Painter ...........................................227

IV Making Presentations

15 Presenting a Slide Show .................................................................................... 229

Exploring the Slide Show Tab ..............................................................................230

Setting Up a Show .................................................................................................230

Rehearsing Timings ...............................................................................................233Using Timings ...................................................................................................234Deleting Timings ..............................................................................................234

Recording Voice Narrations ..................................................................................234Rerecording Narrations ....................................................................................236Playing Narrations ............................................................................................236Deleting Narrations ..........................................................................................236

Creating Custom Shows .......................................................................................236

Viewing Your Show ................................................................................................238Navigating a Show Full Screen .......................................................................239Setting Pointer Options ...................................................................................243Using the Onscreen Pen to Mark Your Presentation ....................................244

Presenting Online ..................................................................................................245

Exploring Presenter View ......................................................................................247

Packaging a Presentation onto a CD ..................................................................249

16 Creating and Printing Presentation Materials ............................................... 253

Understanding PowerPoint Printing Options .....................................................254

Printing PowerPoint Presentations .......................................................................255Preparing to Print .............................................................................................256Customizing Headers and Footers .................................................................259Previewing a PowerPoint Presentation ..........................................................260Printing Your Presentation ...............................................................................261

Creating Handouts in Microsoft Word ................................................................262

17 Sharing Presentations ........................................................................................ 265

Preparing Your Presentation for Sharing .............................................................266Protecting Your Presentation ..........................................................................266Inspecting Your Presentation ..........................................................................267

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Checking Your Presentation for Accessibility ................................................269Running the Compatibility Checker ...............................................................270

Sharing Your Presentation with Others ...............................................................271Sharing Presentations with Others .................................................................271Sharing via a Link .............................................................................................273Sharing on Social Networks ............................................................................274Sharing via Email ..............................................................................................275Other Ways to Share Your PowerPoint Presentations ..................................276

V Maximizing the Power of PowerPoint

18 Working with Hyperlinks and Action Buttons ............................................... 279

Working with Hyperlinks .......................................................................................280

Inserting Hyperlinks ...............................................................................................280Inserting Hyperlinks to an External Website .................................................280Inserting Hyperlinks to Another Slide in Your Presentation ........................282Inserting Hyperlinks to Other Files .................................................................283Inserting a Hyperlink to an Email Address ....................................................284Creating Invisible Text Hyperlinks ..................................................................285

Customizing Hyperlink ScreenTips ......................................................................286

Modifying Hyperlinks ............................................................................................287

Removing Hyperlinks ............................................................................................288

Using Action Settings ............................................................................................288

Using Action Buttons ............................................................................................290

Testing Hyperlinks and Action Settings ..............................................................291

19 Customizing PowerPoint ................................................................................... 293

Working with the Quick Access Toolbar .............................................................294Moving the Quick Access Toolbar .................................................................294Adding and Removing Quick Access Toolbar Commands .........................294

Setting PowerPoint Options .................................................................................295Personalizing PowerPoint ................................................................................295Setting Proofing Options .................................................................................296Setting Save Options .......................................................................................301Setting Language Options ..............................................................................303Setting Advanced Options ..............................................................................304Customizing the Ribbon ..................................................................................305Customizing the Quick Access Toolbar .........................................................308Setting Add-In Options ...................................................................................310Setting Trust Center Options ..........................................................................310

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xii POWERPOINT 2013 ABSOLUTE BEGINNER’S GUIDE

Setting Presentation Properties ...........................................................................310

Working with Slide Masters ..................................................................................311Modifying the Slide Master .............................................................................311Adding a Slide Master .....................................................................................313Creating a Custom Layout ..............................................................................314Renaming a Slide Master or Layout ...............................................................315Duplicating a Slide Master or Layout .............................................................316Deleting a Slide Master or Layout ..................................................................316Preserving a Slide Master ................................................................................316Applying a Theme to a Slide Master .............................................................317Modifying the Handout and Notes Masters ..................................................317

20 Accessing PowerPoint on the Web and Mobile Devices ............................ 321

Using SkyDrive .......................................................................................................322Getting Started with SkyDrive.........................................................................322Adding Files to SkyDrive .................................................................................324Creating a New Presentation in SkyDrive ......................................................324

Using the Microsoft PowerPoint Web App .........................................................325Exploring the PowerPoint Web App ..............................................................326Editing Presentations in the PowerPoint Web App ......................................327

21 Extending PowerPoint with Third-Party Tools .............................................. 329

Extending PowerPoint with Third-Party Software ..............................................330Camtasia Studio ...............................................................................................330Articulate Studio ...............................................................................................330Adobe Presenter ..............................................................................................331

Getting Creative with Third-Party Templates, Backgrounds, and Clip Art ......331

Enhancing Your PowerPoint Experience with External Hardware ....................332Impatica ShowMate ..........................................................................................332TurningPoint ......................................................................................................332Papershow .........................................................................................................333Laser Mouse ......................................................................................................333

Integrating PowerPoint with Twitter ....................................................................333Poll Everywhere ................................................................................................333SAP PowerPoint Twitter Tools ........................................................................333

Index ...................................................................................................................... 335

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About the AuthorPatrice-Anne Rutledge is a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. Patrice has used—and has trained others to use—PowerPoint for many years, designing presentations for meetings, seminars, trade shows, and worldwide audiences. She is also the author of five previous books about PowerPoint for Pearson Education. She can be reached through her website at www.patricerutledge.com.

DedicationTo my family, with thanks for their ongoing support and encouragement.

