PowerPoint 2007 Tips & Techniques

IT-Academic Technology ServicesIT-Client Support & Services

University of Delaware

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1. Define presentation elements: content , slide layout, themes, text effects, images, smart art and charts, sound, movie and narration, animations, transitions, timings, packaging, and hyperlinks.

2. Review basic concepts.3. Introduce tools to enhance

presentations.4. Hands-on session includes practical

application.

Session Goals

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• Clarity Know the message. A single mission that can be stated in a

simple focused sentence.• Simplicity

Simple text and images support the story without distracting from the presenter.

• Brevity “Never use two words when one will do.” –

Thomas Jefferson• Engagement

The message must have meaning to your audience.

Content

ClaritySimplicityBrevityEngagement

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• Home ribbon Slides group => Layout

o Titleo Title and content

• Placeholders vs. Textboxes Placeholder: non-printing insertion

guide for content included in most slide layouts

Textbox: movable, resizable container for text or graphics added to individual slides

Slide Layout

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• Design Ribbon => Themes Select a theme. Edit the color palette, font group, and effect to shapes as

desired.

• Design => Background group => Background Styles. See options related to the chosen theme

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• Design => Background group => Background Styles => Format Background => Gradient Fill. Adjust Type, Direction, Angle, Stops and Colors to

customize your look.

• Office of Communications and Marketing PowerPoint Templates: www.udel.edu/ocm

Choose a Theme

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• Drawing Tools => Format Highlight text to be accented. Word Art Styles => Text Effects=>

Shadow/Reflection/Glow/Bevel, etc. => select a style.

Text Effects

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• Insert ribbon => Illustrations group Picture: local images. Clip Art: Microsoft images, sounds and

movies. Photo Album: collection of images. Shapes*: lines, rectangles, arrows, callout

boxes, etc. Smart Art*: list, process, hierarchy, matrix,

relationship. Chart*: column, line, pie, bar, and more.

* Illustrations update to match current theme styles.

Images, Smart Art and Charts

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1.Animations ribbon => Animations group• Text box:1st level paragraphs =>

introduce speaking points

2.Custom Animation to draw attention to specific elements, i.e. image entrance, emphasis, or exit

Animations movement added to individual elements

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1. Insert ribbon => Sounds or Media Clips • Short videos or sound

clips can support your message.

2. Slide Show ribbon => Narrations • Capture narrations or

add a relevant testimonial.

Sounds…Movies…Narration

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1. Animations => Transition• Add to a single slide or apply to all. • Animations ribbon => Transition to this

Slide => Advance Slide “On Mouse Click” gives presenter full control.

• For more advanced presenters: Consider setting the slide to advance automatically AND on mouse click.

Transitions the effect as slides are advanced

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1. Slide Show ribbon => Set Up group => Rehearse Timings allow the pace of the presentation to be saved. • An ideal method for presentations that

will advance automatically, i.e., at a kiosk.• Uncheck the “Use Rehearsed Timings”

checkbox if content is delivered by a presenter.

Advance Manually vs. Recorded Timings

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1.Images and sounds are usually embedded within the file.

2.Music, narrations and videos are more often external files.• Keep files in a single folder for

transportation on a USB/thumb drive.• Office Button => Publish => Package

for a CD ensures that all necessary presentation files and a PowerPoint player are copied into a single place for deployment: a CD, shared drive, or folder.

Packaging Your Presentation

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1.Online Tutorials

A. www.microsoft.com

• Select: Office => Office Online Training and Demos

Type search keywords: “interactive reference guide” to find Flash demonstrations that illustrate tool locations in the new version.

Or, select any Office product in the “Browse by program” section in the middle of the page.

– Direct link to: PowerPoint 2007 Training.

B. www.udel.edu/learn

• Select: Online Resources => Web-based Training

VTC.com and lynda.com.

2. IT-Help Center: consult@udel.edu or 831-6000

Hyperlinks and Additional Resources