POP_Construction.pdf

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TABLE OF CONTENTS

S.No. Description Page No.

1.0 ADMINISTRATION

1.1 Introduction I-1

1.2 Project Description I-2

1.3 Project Organization I-3

1.4 Project Office Administration I-22

1.5 Personnel Administration I-25

2.0 CONTROL OF THE WORK

2.1 Client Interface II-1

2.2 Contractor Interface II-2

2.3 Control of Work II-9

2.4 Construction Operating Procedures II-19

3.0 PROECT CONTROL

3.1 Contract Administration III-1

3.2 Documentation III-14

3.3 Financial and Cost Control III-22

3.4 Schedule Control III-23


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Program Operations Plan Construction

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Section 1.0 Administration


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1.0 ADMINISTRATION

1.1. Introduction

Description of Project The project comprises construction inspection and

engineering supervision of a number of construction Contracts including road

widenings, new roads, interchanges, expressway standard roads, bridges,

parking structures, and pedestrian underpasses in and around the Municipality

of Abu Dhabi.

Operations Plan The Operations Plan follows the outline in the Company

Quality Assurance Manual and is an update of the original plan prepared at the

beginning of the TRIP program in 1980. This plan incorporates the severalpolicy and procedure memos written and distributed since the initial plan went

into effect.

These memos were done to keep abreast of changing conditions over time and

have been the guiding policy and procedure statements as an adjunct to the

original plan in the form of a well-organized appendix.

The updated plan will weave in the essence of these documents insofar as

practicable; will give procedures for future updates; will continue the practice

of using the appendix to elaborate on or modify the updated plan with cross

referencing to the applicable parts of the base plan; will reflect the presentproject activity; will be as sensitive as possible to actual practices; will discard

and revise any sections of the original plan not covered by memo and no

longer applicable; will re-format to comply with the format given in the QA

Manual.

The Purpose of construction services to be performedThe Consultant is

responsible on a continuing basis for the engineering supervision and

construction inspection of the Program improvements as shown in Appendix

I.1-1and as described in the section on project description. The tasks consist

of integral elements such as surveys, construction inspection, materials testing,

shop drawing review, progress and schedule monitoring and review, as-builtdrawings review, and processing of interim and final payments as shown in

Appendix I .1-2. All are aimed at assuring a quality of construction consistent

with sound construction practices and to comply with the Contract documentsand specifications so that the project is completed on time and within budget.

Construction Manual The client assigned DCIL the task of preparing a

construction manual which is in final draft form. Procedural items from that

manual will be included in this operations plan and the manual itself will be a

supporting document by reference.


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1.2 Project Description

The projects now under construction include road widening projects, full

interchanges, bridges, parking structures, and pedestrian underpasses. Futureconstruction projects now under design and which are anticipated to be

tendered and awarded in the future will include similar works.

Appendix I.2-1 shows all of the projects under construction or already

constructed since the inception of the program in 1980. These consist of local

and access roads involving palaces and government institutions, the Maqta

Bridge, interchanges and ramps for future interchanges, realigning the

Corniche Road, multi-storied parking structures, right turn lanes and

channelization along the main roads, traffic signal system, etc.

All of these road improvements are within the Municipality of Abu Dhabi.

A number of TRIP Projects are awaiting construction commencement, others

are awaiting tendering authorization or final approval of the completed design;

all such Projects will presumably have construction contracts eventually

awarded.

Design has been authorized and is in various stages of progress or it is

completed for the following projects:

- Contract 10, Corniche Road - North (realignment)

- Contract 66C, Parking Structure in Sector E5- Contract 66D(R), Multi-Storey Parking Structure in Sector W5

- Contract 66I, Multi-Storey Parking Structure in Sector E-8

- Contract 964, Pedestrian Crossings under Main Roads

- Contract 967( R ), Tunnel at Sea Palace Access

- Contract 968, Bridge Interchange at IP-111

- Contract 978, Bridge Interchange at IP-111A

- Contract 980, Umm Al Nar Bridge Interchange

- Contract 981, MIP-3 Bridge Interchange - Mussafah Road

- Contract 982, MIP-76 Bridge Interchange - Mussafah Road

- Contract 987, Breakwater Rehabilitation and Improvements

- Contract 988, CCTV System- Additional Work AW30, Al Bateen Palace Roadworks

Other projects within the maintenance period: 30, 35, 37A, 81, 84B, and E17

are monitored by the construction staff who also give support to the

Municipality in arranging maintenance and closing out the project.


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1.3 Project Organization

The project organization is shown in Appendix I .3-1. The responsibilities and

duties of each position are described as follows.

Program Director The TRIP Program Director is responsible for the overall

operations of the Companys Abu Dhabi Office.

Project Director The Project Director is responsible for the construction

supervision of TRIP Projects and overseeing the design efforts.

Contract Administrator- The Contract Administrator is responsible for:

-- Assisting the program staff in consistent interpretation of the

Contract documents.

-- Facilitating contractual procedures involving the Municipality,

Consultant, and Contractors.

-- Dealing with Contract issues involving the Contractors claims,

disputes, change orders, and variation orders.

-- Maintaining an up-to-date project operations plan for construction.

-- Reviewing and advising the staff on construction schedules,program deliverables, client priorities, and additional service

requests.

-- Conducting quality assurance audits at least quarterly.

Deputy Project Director, Construction-I - The Deputy Project Director,

Construction-I is responsible for matters related to TRIP design and

construction of Utilities, Electrical, Mechanical works, and other specifically

assigned additional tasks, and as follows:

-- Assist the Project Director in TRIP design and construction withinthe assigned disciplines.

-- Maintain continuous communication and liaison with the Client and

utility agencies.

-- Provide supervision support for construction works related to the

assigned disciplines.

-- Review with the Client and utility agencies the technical matters

involving construction for the assigned disciplines.


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-- Provide design assistance in support of the construction supervision

staff.

-- Delegate to the staff the specific authority and responsibilities asapproved by the Project Director for the assigned disciplines.

-- Supervise the performance of the field staff of the assigned

descriptions.

-- Comply with the requirements of the TRIP Agreement and limit

construction and supervision activities to in-scope work.

Deputy Project Director, Construction-II - The Deputy Project Director,

Construction-II is responsible for matters concerning TRIP construction

supervision, and as follows:

-- Assist the Project Director in construction supervision for TRIP

Contracts.

-- Assist the Project Director in overall management, planning,

scheduling, and direction of the construction work.

-- Review the construction progress reports and advise the Project

Director on major deviations from approved construction programs.

-- Supervise and control the construction work activities of

construction Contracts.

-- Coordinate technical matters among the construction and design

staff; review their comments; make recommendations to the Project

Director concerning these comments.

-- Provide guidance and advice to the design and construction

supervision staff.

-- Review and advise the Project Director on importantcorrespondence, Standards and Criteria for all Contract Deliverable

submissions that affect construction.

-- Arrange for the preparation and submission of Contract

Deliverables involving construction issues.

-- Delegate specific authority and responsibilities to the assigned

supervision staff as approved by the Program Director.

-- Review design changes with the responsible Deputy Project

Directors, prior to the approval of shop drawings.


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-- Restrict design changes in plans and specifications to only those

approved by the Project Director.

Senior Resident Engineer - On projects of a certain value and complexity a

Senior Resident Engineer will be assigned and will have the same function as a

Resident Engineer. Other Senior Resident Engineers will have responsibility

for a group of Contracts and for supervising the Resident Engineers on those

Contracts. The Senior Resident Engineer is responsible for:

-- Supervising the work and activities of the Resident Engineers.

-- Functioning as the Resident Engineer on the primary assignment

project with the duties described below.

