POSITION DESCRIPTION€¦ · Position Description Works Overseer 3 Ensure non compliances are rectified and auctioned accordingly; Ensure all hazards, near misses, incidents and injuries

Job Title Works Overseer

Department Engineering Services

Location Urana

Classification/Grade/Band Grade 21

Position Code 050.1

Reports to Works Coordinator

No. Direct Reports Currently 8 + contractors

Estimated No. Indirect Reports Currently 8

Date of Approval April 2020 – Version 2.0

PRIMARY PURPOSE OF THE POSITION To assist the Coordinator with construction and maintenance of Council’s infrastructure services including but not limited to the functions outlined in your area of responsibility, in accordance with agreed service levels, including working with other sections as required. Important components of this position include co-ordination of mid and short-term planning, development of works programs, Health and Safety system development and progression, and risk management. The Works Overseer is responsible for delivering services as per the Area of Responsibility, Functions and Measures outlined below:

Area of

Responsibility

Function Measures

Roads, Bridges and

Drainage

Roads, Bridges, Footpaths and

Drainage

Delivery of assets in compliance with required

Council standards, regulations, legislation,

contractual requirements and in line with the

works program

Waste

Management

Landfill Operations and Kerbside

collection

Assist in the delivery of a waste management

operations in compliance to Council standards,

regulations, legislation and contractual

requirements and in line with the works program

Aerodrome Aerodrome operations Delivery of aerodrome operations in compliance to



works program

Quarries Quarry Operations Delivery of assets in compliance with required



works program

POSITION DESCRIPTION

Position Description Works Overseer 2

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

LEADERSHIP AND RELATIONSHIPS Instruct and supervise staff and contractors work.

Assist in staff performance appraisals.

Work effectively in a team based environment.

Provide effective customer service.

Resolve customer conflict and negotiate desired outcomes.

Build relationships with key stakeholders, statutory authorities and community groups.

Attend local and regional professional network meetings, trainings and conferences.

OPERATIONAL AND TECHNICAL RESPONSIBILITIES

Assist with the maintenance and construction of infrastructure assets in accordance with agreed service

levels;

Where required undertake technical duties to allow the ongoing operations of the Works Program such as but not limited to:

- Construction site set out and levels;

- Construction project estimates;

- Monitoring project budgets;

- Completing private works estimates;

- Undertaking procurement activities;

- Implementing Project Specific Plans (PSP); and

- Preparing Traffic Control Plans.

Assist with day to day operations as outlined in your area of responsibility;

Receive, prioritise and action customer requests in accordance with Council procedures and standards.

WORK, HEALTH AND SAFETY (WHS) Responsibilities

Ensure compliance to the requirements of Council’s WHS Management System;

Ensure safety systems are implemented to address legislative compliance;

Ensure relevant risk assessments/controls are identified, developed and implemented;

Ensure adherence to developed Safe Work Method Statements (SWMS)/Risk Assessments (RA) and Safe

Operating Procedures (SOP’s);

Develop site/ project specific SWMS/RA where identified and required;

Ensure staff and contractors have completed relevant inductions (workgroup and site specific);

Ensure staff are provided with necessary instruction, training, information and supervision to enable works undertaken to be carried out safely;

Ensure relevant competencies and licenses are held by staff undertaking work;

Conduct necessary audits, workplace inspections and risk identification procedures;


Ensure non compliances are rectified and auctioned accordingly;

Ensure all hazards, near misses, incidents and injuries are reported as per Council requirements;

Advise immediate / relevant supervisor of any hazard or risk outside area of control or delegation;

Investigate all injuries and incidents within area of responsibility;

Remedial and corrective actions are implemented to prevent reoccurrence;

Ensure that relevant staff are consulted with regards to changes to premises, plant, equipment, work process that may impact on safety;

Ensure the provision of safe plant, equipment and Personal Protective Equipment (PPEC);

Ensure relevant sections of Council’s Contractor Management Procedure are adhered to;

Commitment to Council’s Injury Management and Recover at Work procedures;

Ensure that relevant staff are consulted with regards to changes to premises, plant, equipment, work process that may impact on safety;

Conduct Toolbox talks;

WHS performance review of direct reports;

Implement disciplinary actions for breaches in accordance with relevant Award.

WHS Authorities

Decide and act on any matter of Council WHS management within, area of responsibility and delegation.

WHS Accountabilities Mechanism in Federation Council

WHS Performance Indicators;

WHS Verification Audits;

Incident Reports Analysis;

Performance Agreement / Appraisal Review.

FINANCE MANAGEMENT

Seek and submit quotations for project work in accordance with Council's Procurement Policy.

Monitor and report on the financial activities of the Team to Works Coordinator, including financial performance.

Ensure expenditure is within delegations and budgetary limitations of Team and all transactions follow transparent processes and Provide input to budget development for Team expenditure.

