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www.texfile.com | © TexFile 20122
POWERED BY TYLER TECHNOLOGIES
Agenda
TexFile Overview
Filing Mechanics
Timeline
www.texfile.com | © TexFile 20123
POWERED BY TYLER TECHNOLOGIES
Agenda
TexFile Overview
Filing Mechanics
Timeline
www.texfile.com | © TexFile 20124
POWERED BY TYLER TECHNOLOGIES
TexFile
• New e-filing manager for Texas
• Administered by the Office of Court Administration
• Powered by Tyler Technologies
www.texfile.com | © TexFile 20125
POWERED BY TYLER TECHNOLOGIES
E-Filing Today Dallam
Sherm
an
Hansfo
rd
Och
iltree
Lipsc
omb
Hartley
Oldham
Deaf Smith
Moo
re
Hutch
inson
Rober
ts
Hemph
ill
Potte
r
Carso
n
Gra
y
Whe
eler
Randa
ll
Armst
rong
Donley
Collings-worth
Parm
er
Lam
bHale
Floyd
Mot
ley
Cottle
Har
dem
an
Bailey
Castro
Swisher
Brisco
e
Hall
Dicken
s
Crosb
y
Lubb
ock
Hockle
y
Cochr
an
Foard
Wilb
arge
r
Wic
hita
KingKno
xBay
lor
Arche
r
Youn
g
Throc
k-
mor
ton
Haske
ll
Stone
wall
Kent
Gar
zaLy
nnTe
rry
Yoak
um
Gaines
Dawso
n
Borde
n
Scurry
Fisher
Jone
s
Shack
el-
ford Ste
phen
s
Palo P
into
Jack
Wise
Parke
r
Cla
y
Mon
tagu
e
Coo
ke
Dento
n
Collin
Gra
yson
Fan
nin
Lam
ar
Red
Riv
er
Bowie
Cass
Marion
Harrison
Mor
risTitu
s
Fra
nklin
Delta
Hopkin
s
Hun
t
Rains
Wood
Camp
Upshu
rGregg
Panola
Rus
k
Tarra
nt
Dallas
Rock-
wall
Kaufm
an
Van
Zandt
Henderson
Ellis Smith Cherokee
AndersonNavarroHillJo
hnso
n
Hood
Somer-vell
Shelby
Sabine
Newton
Orange
Jefferson
Chambers
Galveston
Brazoria
Matagorda
Calhoun
Aransas
Nueces
Kleberg
San Patricio
Ken
edy
Willacy
Cameron
Hidalgo
Starr
Zap
ata
Jim
Hog
g
Bro
oks
Duv
al
Webb La S
alle
McM
ulle
n
BeeDimmit
FrioZavala
Mav
eric
k
Kinney
Uvalde
Med
ina
Jim
Wel
lsLi
ve O
ak
Goliad
Vic
toria
Jackson
Wharton
DeWitt
Karne
sWils
on
Atascosa
Bexar
Refug
io
Val Verde
Edwar
dsReal
Terrell
Sutton Kimble
Bandera
KerrKendall
Comal
Guadalupe
Hays
Brewster
Presidio
PecosJeff Davis
Reeves
Cul
bers
on
Hud
spet
h
El P
aso
Cro
cket
t
Schleicher
Men
ard
Andrews
Mar
tin
Howar
d
Mitc
hell
Nolan
Irion
Tom
Gre
en
Reaga
n
UptonCra
ne
Ward Glas
scoc
k
Midl
and
Ector
Wink
lerLoving
Sterlin
gCok
e
Runne
ls
Taylo
r
Callah
an
Eastla
ndEarthComanche
Colem
an
Brown
Conch
o
McCull
och
SanSaba
Lampasas
Mills
Hamilton
Burne
t
Llano
Mas
on
Bla
nco
Gille
spie
Williamson
Travis
Milam
Lee
Bastrop
Caldwell
Gon
zalesLavaca
Colorado
Austin
Washington
Burleson
Fayette
Waller
Brazos
Gri
mes
MadisonRobertson
Leon
Housto
n
Trini
tyPolkTyler Jasper
San
Aug
ust
ine
Angelina
SanJacinto
Walker
Montgomery
Libe
rty
Hardin
HarrisFort Bend
Bosque
CoryellMcLennan
Bell
Falls
Childr
ess
Freestone
Limestone
Nacogdoches
Summary
• In use since 2003
• 52 of 254 counties
• 10 of 16 appellate courts
• 80% of population, but less than 10% of total filing volume
Catalysts for Change
1. New E-Filing system from Tyler Technologies
2. Supreme Court mandate
www.texfile.com | © TexFile 20126
