Policies and Procedures Manual - Fairfield Glade PPM revised 27 Feb 2014.pdf · eventually, Fairfield Glade First Baptist Church and about one acre of its property would be acquired

Policies and Procedures Manual

Fairfield Glade First Baptist Church

Fairfield Glade, Tennessee

Date: 3 February 2012 Revised: 4 May 2012 Revised: 20 Nov 2012 Revised 8 Feb 2013

Revised 1 March 2013 Revised 13 May 2013 Revised 13 Sep 2013 Revised 21 Nov 2013 Revised 12 Feb 2014 Revised 22 Feb 2014 Revised 27 Feb 2014

CHANGE RECORD

Note: Page numbers may differ after subsequent changes are applied. Latest changes to the PPM will usually be highlighted.

Change Number Date Additional Information mm/dd/yy 1-4 12/09/11-3/1/13 No longer being highlighted 5 5/13/13 New: Church Publications Guidelines, page 128- 129 Revised: Funeral Planning for Members Guidelines, page 136-137 New: Form #380, Skit (Promotional) Request Form, page 206 (No longer being highlighted) 6 9/13/13 Revised Form #470, Vehicle Reservation Form, page 215 7 11/21/13 Moved Library/History unit from Communications/ Fellowship Team to Education/Discipleship Team 8 2/12/14 Revised Form #230, Credit Card Use Request (removed unnecessary information), page 181 Revised Form #200, Confidential Volunteer Application Form (removed SSN; added age info), page 175 9 2/22/14 Changed FFGFBC to the preferred FGFBC in places where the church name is abbreviated 10 2/27/14 Revised Vehicle Reservation Form, #470, page 219. Revised Background Check for Employees and Volunteers, Form #280, pages 170-171. Eliminated Confidential Volunteer Application Form #200 (page 180) and replaced Employee Criminal Records Check Authorization, Form #280, with Background Check for Employees and Volunteers, Form #280. New Policy and Procedure re Voting by Written Ballot, page 148. Also, Bylaws pages 21-22.

TABLE OF CONTENTS

I. THE CHURCH CHARTER OF FAIRFIELD GLADE FIRST BAPTIST CHURCH ............... 6 Item 1. State of Tennessee letter granting Fairfield Glade First Baptist Church the right to do business .................. 6 Items 2-5. Other Church Charter Documents ............................................................................................................ 6

II. BRIEF HISTORY OF FAIRFIELD GLADE FIRST BAPTIST CHURCH ............................. 7 III. THE CONSTITUTION AND BYLAWS ............................................................................... 10 CONSTITUTION ......................................................................................................................... 12

Preamble .................................................................................................................................................................. 12 Article I. Name ....................................................................................................................................................... 12 Article II. Mission Statement .................................................................................................................................. 12 Article III. Vision Statement ................................................................................................................................... 12 Article IV. Foundational Values ............................................................................................................................. 13 Article V. Statement of Faith .................................................................................................................................. 15 Article VI. Relationships ........................................................................................................................................ 15 Article VII. Church Covenant ................................................................................................................................. 15 Article VIII. Ordinances ......................................................................................................................................... 16

Baptism. ............................................................................................................................................................... 16 The Lord’s Supper ............................................................................................................................................... 16

Article IX. Church Property ................................................................................................................................... 16 Article X. Corporate Church Officers ..................................................................................................................... 17 Article XI. Quorum ................................................................................................................................................. 17 Article XII. Amending the Constitution ................................................................................................................. 17

BYLAWS ...................................................................................................................................... 19 Article I. Church Membership ................................................................................................................................ 19

Section 1. Reception of Members ........................................................................................................................ 19 Section 2. Candidacy ........................................................................................................................................... 19 Section 3. Voting Rights of Members ................................................................................................................. 20 Section 4. Terminated, Inactive or Non-Resident Membership .......................................................................... 20

Article II. Church Meetings .................................................................................................................................... 20 Section 1. Worship Services ................................................................................................................................ 20 Section 2. Special Services .................................................................................................................................. 21 Section 3. Regular Business Meetings ................................................................................................................. 21 Section 4. Special Business Meetings .................................................................................................................. 21 Section 5. Quorum ............................................................................................................................................... 21 Section 6. Voting Procedure. ............................................................................................................................... 21 Section 7. Parliamentary Rules ............................................................................................................................ 22

Article III. Ordinances ............................................................................................................................................ 22 Section 1. Baptism ............................................................................................................................................... 22 Section 2. The Lord’s Supper .............................................................................................................................. 22

Article IV. Church Discipline ................................................................................................................................. 22 Article V. Church Staff ........................................................................................................................................... 23

A. Ministerial Staff. ............................................................................................................................................. 23 B. Support Staff ................................................................................................................................................... 23

Article VI. Church Officers .................................................................................................................................... 23 Section 1. Designated Corporate Officers ........................................................................................................... 24 Section 2. Church Officers .................................................................................................................................. 24

Article VII. Calling of Ministers ............................................................................................................................ 24 Article VIII. Church Organizations ........................................................................................................................ 25

A. Program Organizations ................................................................................................................................... 25 B. Church Leadership Council............................................................................................................................. 25 C. Committees, Teams, Ministry Units and Coordinating Groups ...................................................................... 25

Article IX. Church Finances ................................................................................................................................... 26

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Section 1. Budget ................................................................................................................................................. 26 Section 2. Accounting Procedures ....................................................................................................................... 26 Section 3. Fiscal Year/Church Year. ................................................................................................................... 26

Article X. Church Policies and Procedures ............................................................................................................. 26 Article XI. Amending the Bylaws .......................................................................................................................... 27

IV. CHURCH ORGANIZATION AND STRUCTURE ............................................................. 28 A. Church Organization Chart ..................................................................................................... 28 B. Team Structure for Planning, Coordinating and Evaluating the Church’s Programs and Ministries ...................................................................................................................................... 29 C. General Functions of Facilitation Teams ................................................................................. 31 D. General Information Regarding Facilitation Teams ................................................................ 31 E. The Church Leadership Council ............................................................................................... 32 F. Clerk (Church Clerk) ................................................................................................................ 34 G. The Deacon Body ..................................................................................................................... 36 H. Moderator ................................................................................................................................. 39 I. Parliamentarian .......................................................................................................................... 41 J. Treasurer (Church Treasurer) .................................................................................................... 42 V. MINISTRY UNITS.................................................................................................................. 44

