Thursday, February 12, 2015Policy Committee Meeting

POLICY COMMITTEE MEETINGORDER OF THE AGENDAVentura County Community College District Office, District Administrative Center, Thomas G.Lakin Boardroom255 W. Stanley Avenue, Suite 150,Ventura, CA 93001,4:30 p.m.Dial In: 1-888-450-4821 Participant Code: 683488

1. Call to Order

1.01 Trustee will call the meeting to order.

2. Public Comments

2.01 Chair will ask for public comments. Pursuant to the federal Americans with Disabilities Act, if you need anyspecial accommodation or assistance to attend or participate in the meeting, please direct your written request, asfar in advance of the meeting as possible, to the Office of the Chancellor, VCCCD, 255 W. Stanley Avenue, Suite150, Ventura, CA.

3. Changes to the Agenda

3.01 Chair will announce changes to the agenda.

4. Accreditation

4.01 Chancellor or Chancellor's designee will provide an accreditation update as related to District policy.

5. Approval of Minutes

5.01 Approval of Minutes from January 21, 2015 Policy Committee Meeting.

6. Discussion

6.01 DISCUSSION: BP 1200 MISSION STATEMENTS; NO ADMINISTRATIVE PROCEDURE IS REQUIRED.

7. Review of Board Policies and Administrative Procedures

7.01 The Policy Committee provides recommendations to the Board regarding policy for Ventura County CommunityCollege District. The Policy Committee reviews policies and administrative procedures to ensure uniform practiceDistrictwide and avoid impeding college operational effectiveness (Accreditation Standards III.A.3.a, III.A.4.c,IV.B.1.b-c; IV.B.1.e).

7.02 BP 2220 COMMITTEES OF THE BOARD (revised); NO ADMINISTRATIVE PROCEDURE IS REQUIRED.

7.03 BP 2715 BOARD CODE OF ETHICS/STANDARDS OF PRACTICE (revised); AP 2715(A) BOARD CODE OF ETHICS(existing) and AP 2715(B) BOARD STANDARDS OF PRACTICE (existing) ARE PROVIDED FOR INFORMATION.

8. Legislative Items

8.01 RESOLUTION IN SUPPORT FOR PRESIDENT OBAMA'S AMERICA'S COLLEGE PROMISE PLAN

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9. Adjournment

9.01 Trustee will adjourn the meeting. The Policy Committee provides recommendations to the Board regardingpolicy for Ventura County Community College District. The Policy Committee reviews policies and administrativeprocedures to ensure uniform practice Districtwide and avoid impeding college operational effectiveness(Accreditation Standards III.A.3.a, III.A.4.c, IV.B.1.b-c; IV.B.1.e).

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Meeting Feb 12, 2015 - Policy Committee Meeting

Category 1. Call to Order

Subject 1.01 Trustee will call the meeting to order.

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Agenda Item Details

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Meeting Feb 12, 2015 - Policy Committee Meeting

Category 2. Public Comments

Subject 2.01 Chair will ask for public comments. Pursuant to the federal Americans with DisabilitiesAct, if you need any special accommodation or assistance to attend or participate in themeeting, please direct your written request, as far in advance of the meeting as possible, tothe Office of the Chancellor, VCCCD, 255 W. Stanley Avenue, Suite 150, Ventura, CA.

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Category 3. Changes to the Agenda

Subject 3.01 Chair will announce changes to the agenda.

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Meeting Feb 12, 2015 - Policy Committee Meeting

Category 4. Accreditation

Subject 4.01 Chancellor or Chancellor's designee will provide an accreditation update as related toDistrict policy.

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Agenda Item Details

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Meeting Feb 12, 2015 - Policy Committee Meeting

Category 5. Approval of Minutes

Subject 5.01 Approval of Minutes from January 21, 2015 Policy Committee Meeting.

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Type Action, Minutes

RecommendedAction

The Chancellor recommends the Policy Committee approve the minutes of January 21, 2015.

Approval of Minutes from January 21, 2015 Policy Committee Meeting.