POWERED BY TYLER TECHNOLOGIES
Supreme Court Mandate
Pop. 500k+
Jan 2014Pop. 2
00k+
Jul 2014 Pop. 1
00k+
Jan 2015Pop. 5
0k+
Jul 2015 Pop. 2
0k+
Jan 2016 Pop. 0+
Jul 2016
December 2012: Supreme Court Mandates Civil E-Filing through TexFile
http://www.supreme.courts.state.tx.us/miscdocket/12/12920600.pdf
www.texfile.com | © TexFile 20127
POWERED BY TYLER TECHNOLOGIES
Top 10: 1/1/2014 Dallam
Sherm
an
Hansfo
rd
Och
iltree
Lipsc
omb
Hartley
Oldham
Deaf Smith
Moo
re
Hutch
inson
Rober
ts
Hemph
ill
Potte
r
Carso
n
Gra
y
Whe
eler
Randa
ll
Armst
rong
Donley
Collings-worth
Parm
er
Lam
bHale
Floyd
Mot
ley
Cottle
Har
dem
an
Bailey
Castro
Swisher
Brisco
e
Hall
Dicken
s
Crosb
y
Lubb
ock
Hockle
y
Cochr
an
Foard
Wilb
arge
r
Wic
hita
KingKno
xBay
lor
Arche
r
Youn
g
Throc
k-
mor
ton
Haske
ll
Stone
wall
Kent
Gar
zaLy
nnTe
rry
Yoak
um
Gaines
Dawso
n
Borde
n
Scurry
Fisher
Jone
s
Shack
el-
ford Ste
phen
s
Palo P
into
Jack
Wise
Parke
r
Cla
y
Mon
tagu
e
Coo
ke
Dento
n
Collin
Gra
yson
Fan
nin
Lam
ar
Red
Riv
er
Bowie
Cass
Marion
Harrison
Mor
risTitu
s
Fra
nklin
Delta
Hopkin
s
Hun
t
Rains
Wood
Camp
Upshu
rGregg
Panola
Rus
k
Tarra
nt
Dallas
Rock-
wall
Kaufm
an
Van
Zandt
Henderson
Ellis Smith Cherokee
AndersonNavarroHillJo
hnso
n
Hood
Somer-vell
Shelby
Sabine
Newton
Orange
Jefferson
Chambers
Galveston
Brazoria
Matagorda
Calhoun
Aransas
Nueces
Kleberg
San Patricio
Ken
edy
Willacy
Cameron
Hidalgo
Starr
Zap
ata
Jim
Hog
g
Bro
oks
Duv
al
Webb La S
alle
McM
ulle
n
BeeDimmit
FrioZavala
Mav
eric
k
Kinney
Uvalde
Med
ina
Jim
Wel
lsLi
ve O
ak
Goliad
Vic
toria
Jackson
Wharton
DeWitt
Karne
sWils
on
Atascosa
Bexar
Refug
io
Val Verde
Edwar
dsReal
Terrell
Sutton Kimble
Bandera
KerrKendall
Comal
Guadalupe
Hays
Brewster
Presidio
PecosJeff Davis
Reeves
Cul
bers
on
Hud
spet
h
El P
aso
Cro
cket
t
Schleicher
Men
ard
Andrews
Mar
tin
Howar
d
Mitc
hell
Nolan
Irion
Tom
Gre
en
Reaga
n
UptonCra
ne
Ward Glas
scoc
k
Midl
and
Ector
Wink
lerLoving
Sterlin
gCok
e
Runne
ls
Taylo
r
Callah
an
Eastla
ndEarthComanche
Colem
an
Brown
Conch
o
McCull
och
SanSaba
Lampasas
Mills
Hamilton
Burne
t
Llano
Mas
on
Bla
nco
Gille
spie
Williamson
Travis
Milam
Lee
Bastrop
Caldwell
Gon
zalesLavaca
Colorado
Austin
Washington
Burleson
Fayette
Waller
Brazos
Gri
mes
MadisonRobertson
Leon
Housto
n
Trini
tyPolkTyler Jasper
San
Aug
ust
ine
Angelina
SanJacinto
Walker
Montgomery
Libe
rty
Hardin
HarrisFort Bend
Bosque
CoryellMcLennan
Bell
Falls
Childr
ess
Freestone
Limestone
Nacogdoches
County County Seat Population Mandatory Date
Harris Houston 4,092,459 1/1/2014
Dallas Dallas 2,368,139 1/1/2014
Tarrant Fort Worth 1,809,034 1/1/2014
Bexar San Antonio 1,714,773 1/1/2014
Travis Austin 1,024,266 1/1/2014
El Paso El Paso 800,647 1/1/2014
Collin McKinney 782,341 1/1/2014
Hidalgo Edinburg 774,769 1/1/2014
Denton Denton 662,614 1/1/2014
Fort Bend Richmond 585,375 1/1/2014