GENERAL RESPONSIBILITIES FOR ALL UNIT LEADERS/CHAIRS ............................................................ 44 UNIT PROCEDURES EXAMPLE PAGE .............................................................................................................. 46

Suggested Outline for How This Unit Functions ................................................................................................. 46 1..................................................................................................................................................... 47 ADMINISTRATION TEAM........................................................................................................ 47

ADMINISTRATION TEAM LEADER .................................................................................................................. 48 ADMINISTRATOR (CHURCH ADMINISTRATOR/VOLUNTEER) ................................................................. 49 CONSTITUTION/BYLAWS (see Policies & Procedures) ..................................................................................... 50 GROUNDS AND MAINTENANCE ...................................................................................................................... 51 NOMINATING ....................................................................................................................................................... 52 PERSONNEL .......................................................................................................................................................... 54 POLICIES AND PROCEDURES ........................................................................................................................... 56 SAFETY AND SECURITY .................................................................................................................................... 58 STEWARDSHIP AND FINANCE ......................................................................................................................... 59 TRANSPORTATION ............................................................................................................................................. 61 TRUSTEES ............................................................................................................................................................. 62

TRUSTEE INSURANCE LIAISON SUB-UNIT................................................................................................ 64 COLUMBARIUM TRUSTEES SUB-UNIT ....................................................................................................... 66

2..................................................................................................................................................... 67 MUSIC/WORSHIP TEAM .......................................................................................................... 67

MUSIC/WORSHIP TEAM LEADER ..................................................................................................................... 68 AUDIO COORDINATOR ...................................................................................................................................... 70 VIDEO COORDINATOR ....................................................................................................................................... 71 CREATIVE ARTS COORDINATOR .................................................................................................................... 73 GRADED MUSIC COORDINATOR ..................................................................................................................... 75 MUSIC ADMINISTRATIVE ASSISTANT ........................................................................................................... 76 FIRST IMPRESSION COORDINATOR ................................................................................................................ 78 PRODUCTION COORDINATOR.......................................................................................................................... 79 BAPTISM ................................................................................................................................................................ 81 USHERS AND GREETERS ................................................................................................................................... 82

3..................................................................................................................................................... 84 COMMUNICATIONS/FELLOWSHIP TEAM ........................................................................... 84

COMMUNICATIONS/FELLOWSHIP TEAM LEADER ..................................................................................... 85 FLOWERS AND DECORATING .......................................................................................................................... 87

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FOOD SERVICE ..................................................................................................................................................... 88 MEDIA ARTS ......................................................................................................................................................... 90 PRESS ..................................................................................................................................................................... 91 PUBLICATIONS .................................................................................................................................................... 92 SPECIAL EVENTS ................................................................................................................................................. 93 WEBSITE ................................................................................................................................................................ 95

4..................................................................................................................................................... 96 EDUCATION/DISCIPLESHIP TEAM........................................................................................ 96

EDUCATION/DISCIPLESHIP TEAM LEADERS ................................................................................................ 97 DISCIPLESHIP AND TRAINING ......................................................................................................................... 98 LIBRARY/HISTORY ............................................................................................................................................. 99 SUNDAY SCHOOL ORGANIZATION .............................................................................................................. 101

5................................................................................................................................................... 103 PRESCHOOL/CHILDREN TEAM............................................................................................ 103

CHILDREN’S MINISTRIES – PRESCHOOL AND NURSERY ........................................................................ 104 CHILDREN’S MINISTRIES – FIRST-SIXTH GRADES ................................................................................... 106

6................................................................................................................................................... 107 YOUTH TEAM .......................................................................................................................... 107

YOUTH TEAM ..................................................................................................................................................... 108 7................................................................................................................................................... 110 OUTREACH/EVANGELISM TEAM ....................................................................................... 110

OUTREACH/EVANGELISM MINISTRY TEAM .............................................................................................. 111 8................................................................................................................................................... 113 MISSIONS/MINISTRIES TEAM .............................................................................................. 113

MISSIONS/MINISTRIES TEAM LEADER ........................................................................................................ 114 ASSOCIATIONAL REPRESENTATIVE (MESSENGER TO CPBAEC) .......................................................... 115 BENEVOLENCE COORDINATOR .................................................................................................................... 116 BROTHERHOOD ................................................................................................................................................. 117 MISSIONS DEVELOPMENT .............................................................................................................................. 118 WOMAN’S MISSIONARY UNION (WMU) ...................................................................................................... 119

VI. CHURCH-WIDE POLICIES AND GUIDELINES ............................................................. 121 BUILDING/ROOM USE BY MEMBERS ........................................................................................................... 122 BUILDING/ROOM USE BY NON-MEMBERS OF FAIRFIELD GLADE FIRST BAPTIST CHURCH ......... 124 BUILDING/ROOM USE FOR PRIVATE SOCIAL EVENTS ............................................................................ 126 CANCELLATION OF CHURCH SERVICES ..................................................................................................... 128 CHURCH PUBLICATIONS (SUNDAY BULLETIN AND THE MESSENGER) GUIDELINES ...................... 129 COLUMBARIUM GOVERNING RULES AND POLICIES ............................................................................... 131 CONFLICT OF INTEREST POLICY .................................................................................................................. 134 DEATH OF A FAIRFIELD GLADE FIRST BAPTIST CHURCH MEMBER ................................................... 135 FUNERAL SERVICES FOR MEMBERS OF FAIRFIELD GLADE FIRST BAPTIST CHURCH .................... 136 FUNERAL SERVICE PLANNING GUIDE FOR MEMBERS ........................................................................... 137 FUNERAL SERVICES FOR NON-MEMBERS OF FAIRFIELD GLADE FIRST BAPTIST CHURCH .......... 139 FUNERAL SERVICE PLANNING GUIDE FOR NON-MEMBERS ................................................................. 140 LOAN OF CHURCH EQUIPMENT .................................................................................................................... 141 PHONE TREE USE .............................................................................................................................................. 142 SAFETY AND SECURITY ISSUES .................................................................................................................... 143 USAGE AND RESERVATION OF CHURCH VEHICLES ................................................................................ 144 VOLUNTEER LEADER STAFFING ................................................................................................................... 146 VOTING POLICY & PROCEDURES FOR WRITTEN BALLOTS ................................................................... 148 FLOW CHART FOR VOLUNTEER LEADER STAFFING ............................................................................... 150 WEDDING PLANNING GUIDE ......................................................................................................................... 153

