Power to an Ultimate Controltest.softgenindia.com/E-Brochure.pdfSoftware, OS, Computer Hardware & Networking extended to HOSTS Win Clients only. Remote Printing and Instant Reporting

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Power to an Ultimate Control

SOFTGEN (INDIA)An I T Solution Company

the hospitality software...WinWin

A Product of


Integrated & Comprehensive

SMS Alerts

& E-mails

FA

CT

/ Tally

InterfaceFront O

ffice

House-keeping

TCMS

EPABX Interface

Food &

Beverages (POS)

Inve

ntor

y &

FB C

ontr

ols

Rem

ote

Pri

nti

ng

Fin

anci

al

Man

agem

ent HR & Payroll

Health Club

Do

or lo

ckin

gIn

terface

Central

Reservations

User's Friendly

No need of computer qualified staff, your operation staff will be able to run HOSTS effectively. Touch Screen Interface is available for Point of Sales where speed really matters.

Single Entry Advantage

Auto posting of Transactions like Room Tariff, Extra Person, F&B Bill, ECR, Receipt, Journal, Paid-out, Telephone, Laundry, Misc., the moment they are generated to the main folio & other reports. Information fed through Profile, Rate Plan, Commercial Offer & Reservation shall automatically be appended while Registration.

Centralised Reservation Systems

vSupport CRSvOnline ReservationvOnline Payment with

ConfirmationvOnline Cancellation

with ConfirmationvO n l i n e Q u e r i e s /

Feedback.

HOSTS-Win A complete IT solution for Hotel, Club, Restaurant, Bar & Fast-Food. Fully integrated modules like Front

Office, House-keeping, TCMS (EPABX interface), Food & Beverages (Point of Sales), Inventory & FB Controls, HR &

Payroll, Financial Management with AR/AP and Health Club. Door Locking System Interface and Attendance

Recording Systems Interface.


Unique Guest Profile

HOSTS re-defines guest relations with timely interaction on Birthday, Marriage Anniversary, Spouse's Birthday, Children's Birthday and other special event/occasion through SMS Alerts & E-mails.

Business Promotion

User-defined Rate Plans for Group, Corporate, FITs, Seasonal Package, Happy-Hours/ Sessions, Combos, Multiple Menu Rates, Auto Rate Switching for total marketing Control.

Electronic Cards Interface!

Bar Coded Card, Magnetic Strip Card and Smart-Card Reader Interface are supported in HOSTS-Win. These cards can be effectively used as Discount/ Loyalty/Privilege/Membership/Attendance/Debit Card. Just a swipe and retrieve all relevant information.

Powerful Management Information System

Complete analysis on Room Occupancy, Sales, Geographical, Business Segment, Sales Forecasting, Telephone Cal ls , Food Popular i ty , Cost ing, Complimentary, Inventory Receipts & Issues, Kitchen Consumption, Spoilage/ Wastage, Pilferage etc.

The Tightest Security ever Set up your own

security levels.

HOSTS allow user

to access only what

you want them to

do, what you want

them to see, no

m o r e n o l e s s .

Manager Key-In

feature allows one

t ime access to

higher security

l e v e l w i t h o u t

l o g g i n g - o u t &

logging-in.

And with (24 X 7) Service Support!

Round the clock service

support through remote

access or on telephone.

Turn key on-site support

is available on request for

Software, OS, Computer

Hardware & Networking

extended to HOSTS Win

Clients only.

Remote Printing and Instant Reporting

Documents (KOTs/Bills/ Vouchers) and Reports can be directed to any printer(s) in the network. Reports can be viewed on screen , pr inted and

exported to MS Excel or PDF Files instantly any number of times during the day.

Touch Screen Interface for Point of Sale

Both Touch Screen/ Keyboard Interfaces are available for Point of Sale ordering and Debit Card charging. Very useful for Food Courts, Fast-Food Joints, Fine Dining Restaurants, Discotheques and Night Club.