Resident Engineer - The Resident Engineer will have responsibility for the

one Contract under his supervision; for seeing that the work being inspected is

constructed in accordance with the requirements of the plans and specifications

without willfully disrupting the operations of the Contractor. He will be

responsible for assigning the resources at his disposal in the most effective

manner. The Resident Engineer performs the following:

-- Supervises Inspectors, Technicians, and Project Office Staff.

-- Writes drafts of monthly reports.

-- Maintains Resident Engineers Daily Diary up-to-date in the

approved format.

-- Assures that workmanship and materials are in accordance with the

Contract documents.

-- Monitors, revises, and reports the Contractor's progress and updates

cost-to-complete estimates as required.

-- Convenes periodic meetings with the Contractor.

-- Maintains day-to-day liaison with the Municipality field

representative.

-- Coordinates and expedites processing of the Contractor's partial

payment invoices.

-- Furnishes consultation and recommendations to the Senior Resident

Engineer/Deputy Project Director/Project Director/Contract

Administrator concerning the interpretation of Contract documents

and claims by the Contractor for extra works and time extensions.


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-- Maintains necessary field records including up-to-date pay item

quantity books.

-- Requests, when needed, through members of the supporting

supervision staff: surveys, materials testing, assistance with utilities,

and structural engineering assistance.

-- Assists in preparing necessary supplemental drawings when

required to resolve field difficulties.

-- Prepares correspondence and instructions to the Contractor, as well

as various reports and other correspondence.

-- Reviews as-built drawings.

Assistant Resident Engineer - The Assistant Resident Engineer is responsible

for the specific duties assigned directly by the Resident Engineer which will

typically include:

-- Reviewing the Inspectors Daily Reports and providing input into

the Engineers Daily Diary.

-- Overseeing Inspectors and Site Engineers daily activities, giving

out work assignments; providing guidelines for constructioninspection.

-- Reviewing survey and test requests; reviewing and approving shop

drawings; monitoring the survey party; reviewing and approving

proposed materials and construction methods.

-- Preparing meeting minutes.

-- Coordinating with the Contractors supervisory personnel in

scheduling, sequence, and construction methods.

-- Preparing written and oral reports to the Resident Engineer oncontractual and procedural matters.

-- Reviewing as-built drawings.

Quantity Surveyor - The Quantity Surveyor is responsible for the specific

duties assigned directly by the Resident Engineer and/or the Chief of Surveys

and Quantity Surveyors which will typically include:

-- Maintaining up-to-date quantity books.

-- Advising the Resident Engineer on measurements and unit rates.


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-- Preparing a BOQ Recapitulation.

-- Preparing Monthly Financial Affairs Reports.

-- Preparing and maintaining Interim and Final Quantity Books.

-- Checking the Contractors interim and final pay certificates.

-- Evaluating unit rates for new items of work.

-- Checking joint measurements for interim payments.

-- Computing final pay quantities.

-- Maintaining current as-built drawings as the work progresses.

-- Maintaining the progress schedule and cash flow chart.

-- Assisting in preparation of change orders and variation orders.

-- Assisting in evaluating claims.

Senior Site Engineer- The Senior Site Engineer is responsible for the specific

duties assigned directly by the Resident Engineer which will typically include:

-- Coordinating with the Contractor for the inspection, survey, and

testing requirements of the works in progress.

-- Reviewing the Inspectors daily report and giving comments to the

Resident Engineer.

-- Reviewing the Contractors daily program.

-- Reviewing shop drawings and as-built drawings and giving

comments to the Resident Engineer.

-- Making the initial review of the Contractors material submissions

to ensure completeness of the package and compliance with the

specifications. Giving comments to the Resident Engineer.

-- Preparing reports to the Resident Engineer on the quality and

progress of the construction and the adherence of the construction

materials to the specifications.

Site Engineer - The Site Engineer is responsible for the specific duties

assigned directly by the Resident Engineer which will typically include:


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-- Reviewing the Contractors daily program.

-- Coordinating with the Contractor for the inspection, survey, andtesting requirements of the construction in progress.

-- Reviewing the Inspectors daily report and giving comments to the

Resident Engineer.

-- Reviewing shop drawings and as-built drawings and giving

comments to the Resident Engineer.

-- Making the initial review of the Contractors material submissions

to ensure completeness of the package and compliance with the

specifications. Giving comments to the Resident Engineer.

Inspectors - The Inspectors are responsible for the specific duties assigned

directly by the Resident Engineer which will typically include:

-- Becoming completely familiar with the plans, general

specifications, and particular specifications.

-- Evaluating the construction methods for the phases of the work to

which they have been assigned.

-- Reporting noncompliance and seeking clarification from the

Resident Engineer if needed.

-- Ensuring the construction is strictly in accordance with the plans

and specifications.

-- Maintaining a detailed diary of the days work activities, issues,

work approved or rejected, hours of operation, labor and equipment

used, etc., and signed at the end of each day.

-- Interfacing with the public, especially residents and business ownersadjacent to the work, to mitigate the construction impacts.

-- Coordinating with the Contractors Foreman in charge of the work

on a daily basis to advise on the execution of the work.

-- Coordinating with the Materials Technician and arranging for

sampling and testing of satisfactorily completed work, and quality

assurance testing of suspect materials.


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-- Coordinating with the Survey Party Chief to check the line and

grade of completed work for conformance with the plans and

specifications.

-- Reporting to the Resident Engineer any questionable methods of

operation by the Contractor or any failure of the Contractor to

conform to the plans and specifications or to provide good

workmanship.

-- Processing the joint measurement sheets and maintaining records of

their status.

-- Maintaining records of completed construction for interim and final

payment and as-built plans and maintaining detailed records of

work done by the Contractor on a Day Works basis.

-- Making special notes and documenting the Contractors activities

that may lead to claims.

-- Notifying the Resident Engineer of conditions that render it

impractical or unreasonable to enforce the specifications.

-- Reporting and documenting any accident on site and notifying the

Resident Engineer immediately.

-- Enforcing performance of the work in strict accordance with the

approved Safety Plan and checking detours and traffic control zones

for proper placement of signs, barricades, and lights.

Survey Party Chief - The Survey Party Chief is responsible for the specific

duties assigned directly by the Resident Engineer which will typically include:

-- Doing the survey work under the direction and guidance of the

Chief of Surveys.

-- Establishing primary horizontal and vertical control points includingreference ties for re-establishing the points in the field.

-- Supervising the survey party staff.

-- Rotating staff assignments to develop the skills and qualifications of

the Surveyors.

-- Recording measurements, rod readings, and calculations in field

books as the work progresses.


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-- Coordinating with the Contractors surveyor on work priorities and

schedules.

-- Checking the work by completing traverse closures and benchcircuits.

-- Reporting discrepancies or technical problems to the Resident

Engineer.

-- Jointly measuring the completed work for payment.

-- Checking completed work for conformance to the line and grade

required by the project plans in coordination with the inspector

assigned to that item of work.

-- Checking the Contractors setting out to verify execution and

accuracy.

-- Maintaining equipment in proper condition and checking the

calibration frequently.

Surveyor - The Surveyor is responsible for the specific duties assigned directly

by the Survey Party Chief and/or the Resident Engineer. Surveyors will be

assigned duties according to their technical abilities such as Instrumentman,

Rodman, etc. Insofar as practicable, each Surveyor will be given anopportunity to rotate from one position to another.

Materials Technician - The Materials Technician is responsible for the

specific duties assigned directly by the Chief Soils and Materials Engineer

and/or the Resident Engineer which will typically include:

-- Coordinating the work and record keeping of the materials testing

laboratory on the project.

-- Setting up the field laboratory and undertaking its organization,

maintenance, and operation.

-- Supervising staff assistants in sampling and testing of materials.

-- Sampling, testing, record keeping, and reporting in accordance with:

- Municipality Policy and Procedures Directives.