AcknowledgmentsSpecial thanks to Michelle Newcomb, Geetesh Bajaj, Charlotte Kughen, Vince Averello, Mandie Frank, and Bart Reed for their feedback, suggestions, and attention to detail.

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http://www.patricerutledge.com

xiv POWERPOINT 2013 ABSOLUTE BEGINNER’S GUIDExiv

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INTRODUCTION

Microsoft PowerPoint 2013 is part of Microsoft’s latest suite of business software applications, Microsoft Office 2013. Using PowerPoint, you can quickly create a basic slide show or delve into sophisticated features to create a customized presentation. Because PowerPoint is part of the Microsoft Office suite of products, you’ll find it to be very familiar and intuitive to use if you already work with any other Office application such as Word or Excel.

Microsoft PowerPoint 2013 Absolute Beginner’s Guide is designed to get you up and running on PowerPoint as quickly as possible. This book starts with presentation basics and then introduces you to the many new features of PowerPoint 2013. These features can give your presentations the wow factor, enable you to collaborate with colleagues around the world, and extend the power of PowerPoint with third-party applications. Because knowing how to use the software is just part of creating a successful presentation, Microsoft PowerPoint 2013 Absolute Beginner’s Guide also provides tips on presentation design, content, rehearsal, and delivery. For now, turn to Chapter 1, “Introducing PowerPoint 2013,” to get started with this powerful presentation tool.

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2 POWERPOINT 2013 ABSOLUTE BEGINNER’S GUIDE

Who This Book Is ForThis book is for you if…

• You want to become productive with the latest version of PowerPoint as quickly as possible and are short on time.

• You’re new to PowerPoint and need to learn the basics in an easy-to-understand format.

• You want to move beyond a basic bulleted list presentation and make the most of PowerPoint’s many design features.

How This Book Is OrganizedPowerPoint 2013 Absolute Beginner’s Guide is divided into five parts.

Part I, “PowerPoint 2013 Basics,” introduces the fundamentals of using PowerPoint, such as navigating, using views, getting help, creating a basic presentation, and saving and opening files. If you’re an experienced computer user, but are new to PowerPoint, these chapters will get you up and running quickly. If you’ve used PowerPoint extensively in the past, they can serve as a quick review and introduce you to the new, exciting features of PowerPoint 2013.

In Part II, “Editing and Formatting Presentations,” you continue on to the most essential, and universally used, features of PowerPoint—formatting, organizing, and adding content to your slides. You find out how to work with text and tables, organize with Outline view, and customize and format your presentation.

Next, you can start exploring some of PowerPoint’s more advanced capabilities. Part III, “Working with Pictures, Illustrations, and Media,” introduces you to techniques you can use to make your presentations more creative. For example, you can add charts—including organizational charts—to provide additional information in a presentation. Or you can add photos, videos, audio, and animation for a complete multimedia effect. For a finishing touch, you can format, customize, and add a variety of special effects to these media objects.

Part IV, “Making Presentations,” takes you to the logical next step—the actual delivery of a presentation. You discover how to easily set up a slide show, create timings and narrations, preview your work, present online, and even create portable PowerPoint presentations to display from another computer. Finally, you find out how to create a variety of printed material, such as notes and handouts, to go with your show.


INTRODUCTION 3

Part V, “Maximizing the Power of PowerPoint,” shows you how to customize PowerPoint, access PowerPoint on the Web and from mobile devices, as well as use Microsoft add-ins and third-party tools that enhance your PowerPoint experience.

Conventions Used in This BookMicrosoft PowerPoint 2013 Absolute Beginner’s Guide uses a number of conventions to provide you with special information. These include the following elements.

TIP Tips offer suggestions for making things easier or provide alternative ways to perform a particular task.

NOTE Notes provide additional, more detailed information about a specific PowerPoint feature.

CAUTION Cautions warn you about potential problems that might occur and offer advice on how to avoid these problems.


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I N T H I S C H A P T E R

11

WORKING WITH SMARTARTSmartArt offers a unique opportunity to present slide content, such

as an organization chart or a process, in a way that makes the most of

PowerPoint’s many sophisticated design features.

• Understanding SmartArt Graphics

• Inserting SmartArt Graphics

• Modifying and Formatting SmartArt Graphics



Understanding SmartArt GraphicsSmartArt takes the power and flexibility of PowerPoint shapes one step further. SmartArt enables you to combine shapes and text to create informative lists, matrices, pyramids, and more. Then, using PowerPoint’s many shape and text formatting options, you can create a custom graphic that both conveys your message and gives your presentation the “wow” factor.

For example, you can create a detailed organization chart with SmartArt (see Figure 11.1). Or you can create a graphic that explains a step-by-step process (see Figure 11.2).

FIGURE 11.1

Use one of SmartArt’s many organization chart layouts.


CHAPTER 11 WORKING WITH SMARTART 171

FIGURE 11.2

Highlight a process in your presentation.

Table 11.1 lists the PowerPoint SmartArt types, each offering a variety of layouts to choose from.

TABLE 11.1 PowerPoint SmartArt Types

Choose This SmartArt Type To Display

List Nonsequential data

Process Steps in a process or a sequential timeline

Cycle An ongoing process

Hierarchy Hierarchical data such as an organizational chart

Relationship Connected data

Matrix Parts in relation to a whole

Pyramid Proportions from small to large

Picture A graphical representation of data



Inserting Smart Art GraphicsThe fastest way to add a SmartArt graphic to your presentation is to apply a slide layout that contains the content palette. See Chapter 2, “Creating a Basic Presentation,” for more information about PowerPoint slide layouts.