INTRODUCTION ............................................................................................................................................. 154 GENERAL GUIDELINES ................................................................................................................................ 154 CARE AND USE OF CHURCH FACILITIES ................................................................................................. 155

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THE MINISTER ................................................................................................................................................ 156 MUSIC .............................................................................................................................................................. 157 FLORIST ........................................................................................................................................................... 158 CATERER ......................................................................................................................................................... 159 PHOTOGRAPHER ........................................................................................................................................... 160 FORMS TO BE USED WITH THE WEDDING PLANNING GUIDE ........................................................... 161

VII. CHURCH FORMS. ............................................................................................................. 162 FORMS – TABLE OF CONTENTS ..................................................................................................................... 162 ACCIDENT/INJURY REPORT FORM ............................................................................................................... 164 ADD ACTIVITY TO CALENDAR REQUEST ................................................................................................... 166 ANNOUNCEMENTS INTO BULLETIN REQUEST .......................................................................................... 167 ATTENDANCE TALLY SHEET ......................................................................................................................... 168 AUDIO/VIDEO REQUEST FORM ...................................................................................................................... 169 BACKGROUND CHECK AUTHORIZATION FOR EMPLOYEES AND VOLUNTEERS ............................. 170 BUDGET CHANGE FORM ................................................................................................................................. 172 BULLETIN INFORMATION ............................................................................................................................... 173 CATERER’S GUIDELINES and CONTRACT .................................................................................................... 174 CATERER’S CONTRACT ................................................................................................................................... 175 COLUMBARIUM APPLICATION ...................................................................................................................... 177 COLUMBARIUM CERTIFICATE OF USE ........................................................................................................ 178 CONFIDENTIAL VOLUNTEER APPLICATION FORM .................................................................................. 180 CONFLICT OF INTEREST FORM ...................................................................................................................... 182

FAIRFIELD GLADE FIRST BAPTIST CHURCH CONFLICT OF INTEREST POLICY ............................ 182 CONFLICT OF INTEREST QUESTIONNAIRE ............................................................................................. 183

CONSTITUTION/BYLAWS: REVISION REQUEST FORM ............................................................................ 184 CREDIT CARD SIGN-OUT SHEET WHEN OBTAINING AND RETURNING CREDIT CARD ................... 185 CREDIT CARD USE REQUEST ......................................................................................................................... 186 CUSTODIAL/ROOM REQUEST FORM ............................................................................................................ 187 DRIVER INFORMATION – VEHICLE INSURANCE ....................................................................................... 189 EMPLOYMENT APPLICATION ........................................................................................................................ 190 EMPLOYMENT APPLICANT STATEMENT .................................................................................................... 194 EQUIPMENT CHECK-OUT FORM .................................................................................................................... 195 KEY REQUEST FORM ........................................................................................................................................ 197 KEYS (VAN & BUS) TAKEN FROM CHURCH OFFICE .............................................................................. 198 KITCHEN EQUIPMENT USE REQUEST .......................................................................................................... 199 MAINTENANCE REQUEST FORM ................................................................................................................... 200 PERFORMANCE EVALUATION ....................................................................................................................... 204

PERFORMANCE EVALUATION RATING NARRATIVE ........................................................................... 205 PHONE TREE REQUEST .................................................................................................................................... 206 POLICIES AND PROCEDURES MANUAL CHANGE FORM ......................................................................... 207 SAFETY AND SECURITY WORK ORDER ...................................................................................................... 208 SKIT (PROMOTIONAL) REQUEST FORM ....................................................................................................... 209 SUNDAY SCHOOL ATTENDANCE TALLY SHEET ....................................................................................... 210 SUPPLY ORDER REQUEST ............................................................................................................................... 211 TAPE/CD REQUEST FORM ............................................................................................................................. 212 TIME SHEETS ...................................................................................................................................................... 213

TIME SHEET – FINANCIAL SECRETARY .................................................................................................. 213 TIME SHEET – INSTRUMENTALISTS (Per Diem Musicians) ..................................................................... 214 TIME SHEET – SECRETARIES ...................................................................................................................... 215

TRAVEL EXPENSE REIMBURSEMENT REPORT .......................................................................................... 216 TYPING AND/OR PHOTOCOPY REQUEST ..................................................................................................... 217 VACATION USE APPROVAL FORM ................................................................................................................ 218 VEHICLE RESERVATION (FGFBC CHURCH-OWNED) ................................................................................ 219 VISITOR REGISTRATION – CHILDREN’S MINISTRY .................................................................................. 220 VOLUNTEER APPLICATION FORM ................................................................................................................ 221 WEDDING SERVICE APPLICATION ............................................................................................................... 222

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WEEKLY DEPOSITS ........................................................................................................................................... 223

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I. THE CHURCH CHARTER OF FAIRFIELD GLADE FIRST BAPTIST CHURCH

Item 1. State of Tennessee letter granting Fairfield Glade First Baptist Church the right to do

business

Items 2-5. Other Church Charter Documents

Hard copies available in the Church Office Documents not inserted here due to lack of space on the web