- Materials Testing Manual

- AASHTO Standard Methods of Sampling and Testing

- Construction Supervision Manual

- Project Plans and Specifications

- Construction Supervision Directives


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-- Sampling Guide and Certifications Manual

-- Reporting test results to the Resident Engineer and Contractor.

-- Reporting failing or marginal test results immediately to the

Resident Engineer.

-- Coordinating with the Inspector in charge of the work to confirm

approval of the work for testing and to discuss areas of concern.

-- Coordinating with the Contractor on work priorities and schedules.

-- Sampling and testing as quickly and efficiently as possible to avoid

undue delay to the Contractors operations.

-- Checking material delivered to the project for conformance with the

approved source or supplier.

-- Maintaining neat and accurate records.

-- Monitoring the frequency and number of tests required for every

operation.

Secretary - The Secretary is responsible for the specific duties assigned

directly by the Resident Engineer. The Secretary should be aware of thevarious record keeping and reporting procedures. The Secretary has the

responsibility to type, copy, distribute, and file the project correspondence and

meeting minutes.

Deputy Project Director-Design - The Deputy Project Director-Design is

responsible for advice and recommendations with regard to the assigned design

disciplines related to TRIP construction projects, and as follows:

-- Maintain continuous communication and liaison with the Client

regarding the design revisions initiated during the construction

phase.

-- Coordinate and review design matters with the Construction Group

for their input.

-- Review with the Client, in coordination with the related Design

Section Managers and Construction Group, all design technical

matters related to the projects under construction.

-- Review and advise the Project Director regarding the specific

content and format requirements of Standards and Criteria for all

Contract Deliverable submissions.


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-- Arrange for the preparation and submission of all Contract

Deliverables.

-- Provide design assistance as required to support the construction

supervision staff.

-- Advise the Project Director of Client requests to undertake special

assignments or additional work associated with the projects under

construction.

Structural Engineer Specialist - The Structural Engineer Specialist is

responsible for advice and recommendations on all structural engineering

matters and is responsible for:

-- Reviewing and approving structural shop drawings.

-- Reviewing and advising on construction procedures related to

structures.

-- Assisting in preparation of change orders.

-- Providing structural design services.

-- Reviewing as-built structural drawings prepared by theContractors.

Electrical Engineer Specialist - The Electrical Engineer Specialist is

responsible for advice and recommendations on all electrical engineering

matters and he will:

-- Review electrical shop drawings.

-- Review electrical materials submittals and samples.

-- Review and advise on construction procedures involving electricalworks.

-- Assist in the preparation of change orders.

-- Assist in the inspection of electrical works.

-- Provide electrical design services.

-- Assist in the review of as-built electrical drawings prepared by

the Contractors.


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Mechanical Engineer Specialist - The Mechanical Engineer Specialist is

responsible for advice and recommendations on mechanical engineering

matters and he will:

-- Review mechanical shop drawings.

-- Review mechanical materials submittals and samples.

-- Review and advise on construction procedures related to

mechanical works.

-- Assist in the preparation of change orders.

-- Assist in the inspection of mechanical works.

-- Provide mechanical design services.

-- Assist in the review of as-built mechanical drawings prepared by

the Contractors.

Architectural Specialist - The Architectural Specialist is responsible for

advice and recommendations on architectural matters and will:

-- Review architectural shop drawings.

-- Review and advise on construction procedures concerning

architectural works.

-- Assist in preparing change orders.

-- Assist in inspecting architectural works.

-- Provide architectural design services.

-- Assist in the review of as-built architectural drawings prepared by

the Contractors.

Chief Soils and Materials Engineer- The Chief Soils and Materials Engineer

is responsible for advice and recommendations on technical soils and materials

matters and is responsible for:

-- Completing, checking, and processing test reports.

-- Making geotechnical recommendations.

-- Making quality control recommendations.


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-- Ensuring that field laboratory and lab personnel are responding to

the technical requirements.

-- Assisting in preparing inspectors for inspection of embankments,concrete, and pavement.

-- Ensuring that off-site testing and certifications are valid.

-- Checking and reporting on compliance with specification

requirements for compaction, gradation, mix proportions, strength,

etc., in construction of embankments, structures, pavements, and

incidental items.

-- Establishing laboratory and field testing procedures.

-- Analyzing foundation conditions.

-- Developing and implementing schedules for:

-- Test frequency.

-- Test coverage on all Contracts.

-- Supervising the operations of the laboratory and maintenance

of all equipment.

Chief of Surveys and Quantity Surveyors - The Chief of Surveys andQuantity Surveyors is responsible for advice and recommendations concerning

construction surveys and maintenance of construction quantity records and is

responsible for:

-- Directing initial baseline and control surveys including

establishment of bench marks and recovery of any existing survey

monuments to be removed.

-- Supervising and directing field survey parties to comply with

requests for surveys.

-- Checking the Contractors setting-out of centerlines, structures,

slope stakes, etc.

-- Checking field measurement surveys including original and final

cross-sections.

-- Checking critical elevations, dimensions, and locations of structural

elements, earthwork grading, pavement, and appurtenances.

-- Checking the Contractors detailed survey in advance of

construction operations.


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-- Investigating and clarifying survey discrepancies.

-- Establishing the format and standard procedures for calculation and

documentation of quantities.

-- Conducting training in the use of modern survey equipment.

-- Supervising maintenance of the equipment.

-- Scheduling and supervising the work of all survey crews.

-- Establishing and maintaining the format for survey records.

-- Ensuring that quantity records kept by Quantity Surveyors are up-

to-date and in accordance with established procedures.

-- Reviewing and supervising all quantity survey works.

-- Reviewing the new unit rates recommended by the Resident

Engineers.

-- Reviewing the Change Orders prior to submitting to the

Municipality.

-- Reviewing interim and final payment certificates.

Senior Transportation Engineer Senior Transportation Engineer is

responsible for advice and recommendations with regard to the assigned

transportation design tasks related to TRIP Construction Projects, and as

follows:

-- Review/design of all proposed/modified CCTV/Traffic Control

ducts layout drawings.

-- Review/design of all new/modified Traffic Signal network drawings

for intersections/interchanges.-- Review of all detour plans for main roads which affect adjacent

traffic signals.

-- Review/design of all Traffic Control Systems component (CCTV/

Access Control/Communications) drawings/materials submittals for

Parking Structures. Review/design of pavement markings and signs

within Parking Structures.

-- Review of traffic counts/pedestrian counts/vehicle gaps survey.

-- Review of temporary traffic signals.


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Computer System & CADD Manager Computer System and CADD

Manager is responsible for advice and recommendations with regard to the

computer system management and CADD works related to TRIP ConstructionProjects, and as follows:

-- System Set-up

Assistance to define/update the system configuration to be

installed at the site offices. The system configuration shall

include technical information on Computers, printers, modem

and network cards and cables.

Assistance to procure the computer equipment from the

Contractor.

Assistance to define/update procedures for using the computer

systems by the construction staff.

Assistance to set-up and configure the network, printers and

computers and explain the procedures to be followed.

-- Support and Training

Assistance for support on all computer applications that are inuse in the company.

Assistance for the training needs and organizing periodic

training sessions to the construction staff.

-- Computer Aided Design (CAD) Assistance for the site office and Contractor with the digital

CAD files of the contract documents, addendums and revisions

in the required format.

Assistance to define CAD procedures for creation of as-built

drawings if DCIL is made responsible for the as-built drawings.

-- Application Development

Assistance to identify computer software that could improve theefficiency of the organization. Implement any new software

through proper training and by providing proper documentation.

Assistance to develop applications/tools like databases, macros,

templates etc. to automate workflows/processes in the site

offices.

-- General

Assistance to the construction staff in the creation of regular

monthly and bi-weekly progress reports.

Assistance on all IT issues like updates to the software, backups,virus protection, etc.