To insert a SmartArt graphic, follow these steps:

1. On the Home tab, click the down arrow below the New Slide button, and then choose an appropriate layout from the gallery that appears. For example, you could choose the Title and Content layout, the Two Content layout, or the Content with Caption layout.

2. On your new slide, click the Insert a SmartArt Graphic button on the content palette, as shown in Figure 11.3. The Choose a SmartArt Graphic dialog box opens (see Figure 11.4).

FIGURE 11.3

Use the content palette as an easy starting point for inserting SmartArt.

FIGURE 11.4

Choose from a variety of SmartArt graphic layouts.

3. In the Choose a SmartArt Graphic dialog box, select the button for the SmartArt layout types you want to view. Alternatively, select the All button to scroll through a list of all options. Refer to Table 11.1 for an explanation of each SmartArt type.


Insert SmartArt


NOTE If you’re new to SmartArt, it’s often difficult to determine which graphic best suits your needs. When you click each graphic icon in the Choose a SmartArt Graphic dialog box, the right side of the screen displays a detailed example of the selected SmartArt graphic and describes its use in the box below. Reviewing all your options at least once gives you a clearer idea of what’s available and can provide some inspiration as well.

4. Select the icon for the graphic type you want to insert, and click the OK button. The graphic appears on your slide (see Figure 11.5).

FIGURE 11.5

A blank SmartArt graphic appears on your slide.

Each SmartArt graphic includes text placeholders where you can enter the appropriate text. To enter text, click the [Text] placeholder and start typing. If you enter more text than the shape can hold, PowerPoint resizes the text. You can also enter text in the Text pane, described in the section, “Using the Text Pane,” later in this chapter.

If you choose a graphic that includes pictures, click the picture placeholder to open the Insert Pictures dialog box.

Modifying and Formatting SmartArt GraphicsPowerPoint offers two contextual tabs that enable you to modify the design and format of your SmartArt graphics: the SmartArt Tools – Design tab and the SmartArt Tools – Format tab.


Click to add a picture

Enter text in the placeholder


Note that these contextual tabs appear only when you have selected a graphic. If they disappear, select your graphic again to view them. Also, be aware that depending on your choice of SmartArt graphic, not all options are available on the SmartArt Tools tabs.

TIP You can also apply animation effects to your SmartArt graphic, such as having the graphic fly in to the slide. Learn more in Chapter 14, “Working with Animation and Transitions.”

Using SmartArt Design ToolsThe SmartArt Tools – Design tab, as shown in Figure 11.6, enables you to create additional graphic objects, specify layout and style options, and convert your SmartArt graphic to other formats.

FIGURE 11.6

The SmartArt Tools – Design tab is one of two SmartArt Tools contextual tabs.

Adding a Shape to a SmartArt GraphicAlthough SmartArt graphics already contain shapes by default, you can add more shapes if you need. For example, you could create a basic cycle graphic, which comes with five shapes, and then decide you need to add a sixth.

To add a shape to a SmartArt graphic, follow these steps:

1. Select the SmartArt graphic to which you want to add a shape.

2. On the SmartArt Tools – Design tab, click the down arrow to the right of the Add Shape button to display a menu of options.

3. Select from the following menu choices:

• Add Shape After—Add an identical shape after a selected shape.

• Add Shape Before—Add an identical shape before a selected shape.

• Add Shape Above—Add an identical shape above a selected shape.

• Add Shape Below—Add an identical shape below a selected shape.

• Add Assistant—Add an assistant shape to an organization chart.



NOTE The options available are based on your choice of SmartArt. For example, the Add Assistant menu option is available only if your graphic is an organization chart.

If you want to place an additional shape in the default location for your graphic type (such as at the end of a list), you can click the Add Shape button directly, without viewing the menu options.

Adding BulletsIf your SmartArt graphic supports bulleted lists, you can add a text bullet by clicking the Add Bullet button on the SmartArt Tools – Design tab. You must select a specific graphic object for this button to become active.

Using the Text PaneAlthough you can enter text directly on your SmartArt graphic, using the Text pane is a good idea if you have a lot of text or your graphic is more complex.

To open the Text pane, click the Text Pane button on the SmartArt Tools – Design tab. Figure 11.7 shows a sample Text pane.

FIGURE 11.7

Edit and organize text on the Text pane.

In this pane, you can enter and revise text, use the buttons in the Create Graphic group to promote or demote objects, and edit any pictures if you selected a graphic type that includes pictures.

To close the Text pane, click the Close button (x) in the upper-right corner or click the Text Pane button on the SmartArt Tools – Design tab again, which acts as a toggle.



Organizing SmartArt ContentThe Create Graphic group on the SmartArt Tools – Design tab (refer to Figure 11.6) also includes several buttons that help you organize the content in your graphic. For example, you can promote, demote, or reorder objects to customize your graphic exactly the way you want. Be aware that like other options on the SmartArt Tools – Design tab, the availability of these buttons depends on your graphic type and what object is selected.

The buttons include the following:

• Promote—Move selected object up a level. You can also use this with the Text pane.

• Demote—Move selected object down a level. You can also use this with the Text pane.

• Right to Left—Change layout from the right to the left.

• Move Up—Move selected object up in a sequence.

• Move Down—Move selected object down in a sequence.

• Layout—Modify the layout of an organization chart, such as displaying subordinates to the left or to the right.