Church History

7

II. BRIEF HISTORY OF FAIRFIELD GLADE FIRST BAPTIST CHURCH

The existence of this church today is an undeniable evidence of how God works through the Holy Spirit to accomplish His purposes in the world. In the latter part of the 1990’s, the Tennessee Department of Transportation announced that Peavine Road would be widened, and eventually, Fairfield Glade First Baptist Church and about one acre of its property would be acquired for the road expansion. In 2009, the church purchased a ten-acre site (10.2) across Peavine Road, and planning was begun for relocating the church building. A groundbreaking worship service was held on July 10, 2011, and construction on the new site began in August. Remembering Our Heritage . . . In 1971, God led retired Army Chaplain Colonel Fred Ogilvie and his wife, Margaret, to visit Fairfield Glade. Her first opinion is reported to have been, “Anybody would have to be out of his mind to come out here to live.” The Fairfield Glade Baptist Mission grew from the religious services by the Ogilvies beginning in October, 1971, in the Fairfield Sales Office projector room. About twenty-five people were present for the first service. On February 4, 1972, the Ogilvies moved to Fairfield Glade, having been granted permission by the Fairfield Community Club to hold weekly worship services. Regular worship services began on Easter Sunday, 1972, in the Recreation Center at the Glade. Subsequent services were held in various places until the completion of the Civic Center in 1973. It then became the regular place of worship. As the population of Fairfield Glade grew, Reverend Ogilvie felt a definite need for additional help in the new program. He discussed the matter with Rev. Joe Nickell, Pastor of First Baptist Church in Crossville. They appealed to the Tennessee Baptist Convention, and with the help of Brother Paul Hall, they succeeded in securing the services of a US2 couple (a short-term missionary, usually a college or seminary student) through the Southern Baptist Home Mission Board. John Mark and Sue Perdue arrived “on the field” July 1, 1973, and began holding Bible classes in Robin Hood Park. They also led Young Peoples’ Meetings each Thursday evening in the Civic Center. The Sunday School and worship services began to grow. A Vacation Bible School (VBS) was held in the summer of 1974 at Robin Hood Park with the attendance of 25 children. On the first Sunday in 1973, Fairfield Glade Baptist Mission was organized as a mission of First Baptist Church of Crossville. Until this time, expenses had been borne mainly by the Ogilvies. The Mission began receiving offerings to partially defray expenses of the enlarged program with 50 percent of the offerings to be used for a future building program. In March of 1975, some women of the Tennessee Woman’s Missionary Union (WMU) held a retreat at Fairfield, and they were greatly impressed by the work being done. The State WMU recommended that $10,000 of the Golden State Mission offering be designated for Fairfield if the Mission could produce plans and begin building by the spring of 1976. An additional $10,000 would be made available the next year if the deadlines were met.

Church History

8

The groundbreaking ceremony for the building was held on July 8, 1976. The Mission Department of the Tennessee Baptist Convention had assured the $20,000 through the First Baptist Church of Crossville. Gathered together that memorial day were members of the Fairfield Glade Baptist Mission, representatives from the First Baptist Church of Crossville, the State Mission Department and other friends. On that day, Mr. George Donovan presented a deed to the 3.5 acres for the church to Mr. Leslie Baumgardner of the State Mission Department, who in turn presented a check for $20,000 to Rev. Joe Nickell. A Thanksgiving breakfast was held in the almost-completed church on November 25, 1976, and the first worship service in that location was held in December 1976. On July 16, 1976, the Mission was organized into a self-governing Southern Baptist Church, and the church filed a petition for membership in the Cumberland Plateau Baptist Association. The mortgage on the building in the amount of $64,434 was transferred from First Baptist Church of Crossville to Fairfield Glade Baptist Church. Rev. Fred Ogilvie served as pastor to the new church until he resigned in August of 1984, when he and Mrs. Ogilvie felt led to volunteer for special missions work. Several firsts . . . Rev. Fred Ogilvie served as the first pastor of Fairfield Glade First Baptist Church. The first communion service was held on the first Sunday in December, 1975. The first bulletin was produced on July 18, 1976. The first choir anthem was sung on August 15, 1976. The first Thanksgiving breakfast was held at the church on November 25, 1976, when 95 people came for breakfast and for the Praise Service that followed. The first Choir Cantata, “The Story of Jesus,” was in December, 1976. The Mission was organized into a church on June 16, 1978, with 61 charter members. Frances Anne Gwin-Ogletree is the only charter member who is still an active member of Fairfield Glade First Baptist Church. Transitions and Growth . . . After Rev. Fred Ogilvie retired in 1984, Rev. Howard and Elaine Huling came in 1985. He served as bi-vocational second pastor of the church until November of 1988. Under his leadership, the church continued to grow. A Puppet Ministry was begun, the building was paid off in August of 1987, and the music and youth ministries were expanded. Rev. Clifford and Ruby Gibson were called to the church in May of 1988, and served until 1989. The church continued to add many new members during Rev. Gibson’s ministry at Fairfield Glade First Baptist Church. The Gibsons began a “Singles” Sunday School class, and a Sunday School was organized with Outreach Captains in each adult Sunday School class. Rev. Huling served the church as Interim Pastor from 1989-1991. Rev. Kenneth and Naomi Elkins, and their children, came on September 1, 1991. The church continued to reach out to the community as its women’s and men’s ministries continued to grow. Many people were added to the church membership during Rev. Elkins’ tenure as pastor. The church also participated in a mission trip to Florida during this time.