Main Features

Multi-User (LAN) Ease of Use

User definable Rates, Taxes & Other Controls

Graphics User Interface with Background of User's Own Choice

Auto Posting of Transactions

Online modification/deletion Document Printing

Auto Document Numbering Data Backup and Restore

Diagnostics Security Grouping

User-Maintenance Day Close

Year Ending View, Print and Export All Reports

vReservation (Room/Function)vAmendmentsvRe-Instate ReservationvReservation ConfirmationvReservation QueriesvReservation ChartvExpected Arrival List vFunction/Event ListvCancellation ReportvNo Show ListvGuest Registration vQuick Check-in thru Guest History, Guest Profile,

Reservation & Rate PlansvPartial Check-invLink/ De-Link RoomsvGRC PrintingvGuest Folio [Single Room, Multi-Room, Split Bill,

Group Bill, Extras Bill, Share Room Bill]vPostings :

wRoom Tariff/Extra PersonwTelephoneswLaundrywHall ChargeswTravel DeskwHealth ClubwBeauty Parlor

(Property Management System)

wGift ShopwMiscellaneouswRetention Charges

vInformation BillvBill Settlement vAllowancevReceipts [Rooms, Debtors, Reservation Advance &

On - Account]vPaid-outsvForeign Exchange [Encashment, Daily Rates]vJournal [Room, Debit/Credit Note]vGuest MessagevCancel Check-invForm-C [for FFITs]vGuest Queries :

wRoom StatuswExpected Arrivals/DepartureswGuest StayingwGuest Checked-out

vRoll Dep. Date for Extended StayvRoom Charges ReportvFolio RegistervGuest Folio LedgervCashier ReportvOccupancy [VIP Guest Indication]vRoom/Plan Food Revenue ReportvTelephone/Laundry/MiscellaneousvSales ReportvDay BookvTax ReportsvOutstanding Payments Register [with aging]vParty LedgervAuto SMS Alerts & E-mailsvManagement Information System :

wRoom Tariff/CategorieswRate PlanswSeasonal/Package TariffswGuest/Company/TvI.Agent ProfilewOccupancy AnalysiswBusiness Segment wise AnalysiswSales AnalysiswGeographical AnalysiswAudit TrailwFlash Report [Today, MTD, YTD figures]wSales Forecasting wSpecial Occasion Listing


vGuest Order - KOT :wA-La-CartewPlan FoodwBanquet/PartywKOT/ BOT Remote Printing [Kitchen/ Bar]

vGuest Billing :wA-La-CartewPlan FoodwBanquet/Party

vBill–cum-KOT for Counter SalesvDebit Card Billing [Food Courts]vBill Cancellation [Partial / Full]vBill Settlement [Cash/Credit/Credit-Card/Room]vDefine CombosvHappy Hour MenuvMultiple Menu RatesvElectronic Discount/ Loyalty CardsvPost Bill DiscountvTips vService/Packing ChargesvSales Bill RegistervAllocation Report [Group/ Department wise]vCashier ReportvComplimentary ReportvKOT Utilization ReportvMonthly ReportvPOS Stock RegistervListing of MastersvQueries :

wPending Orders [KOTs]wPending Bills AmountwUnsettled Bills

vMonthly Reports

vCashier Summary vDebit Card Register/ Receipts/ RefundsvDebit Card - Item wise SalesvManagement Information System :

wMenu Rates ManagementwBar Stock & RecipeswCancelled/Modified KOTswReprinted Bills ReportwDiscounted Bills ReportwVoid Bills ReportwSteward-wise Sales AnalysiswAverage Food Cover per PaxwFood Popularity AnalysiswCombined Food & Beverage ReportwTax RegisterwSession wise AnalysiswHourly AnalysiswRoom/ Table wise Analysis

vDaily Receipts [GRNs]

vDaily Issues [Store Requisition]

vPurchase Return

vIssue Return

vGate Pass [Outward/ Returnable]

vRecipes [Menu Items]

vInter Department Transfers

(Point of Sales)

vDepartment Balances

vMenu Costing

vConversions [Half-done] Costing

vDaily Receipts Report

vDaily Issues Report

vPurchase Return Register

vIssue Return Register

vGate Pass Register

vStock Ledger [Detailed/Summary]

vStock Statement

vItem Below Re-order Level

vPurchase Register

vProduction [Consolidated Allocation]

vDepartment-wise Consumption

vMIS Reports

wFood Cost Analysis [Issue/ Recipe Based]

wDepartment-wise Sales Analysis

wReceipts Analysis

wIssues Analysis

wConsumption Analysis

wRate Variance Analysis

wCost Analysis


vRoom Status

vRoom Issues/Consumption

vComplaint Logging & Attending Controls

vPending Complaints

vAttended Complaint Register

vLaundry Billing & Register

vRoom Issues Report

vLost and Found Register

vStock Register

vConsumption Report

vLinen Register

vSupport Electronic/ Swap Cards

vIntegrated with front office

vUltimate Security against unauthorised access to Rooms

vUser-defined Rates for Local/STD/ISD Calls

vSpecial Rate for Admin./Half-Rate Extns.