Modifying Your SmartArt LayoutThe Layouts group on the SmartArt Tools – Design tab offers several layout options that you can apply to your SmartArt graphic. Three options appear on the tab itself, but you can click the down arrow to the right of the group to open a gallery of additional options. Pause the mouse over each option to preview it on your slide. These layouts correspond to the layouts that appear on the Choose a SmartArt Graphic dialog box.

Changing SmartArt ColorsIf you don’t like your graphic’s default color scheme, you can quickly change it by clicking the Change Colors button on the SmartArt Tools – Design tab. Figure 11.8 shows the gallery that displays, offering color choices suited to your specific SmartArt graphic type.

You can choose a primary theme color, select something more colorful, or opt for one of your theme’s accent colors.



FIGURE 11.8

Get colorful by changing your SmartArt colors.

Applying a SmartArt StyleIf you want to quickly dress up your SmartArt graphic, apply one of the many ready-made styles designed to complement your presentation’s theme. To do so, select a style in the SmartArt Styles group on the SmartArt Tools – Design tab. For more options, click the down arrow to display a gallery where you can choose a style that’s a good match for your document, or try out a 3-D style.

Resetting a SmartArt GraphicIf you’ve made a lot of changes to your SmartArt graphic and decide you don’t like what you’ve done, click the Reset Graphic button on the SmartArt Tools – Design tab. PowerPoint deletes all the formatting changes you’ve made to your graphic and restores its original format. PowerPoint doesn’t delete any text you’ve added, however.



Converting a SmartArt GraphicIf you decide that you don’t want to use a SmartArt graphic you created but would like to retain your text as a bulleted list, click the Convert button on the SmartArt Tools – Design tab and then select Convert to Text from the menu.

Another option is to convert your SmartArt graphic to a shape so that you can take advantage of shape-formatting options. To do this, click the Convert button and then select Convert to Shapes from the menu. Learn more in Chapter 10, “Working with Shapes.”

Formatting SmartArt GraphicsThe SmartArt Tools – Format tab, as shown in Figure 11.9, offers numerous SmartArt formatting options, many of which are shared with other PowerPoint objects.

FIGURE 11.9

Create a custom look with the options on the SmartArt Tools – Format tab.

On this tab, you can perform the following tasks:

• Edit a 3-D graphic in 2-D.

• Format and change individual SmartArt shapes.

• Apply shape style, fills, outlines, and effects. Learn more in Chapter 10.

• Apply WordArt styles, fills, outlines, and effects to SmartArt text. Learn more in Chapter 4, “Working with Text.”

• Arrange SmartArt objects, such as moving objects forward and backward and aligning, grouping, and rotating objects. Learn more in Chapter 5, “Formatting and Organizing Objects, Slides, and Presentations.”

• Change the height and width of your SmartArt graphic by clicking the Size button.

Editing in 2-DIf you applied a 3-D style to your SmartArt graphic, you can temporarily return to 2-D to edit it by clicking the Edit in 2-D button on the SmartArt Tools – Format tab. When you finish editing, click this button again to return to your 3-D style.


FIGURE 11.10

Select a new shape in this gallery.

3. Select the shape option you prefer to change your selected shapes.

Resizing ShapesIf you want to resize selected shapes on your graphic, click either the Larger or Smaller button on the SmartArt Tools – Format tab. You can continue clicking these buttons until you reach your desired size.


Changing the Appearance of SmartArt ShapesAlthough SmartArt graphics include default shapes, you might prefer a different shape. For example, if you select a Basic Block List, your graphic includes several basic rectangles. Your preference, however, might be rounded rectangles.

To change the appearance of the shapes in your SmartArt graphic, follow these steps:

1. Select the shape or shapes you want to change. To select multiple shapes, press the Ctrl key while clicking the shapes you want to change.

2. On the SmartArt Tools – Format tab, click the Change Shape button. A gallery of shape options appears, as shown in Figure 11.10.



THE ABSOLUTE MINIMUMHere are the key points to remember from this chapter:

• SmartArt graphics combine shapes and text to create informative, eye-catching slide content.

• You can insert a SmartArt graphic from any slide layout that includes the content palette.

• PowerPoint’s extensive SmartArt formatting tools provide hundreds of options for colors, borders, styles, and other design elements.


Numerics2-D, editing SmartArt, 178

3-D rotation effects, 161

Aaccepting changes to

revisions, 127

accessibility, checking presen-tations for, 269

accessing PowerPoint on the web with SkyDrive, 322-323

Account window, 8-9

action buttons, 151, 290

actionsperforming, 288-289testing, 291

addingborders to tables, 102-104bullets to SmartArt

graphics, 175chart elements, 190columns to tables, 105commands to Quick Access

toolbar, 294-295comments to slides,

121-122effects to animations,

221-222files to SkyDrive, 324guides to slides, 88multiple themes to a single

presentation, 45-46

pictures, 131-132from Bing image search,

134-135from Office.com clip art

collection, 132-133from SkyDrive

account, 135screenshots, 136

rows to tables, 105sections to presentation,

29-31shapes to SmartArt

graphics, 174-175slide masters, 313-314slides to presentation, 28text to placeholder, 58themes to presentations,

44-45

add-in options, 310

adjustingaudio clips, 205picture colors, 140video clips, 205

Adobe Presenter, 331

advanced options, 304-305

Advanced Timeline, viewing, 226

aligning objects, 84-85

Animation Painter, 227

animationsAdvanced Timeline, 226applying to charts, 224applying to SmartArt

graphics, 225

applying to text, 225customizing, 220effects, adding, 221-222modifying, 227removing, 227reordering, 227slide transitions, 216-218timing effects, setting,