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Office Engineer - The Office Engineer is responsible for providing assistance

in:

-- Processing variation orders.

-- Reviewing shop drawings.

-- Organizing, editing, and processing monthly progress reports.

-- Maintaining the order and supply of construction forms.

Utility Coordinator - The Utility Coordinator is responsible for advice and

recommendations on matters related to utilities and is responsible for:

-- Identifying general locations of utilities prior to construction.

-- Providing liaison with Utility Agencies.

-- Determining requirements for relocations and protective devices

prior to and during construction.

-- Serving as liaison with the Municipality on all utility matters.

-- Assisting Utility Engineers as needed.

-- Reviewing as-built drawings as they concern utilities.

-- Assisting in the preparation of change orders.

-- Monitoring letters of intent.

-- Assisting the Municipality and Utility Agencies in expediting

permits and approvals of relocation and utility protection plans and

occupation of utility reservations.

-- Detecting, reporting, and following up on damage to utilityfacilities.

-- Providing supervision and guidance to the Utility Engineers.

Structural Engineer - The Structural Engineer is responsible for assisting the

Structural Engineer Specialist on all structural engineering matters and will

typically include:

-- Reviewing and approving structural shop drawings.


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-- Reviewing and advising on construction procedures related to

structures.

-- Assisting in preparation of change orders.

-- Providing structural design services.

-- Reviewing as-built structural drawings prepared by the

Contractors.

Utility Engineer - The Utility Engineer is responsible for the specific duties

assigned directly by the Resident Engineer and/or the Utility Coordinator

which will typically include:

-- Identifying general locations of utilities prior to construction.

-- Providing liaison with Utility Agencies.

-- Service reservation shop drawing approval and coordination with

Town Planning Department.

-- Determining requirements for relocations and protective devices

prior to and during construction.

-- Serving as liaison with the Municipality on all utility matters.

-- Reviewing as-built drawings of utilities.

-- Assisting in the preparation of change orders.

-- Monitoring notices of intent.

-- Assisting the Municipality and Utility Agencies in expediting

permits and approvals of relocation and protection plans and

occupation of utility reservations.

-- Detecting, reporting, and overseeing repairs to damaged utility

facilities.

Finance and Administration Manager The Finance and

Administration Manager is responsible for:

-- Complying with the directions and guidance of the Program

Director.

-- Assigning responsibilities to the Accounting Section Staff and

monitoring their performance.


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-- Preparing project budgets, financial statements, and cash flow

forecasts in accordance with the requirements of the corporate

office.

-- Providing advice and suggestions to the Program Director on

matters relating to cost savings, employee benefits including

training, and expenditures required to keep pace with the

technological developments necessitated by the Companys

business activities.

Administrator & Human Resources Manager The Administrator &

Human Resources Manager is responsible for:

-- Soliciting applications for current and future TRIP personnelrequirements.

-- Submitting proposed candidates CVs for Client approval and

arranging for visas, mobilization, accommodations, and work

permits.

-- Maintaining an up-to-date employee progress rating file.

-- Organizing and scheduling of replacement staff for those on leave.

-- Updating the administration of any Company policies affected bynew government rules or regulations.

-- Arranging for resident visas, medical health cards, car registrations,

driving licenses, Company trade licenses, and apartment leases.

-- Arranging for transportation facilities, and maintenance of

Company cars, apartments, offices, equipment and furnishings.

-- Maintaining a sufficient stock of office supplies and stationery and

arranging for the purchasing of other furnishings and services as

required.

-- Arranging for the gate keeping and storage of Company records and

completed project files.

-- Maintaining inventories of Company assets.

-- Arranging distribution of correspondence, scheduling attendance at

training seminars, and arranging all Company parties and special

events.


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Chief Accountant: This position calls for matrix responsibility, reporting to

the Program Director and Finance and Administration Manager. The Chief

Accountant is responsible for:

-- Preparing the payroll for expat and local employees, including

maintaining the time sheets, receipts, and accounting records.

-- Billing for Construction Supervision and Design services based on

the TRIP Contract agreement and billing the Contractors for

operational costs and overtime worked by site staff.

-- Coordinating with the Program Director and following up for the

collection of accounts receivable.

-- Coordinating with the corporate office for funds transfers in and outof the local bank account.

-- Complying with corporate office requirements by providing

submittals, on a weekly/periodical basis, concerning all matters of

finance and accounting, project budgeting, forecast reports, project

revision details, reconciliation of prism reports, cost to complete

estimates, proposal pricing, foreign tax withholding (FICA),

employee benefits (Insurance), employee earnings summary (W-2

form), etc.

-- Preparing MOUs for newly hired staff and renewals of expiring

MOUs and computing final MOU settlements.

-- Managing accounts payable in accordance with corporate office

policies and procedures.

-- Complying with local government laws regarding employee

compensation, severance pay, vacation and sick leave, and

workmens compensation insurance.

-- Setting up various internal controls and procedures for monitoringpayments, employee allowances, fringe benefits, and salary

advances.

-- Carrying out internal audits and reviewing the findings for

compliance with corporate office policies and procedures.

-- Assisting corporate office personnel with the retrieval all relevant

documents and records needed in carrying out an independent audit.

-- Providing training, as and when needed, to existing and new hire

accounts personnel.


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-- Safekeeping of employee payroll records, vendor payment records,

important inter-office communications, Company leases for

apartments and other rentals, etc.

-- Coordinating and providing the Client all relevant financial details

on TRIP Project billings, with prior approval of the Program

Director, as and when requested.

REFERENCES:

1. Construction Manual, Chapter 1

2. Memo from M.S. Khan to Staff, P/CO/IOM/6914, dated 11 April 1998, on thesubject of Construction Support Staff - Appendix I .3-2

3. Memo from M.S. Khan to Design Section Managers, dated 15 February 1997, on the

subject of TRIP Design Responsibilities - Appendix -I .3-3


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1.4 Project Office Administration

The project filing system - The Resident Engineer will maintain a system of

files for the project. The following designations and specific files will apply:

Contract Files:

CN-1 Chronological Correspondence

CN-2.1 Correspondence To Contractor

CN-2.2 Correspondence From Contractor

CN-3.1 Correspondence To/From Municipality - Roads Section (RS)

CN-3.2 Correspondence To/From Municipality - Agriculture Section (AG)

CN-3.3 Correspondence To/From Municipality - Town PlanningDepartment (TP)

CN-3.4 Correspondence To/From Municipality - Sanitary Drainage Network

Section (SD)

CN-3.5 Correspondence To/From Municipality Others (OT)

CN-4 Contractors Schedule

CN-5 Contractors Progress Reports

CN-6 Contractors Shop Drawings

CN-7 Contractors Plan Index Prepared plans

CN-8 Contractors Plan Index Shop drawings

CN-9 Material Test Requests and Results

CN-10 Policy and Procedure Memos

CN-11 Intra Office Memos

CN-12 Monthly Progress Report

CN-13.1 Minutes of Meetings - Progress Meetings

CN-13.2 Minutes of Meetings - WEA Electrical

CN-13.3 Minutes of Meetings - WEA Water

CN-13.4 Minutes of Meetings - ETISALAT

CN-13.5 Minutes of Meetings - Agriculture

CN-13.6 Minutes of Meetings - Others

CN-14 Correspondence To/From John Taylor (JT)

CN-15 Correspondence To/From Etisalat (ET)CN-16 Correspondence To/From Tebodin (TB)

CN-17 Contractors Monthly Pay Estimate

CN-18 Resident Engineers Daily Diary

CN-19 Claims

CN-20 Variation Orders

CN-21 Personnel File

CN-22 Subcontractor Approval

CN-23.1 Correspondence To/From WEA Electrical & Street Lighting

(WE/E)

