Upload
dokhue
View
214
Download
1
Embed Size (px)
Citation preview
Real. World. Experience. USA CANADA EUROPE AUSTRALIA SOUTHEAST ASIA +1 203 517 0400 +1 289 337 1793 +31 0 70 220 9720 +61 3 8676 0672 +65 6622 5643
vestapartners.com
PORTFOLIO & PROJECT MANAGEMENT
Webinar & Demonstration Session
March 6, 2015
Real. World. Experience. #vestappm
SESSION OUTLINE
1. Agenda & Introductions 2. Pain Points & Challenges of an Organisation facing PPM 3. Key Drivers & Opportunities for a PPM Project 4. Goals of a PPM Project 5. Quick Solution Overview 6. Reporting Options within PPM 7. Creating a PPM Bucket Structure 8. Dashboards and Creating PPM Items 9. Review Functionality within PPM 10. Approval Processes within PPM, integration to Project Systems
Real. World. Experience. #vestappm
INTRODUCTIONS
VESTA North America PPM Team
Wayne Messervy Principal Consultant - PPM
Sergey Medved Principal Consultant - PPM
Phil Vallie Professional Services VP, Vesta NA
VESTA
Vesta Partners provides its customers with industry best practices in business process, brought to life through proven Enterprise Asset Management (EAM) technology applications. Vesta’s mission is to deliver the highest quality, most efficient maintenance process and technology consulting solutions to our clients. Our real world experiences and practical solutions deliver results that directly translate into efficiency improvements and real cost savings.
Real. World. Experience. #vestappm
PAIN POINTS MOST HEARD WITHIN ORGANISATIONS
Multiple pieces of work competing for limited financial and staffing resources Misaligned strategies within an organisation driving project objectives Competing processes & models for managing and reporting on project progress No prioritisation for selecting the most appropriate projects • Lack of process for ensuring that they are consistently re-evaluated during their lifecycle
No ability to track progress and ensure accountability for delivery Competing toolsets and systems leading to omissions and duplication of data Project rework and difficulty in cost control with both internal and external staff
Real. World. Experience. #vestappm
PAIN POINTS MOST HEARD WITHIN ORGANISATIONS
Lack of any measurement of project benefits post project closure • No repository for lessons learned on past projects, leading to repeating the sins from the past
Internal rivalry competing for project resources and funding, leading to excessive cost and time overruns
Silo’s of knowledge held in peoples heads or spreadsheets rather than a centralised organisation wide solution
Lack of visioning and direction on where an organisation is going in the next 10+ years
Real. World. Experience. #vestappm
CHALLENGES FACED BY ORGANISATIONS
Complete lack of understanding on what Portfolio Management involves: • Change management process around portfolio management can be considerable
Multiple non integrated systems providing misaligned and confusing data No clear governance policies around the selection and prioritisation of
project proposals • Competing project methodologies • Lack of clarify on roles and responsibilities • No view on who is the end customer and what their reporting needs are
Lack of a Project Management Office or Governance Review Board to oversee the portfolio
Real. World. Experience. #vestappm
CHALLENGES FACED BY ORGANISATIONS
Decisions driven by emotion or political expediency rather than sound governance principles
Inconsistency in planning approaches and levels of data, leading to time consuming reconciliations and rework across multiple systems
Poor visibility of the resourcing or staffing situations within an organisation Spreadsheet paralysis – off system data stores Knowledge repositories in peoples heads, silos of data and job security “That’s how we have always done it” mentality
Real. World. Experience. #vestappm
KEY DRIVERS FOR PPM PROJECT
Single integrated solution to provide accurate timely information to the right people within the organisation to base decisions
Consistent approach to short, medium and long term planning of projects within the organisation
Clear strategic goals to ensure the organisation is investing in the right projects • Processes to screen and prioritise projects to ensure they are supporting the
organisations strategic pillars or goals
Governance model to ensure projects are all rated on consistent and measurable metrics • Consistent management of risk and reward within an organisation • Project methodology that supports gating and support of go / no-go decisions • Tracking and accountability of all aspects of project performance