222-224

Animations pane, customizing animations, 220

applyinganimations

to charts, 224to objects, 218-220to SmartArt

graphics, 225to text, 225

artistic effects to pictures, 141

borders to pictures, 143-144chart filters, 192-193corrections to pictures, 140effects to pictures, 144-145passwords to

presentations, 266Quick Layout to charts, 190Quick Styles, 154-155shape effects, 161-162styles to pictures, 142theme fonts, 51-53themes to slide

masters, 317

area charts, 184

Index


336 ARRANGING

inserting, 184-187legend, 183plot area, 183Quick Layout, applying, 190templates

saving, 193-194viewing, 186

type of, changing, 191types of, 184

clip art, third party, 331

clipart.com, 332

clipsbookmarking, 208cropping, 207editing, 208-210playing, 208trimming, 210

closing presentations, 41

co-authoring, 272

collapsingoutline points, 114sections, 31

collating presentation printouts, 257

colorsadjusting for pictures, 140of SmartArt, changing, 176

Colors dialog box, 156-159

column charts, 184

columns, inserting in tables, 105

combo charts, 184

commands, adding to Ribbon, 307-308

commentsadding to slides, 121-122deleting, 123editing, 123hiding, 124replying to, 123reviewing, 122

bordersadding to tables, 102-104applying to pictures,

143-144

bulleted listsadding to SmartArt

graphics, 175adding to tables, 107character bullets, creating,

70-71creating, 67-68picture bullets, creating,

69-70

buttonsaction buttons, 290Paste Options button, 81

Ccallouts, inserting, 151

Camtasia Studio, 330

CDs, packaging presentations, 249-251

cellsmerging, 105splitting, 106

changing chart types, 191

character bullets, creating, 70-71

chartsanimations, applying, 224axis, 183data, modifying, 191data label, 183data points, 183data series, 183elements

adding, 190displaying, 189-190hiding, 189-190modifying, 189-190

filters, applying, 192-193formatting, 191-192

arrangingaudio clips, 206pictures, 145video clips, 206

arrows, inserting, 152

Articulate Studio, 330

artistic effects, applying to pictures, 141

audio clipsadjusting, 205arranging, 206deleting, 200inserting, 196-199recording, 199-200resizing, 207

audio file formats, 196

audio options, specifying, 210

AutoCorrect options, setting, 296-301

Autofit, 58-59

AutoFormat As You Type tab (AutoCorrect dialog box), 300

axis, 183

Bbackgrounds

formatting, 46-47removing from pictures, 139resetting, 48

Backstage view, 12

bar charts, 184

bevel effects, 161

Bing image search, inserting pictures, 134-135

bitmap pictures, 130

block arrows, inserting, 151

bookmarks, adding to clips, 208


EMAIL 337

documents, inserting hyperlinks in, 283-284

drawing custom tables, 98

Drawing Tools Format tabeffects, applying to shapes,

161-162fill colors, specifying,

155-159Format Shape pane,

164-167Quick Styles, applying,

154-155shape outline, specifying,

160-161

duplicatinglayouts, 316slide masters, 316

Eediting

clips, 208-210comments, 123presentations with Power-

Point web app, 327-328shapes, 163SmartArt in 2-D, 178

effectsadding

to animations, 221-222to text, 62

applyingto pictures, 144-145to shapes, 161-162to tables, 104

theme effects, customizing, 53

timing effects, setting for animations, 222-224

emailhyperlinks to, inserting,

284-285presentations, sharing on,

275-276

Ribbon, 305-308slide shows, 236-238themes

color schemes, specify-ing, 48-51

effects, 53fonts, 51-53

custom layouts, creating, 314-315

custom tables, drawing, 98

custom themes, creating, 54-55

cutting objects, 80

Ddata label, 183

data points, 183

data series, 183

deletingaudio clips, 200comments, 123layouts, 316presentations, 42slide masters, 316slides, 92tables, 107transition timings, 234video clips, 204voice narrations, 236

demoting subheadings, 113-114

dialog box launcher, 11

dialog boxes, Grid and Guides, 88-89

digital signatures, adding to presentations, 266

displayingchart elements, 189-190formatting in Outline

view, 115

Document Inspector, 267-269

Comments group buttons (Review tab), 120-121

comparing presentations, 124-125

Compatibility Checker, 270-271

compressingmedia files, 210-211pictures, 141-142

content palette, 23

contextual tabs, 11

convertingfile formats, 38pictures to SmartArt

graphics, 145SmartArt graphics, 178

copyingobjects, 80slides to other

presentations, 91-92

Create Graphic group (Smart-Art Tools Design tab), 176

creatingcustom layouts, 314-315custom themes, 54-55handouts, 262outlines, 110presentations, 23

from online template, 26-27

from scratch, 27with themes, 24-25

croppingclips, 207pictures, 145

CrystalGraphics, 331

custom fill color, specifying, 157

customizinganimations, 220AutoCorrect entries, 298hyperlink ScreenTips, 286Quick Access toolbar,