CN-23.2 Correspondence To/From WEA Water (WE/W)

CN-24 Report Forms


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CN-25 Post Tensioning

CN-26 Configuration Management

CN-27 Contractors Insurance

CN-28 Bi-weekly Evaluation ReportsCN-29 Correspondence To/From ADNOC (ADN)

CN-30 Administrative Matters

CN-31 Addenda

CN-32 Survey Control

CN-33 Traffic Control and CCTV

CN-34 Equipment Inventory

CN-35 Construction Supervision Directives

CN-36 Pre-Construction Contract Documents and Correspondence

CN-37 Document Control

CN-38 Safety

CN-39 DrainageCN-40 Staffing

CN-41 Pending Items

CN-42 Supervision Management

CN-43 Quality Assurance

CN-44 Building Permits & Notices of Intent

CN-45 Utility Incident Reports

CN-46 Completion of Contract Documents

CN-47 Potential Contract Changes

CN-48 Document Review Summaries

CN-49 Time Delay ChronologyCN-50 Reinforcing Steel

CN-51 Asphaltic Concrete Materials

CN-52 Proposed Revisions to Contract Documents (to cc: Design)

Note: C-N - Designates Contract Number

1-52 - Designates File Number

Project correspondence is filed chronologically in File C-N-1 and should be a copy of

the original. The original document is filed in the more specific subject file. Additional

copies may be included in multiple files as assigned by the Resident Engineer. Forexample, the original copy of a letter from the Municipality providing subcontractor

approval will be filed under C-N-22, with copies included under files C-N-1 and C-N-3.

One filing system will be maintained in the Contract offices and one duplicate system

in the main office.

The format for official letters will be as shown in the included samples marked

correspondence formatin Appendix I .4-1.

Office forms to be used will be those in the section marked office forms as shown in

Appendix I .4.2.


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The phone system will be a standard one used in Abu Dhabi. Each Contract will

have a phone and fax line. Some staff may have cellular phones. Long distance calls

will be restricted.

Office Hours:Eight (8) hours per day, six (6) days a week.

Office Supplies and Equipment will be provided by the Employer and/or TRIP

Contractors as per the TRIP Agreement except for company related forms and

documents.

Job Number System A list of charge numbers for the current Contracts will be

issued periodically by the Program Director.

Emergency Contact Numbers will be as advised.

REFERENCES:

Construction Manual, Chapter 10, Section 1000.02


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1.5 Personnel Administration

Introduction -- Personnel policy in general follows the labor laws of the Abu

Dhabi Government. The memorandums of understanding (MOU) produced forexpatriate staff are in a confidential file in the main office and as such will not

be an integral part of the operations plan. Other items in this section relate

primarily to previous policy established for this office in addition to being

under the labor laws of Abu Dhabi.

Performance Evaluations will be done after the first six months for a new

staff member and annually thereafter. The forms contained in Appendix I .4-2

shall be used for these evaluations. Each staff member will be entitled to

submit a separate statement as indicated.

Housing, Subsistence, and Travel Expatriates will receive a housing

allowance according to the provisions of their MOU. Locally hired engineers

will receive a housing allowance according to company policy and their

agreement with the company. Locally hired administrative and support

personnel will be paid a living allowance in accordance with company policy

and their agreement with the company.

Expatriates will receive a travel allowance according to their MOUs, normally

a roundtrip air fare for them and authorized family members to their home

station once a year. Business travel for all staff members will be paid if on

company business.

Overtime

Anything over 8 hours in one day or more than 60 hours in one week will be

paid as overtime on the basis of 1.25 times the salary rate. For work on Fridays

and holidays irrespective of the number of hours worked during the week, the

payment shall be 1.5 times the salary rate.

Sick Leave shall be accrued at 26 work days per year, unless agreed otherwise

in the MOU.

Vacation Leave shall be accrued at 26 work days per year.

Employee Conduct, Disciplinary Action, Termination The company

policy and the UAE Government labor law shall apply in all cases. A copy of

the applicable sections of the labour law currently in force are included in

Appendix I .5-1.

REFERENCES:

Appendix 1.4-2,Performance Appraisal/Rating

Appendix 1.5-1,UAE Labour Law


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APPENDIX LIST - SECTION - I

Appendix I.1-1 Project Location Map

Appendix I.1-2 Simplified Flow Diagram Construction Supervision

Appendix I.2-1 Project Information

Appendix I.3-1 Project Organization Chart

Appendix I.3-2 Memo M.S. Khan to Staff, P/CO/IOM/6914, 11 April 1998

Appendix I.3-3 Memo M.S. Khan to Design Section Managers, 15 February 1997,

TRIP Design Responsibilities

Appendix I.4-1 Correspondence Format

Appendix I.4-2 Office Forms

Appendix I.5-1 UAE Labour Law


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Section 2.0 Control of the Work


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2.0 CONTROL OF THE WORK

2.1 Client Interface

Delegation of Authority from Client The authority given to the Consultant

comes by way of the original agreement between Abu Dhabi Municipality and

De Leuw, Cather. A copy of that portion of the agreement showing the scope

of work and the delegation of authority is included in Appendix I I .1-1.

There have been four addenda since the original agreement. Addenda 1,2,

and 3 simply amended one provision and added road projects to the

Agreement with no change in authority or scope of services. Addendum 4

added parking garages and added the following positions to the ones alreadyin the Agreement.

Mechanical Engineer Specialist Parking Structures

Electrical Engineer Specialist Parking Structures

Architectural Engineer Specialist Parking Structures

Structural Engineer Specialist Parking Structures

Client/Consultant Relationship The Municipality relies logically on the

Resident Engineer as the key person on the construction supervision staff as

indicated in the letter dated 20 March 1995 from Saeed Trais Al Mazroui

(Re: RS/CONSULTANTS/95/401.)Appendix I I .1-2. The Resident Engineerwill thus be the main link between the Client and the Consultant - supported

by central office and site staff.

Working Interfaces - The interfaces operate on a counterpart basis as

follows.

Municipality: De Leuw, Cather:

Saeed Trais Al Mazroui Mahmud Khan

Asst. Undersecretary Program Director

Abdulla Salem Al Katheeri Yingsak Pancom

Chief of Road Section Project Director

Ali Al Aidarous P.K. Asokan

Chief of Electrical and Deputy Project Director

Mechanical Division

Site Representatives Senior Resident

Engineers, Resident

Engineers


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These are the official connecting channels. There will be times when various

levels of the Municipality will cross channels, and if so, each of theconsultants staff has the obligation and the freedom to answer questions

posed to them. Their obligation extends to immediately communicating the

nature and content of the discussion to the appropriate staff member in light of

the framework shown above.

Client Instructions - Client instructions will be by written letters signed by

the Assistant Undersecretary, Chief of Road Section, or other authorized

persons. In the event instructions are issued verbally in lieu of written

instructions, the Resident Engineer/Senior Resident Engineer should

immediately initiate a letter confirming the verbal instructions of the

Municipality prior to initiating any action. Confirmation letters shall followthe format as shown in Appendix I I -1-3.

In addition to the requirements as specifically identified in the Contract

Documents, the Clients written directives issued from time to time during the

execution of works shall be implemented in the execution of the works. The

Appendices listed below include examples of the Municipalitys recent

directives related to various construction activities.

- Appendix I I .1-4 Interim and Final Payment Certificates

-Appendix I I .1-5

Excavation Works- Appendix I I .1-6 Lighting Works

- Appendix I I .1-7 Monthly, Bi-Monthly and Financial Status Reports

- Appendix I I .1-8 Street Naming and Numbering Signs

- Appendix I I .1-9 Materials Resulting from Excavation Works in Road

Projects

- Appendix I I .1-10 Pressure Testing of Irrigation Lines

- Appendix I I .1-11 Preliminary and Final Handing Over of Projects

2.2 Contractor Interface

Contractors Organization At this writing, 19 Contracts are underconstruction. Rather than include all 19 organizations, typical organization

charts are shown in Appendix I I .2-1and a listing of Contractors is included in

Appendix I .2-1.