Real. World. Experience. #vestappm
KEY DRIVERS FOR PPM PROJECT
Regulatory and statutory compliance to ensure continued funding and support of external parties / agencies
Allocation of scarce resources and skills to the most appropriate projects Need for a single integrated view of the portfolio of work, from high level
strategy down to operational delivery of projects and the realisation of their benefits to the organisation
Real. World. Experience. #vestappm
OPPORTUNITIES OFFERED BY IMPLEMENTING PPM
Establishment of consistent processes to support all aspects of the portfolio & project lifecycle within an organisation
Integration into a single solution – one system with one version of truth Increased accuracy and timeliness of data for all interested parties within an
organisation without the need for external manipulation • Multiple reporting channels available within the solution
Linking of project selection to the strategic metrics of the organisation and ability to more accurately and consistently measure and balance risk
Provides the ability to prioritise project proposals / concepts across a consistent set of evaluation criteria rather than political or emotional allegiances
Real. World. Experience. #vestappm
OPPORTUNITIES OFFERED BY IMPLEMENTING PPM
Improvement in project management practices within an organisation to ensure consistency in reporting
Establishment of a PMO and GRB to ensure consistent application of all processes and best practices
Consistent forum for evaluation of scarce resources to projects that better align to strategic goals of the organisation
Introduction of rigour and structure to portfolio practices to ensure no duplication or loss of data
Real. World. Experience. #vestappm
GOALS OF A PPM PROJECT
Assists the organisation achieve the maximum utilisation of their resources on the “right” sort of projects
Establishment of a consistent process for the evaluation and acceptance of a project proposal into the organisations portfolio of work
Creation of a set of processes that will support the planning, selection, prioritisation, execution and reporting of all projects within a framework allowing all levels of the organisation access to the information with which to make timely decisions.
Provides a single system view of all proposals, projects and forward planning work which the organisation is currently undertaking
Real. World. Experience. #vestappm
GOALS OF A PPM PROJECT
Creation of a consistently applied governance model within organisation that will support identification, selection, ranking and prioritisation and delivery of all projects
Providing an integrated near real time picture of project performance across the entire portfolio of work
Supplying timely information to decision makers in multiple formats from a single source of truth
Providing a healthy mix of different project types in the portfolio that have unique cost, risk, schedule and outcome profiles
Real. World. Experience. #vestappm
HIGH LEVEL ARCHITECTURE OF PPM AND SAP ECC
PPM sits as its own application above the SAP ECC system, however there is tight integration to the modules listed above. There is the potential to integrate third party applications such as MS Project (Client & Server) and Primavera to assist with projects that require heavy scheduling requirements.
Real. World. Experience. #vestappm
THE PORTFOLIO FUNNEL
• All ideas or concepts are captured within the por2olio
• Each is evaluated based on a number of common criteria
• Those that meet the specified objec;ves of the organisa;on or a deemed cri;cally important are progressed to items
• Items are then executed, monitored and constantly evaluated during their ;me within the por2olio un;l comple;on
Real. World. Experience. #vestappm
PORTFOLIO MANAGEMENT INTEGRATING WITH PROJECT SYSTEMS
Creating Projects in underlying Project Management Systems
Time Planning
Costs Planning
Fund Planning
Material Planning
Project Resource Planning
Collaboration with Partners
Simulation
Confirmation
. . .
Strategic Planning and Managing of Project Portfolios
Company wide Resource Planning
Score and Prioritize Portfolios * Aggregation
* Integration * Analysis
Portfolio Management Project Management System
High Level Planning
Portfolio Decision
Create Por.olio Item
Portfolio Reviews
Real. World. Experience. #vestappm
SYSTEM DEMONSTRATION
Reporting options
Portfolio management processes
Real. World. Experience. #vestappm
CONTACT US
If you would like to speak further with Wayne Messervy or Sergey Medved, please email us at