Church History

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Rev. Doug Turner was called as Pastor in March of 1996, and he and his wife, Judy, served until June of 2005. In the fall of 1996, ground was broken for a new educational building, and the auditorium was remodeled to seat approximately 200 persons. The new education and fellowship building was completed in November of 1997, and a note-burning ceremony/service was held on December 26, 1997. In 1998, the church’s name was officially changed to Fairfield Glade First Baptist Church. The Music Ministry continued to grow, and many new ministries were added to the church during this time: Plateau Pregnancy Service, Bread of Life Rescue Mission, Hodges Ministry, Hand Bells, Rest Stop Ministry, Piece Corps, Banners, and the Church Library expansion. Also during Rev. Turner’s pastorate, the church conducted many successful VBS and mission trips. After Brother Doug retired in 2005, Dr. Raymond Langlois served as Interim Pastor prior to Dr. Leonard Markham’s call. Dr. Leonard and Debra Markham were called as Pastor and wife in June of 2006. Their first Sunday at the church was on July 2, 2006. In July of 2008, Fairfield Glade First Baptist Church approved a strategic plan for the future of the church. We moved into the new church building at 130 Towne Center Way, Fairfield Glade, Tennessee, in August 2012. God’s work throughout the history of our church can be summarized by this one sentence . . . “From the beginning to the present, our congregation has been seeking to reach people for Christ and to grow them into fully-devoted followers of Jesus. God has never allowed the church to lose sight of this mission.” Dr. Markham

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III. THE CONSTITUTION AND BYLAWS

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THE

CONSTITUTION

AND

BYLAWS

OF

FAIRFIELD GLADE FIRST BAPTIST CHURCH

FAIRFIELD GLADE, TENNESSEE

Constitution Approved and adopted August 2, 2006, corrected December 11, 2006 Modified: May 12, 2010

The May 12, 2010 version supersedes all previous versions.

Authenticated by __/S/ Jerry Houston_________________________________ Church Clerk Date _May 12, 2010______________

Constitution

12


CONSTITUTION

Preamble We declare and establish this Constitution to preserve and secure the principles of our faith and to govern the body in an orderly manner under the Lordship of Jesus Christ. This Constitution will preserve the liberties of each individual church member and the freedom of action of this body in its relationship to other churches.

Article I. Name

This body shall be known and incorporated as Fairfield Glade First Baptist Church. Fairfield Glade First Baptist Church was established in October 1971, in Fairfield Glade, Tennessee, and incorporated 8 December 1997, according to the laws of the state of Tennessee.

Article II. Mission Statement Fairfield Glade First Baptist Church, a body of believers bonded together in Christ, is committed to: 1. Prayerfully worshiping God; 2. Sharing the good news of the gospel within our community and around the world; 3. Equipping believers for Christian living and service, and 4. Meeting the needs of others by creating loving and caring relationships.

Article III. Vision Statement

Loving people to Jesus; Changing lives;

Becoming thriving believers TOGETHER

Constitution

13

Article IV. Foundational Values 1. The Authority of the Bible We believe the Bible is the inspired Word of God and is the sole authority for faith and practice, applicable yesterday, today and forever. “…thou hast known the holy scriptures, which are able to make thee wise unto salvation through faith which is in Christ Jesus. All scripture is given by inspiration of God, and is profitable for doctrine, for reproof, for correction, for instruction in righteousness.” II Timothy 3:15-16, KJV1 2. Life-changing Prayer We believe that through prayer we can enter God’s holy presence and pour out our hearts before Him. Through prayer, we allow Him to change us so that we can be obedient to His will. “I love the Lord, because He hears my voice and my supplications. Because He has inclined His ear to me, therefore I shall call upon Him as long as I live.” Psalms 116:1-2, NAS 3. Awe-inspiring Worship We believe in awe-inspiring worship that glorifies God, nourishes our soul and results in joyful obedience to His will. “Bless the Lord, Oh my soul, all that is within me bless his holy name.” Psalms 103:1, NAS 4. Spiritual Growth We believe that all Christians should grow in their walk with God and in their devotion by studying the Word of God and practicing Christlikeness. “…we are to grow up in all aspects into Him, who is the head, even Christ.” Ephesians 4:15, NAS

1 Key to Bible Translations: KJV – King James Version NAS – New American Standard NIV – New International Version TEV – Today’s English Version (Good News Version)

Constitution

14

5. Responsible Stewardship We believe God is the source of all blessings. All we have belongs to Him. We are under a spiritual mandate to serve Him with our time, talents and material possessions. “So then, men ought to regard us as servants of Christ and as those entrusted with the secret things of God. Now it is required that those who have been given a trust must prove faithful.” I Corinthians 4:1-2, NIV 6. Lifestyle Evangelism We believe that God desires that all persons come to know His love through a personal relationship with Jesus Christ. And that, as His followers, we are to live and share His love through loving relationships. “Day after day, in the temple courts and from house to house, they never stopped teaching and proclaiming the good news that Jesus is the Christ.” Acts 5:42, NIV 7. Spiritual Gifts We believe that every Christian is called to service and is gifted by God to be a vital part of the mission of His church. “But to each one is given the manifestation of the Spirit for the common good.” “But one and the same Spirit works all these things, distributing to each one individually just as He wills.” I Corinthians 12:7, 11, NAS 8. Unity within the Fellowship We believe we are to be a unified fellowship of believers under the Lordship of Jesus Christ in pursuit of a God-given mission. “…that they may all be one; even as Thou, Father, art in Me, and I in Thee, that they also may be in Us; that the world may believe that Thou didst send Me.” John 17:21, NAS 9. Mutual care of Members As members of the body of Christ in this place, we believe that we have the joyful duty of caring for one another in a spirit of love and respect. “…but that the members should have the same care for one another. And if one member suffers, all the members suffer with it; if one member is honored, all the members rejoice with it.” I Corinthians 12:25-26, NAS

Constitution

15

10. Welcoming Spirit We believe that God loves all persons and that we should exhibit His expansive love through a welcoming spirit to all. “Let love of the brethren continue. Do not neglect to show hospitality to strangers, for by this some have entertained angels without knowing it.” Hebrews 13:1-2, NAS 11. Community Service We believe that God has set us down at this place and time to be His servants to those around us and to minister to their needs in a spirit of Christlikeness. “Be dressed and ready for service and keep your lamps burning… It will be good for those servants whose master will find them watching when he comes.” Luke 12:35-37, NIV 12. Cooperative Missions We believe God has called us to join other Christians to share the Gospel of Jesus Christ in word and deed throughout the entire world. “For we are partners working together for God…” I Corinthians 3:9, TEV

Article V. Statement of Faith The Holy Bible is the infallible and inspired word of God and is the basis for our statement of faith. The church’s doctrinal statement is “The Baptist Faith and Message” as adopted by the Southern Baptist Convention in 2000. This can be found on the web at www.sbc.net/bfm/bfm2000.asp. A copy is available in the church office.