308-310


338 ENCRYPTING PRESENTATIONS WITH PASSWORDS

Grid and Guides dialog box, 88-89

gridlines, 87

grouping objects, 83-84

guides, 88

Hhandout masters, modifying,

317-319

handouts, creating in Microsoft Word, 262

headers, inserting, 259-260

hidingchart elements, 189-190comments, 124slides during

presentations, 238

Highlight Click action, 289

Highlight When Mouse Over action, 289

Home tab, 62Font Group buttons, 63Paragraph Group

buttons, 64

hue, 157

hyperlinksinserting, 280-282invisible text hyperlinks,

inserting, 285-286modifying, 287removing, 288ScreenTips,

customizing, 286testing, 291to an email address,

inserting, 284-285to other files, inserting,

283-284to other slides, inserting, 282

Hyperlink To action, 289

Font dialog box, formatting text, 64-66

Font Group buttons (Home tab), 63

fonts, 62

footers, inserting, 259-260

Format Picture pane, 146-147

Format Shape pane, 164-167

formattingAutoFormat As You Type tab

(AutoCorrect dialog), 300backgrounds, 46-47charts, 191-192displaying in Outline

view, 115SmartArt graphics, 178tables, 100-101

borders, adding, 102-104fill color, setting, 104

text, 61-62bulleted lists, 67-71with Font dialog box

options, 64-66numbered lists, 71-72with Paragraph dialog

box options, 66text boxes, 60-61WordArt, 73-74

formatting toolsFont Group buttons, 63Paragraph Group buttons, 64

full screen, navigating presen-tations in, 239-243

Ggalleries, 10

glow effects, 161

gradients fills, applying, 159

graphics, SmartArtbullets, adding, 175inserting, 172-173modifying, 173shapes, adding, 174-175

encrypting presentations with passwords, 266

enlarging font size, 62

equation shapes, inserting, 151

Excelcharts, inserting, 187tables, inserting, 99

expandingsections, 31outline points, 114

external hardwareImpatica ShowMate, 332Laser Mouse, 333Papershow, 333TurningPoint, 332

Eyedropper fill, 157

Ffeatures of PowerPoint, 6-7

file formats, 31-33, 38

filesadding to SkyDrive, 324audio and video

formats, 196hyperlinks to, inserting,

283-284locating, 41media files, compressing,

210-211save options, setting,

301-303themes, 20

fill colorssetting for tables, 104specifying, 155-159

filters, applying to charts, 192-193

flexibility of PowerPoint, 6

flipping objects, 85-86

flowcharts, inserting, 151


NUMBERED LISTS 339

menus, Outline menu options, 111-113

mergingshapes, 163-164table cells, 105

Microsoft Word, creating handouts, 262

mini toolbar, 13, 67

modifyinganimations, 227chart data, 191chart elements, 189-190handout masters, 317-319hyperlinks, 287notes masters, 317-319slide masters, 311-313SmartArt graphics, 173

movingobjects, 82Quick Access toolbar, 294slides to other presenta-

tions, 91-92text boxes, 60

Nnarrations

deleting, 236playing, 236recording, 234-235rerecording, 236

navigating presentations in full screen, 239-243

new features of PowerPoint, 6-7

Normal view, 15, 89

notes masters, modifying, 317-319

Notes Page view, 16

numbered listsadding to tables, 107creating, 71-72

J-K-Lkeyboard commands, navigat-

ing slide shows, 242-243

language options, setting, 303

Laser Mouse, 333

layering objects, 82-83

layout of SmartArt, modifying, 176

layout options for tables, 106-107

layouts, 21-23custom layouts, creating,

314-315deleting, 316duplicating, 316print layout, specifying,

256-257renaming, 315

legend, 183

line charts, 184

lines, inserting, 151-152

links, sharing presentations, 273

lists, creating numbered lists, 71-72

live preview, 10

locating files, 41

Mmarking presentations with

onscreen pen, 244-245

Master views, 16

Math AutoCorrect tab (Auto-Correct dialog box), 301

media files, compressing, 210-211

IImpatica ShowMate, 332

insertingaudio clips, 196-199charts, 184-187columns in tables, 105footers, 259-260headers, 259-260hyperlinks, 280-282,

285-286to an email address,

284-285to other files, 283-284to other slides, 282

online video, 201-203outline from other applica-

tions, 115-117pictures, 131-132

from Bing image search, 134-135

from Office.com clip art collection, 132-133

from SkyDrive account, 135

screenshots, 136rows in tables, 105shapes, 150-152

lines and arrows, 152rectangles and ovals, 153

SmartArt graphics, 172-173tables, 96-99text boxes, 59video clips, 203WordArt, 72

inspecting presentations, 267-269

integrating PowerPoint with Twitter, 333-334

invisible text hyperlinks, inserting, 285-286


340 OBJECT ACTION ACTION

photo albums, creating presen-tations from, 136-138

picture bullets, creating, 69-70

picture fills, applying, 158

picturesarranging, 145artistic effects, applying, 141background, removing, 139from Bing image search,

inserting, 134-135bitmap, 130borders, applying, 143-144colors, adjusting, 140compressing, 141-142converting to SmartArt

graphics, 145corrections, applying, 140cropping, 145effects, applying, 144-145formats, 130inserting, 131-132Office.com clip art collec-

tion, inserting, 132-133photo albums, creating pre-

sentations from, 136-138resetting, 142resizing, 146screenshots, inserting, 136from SkyDrive account,