5.01.01 1.21.15 Policy Committee Meeting Minutes Draft.pdf (91 KB)

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Ventura County Community College District Policy Committee Meeting Minutes

Wednesday, January 21, 2015 4:00 pm – DAC Lakin Boardroom

Dial In: 1-888-450-4821; Participant Passcode: 584406

Members present: Bernardo Perez, Chair Stephen P. Blum, Member In attendance: Jamillah Moore, Chancellor (via teleconference) Lori Bennett, Executive Vice President, Moorpark College Clare Geisen, Director of Administrative Relations Jennifer Holst, Executive Assistant, Human Resources Laurie Nelson-Nusser, Recorder Michael Shanahan, Vice Chancellor, Human Resources 1. Call to Order Trustee Perez called the meeting to order at 2:15 p.m. 2. Public Comments There were no public comments. 3. Changes to the Agenda There were no changes to the agenda. 4. Accreditation There were no updates to accreditation. 5. Approval of Minutes The October 15, 2014 Policy Committee meeting minutes were approved as presented. 6. Discussion There were no items for discussion. 7. Review of Board Policies and Administrative Procedures

7.01 The Policy Committee provides recommendations to the Board regarding policy for Ventura County Community College District. The Policy Committee reviews policies and administrative procedures to ensure uniform practice Districtwide and avoid impeding college operational effectiveness (Accreditation Standards III.A.3.a, III.A.4.c, IV.B.1.b-c; IV.B.1.e). This item presents for Policy Committee review of recommended changes.

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7.02 Proposed BP xxxx Criminal Record Check was recommended to move forward to the full Board with revisions as indicated during the meeting. AP xxxx Criminal Record Check with recommended revisions was provided for information. 7.03 Existing BP 2105 Election of Student Member was recommended to move forward to the full Board with a slight revision as indicated during the meeting. Revised AP 2105 Election of Student Member was provided for information. 7.04 Revised BP 2710 Conflict of Interest was recommended to move to the full Board as presented. Existing AP 2710 Conflict of Interest and revised AP 2712 Conflict of Interest - Form 700 were provided for information. 7.05 Revised BP5020 Non Resident Tuition was recommended to move forward to the full Board as presented. AP 5020 Non Resident Tuition was provided for information. 7.06 Revised BP 5410 Associated Students Elections was recommended to move forward to the full Board as presented. AP 5410 Associated Students Elections was provided for information. 7.07 Revised BP 5700 Athletics was recommended to move forward to the full Board as presented. Revised AP 5700 Athletics was provided for information. 7.08 Existing BP 6300 Purchasing was recommended to move forward to the full Board as presented. Revised AP 6336 Travel was provided for information. 7.09 Existing BP 7120 Recruitment and Hiring was recommended to move forward to the full Board as presented. Revised AP 7120-E Recruitment and Hiring: Part-Time Faculty was provided for information. 8. Adjournment

8.01 Trustee Perez adjourned the meeting at 3:05 pm. The Policy Committee provides recommendations to the Board regarding policy for Ventura County Community College District. The Policy Committee reviews policies and administrative procedures to ensure uniform practice Districtwide and avoid impeding college operational effectiveness (Accreditation Standards III.A.3.a, III.A.4.c, IV.B.1.b-c; IV.B.1.e).

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Agenda Item Details

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Meeting Feb 12, 2015 - Policy Committee Meeting

Category 6. Discussion

Subject 6.01 DISCUSSION: BP 1200 MISSION STATEMENTS; NO ADMINISTRATIVE PROCEDURE ISREQUIRED.

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Type Discussion

In July 2014, the Board of Trustees discussed existing Board Policy 1200 VCCCD Mission Statement and agreedto forward a draft Mission Statement to the Board’s Policy Committee for review and revisions as needed foralignment with meeting the needs of VCCCD’s student population. The Board’s Policy Committee reviewed thedraft Mission Statement in August 2014 and requested campus and community feedback prior to returning toPolicy Committee and the full Board. During the period of September 2014 through January 2015, feedbackregarding the revised District Mission Statement was obtained from the Colleges (September 2014-January 2015),Citizens Advisory Body (October 2014), and Associated Students (December 2014-January 2015). The PolicyCommittee will now review the existing draft District Mission Statement and obtained College and communityfeedback.