Article VI. Relationships The government of this church is vested in the body of believers who compose it under the Lordship of Jesus Christ. It is subject to the control of no other ecclesiastical body, but it recognizes and sustains the obligations of mutual counsel and cooperation that are common among Southern Baptist churches. Insofar as is practical, this church will cooperate with and support the Cumberland Plateau Baptist Association, Tennessee Baptist Convention and Southern Baptist Convention.

Article VII. Church Covenant Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as our Savior and Lord and on the profession of our faith, having been baptized by water immersion in the name of the Father, the Son and the Holy Spirit, we do now, in the presence of God and this assembly, most solemnly and joyfully enter into covenant with one another as one body in Christ.

Constitution

16

We engage, therefore, by the aid of the Holy Spirit, to walk together in Christian love; to strive for the advancement of this body in knowledge, holiness and comfort; to promote its prosperity and spirituality; to sustain its worship, ordinances, discipline and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expenses of the church, the relief of the poor and the spread of the gospel throughout all nations. We also engage to maintain family and personal devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings, faithful in engagements and exemplary in our deportment; to be zealous in our efforts to advance the kingdom of our Savior; to avoid all tattling, backbiting and excessive anger; to abstain from the sale of and/or use of intoxicating beverages and illegal drugs. We further engage to watch over one another in brotherly love; to remember one another in prayer; to aid one another in sickness and distress; to cultivate Christian sympathy in feeling and Christian courtesy in speech; to be slow to take offense, but always ready for reconciliation and mindful of the rules of our Savior to secure it without delay. We moreover engage that when we move from this place we will, as soon as possible, unite with a church where we can carry out the principles of God’s Word.

Article VIII. Ordinances

General. Our church has only two ordinances: Baptism by immersion and The Lord’s Supper. Baptism. A person who accepts Jesus Christ as Savior by personal faith, who professes Him publicly at any worship service and who indicates a commitment to follow Christ as Lord shall be received for scriptural baptism by immersion in water. Baptism is a symbolic act commemorating Jesus Christ’s death, burial and resurrection. The Lord’s Supper. The Lord’s Supper is a symbolic act of obedience whereby members of the church, and like believers, through partaking of the bread and fruit of the vine, commemorate the death of Jesus Christ and anticipate His second coming.

Article IX. Church Property All property of this church (land, buildings, vehicles, furnishings and material, and any deeded and/or titled items) is held in trust by the Board of Trustees of the Fairfield Glade First Baptist Church. This property is to be held for the use and benefit of the church membership for activities related to the mission of Fairfield Glade First Baptist Church. If there is no membership adhering to the above-stated faith and practices to make adequate use of church properties, the title to same shall revert to or become vested in the Tennessee Baptist Convention, 5001 Maryland Way, Brentwood, TN, 37027-7545.

Constitution

17

Article X. Corporate Church Officers Designated Corporate Church Officers. With regard to Church Officers, it is recognized that this Church is organized under the laws of the State of Tennessee as a corporation, and that, as such, there are reports for certain offices and positions that must be filed with the State each year. For clarity, the following church-related designations shall be recognized as the corporation officers:

Chair of Trustees – President of the corporation

Vice Chair of Trustees – Vice President of the corporation

Church Clerk – Secretary of the corporation

Church Treasurer – Treasurer of the corporation

Church Trustees – Directors of the corporation

These duly-elected individuals will be listed as such with the State of Tennessee. Use of either title for any of these positions shall be recognized and approved as the official title.

Article XI. Quorum

A minimum of 50 active members age eighteen or older shall constitute a quorum at a regular or specially-called business meeting.

Article XII. Amending the Constitution Changes to this Constitution may be made at any business meeting of the church provided a quorum is present and that each proposed amendment shall have been presented in writing at a previous regular or called business meeting, and copies of the proposed amendment have been made available to all resident church members at least one week in advance of the voting meeting. Amendments to the Constitution shall be by affirmative vote of at least three-fourths2 of the quorum.

2 In determining a three-fourths (.75) vote, final fractions are given a full vote. For example, if fifty-four members are present and voting, with 40 (.7407) of them voting in the affirmative, that is considered three-fourths.

Bylaws

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THE

BYLAWS

OF


FAIRFIELD GLADE, TENNESSEE

Bylaws Approved and adopted August 2, 2006, corrected December 11, 2006 Modified: May 12, 2010

The May 12, 2010 version supersedes all previous versions. A minor change was made February 27, 2014, to add Section 6, Article II.

Authenticated by ____/S/ Jerry Houston_______________________________ Church Clerk Date __May 12, 2010_______________

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19

BYLAWS These are the bylaws of the Fairfield Glade First Baptist Church, Fairfield Glade, Tennessee.

Article I. Church Membership Section 1. Reception of Members. Church membership should be sought prayerfully and intentionally. The decision to seek church membership signifies individual commitment to a covenant relationship with the church and its leadership. The decision to seek membership signifies acceptance of responsibility for service, fellowship, and the joy of salvation with other members. Church membership signifies an inward love for God and His people in this place. Those who desire to join us and who are supportive of the church’s Foundational Values are welcome to present themselves for membership. Section 2. Candidacy. Any person may present himself or herself as a candidate for membership in this church by responding to the invitation during any church service or by contacting one of the ministerial staff or deacons to make arrangements to be presented to the church as a candidate for membership. Candidates are received in one of the following ways:

1. On profession of faith in Jesus Christ and for baptism by immersion according to the New Testament teaching and policies of this church.

2. On the promise of a letter from another Southern Baptist church. Fairfield Glade First

Baptist Church will contact that church to notify them of the candidate’s decision and request that letter.

3. On statement of faith by persons who have previously made a public profession of faith

in Jesus Christ, acknowledging that they have received Christ as their Lord and Savior and have been scripturally baptized by immersion. For those who have never been scripturally baptized, it will be necessary for the candidate to be baptized by immersion in the name of the Father, Son and Holy Spirit.