inserting, 135styles, applying, 142vector pictures, 130

Picture Tools Format tab, 138-139

pie charts, 184

placeholdersAutofit, 58-59text, adding to, 58

playingclips, 208voice narrations, 236

Play Sound action, 289

outline of a shape, specifying, 160-161

Outline view, 16, 90, 110-111expanding and collapsing

points, 114formatting, displaying, 115

outlinescreating, 110inserting from other applica-

tions, 115-117subheadings

demoting, 113-114promoting, 113-114

ovals, inserting, 153

Ppackaging presentations onto a

CD, 249-251

panes, 14Animation pane, customiz-

ing animations, 220Format Picture pane,

146-147Format Shape pane,

164-167Revisions pane, 125-127Selection pane, 86

Papershow, 333

Paragraph dialog box, format-ting text, 66

Paragraph Group buttons (Home tab), 64

passwords, applying to presen-tations, 266

Paste Options button, 81

pasting objects, 80-81

PDF documents, saving presen-tations as, 35-37

performing actions, 288-289

personalizing PowerPoint, 295

OObject Action action, 289

objectsaligning, 84-85animations, applying,

218-220copying, 80cutting, 80flipping, 85-86grouping, 83-84layering, 82-83moving, 82pasting, 80-81resizing, 82rotating, 85-86

Office.com clip art collectionaudio clips, inserting, 197pictures, inserting, 132-133

omitting background graphics, 47

online audio clips, inserting, 197

online pictures, insertingfrom Bing image search,

134-135from SkyDrive, 135Office.com clip art collec-

tion, 132-133

online presentations, 245-247

online templates, creating pre-sentations, 26, 27

online video, inserting, 201-203

onscreen pen, marking presen-tations, 244-245

opening presentations, 39-41

organizingslides, 89SmartArt content, 176

orientation of printouts, specifying, 257

Outline menu options, 111-113


REPLYING TO COMMENTS 341

QQuick Access toolbar, 13

commands, adding and removing, 294-295

customizing, 308-310moving, 294

Quick Layout, applying to charts, 190

Quick Styles, applying, 154-155

Rradar charts, 184

Reading view, 16

recordingaudio clips, 199-200voice narrations, 234-235

rectangles, inserting, 151-153

reflection effects, 161

rehearsing transition timings, 233

rejecting changes to revisions, 128

removinganimations, 227background from

pictures, 139commands from Quick

Access toolbar, 294-295hyperlinks, 288sections, 31slide transitions, 218tables, 107

renaminglayouts, 315presentations, 41slide masters, 315

reordering animations, 227

replacing fonts, 62

replying to comments, 123

saving, 33-35as PDF, 35-37as XPS document, 35-37

sectionsadding, 29-31removing, 31

sharing, 271-272, 276co-authoring, 272on social networks,

274-275via email, 275-276with links, 273

slidesadding, 28copying to other presen-

tations, 91-92hiding, 238moving to other presen-

tations, 91-92themes, adding, 24-25,

44-45videos, creating from,

211-213viewing, 238

Presenter view, 247-248

presenting slide shows online, 245-247

preserving slide masters, 316

preset effects, 161

previewing presentations, 260

printing options, 254-255

printing presentations, 256-261

print layout, specifying, 256-257

promoting subheadings, 113-114

Proofing tab, AutoCorrect options, 296-301

proofing text, performing spell-ing checks, 74-77

properties of presentations, setting, 310-311

protecting presentations, 266

plot area, 183

pointer options, setting, 243-244

Poll Everywhere, 333

poster frame, specifying, 205

PowerPointaccount, setting up, 8-9integrating with Twitter,

333-334

PowerPoint web app, 326-328

ppted.com, 332

preparing to print presenta-tions, 256-259

Presentation Pro, 332

presentationsbackgrounds, formatting,

46-47checking for accessibility, 269closing, 41comparing, 124-125creating, 23

from online template, 26-27

from photo albums, 136-138

from scratch, 27in SkyDrive, 324

customizing, 236-238deleting, 42file formats, 31-33, 38full screen, viewing, 239-243inspecting, 267-269multiple themes, adding,

45-46opening, 39-41packaging on to CD,

249-251previewing, 260printing, 261properties, setting, 310-311renaming, 41


342 RERECORDING VOICE NARRATIONS

shapesadding to SmartArt graph-

ics, 174-175editing, 163effects, applying, 161-162fill color, specifying, 155-159inserting, 150-152lines and arrows,

inserting, 152merging, 163-164outlines, specifying, 160-161Quick Styles, applying,

154-155rectangles and ovals, insert-

ing, 153SmartArt, changing appear-

ance of, 179

sharing presentations, 271-272, 276

co-authoring, 272with links, 273on social networks, 274-275via email, 275-276

SkyDriveaccessing PowerPoint,

322-323files, adding, 324pictures, inserting, 135presentations, creating, 324

slide layouts, 21-23

slide mastersadding, 313-314deleting, 316duplicating, 316modifying, 311-313preserving, 316renaming, 315themes, applying, 317

slide showscustomizing, 236-238full screen, viewing, 239-243

SSAP PowerPoint Twitter tools,

333-334

saturation, luminance, 157

save options, setting, 301-303

savingchart templates, 193-194presentations, 33-35

as PDF, 35-37as XPS document, 35-37

scatter charts, 184

SCORM (Sharable Content Object Reference Model), 330

screenshots, inserting, 136

ScreenTips, customizing, 286

searchingfor files, 41for help, 17

sectionsadding to presentation,

29-31collapsing, 31expanding, 31removing, 31

securitydigital signatures, adding to

presentations, 266passwords, applying to pre-

sentations, 266presentations,

protecting, 266

Selection pane, 86

setting slide transitions, 216-218

setting up slide shows, 230-232

shadow effects, 161

rerecording voice narrations, 236

resettingbackgrounds, 48SmartArt graphics, 177

resetting pictures, 142

resizingaudio clips, 207objects, 82pictures, 146shapes on SmartArt

graphic, 179text boxes, 60video clips, 207

resizing slides, 92

reviewing presentationscomments, 122Review tab, Comments

group buttons, 120-121Revisions pane, 125-127

Review tabComments group buttons,

120-121Compare group, 124-125

revisionsaccepting changes to, 127rejecting changes to, 128viewing, 127

Revisions pane, 125-127

Ribboncommands, adding, 307-308customizing, 305-307galleries, 10live preview, 10tabs, 10