7.02.01 VCCCDMissionStatementDiscussionDraft02-10-15.pdf (57 KB)

7.02.02 BP1200MissionStatements02-10-15.pdf (98 KB)

7.02.03 DistrictVisionMissionValues02-10-15.pdf (77 KB)

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MISSION STATEMENT (DISCUSSION DRAFT)

VENTURA COUNTY COMMUNITY COLLEGE DISTRICT

The Ventura County Community College District (VCCCD) commits is committed to serving students in its diverse communitiesy and to assisting students in the attainment of educational, career, and personal goals.

VCCCD provides accessible, high quality, educational opportunities that produce student learning and student success in educational, career and vocational associate degrees and certificate programs and transfer preparation to universities. Effective, efficient student support services are offered to assist in the accomplishment of the District’s mission.

VCCCDVentura County Community College District works to enhance local, regional, and state, economic growth and global competitiveness within the pursuit of its mission.

All DistrictVCCCD programs, services, and activities operate within a framework of integrated planning and budgeting. Ongoing, student learning outcome assessment and systematic program review are used to ensure District-wide excellence through sustainable, continuous quality improvement in compliance with its mission.

DRAFT: Board Planning Session 7.22.14 Policy Committee Meeting 8.20.14 Colleges’ Feedback September-November 2014 Citizens Advisory Body 10.16.14 Associated Students December 2014

Policy Committee 2.12.15 Page 11 of 31

Book VCCCD Board Policy Manual

Section Chapter 1 The District

Title BP 1200 MISSION STATEMENTS

Number BP 1200

Status Active

Legal WASC/ACCJC Standard I

Adopted July 14, 2009

Last Reviewed April 8, 2014

District Mission StatementThe Ventura County Community College District (VCCCD) is committed to assisting students in the attainment of its primary mission as a system of state supported two-year colleges.

The primary mission of the District is to produce student learning in lower division level academic transfer and career/vocational degree and certificate programs. Effective, efficient student support services are offered to assist in the accomplishment of the District’s primary mission based on need and available resources.

Ventura County Community College District works to enhance state, regional, and local economic growth and global competitiveness within the pursuit of its primary mission. Additionally, workforce and economic development activities and services are offered based on need and available resources.

English as a Second Language instruction, remedial, adult education, and supplemental learning services that contribute to student success are offered and operated based on need and available resources.

Ventura County Community College District improves the quality of community life by offering not-for-credit, recreational, vocational, cultural, and civic programming based on community demand and available resources.

All District programs, services, and activities operate within a framework of integrated planning and budgeting. Ongoing, student learning outcome assessment and systematic program review are used to ensure District-wide excellence through sustainable, continuous quality improvement in compliance with its mission.

District Administrative Center Mission StatementThe mission of the Ventura County Community College District Administrative Center (DAC) is to support student learning by ensuring organizational excellence, efficiency, effectiveness, and accountability within VCCCD. The DAC is responsible for system leadership oversight, advocacy, governance, planning, and continuous quality improvement.

The District Administrative Center provides legislative, public relations, fiscal, audit, legal, human resource, informational data, planning, educational, economic development, information technology, and other programmatic services in support of the District Mission. The DAC is committed to excellence in serving the diverse needs of its educational institutions, constituent groups, and communities.

Moorpark College Mission StatementAs a public community college, Moorpark College offers programs and services accessible to the community. Drawing

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from a student-centered philosophy, Moorpark College creates learning environments that blend curriculum and services in providing to students:

• Introductions to the broad areas of human knowledge and understanding; • Courses required for university transfer and career preparation or advancement; • Skills in critical thinking, writing, reading, speaking, listening and computing; • Exposure to the values of diversity locally, nationally, and internationally; • Extracurricular activities that promote campus community involvement and personal development; and • Preparation for the challenges and responsibilities of life and change in a free society and the global community.

Oxnard College Mission StatementOxnard College is a learning-centered institution that embraces academic excellence by providing multiple pathways to student success.

Ventura College Mission StatementAt Ventura College, we transform students’ lives, develop human potential, create an informed citizenry, and serve as the educational and cultural heart of our community. Placing students at the center of their learning experience, we serve a highly diverse student body by providing innovative instruction and student support, focusing on associate degree and certificate completion, transfer, workforce preparation, and basic skills. We are committed to the sustainable continuous improvement of our college and its services.