Meeting with Senior Pastor or his Designee. All candidates for membership are to meet with either the Senior Pastor or his designee prior to being presented to the church for membership. The meeting will allow the church representative to become acquainted with the candidate and answer questions the candidate may have about our church. The meeting will also facilitate taking care of any details related to how the person is to be received into membership. Orientation Class. All candidates for membership are urged to complete the membership orientation class. This class is the basic introduction to our church family, designed to clearly explain who and what our church is, and to provide much information about our church, such as our beliefs, church organization and opportunities to serve.

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Dual membership. Any candidate for membership who resides in another state or distant community in Tennessee for a period of four to seven months each year and is a member of a church of like faith and practice in that state or distant community, who desires to become a member of Fairfield Glade First Baptist Church with full voting privileges during the period they reside in our community, may do so upon statement of faith as set forth in Bylaws, Article I, Section 2, item number 3.

Section 3. Voting Rights of Members. In all business meetings, active members age fourteen or older may act and vote in the transactions of the church and have full rights and privileges in all matters pertaining thereto. Section 4. Terminated, Inactive or Non-Resident Membership. A. Terminated membership. The policy of this church shall be to remove the names of members from the church member roll for any of the following reasons:

1. By death; 2. By request of transfer for any member upon request from another church; 3. Upon confirmed information that a member has united with another church; 4. Upon personal request, preferably in writing; 5. Upon exclusion pursuant to Bylaws, Article IV, Church Discipline; or 6. When the Church Clerk, Deacon Body or the Senior Pastor confirm that a member no longer wishes to be a member of our congregation.

B. Inactive Member roll. If a member of our church, known to live in our community, has not participated in or supported the ministries of our church for a period of at least two years, and there is no known reason that should limit participation or support, the member’s name will be transferred to the Inactive Member roll. When this member resumes active participation with, or support of, our church, his/her name will be transferred back to the Active Member roll. C. Non-Resident Member roll. If a member has moved from our community and has not initiated a contact with our church for at least two years, their name will be transferred from the Active church roll and listed on the Non-Resident Member roll. If such member has been contacted by our church and has requested continued church membership, their name will be listed on the Non-Resident Member roll.

Article II. Church Meetings Section 1. Worship Services. The church is to meet regularly each Sunday morning, Sunday evening, and Wednesday evening for preaching, prayer, instruction, evangelism and for the worship of Almighty God. These meetings will be open to all people and shall be conducted under the direction of the Senior Pastor or whomever he designates. Church services may be cancelled or additional services may be scheduled by the Pastoral Staff or Church Leadership Council. Notice of changes will be indicated in the monthly church calendar or published in the weekly church bulletin if practicable.

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Section 2. Special Services. Revival services, special musical programs, and any other church meetings that are essential to the mission of the church, shall be placed on the church calendar. Section 3. Regular Business Meetings. Regular business meetings normally shall be held each quarter on the third Wednesday night of January, April, July and October. Church members will be duly notified3 if there is any change to this schedule. Business not requiring a vote of the church shall be handled between the quarterly business meetings by the Church Leadership Council. Section 4. Special Business Meetings. A special business meeting may be held to consider matters of significant nature in a timely manner. Prior to calling the church into business session, members will be given a brief summary to describe the purpose of any specially-called meeting. Such a meeting will be confined to the purpose for which it was called. The meeting may be called by one of the following: A. When it is determined by a simple majority of the Church Leadership Council or Deacon Body that special business should be presented in a timely manner to the church membership for their action, a business meeting may be scheduled. The membership will be duly notified of the date, time and purpose of the called business meeting at least one week in advance of the called meeting. B. When church action is needed and time is of the essence, a simple majority of the Church Leadership Council or Deacon Body may request the Moderator to call a business meeting with no specific time frame for advance notification of the membership specified. However, efforts to notify the membership of the date and time for the called meeting will be made via the automated telephone system, an e-mail message, and contact by deacons of their deacon families. Before any business is discussed, the members present will be given a brief summary of the subject and then determine by a simple majority vote whether the item for discussion is of a significant nature. The meeting will proceed, be deferred, or be dismissed based on this vote. Section 5. Quorum. A minimum of 50 active members age eighteen or older shall constitute a quorum at a regular or specially-called business meeting. Section 6. Voting Procedure. A. A written ballot shall be used to vote on any significant matter that is brought before the congregation for a decision. Significant matters include Budget, Personnel, Large Expenditures, Church Polity, Constitution and Bylaws, etc. When there is any possible doubt about the necessity of using a written ballot versus a show of hands or a voice vote, the written ballot shall be the method of choice.

3 Duly notified: The membership shall have been considered duly notified when announcements are made from the pulpit, an automated phone message is disseminated, or a written announcement is included in the weekly bulletin and/or placed in the members’ mailboxes located in the church.

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B. Persons desiring to request a written ballot on a matter other than what is specified above must make a request to the Moderator two weeks before the matter is voted upon in a called or regular business meeting. C. No absentee ballots will be allowed for any voting, written or otherwise. D. Detailed policy and procedures for voting on church matters will be provided in the church Policies and Procedures Manual. E. Unless specific guidelines have been provided for a different number required for passage, other matters brought before the church for a vote shall pass by a simple majority of qualified voters present if a quorum was also present. (A quorum is defined in Section 5 above.) Section 7. Parliamentary Rules. Robert’s Rules of Order (latest edition) will be the authority for parliamentary rules of procedure for all business meetings of the church. If there is a conflict between Robert’s Rules of Order and the Church Constitution and Bylaws, the Church Constitution and Bylaws shall apply.

Article III. Ordinances

General. Our church observes two ordinances: Baptism by immersion and The Lord’s Supper. Section 1. Baptism. Baptism services will be held as needed. Section 2. The Lord’s Supper. The Lord’s Supper shall be observed at least quarterly, or more frequently, as recommended by the Pastor and Deacon Body. The Lord’s Supper may be taken to shut-in members by the ministers and/or deacons, if so requested.