rotating objects, 85-86

rows, inserting in tables, 105

Run Macro action, 289

Run Program action, 289


TEXT 343

tables. See also chartsborders, creating, 102-104bulleted lists, adding, 107cells

merging, 105splitting, 106

columns, inserting, 105custom tables, drawing, 98deleting, 107effects, applying, 104Excel tables, inserting, 99fill color, setting, 104formatting, 100-101inserting, 96-98layout options, 106-107numbered lists, adding, 107rows, inserting, 105

tabs, 10-11

task panes, 13

templates, 21chart templates

saving, 193-194viewing, 186

online templates, creating presentations, 26-27

testingactions, 291hyperlinks, 291

textadding to placeholder, 58animations, applying, 225Autofit, 58-59effects, adding, 62formatting, 61-62

bulleted lists, 67-71with Font dialog box

options, 64-66with mini toolbar, 67with Paragraph dialog

box options, 66spelling checks, performing,

74-77WordArt

formatting, 73-74inserting, 72

styles, applying, 177types of, 171

SmartArt Tools Design tabsCreate Graphic group, 176Text panes, 175

Smart Guides, 88

social networks, sharing pre-sentations on, 274-275

soft edge effects, 161

specifyingaudio options, 210AutoCorrect exceptions,

299-301layer order of objects, 82print layout, 256-257shape fill color, 155-159theme color schemes, 48-51video options, 210video poster frame, 205

spelling checks, performing, 74-77

splitting table cells, 106

start screen, 7

stock charts, 184

storyboards, 23

stylesapplying to pictures, 142applying to SmartArt, 177audio styles, 205video styles, 205

subheadingsdemoting, 113-114promoting, 113-114

surface charts, 184

synonyms, looking up in thesaurus, 77

TTable Tools Layout tab,

106-107

Table Tools tab, 100-101

pointer options, setting, 243-244

presenting online, 245-247setting up, 230-232viewing, 238

slidesadding to presentation, 28comments

adding, 121-122deleting, 123editing, 123hiding, 124replying to, 123reviewing, 122

copying to other presenta-tions, 91-92

deleting, 92gridlines, 87guides, adding, 88hiding during

presentations, 238moving to other presenta-

tions, 91-92organizing, 89shapes, inserting, 150-153size of, changing, 92transitions, setting, 216-218

Slide Sorter view, 16, 90

SmartArt, 170animations, applying, 225bullets, adding, 175colors, changing, 176content, organizing, 176converting, 145, 178editing in 2-D, 178formatting, 178inserting, 172-173layout, modifying, 176modifying, 173shapes

adding, 174-175changing appearance

of, 179resizing, 179


344 TEXT BOXES

views, 14Normal, 89Normal view, 15Outline view, 16, 90,

110-111expanding and collapsing

outline points, 114formatting,

displaying, 115Presenter view, 247-248Slide Sorter, 90Slide Sorter view, 16

voice narrationsdeleting, 236playing, 236recording, 234-235rerecording, 236

Wweb app, 326-328

websites, hyperlinksinserting, 280-282modifying, 287

WordArtformatting, 73-74inserting, 72

X-Y-ZXPS document, saving

presentations as, 35-37

X Y charts, 184

transitions, 216setting, 217-218timings

deleting, 234rehearsing, 233

transparency, specifying, 156

trimming clips, 210

Trust Center options, 310

TurningPoint, 332

Twitter, integrating PowerPoint with, 333-334

U-Vvector pictures, 130

verifyingactions, 291hyperlinks, 291PowerPoint version

compatibility, 270-271

version compatibility, 270-271

video clipsadjusting, 205arranging, 206deleting, 204inserting, 203online video, inserting,

201-203resizing, 207

video file formats, 196

video options, specifying, 210

video poster frame, specifying, 205

videos, creating from Power-Point presentations, 211-213

viewingchart templates, 186slide shows, 238-243

text boxesformatting, 60-61inserting, 59moving, 60resizing, 60

Text pane (SmartArt Tools Design tab), 175

texture fills, applying, 159

themes, 20adding to presentations,

44-45applying to slide

masters, 317color schemes, specifying,

48-51custom themes, creating,

54-55effects, customizing, 53fonts, specifying, 51-53multiple themes, adding to

presentations, 45-46

thesaurus, looking up synonyms, 77

third-party clip art, 331

third-party softwareAdobe Presenter, 331Articulate Studio, 330Camtasia Studio, 330

timing effects, setting for animations, 222-224

timingsdeleting, 234rehearsing, 233

toolbarsmini toolbar, 13, 67Quick Access toolbar, 13

commands, adding and, 294-295

customizing, 308-310moving, 294


Documents

PowerPoint 2013 Absolute Beginner's Guideptgmedia.pearsoncmg.com/images/9780789750631/samplepages/... · 3 Customizing Themes and Backgrounds ... Exploring New PowerPoint 2013 Features