Contact with Contractor A regimented system must be maintained so that

misunderstandings and conflicting viewpoints and interpretations can be

avoided. Communications between the Engineer and the Contractor must be

clear cut and without ambiguity. Conflicts and misunderstandings can cause

delays to the schedule and unnecessary additional costs.


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The Resident Engineer and his staff will be in daily contact with the staff of

the Contractor as the work progresses. While probably informal in tone, theissues and problems discussed should be considered as if they are official and

formal and where necessary included in one or more written instruments.

The following communication procedures shall be observed by the Engineers

and Contractors staffs.

1. Regular meetings shall be chaired by the Resident Engineer and

attended by the Assistant Resident Engineer and the Contractors

Project Manager and key staff. These meetings should be held at

least monthly and usually more often than that at the discretion of

the Resident Engineer. Typical areas of discussion:

-- progress

-- quality standards and control

-- schedule

-- change orders

-- resources

-- conflicts

-- utilities

-- operating methods

-- any other issue of mutual interest

The Resident Engineer will prepare an agenda to be distributed

prior to the meeting and he will appoint one person to take the

minutes. These will be distributed to the persons attending the

meeting.

2. Inspectors will deal directly with the Contractors foreman on the

job site. The Inspectors should never interpose themselves

between the foreman and his crew and attempt to direct the

Contractors operations. The Inspector will notify the Foreman of

any discrepancies in quality and deviations from the Contract orspecifications. He will have day-to-day dialogue with the Foreman

of the construction operation the Inspector is assigned to. The

Inspector must notify the ARE or Resident Engineer immediately

of nonconformance.

3. Assistant Resident Engineers will communicate with the foreman

in the presence or with the knowledge of the Inspector. The AREs

will maintain communication with the Contractors Project

Manager consistent with the policy and concurrence of the

Resident Engineer.


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4. Resident Engineers are the ones authorized to issue officialcorrespondence to the Contractor. These will be addressed to the

Contractors Project Manager and will be signed by the Resident

Engineer and the Project Director or Deputy Project Director. The

Resident Engineer will meet with the Project Manager and discuss

issues and make decisions related to the project on a routine

frequency as necessary.

5. The technical staff shall deal directly with the Contractor and have

communications with key Contractor personnel only with the

consent and knowledge and participation of the Resident Engineer

or his designated representative from the project staff.

6. From time-to-time site instructions may be issued depending on the

urgency of a situation. The Resident Engineer or Assistant

Resident Engineer with the concurrence of the Resident Engineer is

authorized to issue site instructions. These will be followed by a

formal letter from the Resident Engineer confirming the directions

given in the site instruction as soon as possible.

Approval of Subcontracts - The Contractor may normally submit a list of

subcontractors with his tender but this isnt a hard and fast rule. As a matter

of precedence after the construction starts, the following steps have been

established for subcontractor approval. It is understood that this program has

been underway for 18 years so that most of the subcontractors are repeat

performers. Thus the approval of subcontractors has become a routine matter.

1. The Contractor will submit a completed form to the Resident

Engineer (see Appendix III.2-2) with the particulars of the

subcontractor he wishes to have approved. The Contract may

stipulate a maximum percentage of work that can be subcontracted.

2. The Resident Engineer or whomever he assigns will review thedocuments submitted by the Contractor; check to make sure that

contractual requirements will be met. If not, the subcontractor

would be rejected out-of-hand. If the subcontractor is marginal in

terms of qualifications, then the Resident Engineer should consult

with the Senior Resident Engineer, Project Director, Contract

Administrator, or the Deputy Project Director for construction.

The subcontractor in some cases may be rejected, in others the

Resident Engineer may request more information from the

Contractor.


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3. If the Resident Engineer has no objection to the subcontractor, he

will forward to the Project Director, through the Deputy ProjectDirector for construction, the recommendation for approval to be

sent on with the Project Directors signature to the Municipality.

4. If questions are raised by the Municipality then further discussions

will be held until either the subcontractor is approved or rejected,

or more information is requested from the Contractor.

5. If approved by the Municipality, they will sign the form approved

and return the document to the Consultant with a letter. The

Resident Engineer would then send a letter to the Contractor

approving the subcontractor.

Schedule Approval The Resident Engineer is obligated to review and

recommend the approval of the Contractors schedules. Refer to

Appendix I I .2-2 for the scheduling requirements of the Contract between the

Contractor and the Municipality and a typical work program.

The Resident Engineer and his staff will review the Contractors initial

schedule and will analyze it on the basis of:

-- conformance to the Contract time for completion

-- approvals for greenery (trees and grass) removal

-- availability and time required for approval and procurement of

materials

-- construction staging plan

-- detours and police approval

-- utility work and accommodations of work by others

-- labor, plant, and equipment resources

-- critical path time scheduling and logical sequencing of activities

-- weather and religious considerations

-- mobilization and pre-construction activities

-- clean-up and final inspection-- special circumstances involving the public

The Resident Engineer will comment and discuss the schedule with the

Contractor until he is satisfied that it will work. He then will submit the

schedule to the Project Directors office and will notify the Contractor in

writing that the schedule is approved, once the Department has approved it.

Shop Drawing Approval - Shop drawings, as defined in the Contract

documents, shall include plans, details, fabrication methods, erection layouts,

setting drawings, marking for erection, applied finishes, and sizes of all

prefabricated members and fittings to be constructed, erected, or installed as


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part of the permanent structure. Shop drawings also include manufacturers

data for materials, equipment, and fixtures, including catalog sheets showingdimensions, performance characteristics, and capacities, wiring diagrams and

controls, schedules and other pertinent required information. This scope also

includes the review and approval process of the suppliers of such

manufactured materials, equipment, and fixtures.

Method Statements for specific operations may be required by the

specifications or the Engineer to fully describe the procedures and materials.

These should be submitted for review and approval along with the shop

drawings and other supporting documents.

The Contractors working drawings for temporary structures shall beprocessed in the same manner as for shop drawings.

The Contractor shall:

1. Supply one (1) sepia transparency and two (2) prints of each shop

drawing to the Resident Engineer. The drawings shall be the same size

(overall and area within the border) as the standard Contract drawings.

The drawing title block shall contain the following:

- Abu Dhabi Municipality and Town Planning Department, United

Arab Emirates;

- Consultants name;

- Contractors name;

- Contract designated name and number;

- Contractors drawing title, number, and date;

- Identification and signature of designer, draftsman, and checker;

- Scale;

- Future Revisions section;

- Space for Engineers shop drawing review, receiving date,

drawing log number, and reviewer stamps.

2. Convey completed shop drawings to the Resident Engineer by letter on

the Contractors stationery or by the Contractors shop drawing

transmittal form. The Contractor shall submit six (6) copies of all

documents relating to suppliers or materials and equipment, and/or

manufacturers data covering materials and/or equipment.

3. All documents and shop drawings prepared by the supplier,

manufacturer, or subcontractor shall be submitted under the Contractors

name and shall be identified by affixing the above given title block. In

cases where catalogs are submitted, a schedule of items proposed shall

be attached, as well.


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4. Shop drawing and document submittals containing deviations from thespecifications and drawings shall have the deviations tabulated on a

sheet attached to the transmittal letter. Shop drawings and documents

shall be submitted to the Resident Engineer well in advance of the

scheduled manufacture or construction date.

The Resident Engineer shall:

1. Receive shop drawings, transmissions, catalog data, manufacturers

data, etc.

2. Date stamp and affix a Project shop drawing number to each sheet.The format of the Project shop drawing number shall be X-YYYY.