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Agenda Item Details

Public Content

Meeting Feb 12, 2015 - Policy Committee Meeting

Category 7. Review of Board Policies and Administrative Procedures

Subject 7.01 The Policy Committee provides recommendations to the Board regarding policy forVentura County Community College District. The Policy Committee reviews policies andadministrative procedures to ensure uniform practice Districtwide and avoid impeding collegeoperational effectiveness (Accreditation Standards III.A.3.a, III.A.4.c, IV.B.1.b-c; IV.B.1.e).

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Meeting Feb 12, 2015 - Policy Committee Meeting

Category 7. Review of Board Policies and Administrative Procedures

Subject 7.02 BP 2220 COMMITTEES OF THE BOARD (revised); NO ADMINISTRATIVE PROCEDURE ISREQUIRED.

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Type Action

RecommendedAction

The Chancellor recommends the Policy Committee approve revised BP 2220 Committees of theBoard as presented. No administrative procedure is required.

BP2220CommitteesOfTheBoardPolicyCommittee2-12-15.pdf (40 KB)

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Book VCCCD Board Policy Manual Section Chapter 2 Board of Trustees Title BP 2220 COMMITTEES OF THE BOARD Number BP 2220 Status Active Legal California Government Code, Section 54952 Adopted April 14, 2009 Last Reviewed January 14, 2014 The Board may by action establish committees that it determines are necessary to assist the Board in its responsibilities. Any committee established by Board action shall comply with the requirements of the Brown Act and with these policies regarding open meetings. Board committees that are composed solely of less than a quorum of members of the Board do not have authority that may lawfully be exercised by the Board itself. Board committees have no authority or power to act on behalf of the Board. Findings or recommendations shall be reported to the Board for consideration. Committees Finance and Capital Planning

The primary purpose of the Finance and Capital Planning Committee is to act in an advisory role to the Board of Trustees in carrying out its fiduciary responsibilities as they relate to ongoing fiscal stability and sustainability of the District through the responsible stewardship of available resources; ensuring the ongoing effective operation of the District by maintaining adequate cash reserves; monitoring the fiscal condition of the District as an integral part of the policy and decision-making process; evaluating significant changes in the fiscal environment and make necessary, timely, financial and educational adjustments; and providing for both short-term and long-term goals and objectives. The Committee is responsible for the oversight of the Ddistrict-wide budget development process through a review of Board priorities, budget assumptions, allocation model, and the annual budget development calendar. The Committee will monitor the financial status of the District through the review of reserve balances, financial reports, actuarial studies and other relative materials, as well as internal controls and compliance with legal and regulatory requirements. The Committee recommends to the Board the selection of the District independent auditor, meets periodically with the auditor to ensure appropriate financial controls are in place and the annual financial reports are prepared timely and in accordance with State regulations. The Committee examines the relationship of the campus facilities master plans to submitted proposals for the design, construction, and maintenance of buildings or other facilities or improvements, and reviews the fiduciary viability of any architectural or construction management firms recommended for Board approval. The Committee meets bi-monthly or on an as-needed basis (at least quarterly). Page 18 of 31