vDirect Dialing from Rooms

vAuto Charging of Calls to Main Folio

vAll Calls Reports [Local/STD/ISD]

vExtension-wise Calls [Detailed/Summary]

vRoom-wise Calls Report

vMember Maintenance (Complete Member Profile)

vCategory Maintenance (Single, Double, Family membership etc.)

vServices Maintenance (Sauna Batch, Aerobics etc.)

vFee Collection (Individual for Guest/Members)

vVisits Maintenance

An integrated Module on Health Club Management (HCM) has been added now. HCM includes


vMulti Account/ CompanyvMasters

wEmployeeswDesignations wDepartmentswDivisions/UnitswGradeswSalary StructurewLeaves

vMonth ProcessingvAttendance Entry [Daily/ Monthly]vAttendance Machine InterfacevArrear EntryvSalary Editing (Earnings/Deductions)

wSalary StatementwDivision/Unit wisewBank-Wise

vService Charge Points CalculationvSalary RegistervPay SlipvPF RegistervESI RegistervStatutory Forms & ReportsvListing of MastersvMonth ClosingvAppointment LettervLeave ApplicationvLeave RegistervLeave CalculationvLoan Application

vT i m e - i n / T i m e - o u t

Recording

vChoice of Bar-Code,

Magnetic Strip, Smarts

Cards & Finger Prints

Sensor

vData Export to HR &

Payroll

vMulti Account/ CompanyvMasters

wAccounts GroupswSub - GroupswLedger A/cwTax Codes

vCash BookvBank BookvJournal BookvDay Book

vGeneral LedgervParty LedgervTrial Balance

wMonth to DatewCustomerswSuppliers

vProfit & Loss A/cvBalance SheetvVAT Reports

Provision to export data from HOSTS Win to FACT & Tally Accounting Software.Features are subject to change without notice being a continuous development process.

Compatibility issues are to be resolved before Installation of third party Equipment for various Interfaces.

PAYROLL


SOFTGEN (INDIA)S.C.O. 65 (IInd Floor), Sector 47-C Chandigarh-160047, INDIATel. : +91-172-5012630; Fax : +91-172-2633815E-mail : [email protected]

System Requirements

WinWin

vIntel Core 2 Duo or Higher Processor with Minimum 2 GB of RAM

vMS Windows Server 2003/ 2008 Standard Edition with Latest Service Pack

v20 GB of Free Hard Disk Space

v1024 x 768 Pixel SVGA Display

vDVD ROM Drive

vKeyboard or Mouse

v100/ 1000 Kbps Ethernet Card

vUninterrupted Power Supply with Data Interface to Monitor Backup Status

Server

vIntel Dual Core or Higher Processor with Minimum 1 GB of RAM

vMS Windows XP/ Vista/ 7



vKeyboard or Mouse



Work Station

vIntel Celeron Processor with Minimum 1 GB of RAM

vMS Windows XP/ Vista/ 7





vOR Standard Work Station with Touch Screen Monitor

Touch Screen Terminal

vBar-Coded Card Reader

v Magnetic Card Reader

vOR Smart Card Reader

Electronic Card Interface

vLaser / Multi Function/ Inkjet Printer for Reports

vLaser/ Dot Matrix/ Thermal Printer for Billing

vPOS Printer EPSON TMU-220 or Equivalent Printer with Print Server and UPS for Remote KOT/ BOT Printing

Printers

vCAT 6 CablingvGigabit SwitchvI/O Boxes with CAT 6 Patch Cords

Networking

vSerial Port Connectivity between PC & EPABX/ Door Locking System

EPABX/ Door Locking System

Multi - User Single - User

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