Williamson Georgetown 422,679 7/1/2014
Cameron Brownsville 406,220 7/1/2014
Nueces Corpus Christi 340,223 7/1/2014
Brazoria Angleton 313,166 7/1/2014
Bell Belton 310,235 7/1/2014
Galveston Galveston 291,309 7/1/2014
Lubbock Lubbock 278,831 7/1/2014
Webb Laredo 250,304 7/1/2014
McLennan Waco 234,906 7/1/2014
Smith Tyler 209,714 7/1/2014
Brazos Bryan 194,851 1/1/2015
Hays San Marcos 157,107 1/1/2015
Johnson Cleburne 150,934 1/1/2015
Midland Midland 136,872 1/1/2015
Guadalupe Seguin 131,533 1/1/2015
Potter Amarillo 121,073 1/1/2015
Grayson Sherman 120,877 1/1/2015
Randall Canyon 120,725 1/1/2015
Tom Green San Angelo 110,224 1/1/2015
Comal New Braunfels 108,472 1/1/2015
Victoria Victoria 86,793 7/1/2015
Henderson Athens 78,532 7/1/2015
Liberty Liberty 75,643 7/1/2015
San Patricio Sinton 64,804 7/1/2015
Hood Granbury 51,182 7/1/2015
Kerr Kerrville 49,625 1/1/2016
Waller Hempstead 43,205 1/1/2016
Wilson Floresville 42,918 1/1/2016
Burnet Burnet 42,750 1/1/2016
Hale Plainview 36,273 1/1/2016
Chambers Anahuac 35,096 1/1/2016
Bee Beeville 31,861 1/1/2016
Cass Linden 30,464 1/1/2016
Austin Bellville 28,417 1/1/2016
Fayette La Grange 24,554 1/1/2016
Moore Dumas 21,904 1/1/2016
Bandera Bandera 20,485 1/1/2016
DeWitt Cuero 20,097 1/1/2016
Jackson Edna 14,075 7/1/2016
Brooks Falfurrias 7,223 7/1/2016
Goliad Goliad 7,210 7/1/2016
Upton Rankin 3,355 7/1/2016
www.texfile.com | © TexFile 20128
POWERED BY TYLER TECHNOLOGIES
TexFile Overview
Filer Prepares Documents
24X7 Submission to
EFSP of Choice
Filing Prepared for Clerk Review
Clerk Accepts or Rejects
Stamped Documents
Passed to CMS and Filer
www.texfile.com | © TexFile 20129
POWERED BY TYLER TECHNOLOGIES
EFSP Landscape
OrganizationNew or
EstablishedAMCAD NewCourt File America EstablishedEasyServe NeweLawServices EstablishedFile&ServeXpress EstablishedFileTime NewGreenFiling NewiDocket NewMyFileRunner EstablishedOneLegal EstablishedPCPUSA NewProDoc EstablishedServiceDocs NewTexas Low Cost eFile NewTexFile NewTristar Software New
Summary
• 16 Organizations• 6 Established• 9 New
• All existing providers expected to remain
• Each organization must apply and undergo certification
www.texfile.com | © TexFile 201210
POWERED BY TYLER TECHNOLOGIES
Agenda
TexFile Overview
Filing Mechanics
Timeline
www.texfile.com | © TexFile 201211
POWERED BY TYLER TECHNOLOGIES
Example E-Filing Process
• EFSP Registration
• Payment Account Setup
Prerequisite Setup
• Location
• Category
• Type
• Attorney
• Payment Account
Case Information
Eviction
1
• Required Parties
• Contact Information
• Additional Parties
Parties
2
• Filing Codes
• Upload Documents
Filings
3
• Verify Location
• Verify Data Entry
Review
5
• Select Service Contacts
E-Service
4
www.texfile.com | © TexFile 201212
POWERED BY TYLER TECHNOLOGIES
Cost Detail: E-Filing Fees
EFSP
EFM
County
E-Filing Fees
$0.00To? $0.00
$0.00 to
$2.00
$0.00To?