Capital Planning and Facilities The Capital Planning and Facilities Committee examines the relationship of the campus facilities master plans to submitted proposals for the design, construction, and maintenance of buildings or other facilities or improvements, and review the fiduciary viability of any architectural or construction management firms recommended for Board approval. The committee meets monthly or on an as-needed basis (at least quarterly). Legislative The Legislative Committee discusses responses to pending local, statewide, and federal legislative issues that may affect the community college district. The committee meets monthly or on an as-needed basis (at least quarterly). Planning and Board Communication, Accreditation, Communication, and Student Success The Planning and Board Communication Committee ensures that District and College planning is comprehensive and meets organizational and community needs. The Ccommittee also ensures that instructional programs are effective and consistent with District and Ccollege practices, plans, strategies, and community needs. The Ccommittee ensures that internal and external Board communication is ongoing, timely, transparent, and meets both organizational and community needs. The Committee meets monthly or on an as-needed basis (at least quarterly). The Planning, Accreditation, Communication, and Student Success Committee ensures that District and college planning is comprehensive and meets organizational and community needs, as well as Accrediting Commission Standards. The committee also reviews and tracks District and college practices and activities for alignment with Accrediting Commission Standards. The Planning, Accreditation, Communication, and Student Success Committee ensures that the Board is informed regarding all accreditation matters within the District. The committee also ensures that instructional programs are effective and consistent with District and college practices, plans, strategies, and community needs. The committee ensures that internal and external Board communication is ongoing, timely, transparent, and meets both organizational and community needs. The committee reviews and monitors programs to enhance student success. The committee meets monthly or on an as-needed basis (at least quarterly). Policy and Legislative Committee The Policy and Legislative Committee provides recommendations to the Board regarding policy for the Ventura County Community College District and discusses responses to pending local, statewide, and federal legislative issues that may affect the District. The Committee meets monthly or on an as-needed basis (at least quarterly). Student Success and Accreditation Committee The Student Success and Accreditation Committee ensures that the Board is informed regarding all accreditation matters within the District. The Committee also reviews and tracks District and College practices and activities for alignment with Accrediting Commission Standards. The Committee reviews and monitors programs to enhance student success. The Committee meets monthly or on an as-needed basis (at least quarterly). No administrative procedure is required. Page 19 of 31

Agenda Item Details

Public Content

Meeting Feb 12, 2015 - Policy Committee Meeting

Category 7. Review of Board Policies and Administrative Procedures

Subject 7.03 BP 2715 BOARD CODE OF ETHICS/STANDARDS OF PRACTICE (revised); AP 2715(A)BOARD CODE OF ETHICS (existing) and AP 2715(B) BOARD STANDARDS OF PRACTICE(existing) ARE PROVIDED FOR INFORMATION.

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Type Action

RecommendedAction

The Chancellor recommends the Policy Committee approve revised BP 2715 Standards ofPractice as presented. Existing AP 2715(A) Board Code of Ethics and existing AP 2715(B)Board Standards of Practice are provided for information.

7.03.01 BP2715BoardCodeOfEthicsStandardsOfPracticePolicyLegislativeCommittee2-12-15.pdf (61 KB)

7.03.02 AP 2715(A) Board Code of Ethics_BoT Approval 3.12.13.pdf (54 KB)

7.03.03 AP 2715(B) Standards of Practice_BoT Reaffirmation 3.13.12.pdf (47 KB)

7.03.04 VCCCDGroundRulesPolicyLegislativeCommittee2-12-15.pdf (34 KB)

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Book VCCCD Board Policy Manual

Section Chapter 2 Board of Trustees

Title BP 2715 BOARD CODE OF ETHICS/STANDARDS OF PRACTICE

Number BP 2715

Status Active

Legal Accreditation Standard IV.B.1.a, e & h

Adopted November 3, 2009

Last Reviewed March 12, 2013

The Board, as an independent policy making body, shall maintain high standards of ethical conduct for its members. Members of the Board are responsible to:

Establish and support the mission and policies of the District. Act only in the best interests of the entire community. Advocate, defend, and represent the District and colleges equally through decision-making unbiased by personal interest, special interest, or partisan political influences. Ensure public input into Board deliberations. Adhere to both open and closed meeting state laws and regulations. Prevent conflicts of interest and the perception of conflicts of interest. Exercise authority only as a Policy Board and fully support Board actions as a unit once taken. Use appropriate, formal channels of District communication, and encourage others to do so. Respect divergent opinions and treat others with civility. Be informed about the District, educational issues and the responsibilities of trusteeship. Be informed about and comply with accreditation requirements and process. Devote adequate time to the work of the Board. Read materials and raise questions prior to public meeting, when possible. File Statement of Economic Interest Form 700 in a timely manner, as required by law. Complete ethics training for elected officials as required by law. Commit to continuous, measurable, sustainable improvements in Board performance through professional development and Board self-evaluation. Observe the Open Meeting Act and maintain the confidentiality of closed sessions and other confidential matters. Ensure all Board members adhere to Board policies, and the Board of Trustees Best Practices Agreement, and VCCCD Trustee Ground Rules (attachments).