X shall be the Contract number. YYYY shall be sequential

numbers starting with 0001 for each Contract.

3. Enter all pertinent data into a log book, including the Project shop

drawing numbers.

4. Assign drawings to appropriate reviewers, making two (2)

additional prints per reviewer and entering all pertinent data in the

log book. When submission by the Contractor involves

manufactured materials and/or equipment to be incorporated into

the Works, the Soils and Materials Engineer shall be consulted to

determine testing requirements to verify conformance with the

specification.

5. Receive reviewed drawings, or catalog data, etc., with checkers

comments, entering data in the log book.

6. Consolidate all comments received from various disciplines into

one set of comments reconciling any discrepancies or

contradictions through discussions with the reviewer. Mark two

(2) prints. Affix appropriate stamps, enter in the log, forward one(1) copy to the Contractor and one (1) to the appropriate file.

7. If submission is comprised of catalog or manufacturers data, the

Resident Engineer shall reconcile the reviewers comments, then

include them in a letter to the Contractor, affixing stamps to

catalog, etc., as appropriate.

8. Maintain a file copy of every drawing or document processed.

Note: When the drawing or document is approved, the approval stamp shall be

placed on the sepia, and only the sepia is to be returned to the Contractor


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The Contractor, in turn, returns four (4) prints of the approved shop

drawing for the Resident Engineers use. When the drawing is returnedto the Contractor without approval, the appropriate stamp shall be placed

on one print only. The sepia is returned without a stamp.

The stamp to be used will indicate the following disposition:

STAMP SPECIMENS

Project Name Shop Drawing No.

Contract No. Contractor

APPROVED APPROVED AS NOTED

As to general detail and arrangement only. This approval does not relieve

the Contractor of responsibility for conformity to specifications and correct

details and fit of parts after assembly.

(CONSULTANT)

Date: By:

Project Name Shop Drawing No.

Contract No. Contractor

NOT APPROVED ITEM INCORRECT

COMMENTS NOTED DO NOT RESUBMIT

REVISE AND RESUBMIT SUBMIT SPECIFIED ITEM

(CONSULTANT)

Date: By:

REFERENCES

Construction Manual, Chapter 1.0, Sections 100.07.100.10, 100.12


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2.3 Control of Work

General - Resident Engineers Authority The Resident Engineers

authority shall be as delegated by the Company in accordance with the

Contract Documents and will be according to the letter dated March 20, 1995

from the Assistant Undersecretary of the Municipality ( See Appendix I I .1-2).

The Resident Engineer will have the responsibility and authority to direct the

Contractor to comply with the Contract documents and specifications; monitor

and call for adjustments in resources to meet the schedule; be the

correspondent with the Contractor jointly with the Deputy Project Director or

Project Director; give approvals for shop drawings and materials and

construction methods; approve interim and final measurements for payment;

make recommendations to the client on claims and disputes with the

Contractor.

Local Permits - The Contractor shall make arrangements and pay any

associated costs for use of borrow or aggregate pits unless they have been

designated for use by the Department. This includes permits for access roads

he may want to use.

The Contractor shall also obtain approval of the Department and other relevant

Government Agencies for the use of:

- Plant sites

- Camp sites

- Stockpile areas

- Staging areas

- Waste areas

- Borrow sites

Resident Engineers Diary - The Resident Engineer is required to keep a daily

dairy for each project. The Resident Engineer's Diary is an important document

that records all contractual and procedural events that occur on the project. On

larger projects, the diary presents an overview of the daily activities extractedfrom the individual dairies maintained by key supervisory staff. The Resident

Engineer's diary is also a personal record of oral communications and

discussions that may have contractual implications. The diary is usually

compiled by the Resident Engineer from the Inspectors and Assistant Resident

Engineers daily diaries and reports supplemented with additional entries and

comments. The Resident Engineer certifies these entries with his signature.


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RESIDENT ENGINEERS DIARY CHECKLIST

! Weather.

! Orders given to the Contractor.

! Important discussions with the Contractor or his representative, such

as disputes.

! Official visitors and inspections.

! Work or materials rejected and reasons.

! Time of shutting down or resuming work and explanations.

! Work done by the Contractors forces during the day.

! Account of any time spent by the Contractors personnel or

equipment on disputable items of work and especially any work which

might be the basis of a claim.! Length and cause of any delay.

! Arrival and departure of major equipment and work crews.

! Record of important telephone calls.

! Unusual conditions, if any, such as high water, bridge failures, slides,

unsatisfactory subgrade or foundation conditions, detour conditions,

etc. Care should be used when explaining hazardous conditions.

! Progress of staking and surveys.

! When appropriate, daily surveillance of traffic control as to

effectiveness.

! An up-to-date inventory of the Contractors equipment and a list of

the Contractors work force.

The Resident Engineer will be required to maintain a bound book to facilitate

preparing the Daily Diary form. The Daily Diary will be the sole official

record.

The diaries shall be numbered consecutively and the Resident Engineer once

having completed the writing for the day will draw a diagonal line across the

empty space, if any, following the last written sentence. He will sign his name

on this line, signifying that no more notations can be added.

If for some reason a correction, revision, clarification, or redress of a

misunderstanding is in order, the Resident Engineer will so note in subsequent

diary entries.

The diary should be completed each day.


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Inspectors Daily Report - Each Inspector is required to prepare an Inspector's

Daily Report providing detailed information on the day's activities. Each report ispertinent to the task or construction operation assigned to the individual

Inspector. The Inspector's work assignments will be allocated such that all

project activities including Maintenance of Traffic Items are recorded on a daily

basis. The report form may be supplemented by sketches, measurements, or

calculations on additional sheets as necessary to complete the record of daily

work. In practice, the inspector should maintain a field diary or bound field note

book to record the days activities and make notes, sketches, etc., that may be

summarized and neatly transformed to the prepared report form at the end of the

day. The Inspector's reports are reviewed and signed by the Resident Engineer

(or Assistant Resident Engineer) daily.

Specific construction operations require use of special forms or reports. The

Inspector assigned to the task is responsible for completing the forms and

submitting the reports as attachments to his Daily Report.

Progress and Construction Site Photos The Contractor provides a camera,

the film, and pays the development costs. The Resident Engineer or his assigned

staff member will take photos approximately each month and record and store

the photos all according to the following criteria.

1. The photographer should take photographs that define the before

and after situation.

2. He should designate the same location at critical places on the job-

site where he takes photos each month in the same direction to show

the amount of incremental progress.

3. In the event of a dispute over something on the site, take photos to

show the condition at the site.

4. He should take photos that show the beginning of an operation.

5. He should take photos of accidents and mishaps as evidence of what

happened.

6. The photos should be stamped on the reverse side of the photograph

and the date, time of day, location, and description recorded on the

special stamp.

7. These should be stored in an album or other booklet so that they are

in sequence and can be kept together as a project record.


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From these photos the Resident Engineer will select the ones for the monthly

report.

Utility Coordination - The Resident Engineer will, after discussion with the

Deputy Project Director-Construction, arrange a pre-construction utility

meeting between the Contractor and the various public agencies involved in

the project. The intent of this meeting is to establish cooperation among all

parties and to coordinate activities and schedules.

During the meeting, the interested parties may be encouraged to communicate

with each other directly for day-by-day general planning and implementation.

It is the Resident Engineers responsibility to keep in regular touch with each

of the concerned parties to be aware of progress and future plans. Sitemeetings with the relevant utility agencies shall be conducted monthly or as

decided by the Resident Engineer in consultation with the Utility Coordinator.

The meetings are to be documented and the minutes distributed.

Utilities - Most of the TRIP construction projects are affected by utilities

including the preservation of existing utilities and/or installation of new or

relocated utility services. Existing utility locations shown on the project plans

are approximate only. The exact location of existing utilities is determined as

follows.