PEOPLE MANAGEMENT

Lead the staff by example by being visible, inspirational and by modelling and instilling the values of the organisation;

Lead the setting of goals, priorities, and missions and inspire staff to achieve it within the agreed timeframe;

Facilitate the investigation of grievances, and non-compliance of organisational values and expectations in partnership with HR;

Lead the provision of performance management where required and encourage positive culture of service and support through promoting the values of the organisation;

Lead the team culture through the provision of support, assistance, mentoring, and setting expectations;


Promote a strong customer focus and team culture that builds respect and support for each other throughout Council’s operations;

Lead staff appraisals, coaching employees and compliance with Council’s Code of Conduct.

Prepare team work plans and allocate duties to achieve priorities;

Plan and oversee all activities of the team to ensure service standards, objectives and priorities are met;

Where required review and sign all timesheets and ensure their accuracy for staff under your supervision;

Provide training and development opportunities for staff within budget.

Facilitate Team meetings.

Coordinate and participate in relief duties of other team members as required.

CUSTOMER SERVICE

Build relationships and partnerships with key stakeholders, statutory authorities and community groups;

Provide technical advice and information to Council, Council staff and the community on Council’s infrastructure planning process, goals and targets and achievements;

Ensure all Customer Service Requests within area of responsibility are responded to within Councils Customer Service Charter;

Utilise appropriate communication methods to market both service levels and performance internally and where appropriate externally;

Ensure all plans and reports required to be produced for and by Council are provided within identified timeframes and are of suitable quality, and attend Council and external meetings as required;

Prepare reports and statistical data on activities for the information of Council, community and relevant Government Departments including Grants Commission, asset valuations data and renewal.

CONTINUOUS IMPROVEMENT

Work toward continuous improvement for self, team and environment to achieve high standard best practice outcomes;

Encourage and suggest new ideas and show commitment to improving services and ways of working;

Achieve results through efficient use of resources and a commitment to quality outcomes;

GOVERNANCE

Lead compliance with the NSW Local Government Act 1993, NSW Roads Act 1993 and other relevant legislation and other relevant legislation;

Ensure compliance with Council's Code of Conduct and applicable ICAC legislation;

Perform other tasks and duties as directed by the Supervisor which are within the limits of the employee's skill, competence and training;

Ensure self and team observe requirements of the WHS Legislation, relevant to the job and adhere to Federation Council Policies and Procedures regarding WHS;

Ensure self and Team observe appropriate Federation Council Policies and Procedures regarding day to day operations including Equal Opportunity, Dress Code, and Code of Conduct;

Promote and deliver Councils Corporate Values of Embracing Change, Quality Outcomes, Accountability, Collaboration and Customer Focus.

Undertake, attend and successfully complete all training requirements that have been identified by the organisation.


KEY RELATIONSHIPS

Who Why

Internal

Coordinator & Manager This position has an effective working relationship with the Coordinator

and Manager providing timely and reliable advice with complete and

accurate reporting.

Council staff This position enjoys positive, collaborative and professional relationships

with fellow Council staff.

External

External Stakeholders Builds networks within the profession via local and regional networks.

General Public Effectively communicates, responds to customer requests, resolves

conflict and negotiates outcomes.


CAPABILITIES FOR THE ROLE

The Local Government Capability Framework describes the core knowledge, skills and abilities expressed as behaviors, which set out clear expectations about performance in local government: “how we do things around here”. It builds on organisational values and creates a common sense of purpose for elected members and all levels of the workforce. The Local Government Capability Framework is available at http://capability.lgnsw.org.au/ Below is the full list of capabilities and the level required for this position. The capabilities in bold are the focus capabilities for this position. Refer to the next section for further information about the focus capabilities.

Local Government Capability Framework

Capability Group Capability Name Level

Personal attributes

Manage Self Adept

Display Resilience and Adaptability Adept

Act with Integrity Adept

Demonstrate Accountability Adept

Relationships

Communicate and Engage Intermediate

Community and Customer Focus Intermediate

Work Collaboratively Adept

Influence and Negotiate Adept

Results

Plan and Prioritise Adept

Think and Solve Problems Adept

Create and Innovate Intermediate

Deliver Results Adept

Resources

Finance Intermediate

Assets and Tools Intermediate

Technology and Information Intermediate

Procurement and Contracts Intermediate

Workforce Leadership

Manage and Develop People Adept

Inspire Direction and Purpose Intermediate

Optimise Workforce Contribution Adept

Lead and Manage Change Intermediate

http://capability.lgnsw.org.au/


FOCUS CAPABILITIES

The focus capabilities for the position are those judged to be most important at the time of recruiting to the position. That is, the ones that must be met at least at satisfactory level for a candidate to be suitable for appointment.