All Board members are expected to maintain high standards of conduct and ethical behavior. In order to maintain public confidence in the Board, and in the institutional integrity of the colleges under its governance, the Board will be prepared to investigate the factual basis behind any charge or complaint of Trustee misconduct.

Trustee misconduct may result in censure and/or sanction(s). Censure is an official, public expression of disapproval passed by the Board. A Board member may be subject to a resolution of censure by the Board should it be determined that Trustee misconduct has occurred. Sanction is enacting a penalty for inappropriate behavior.

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Sanctions may include, but are not limited to, a Trustee’s removal from serving on all Board committees or removal from Board office (i.e., Chair or Vice Chair).

See Administrative Procedures AP 2715(A) and AP 2715(B).

BP 2715 Board Code of Ethics_Standards of Practice_BoT Reaffirmation 3.12.13.pdf (101 KB)

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Book VCCCD Administrative Procedure Manual

Section Chapter 2 Board of Trustees

Title AP 2715(A) BOARD CODE OF ETHICS

Number AP 2715(A)

Status Active

Legal Accreditation Standard IV.B.1.a, e, & h

Adopted July 14, 2009

Last Reviewed March 12, 2013

All Board members are expected to maintain the highest standards of practice and ethical behavior. To giveguidance to Trustees in conforming their conduct to standards, the Board has adopted a Trustee Code of Ethics.

Code of EthicsAs an elected Trustee and member of the governing Board of the Ventura County Community College District,Trustees will support and maintain the following ethical principles:

Board as a Unit

Recognize that individual Board members have no legal authority outside the meetings of the Board andfully support Board actions as a unit once taken. Conduct relationships with District and college staff,students, local citizenry, and the media only on that basis.

Conflict of Interest

Board members shall not have a financial, personal, or political interest in any contract or agreement madeby the Board or in any contract or agreement they make in their capacity as Board members.

Student/Education Focus

Protect the interests of students in decision-making and assure the opportunity for effective, efficient,high-quality education for college students.

Confidentiality

Recognize that deliberations of the Board in closed session are confidential and not for release ordiscussion in public without the prior approval of the Board by majority vote.

Fiduciary Responsibility

Serve as a steward of District resources by protecting, advancing, and promoting the interests of all citizens.Demonstrate independent decision-making unbiased by personal or special interest, or partisan politicalinfluences.

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Set an example for the entire District by acting with integrity and reflect the values of trustworthiness,respect, fairness, civility, and caring at all times when performing their responsibilities.

Advocate and Support the District and Colleges Equally

Use the powers of the office honestly, constructively, and civilly communicate and promote the needs of thewider community to the college District and the needs of the District to the community. Advocate, defend,and represent the District and Colleges equally through decision-making unbiased by personal interest,special interest, or partisan political influences.

Board Relations and Delegation

Maintain a public atmosphere where controversial issues can be debated openly, civilly, and fairly, protectingthe dignity of individuals, and placing the good of the District above personal or political concerns.

Allegations of an Ethics Code/Standards of Practice Violation To maintain public confidence in the Trustees, and in the institutional integrity of the District under its governance,the Board will be prepared to investigate the factual basis behind any charge or complaint of Trustee misconductor violation of its Ethics Code. Allegations of misconduct or violation of the Board’s Ethics Code can be submittedto the Chancellor/Board Chair in person, by telephone, or in writing. A person or persons submitting an allegationof Trustee misconduct or violation of the Board’s Ethics Code shall be protected under Board Policy (B) 7700Whistleblower Protection. Allegations will be promptly addressed in the following manner:

Alleged violations of Board Policy 2715 Code of Ethics/Standards of Practice will be addressed initially bythe Board Chair, or by the Vice Chair if the alleged violation is by the Board Chair. The Board Chair/ViceChair may refer the item to legal counsel and/or the Chancellor to determine whether there is sufficientcause to conduct an investigation. If sufficient cause is found, the Board Chair/Vice Chair will first discussthe violation(s) with the Trustee to reach resolution.

If resolution is not achieved and further action is deemed necessary, the Board Chair, in open session at thenext Board meeting, will appoint an ad hoc committee composed of two Board members not subject to thealleged violation(s) to examine the matter, prepare a written report, and provide recommendation(s) up toand including censure and/or sanction(s). Censure is an official, public expression of disapproval passed bythe Board. Sanction is enacting a penalty for inappropriate behavior. Sanctions may include, but are notlimited to, a Trustee’s removal from serving on all Board committees or removal from Board office (i.e., Chairor Vice Chair).