Record Drawings -The Contractor is responsible for obtaining all available

as-built or record drawings of existing utilities within the project limits from

the appropriate government departments, utility agencies, and designated

utility consultants. The Contractor should also request assistance in the field

location of the services and discuss issues relating to safety, protection, and

condition of the facilities.

Shop Drawings - The Contractor will prepare shop drawings showing the

existing utility locations relative to the proposed works. The first step in this

procedure is to develop a grid or network of proposed hand excavation

trenches as necessary to uncover all existing utilities shown on the recorddrawings. The grid will be submitted to the Resident Engineer for approval.

Manual Excavation - Manual excavation of the approved trench locations is

initiated by the Contractor in coordination with the various utility owners.

Data information sheets are prepared for each trench that indicates the location

of each utility by station and offset from the appropriate survey control line.

Utility type, diameter, pipe material, and elevation are determined for each

utility.


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The inspector should ensure that the information is complete for each trench.

He should direct modifications to the trench alignment, depth, or length asnecessary to suit field conditions. Additional trenches may be authorized to

provide enough data to accurately plot the existing utilities on drawings.

The Contractor is responsible for the protection and safety of existing utilities

throughout the project. The requirements for protection, relocation, and new

services will be determined in coordination with the various utility

departments using the completed existing utility shop drawings developed

from the hand excavation as the basis for decision making.

Service Reservations - The Contract drawings include identification of

service reservations for accommodation of existing and proposed utilities. TheContractor will prepare service reservation shop drawings following an

assessment of the existing utility locations, relocation requirements, and layout

of proposed utilities. Modification to the reservations shown on the Contract

drawings is often necessary to effectively accommodate a service facility.

Revisions must be approved by the Town Planning Department and then

copies of the approved shop drawings are distributed to all concerned

Departments, Utility Agencies, and their consultants.

Control of Materials - The Municipalitys approval is required for all

materials incorporated in the Works. All materials except electrical and

mechanical items will be subject to the review and approval by the

Municipalitys materials approval committee. Review and approval of the

electrical and mechanical materials will be by the Chief of the Electrical and

Mechanical Division of the Abu Dhabi Municipality. Prior to recommending

the approval of materials to the Municipality, the review of the Contractors

submittal by the Chief Soils and Materials Engineer, other relevant Section

Managers, and the applicable Utility Agencies should be completed. Approval

of materials will be controlled and documented by Form No. AM-1 and Form

No. AM-2 included in Appendix.II.3-1. The procedures as indicated in the

Flow Charts for Materials Submittals and Approvals in Appendix .I I .3-2and

as stated herein shall be followed for approval of materials to be incorporatedin the Permanent Works.

1. The Contractor shall submit for the approval of all concerned

parties a complete description with details of the materials together

with the names of manufacturers/suppliers from whom he proposes

to obtain such items. In addition to the above, the Contractors

submission shall include:

SM-29 form duly completed with all relevant details.

Material Approval forms duly completed for use of the

Department and the Consultant.


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Table of comparison listing the specified properties of the

material vs. the actual properties of the proposed material. Original catalogues, where applicable.

Sufficient samples for testing or inspection.

Current inspection report by an acceptable Independent

Laboratory stating that the materials comply with the

requirements of all Contract Documents, or

Material specification compliance statement explaining anydeviations in the specified and providing justifications for the

deviations and an evaluation of the materials superiority or

deficiency as compared to the specified item .

2. Upon satisfaction with the Contractors submission, the Consultant

shall recommend the Contractors submittal to the concerned

Agency for approval.

3. Upon receiving the Agency approval, the Consultant shall

recommend the above and other materials (not requiring an agency

approval) for approval of the Department.

4. Upon receipt of the Departments approval, the Consultant shall

notify the Contractor of the basis for the approval.

Test requests - The recommended procedure for submitting samples for

testing is as follows:

1. Each sample submitted to the laboratory shall be accompanied by a

Request for Testing from the Resident Engineer.

2. A sample tag shall be attached to each sample.

3. All samples shall be entered into the Sample Receipt and Testing

Book with relevant details.

4. Concrete cubes shall be numbered consecutively and entered at the

back of the Sample Receipt and Testing Book. The columns shall

be revised to show 7-day and 28-day testing dates and other

appropriate information.

5. The applicable standard should be referred to for the testing

procedure. Copies of these standards and the actual testing

procedure shall be supplied to each field laboratory and to the

central laboratory.


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6. The tests shall be carried out promptly based on priorities

established by the Soils and Materials Engineer. All electrical andmechanical samples shall be tested jointly by the Chief Soils and

Materials Engineer and the Electrical/Mechanical Engineer.

7. The test results shall be issued and signed by the Soils and

Materials Engineer.

8. Municipality Materials Engineer will review test results.

9. Finally the test results are forwarded to the Resident Engineer with

comments.

Quality Control Procedures - Sampling and testing to ensure compliance

with the Specifications involves a joint cooperative effort among the

Department, Resident Engineer, Contractor, Manufacturer or Supplier, and the

Materials Engineer. The Department or Resident Engineer can order additional

testing as thought necessary, at any time. General quality control procedures

are described for the basic components used in local highway and bridge

construction.

Testing Records - The Testing Forms numbers SM.1 through SM.39 (sample

forms are included in Appendix I I .3-3) are used in the laboratory to calculate

the results of the test whose subject title the individual form refers to. Results,

where specific, are normally given at the bottom of or on the extreme right

hand side of the forms.

Relevant forms of specific use to the Resident Engineer are: SM-1, 3, 3A, 5,

5(A), 5(B), 5(C), 7, 8, 9, 15, 18, 23, 24A, 24C, 24G, 25, 26, 27, 28, 29, 29A

32 and 34.

SM.1: Moisture Content Test The percentage of moisture in the soil is

determined by this test.

SM.3: Gradation Test The percentage distribution of grain sizes present in

the soil sample is determined by this test..

SM.3(A): Aggregate Sub-base Gradation Test The percentage distribution

of grain sizes in the aggregate sub-base is determined by this test.

SM.5: Gradation Distribution Curve The percentage distribution of soil

grain sizes in the test sample and whether the soil is graded well, uniformly

graded, or poorly graded is visually apparent by observation of the test data

plotted on this form.


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SM.5(A): Gradation Distribution Curve, Type V The percentage

distribution of the various size rock and soil particles in the type V perviousmaterial is determined by this test and the results as well as the specified limits

are plotted on the form as a visual comparison aid.

SM.5(B): Gradation Distribution Curve for Type III The percentage

distribution of the particle sizes in the type III pervious material is determined

by this test and the results as well as the specified limits are plotted on the

form as a visual comparison aid.

SM.5(C): Gradation Distribution Curve for Type II - The percentage

distribution of the particle sizes in the type II pervious material is determined

by this test and the results as well as the specified limits are plotted on theform as a visual comparison aid.

SM.7: Compaction Test - The maximum dry density and optimum moisture

content of the soil sample are determined by this test.

SM.8: Field Density Test (Sand Replacement Method)- The percentage of

compaction achieved at the depth of the sample is determined by this test..

SM.9: Bulk Density of Sand - The bulk density of sand, which is used to

ascertain the volume of the tested hole in the Field Density Test (Sand

Replacement Method), is determined by this test.

SM.15: Concrete Strength Test- The compressive strength of the concrete is

determined by this test.

SM.18: Concrete Core Test The apparent cube strength of a concrete

sample taken by coring is determined by this test..

SM.23: Request for Testing of Construction - The first part of this form is

filled out by the Contractor on completion of a section of work considered

ready for testing. Approval to carry out such testing as requested is given bythe Resident Engineer after checks for acceptable workmanship, level, and any

other requirements the Resident Engineer may have are fulfilled. Results are

given o