Group and Capability Level Behavioural Indicators

Personal Attributes Manage Self

Adept Initiates action on team/unit projects, issues and

opportunities

Accepts and tackles demanding goals with drive and

commitment

Seeks opportunities to apply and develop strengths and

skills

Examines and reflects on own performance

Seeks and responds well to feedback and guidance

Relationships Influence and Negotiate

Adept Builds a network of work contacts/ relationships inside

and outside the organisation

Approaches negotiations in the spirit of maintaining and

strengthening relationships

Negotiates from an informed and credible position

Influences others with a fair and considered approach

and sound arguments

Encourages others to share and debate ideas

Results Deliver Results

Adept Takes responsibility for the quality and timeliness of the

team’s work products

Ensures team understands goals and expectations

Shares the broader context for projects and tasks with

the team

Identifies resource needs, including team, budget,

information and tools

Allocates responsibilities and resources appropriately

Gives team members appropriate flexibility to decide

how to get the job done

Resources Assets and Tools

Intermediate Uses a variety of work tools and resources to enhance

work products and expand own skill set

Ensures others understand their obligations to use and

maintain work tools and equipment appropriately

Contributes to the allocation of work tools and

resources to optimise team outcomes



Group and Capability Level Behavioural Indicators

Workforce Leadership Manage and Develop People

Adept Seeks to understand the individual strengths,

weaknesses, goals and concerns of team members

Defines and communicates roles and responsibilities and

sets clear performance standards and goals

Coaches team members to help improve performance

and development

Regularly discusses performance with team members

and provides accurate, constructive reviews

Identifies suitable learning opportunities, including

stretch assignments, based on individual needs,

interests and goals

Addresses team and individual performance issues,

including unsatisfactory performance, in a timely and

effective way

PHYSICAL AND MENTAL REQUIREMENTS/ABILITIES This position requires the incumbent to:

Climb steps or ladders and stairs;

Walk on uneven ground;

Lift and carry;

Squatting, kneeling and crawling;

Be able to get in and out of trenches;

Work in a noisy environment with PPE;

Work outdoors in adverse weather conditions;

Drive vehicles;

Operate machinery, small hand tools and minor plant items;

Perform manual duties for extended periods;

Reach to the ground frequently;

Sit in an office chair for extended periods;

Typing/data entry – repetitive.

Lift loads from ground level to height.

Please Note: This position requires the incumbent to maintain a minimum level of fitness to be capable of carrying out the physical task requirements of this job description. At all times you must be "Fit for Work" in accordance with Council's Policy.


JOB REQUIREMENTS

ESSENTIAL

Qualifications and Experience

Certificate IV in Civil Construction Supervision or currently enrolled in and can complete within 12 month period or similar qualifications, plus experience in the field;

Mine Production Manager Certificate or ability to obtain within the 6 month probation period;

Current and valid Class C drivers licence;

New South Wales Construction Induction Certificate (White Card);

New South Wales Traffic Management Certification in Prepare a Work Zone Traffic Management Plan.

Specialist Knowledge and Skill

Demonstrated project management skills within an Infrastructure Maintenance works environment

including financial management, planning and delivery through to evaluation and monitoring;

Proven ability to schedule and implement work programs, including the management of resources,

across a range of activities;

Demonstrated knowledge of construction methods, techniques and materials and the practical

applications and limitations of plant and equipment used in civil construction;

Ability to read Engineering Construction and Traffic Control Plans and to set out works from plans and

survey information;

Excellent and practical knowledge of WHS requirements including the ability to proactively manage risk and WH&S requirements within area or responsibility.

Familiar with a range of software packages such as MS Excel, MS Word, Email systems, customer request systems, Internet searching and Records Management systems such as Content Manager.

Understanding of NSW local, state and federal government roles and responsibilities.

Authority and Accountability

Proven ability to:

Manage time, set priorities as well as plan and organise work for both self and team to achieve set

objectives in the most efficient way possible within the available resources and timeframe;

Contribute to the effective implementation of continuous improvement in the work area and

achievement of quality outcomes.

Judgement and Problem Solving

Demonstrated history of showing initiative in solving problems, improving methods and productivity.

Interpersonal Skills

Highly developed verbal and written communication skills, including negotiation and conflict resolution.

Management Skills

Previous experience in leading, motivating and managing a team in order to achieve goals and objectives.

Other Requirements


Ability to work overtime when required and be available for on call rotating roster and emergency call outs.

DESIRABLE

Various Plant Licences.

SELECTION CRITERIA FOR POSITION

PLEASE NOTE: APPLICANTS MUST ADDRESS THESE POINTS AS PART OF THE APPLICATION. IF THEY ARE NOT ADDRESSED THE APPLICATION WILL BE NOT BE CONSIDERED.

1. Certificate IV in Civil Construction Supervision or currently enrolled in and can complete within a 12 month

period or similar qualifications, plus experience in the field.

2. Hold a current and valid class "C" driver's licence, New South Wales Construction Induction Certificate

(White Card) and New South Wales Traffic Management Prepare a Work Zone Traffic Management Plan

qualification.

3. Mine Production Manager Certificate (or ability to obtain within 6 months).

4. Demonstrated project management skills within an Infrastructure Maintenance works environment including financial management, planning and delivery through to evaluation and monitoring.

5. Proven ability to schedule and co-ordinate work programs, including the management of resources, across a

range of activities.

6. Proven ability to read Engineering Construction and Traffic Control Plans and to set out works from plans

and survey information.

7. Previous experience in leading, motivating and managing a team in order to achieve goals and objectives.

8. Demonstrated ability to meet the capability requirements of this position as defined in the capability statement.

Documents

POSITION DESCRIPTION€¦ · Position Description Works Overseer 3 Ensure non compliances are rectified and auctioned accordingly; Ensure all hazards, near misses, incidents and injuries