The ad hoc committee will be guided in its inquiry by the standards set forth in the Code of Ethics/Standardsof Practice as defined in Board Policy 2715. In a manner determined by the ad hoc committee, afact-finding process will be initiated and completed within a reasonable period of time to determine thevalidity of the alleged violation(s). The Trustee subject to the charge of misconduct will not be precludedfrom presenting information to the ad hoc committee. The ad hoc committee will provide a written report ofits findings and recommended action(s) to the full Board. Recommendation(s) to the Board may includesanctions and an action to censure the individual Trustee.

The Board will then issue a public statement at an open Board meeting to express concern of an individualTrustee’s misconduct. The Board Chair will state the expectations and standards of Board behavior andthat the individual Trustee’s action(s) failed to comply with Board Policy. Any action on therecommendation(s) up to and including censure and/or sanction(s) must be reported out and voted on in anopen Board meeting. The Board must find by majority that the Trustee has violated Board Policy 2715Code of Ethics/Standards of Practice. The action taken by the Board will be binding on the charged Trusteeand on the Board as a whole. The records of any actions identified in the recommendation(s) will bemaintained by the Chancellor’s Office.

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The Student Trustee is not eligible to move, second, or vote upon the imposition of a sanction or censure ona Board member. However, a Student Trustee may participate in the discussion of a potential censure orsanction at an open Board meeting.

The Chair or Vice Chair and Chancellor are authorized to consult with legal counsel when they become aware ofor are informed about actual or perceived violations of Board Policy 2715 Code of Ethics/Standards of Practice,including but not limited to:

violating conflicts of interest lawsviolating open and public meeting lawsfailing to maintain confidentiality of closed session informationmisusing public funds/resourcesinvolvement in institutional operations or attempts to administer rather than governignoring local decision-making processes and communication protocolspublicly advocating against Board decisions or pending future Board actionsacting as an agent of a union, specific community group, or business interestadvocating personal interests over the needs of the college district in community college education

Matters involving potential or actual violations of law may be referred to the proper authorities as prescribed bylaw. Also see Administrative Procedure 2715(B) Standards of Practice.

Last Modified by Laurie Nusser on March 15, 2013

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Book VCCCD Administrative Procedure Manual

Section Chapter 2 Board of Trustees

Title AP 2715(B) BOARD STANDARDS OF PRACTICE

Number AP 2715(B)

Status Active

Legal Accreditation Standard IV.B.1.a.e, & h

Adopted July 14, 2009

Last Reviewed March 13, 2012

Standards of Practice As an elected Trustee and member of the Board, Trustees will support and maintain the following standards ofpractice: Commitment

Devote time and effort to activities that will enhance the ability to function effectively as a Board member.Attend activities as established or accepted by the Board.

Staff Support

Support staff through acknowledging their time is valuable and is best spent furthering the educationalmission of the District and colleges. Avoid undue demands on staff time and carefully consider the impact ofrequests for information on the ability of staff to fulfill their responsibilities to the colleges. Staff reports orrequests for information requiring research will come from the Board and not individual Trustees. Copies ofrequested reports or information will be shared with the entire Board.

Involving Staff and Community Members

Recognize and uphold District for communications protocol with the media that delegates responsibility tothe Chancellor and the Board Chair to ensure a unified voice in representing the District.

Communication with the Chancellor, Employees, Students and Community

Observe formal channels of communications.Refer contacts from employees, students, and citizens to the appropriate President or Chancellor’s office, oradvise that concerns be presented in writing to the Board as a whole through the Chancellor.

Policy Role and Delegation

Support the authority to the Chancellor as the Board’s chief executive officer and confine Board action topolicy determination, planning, performance evaluation, and maintaining the fiscal stability of the District.

Decision-Making

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Review official communications from the Chancellor and/or delegated administrative staff in a thorough andtimely manner.Be prepared for public meetings.Seek information by asking substantive questions prior to Board meetings, and request data and informationthrough processes established by the Board.