EFSP
EFM
County
E-Filing Fees
$3.25 to
$16.50 $10.50
$13.75 to
$29.00
$0.00 to
$2.00
Reduced
www.texfile.com | © TexFile 201213
POWERED BY TYLER TECHNOLOGIES
Cost Comparison
HB2302CaseFees
Case
Fees
Filings
E-Filin
g Fees
$0.00 - $16.50Divorce
$20+$275
$295.00To
$460.00
Case
Fees
Filings
E-Filin
g Fees
$13.75 - $29.00
$412.50To
$565.00
Divorce $275 10
10
http://www.capitol.state.tx.us/tlodocs/83R/billtext/html/HB02302F.htm
Old
New
-$117.50
www.texfile.com | © TexFile 201214
POWERED BY TYLER TECHNOLOGIES
TexFile.com
Summary
• Central portal for TexFile news and information
• Links to available EFSP’s
• Point of entry for review process
www.texfile.com | © Tyler Technologies 2013
16
Common Rejection Reasons
UnsignedDocument
• “/s/ John Smith” acceptable
• Must retain original copy if signature is scanned
Incorrect Case Number
Incorrect Document Type
Case no. on filing ≠ case no. on document
• Searchable PDF
• 8.5 X 11
• Properly rotated
www.texfile.com | © Tyler Technologies 2013
17
Additional Processes
CaseManagement &
Scheduling
In-CourtActivity
FinancialManagement
Paper Files Mailed Notices &Calendars
Cash Payments
Signed Documents
With e-filing, business begins electronically.
Self RepresentedLitigants
Attorneys
Intake andDocketing
But as work progresses, many processes still force an exit to paper.
Justice partners must collaborate to re-think
process flow in an electronic environment
www.texfile.com | © Tyler Technologies 2013
18
Agenda
TexFile Overview
Filing Mechanics
Timeline
www.texfile.com | © TexFile 201219
POWERED BY TYLER TECHNOLOGIES
Statewide Project Timeline
2013 2014 2015 2016
Two Distinct Phases:
Current Courts
Jan 2013 – Mar 2014
New CourtsMar 2014 – Jul 2016
www.texfile.com | © TexFile 201220
POWERED BY TYLER TECHNOLOGIES
Example Court Transition Timeline
• EFSP Fair
• Technical Training Provided by EFSP’s
• Process Training Provided by Courts
2013 Jan Mar May Jul Sep Nov Jan2014 2014
Permissive Go-Live9/16/2013
Mandatory Go-Live
1/1/2014
Mandatory Go-Live
Permissive Go-Live
Testing
Training
Configuratio
n
Kick Off
www.texfile.com | © TexFile 201221
POWERED BY TYLER TECHNOLOGIES
Recommended Next Steps
Now: Familiarize yourself with current e-filing mechanics
Fall: Review new rules, procedures, and operators
End of Year:Exercise the system in preparation for the January 2014 mandate
www.texfile.com | © TexFile 201224
POWERED BY TYLER TECHNOLOGIES
Existing Installations of TexFile
Detroit and Oakland Cos.
State ofOregon
Las Vegas, NV(Clark Co.)
State of MD
State ofNew Mexico
Midland County
State of MNState of SD
State of ND
LehighPA
MI Court of Appeals
Will Co, IL
www.texfile.com | © TexFile 201225
POWERED BY TYLER TECHNOLOGIES
Statewide Overview: Current Filers
2013 Jan Mar May Jul Sep Nov Jan2014 2014
Deliver Production System
6/6/2013
Begin Transition Go-Lives
9/1/2013
Begin Pilot Go-Lives6/24/2013
Complete Transition Activities2/28/2014
Top 10 TX Counties Mandatory
1/1/2014
Infrastructure Assembly1/1/2013 4/26/2013
Pilot Court Onboarding4/8/2013 8/20/2013
Transition Current E-Filing Courts9/1/2013 2/28/2014
www.texfile.com | © TexFile 201226
POWERED BY TYLER TECHNOLOGIES
Texas E-Filing History
E-Filing Began
TX contracts for e-Filing system
2003 Jul2012
Aug2012
Sept2012
Oct2012
Nov2012
Dec2012
Original Contract Extended
Contract extended 18 months, through 2/28/2014, to keep operation afloat
New Contract Awarded
TX awards Tyler Technologies with new e-Filing contract; “TexFile” selected as program moniker
e-Filing Mandated
TX Supreme Court issues order mandating e-Filing in civil cases beginning 1/1/2014
Contract Expired
Contract with existing vendor expired 8/31/2012
www.texfile.com | © TexFile 201227
POWERED BY TYLER TECHNOLOGIES
Contact Information
• E-Mail: [email protected]
• Phone: 972-713-3770
• Web: www.TexFile.com