Also see Administrative Procedure 2715(A) Board Code of Ethics.

Last Modified by Laurie Nusser on March 14, 2012

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VCCCD Trustee Ground Rules

Ground rules are flexible. They advance the mutual interest in promoting effectiveness, civility, and willingness to compromise in the on-going work together in the best interest of VCCCD.

1. The manner in which the Board operates internally; and how it engages with the Chancellor, the college communities, and the public; impacts its effectiveness, the effectiveness of others in the college communities, the District’s work and educational environments, and accreditation.

2. Trustees and the Chancellor act in good faith on behalf of the District.

3. There is quality, honest, focused, respectful and patient debate on any matter of concern to a Trustee or the Chancellor that is within the purview of the Board.

4. Decisions are based on sufficient, relevant data, and other reliable sources of information that have been made available to all members.

5. Trustees avoid back-tracking; once the Board has heard and considered the views of its members and acted, all members will respect the action of the quorum, unless and until the Board takes up the matter again. The Board respect the requests of members to revisit issues when based on new information.

6. Trustees hold each other accountable for following these ground rules. No single trustee can sidetrack the Board without the Board’s acquiescence.

7. Continued board development occurs through the purposeful application of these agreed-upon ground rules during productive work sessions.

8. By engaging in transparent professional development activities, the Board and Chancellor lead by example.

ACCJC Meeting Ground Rules (Previously Adopted)

Be on time (from breaks).

• Everyone participates.

• Stay within the agreed upon objective / agenda.

• No private conversations.

• Say what’s on your mind to all.

• Listen for content before forming an opinion (open your mind to others).

• Suspend judgment until there has been sufficient discussion and information.

• Be specific when asking questions.

• It is okay to disagree but be open to new ideas and don’t be caught up in your own visions.

• Give all trustees a chance to participate: No Hogging / Frogging /or Bogging.

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Agenda Item Details

Public Content

Meeting Feb 12, 2015 - Policy Committee Meeting

Category 8. Legislative Items

Subject 8.01 RESOLUTION IN SUPPORT FOR PRESIDENT OBAMA'S AMERICA'S COLLEGE PROMISEPLAN

Access Public

Type Information

8.01.01 Resolution2015-04DraftPolicyLegislativeCommittee2-12-15.pdf (38 KB)

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VENTURA COUNTY COMMUNITY COLLEGE DISTRICT

DRAFT RESOLUTION NO. 2015-04

RESOLUTION IN SUPPORT OF PRESIDENT OBAMA’S AMERICA’S COLLEGE PROMISE PLAN

WHEREAS, President Obama has proposed that America’s community colleges should be tuition-free for the first two years for students who meet certain academic progress criteria; and

WHEREAS, a high school diploma is no longer sufficient to ensure that America’s workforce is truly competitive; and

WHEREAS, it is increasingly the case that middle-income earners are negatively affected by the ever increasing tuition fees at all colleges and universities; and

WHEREAS, a community college education has been shown to significantly increase the earning capacity of Americans; and WHEREAS, by 2020, an estimated 35 percent of job openings will require at least a bachelor’s degree and 30 percent will require some college or an associate’s degree; and NOW, THEREFORE, LET IT BE RESOLVED that the Ventura County Community College District Board of Trustees supports President Obama’s America’s College Promise Plan.

Adopted March 10, 2015: ___________________________________ ___________________________________ Dianne B. McKay, Chair Larry Kennedy, Vice Chair

___________________________________ ___________________________________ Stephen P. Blum, Esq., Trustee Arturo D. Hernández, Trustee

___________________________________ ___________________________________ Bernardo M. Perez, Trustee Jamillah Moore, Ed.D., Chancellor

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Agenda Item Details

Public Content

Meeting Feb 12, 2015 - Policy Committee Meeting

Category 9. Adjournment

Subject 9.01 Trustee will adjourn the meeting. The Policy Committee provides recommendations to theBoard regarding policy for Ventura County Community College District. The Policy Committeereviews policies and administrative procedures to ensure uniform practice Districtwide andavoid impeding college operational effectiveness (Accreditation Standards III.A.3.a, III.A.4.c,IV.B.1.b-c; IV.B.1.e).

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