Article IV. Church Discipline It shall be the practice of this church to emphasize to its members that every reasonable measure will be taken to assist any troubled member. The ministers and deacons are available for counsel and guidance. Redemption, rather than punishment, should be the guideline which governs the attitude of one member toward another. Should some serious condition exist that would cause a church member to become a liability to the general welfare of the church, every reasonable measure shall be taken by the Senior Pastor and the deacons to resolve the problem. The scriptural procedures set forth in Matthew 18:15-17 shall be followed. All such proceedings should be carried out with a spirit of Christian kindness and forbearance with the end goal to be reconciliation. However, if it is determined that the welfare of the church will best be served by the exclusion of the member, the church may take this action by a majority4 vote of the members present at a meeting called for this purpose, and the church may

4 Majority throughout this document is defined as more than half of eligible votes cast, not counting blanks and

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proceed to declare the person no longer to be a member of this church. The vote shall be by secret ballot.

Article V. Church Staff The Senior Pastor and other ministerial staff members are selected and called according to the guidelines in Bylaws, Article VII, Calling of Ministers. All paid support staff members shall be recruited by the Personnel Committee after consultation with the Senior Pastor and/or his designated Associate Pastor, and thereafter be presented to the church for confirmation. A job description, salary and benefits for all paid staff members, both full-time and part-time, shall be prescribed by the Personnel Committee in consultation with the Senior Pastor. The Personnel Committee shall give each staff member a copy of their respective job descriptions and a copy of the Personnel Policies and Guidelines Manual. All paid staff members shall have an annual performance appraisal. Additions or deletions of any ministerial or support staff positions are to be recommended to the congregation by the Personnel Committee after studying the need and consulting with the Senior Pastor, Stewardship and Finance Committee, and the Church Leadership Council. A. Ministerial Staff. The ministerial staff consists of persons who have been ordained as Ministers of the Gospel by a church of like faith and order. Exceptions to ordination may be made for age-group ministers, part-time or interim ministers. B. Support Staff. The Support Staff performs a variety of jobs in support of the life and work of the church. The Support Staff consists of non-ordained persons who may be employed or volunteer, who work under the supervision of the Senior Pastor or his designee. The Support Staff includes, but is not limited to: Church Administrator Church Office Manager and Assistants Financial Secretary Custodians Instrumentalists Age-group Directors

Article VI. Church Officers Church officers as listed below, except the Senior Pastor, must have been active members of the church for at least one year prior to the elective process and shall serve from January 1 to December 31 for the length of elected service. All church officers shall be nominated by the Nominating Committee and approved annually by a quorum of the membership.

abstentions, at which a quorum is present.

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The church officers shall have general supervision of the affairs of the church between business meetings and perform other duties as are specified in these Bylaws and in the Policies and Procedures Manual.

Section 1. Designated Corporate Officers. These are detailed in the Constitution, Article X, Corporate Church Officers.

Section 2. Church Officers. The responsibilities for these positions are described in the call documents or church Policies and Procedures Manual. Officers must be approved by the church membership whether paid or volunteer. Volunteers must be re-approved annually. Church officers are: Senior Pastor Moderator Parliamentarian Deacons Church Clerk Church Treasurer Church Trustee Chair

Article VII. Calling of Ministers When a new minister must be called and elected by the church, a Search Committee shall be elected. This committee shall consist of the Chair of the Deacons or a representative from the Deacon Body, the Chair of the Personnel Committee or a representative from the Personnel Committee, and three other members elected by the church from a ballot of candidates proposed by the Nominating Committee. The ballot for the three members-at-large shall contain a minimum of five candidates. Church members shall vote on three of the candidates, with the three candidates receiving the most votes elected to serve on the Search Committee. This committee shall then institute a search for a minister, and the committee’s recommendation shall constitute a nomination of that person. The committee shall present only one candidate at a time for vote. A quorum must be present when the candidate is presented for vote. The vote shall be by secret ballot, with an affirmative vote of three-fourths of those members present being necessary for acceptance of the nominee. The church members shall be given a two-week notice5 of a meeting to be called for this purpose. This meeting shall be on a Sunday morning. If multiple Sunday morning services are being held, a count of church members present and the number of affirmative and negative votes must be combined for all services to establish that a quorum was present and to determine the outcome. The minister, thus selected, shall serve until the relationship is terminated by himself or the church. If the minister resigns of his own volition, he is requested to give a minimum of one

5 This notice may be given by announcements from the pulpit, the automated telephone system (phone tree), and/or in writing. “In writing” may be a notice included in the weekly church bulletin and/or inserted in the members’ mailbox located in the church.

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month notice before terminating his services and responsibilities. Alternatively, the length of this notification may be different in the call documents, and the terms of those documents will prevail. A minister terminating his employment in good standing shall be entitled to severance compensation as stipulated in the Personnel Policies and Guidelines Manual.

Article VIII. Church Organizations A. Program Organizations. Program Organizations are those units of the overall church organization that have primary responsibility for implementing the educational and missions programs of the church. They shall operate under the policies and standards set forth by the church Constitution/Bylaws and the church Policies and Procedures Manual that have been approved by the church body. The specifics regarding duties of each program organization are located in the Policies and Procedures Manual. All Unit Leaders shall be approved by the membership as stipulated in Policies and Procedures Manual. These organizations operate and their leaders serve during the church year (January 1 through December 31) except Sunday School teachers serve from September 1 through August 31. Program Organizations are: Sunday School Church Discipleship Training Music Ministry Woman’s Missionary Union Brotherhood B. Church Leadership Council. The Church Leadership Council will be composed of the Pastoral Staff and certain leaders as defined in the Policies and Procedures Manual. C. Committees, Teams, Ministry Units and Coordinating Groups. The Church Leadership Council, in order to best serve the needs of the church, may create or delete committees, or combine and arrange committees into various teams or coordinating groups (regular continuing units or ad hoc units), and designate appropriate leadership organization of committees into teams or coordinating groups without first having to change these Bylaws. Substantive changes, along with the appropriate rationale for such changes, shall be presented to the church membership for their information. If the church chooses, it may, at a business meeting where a quorum exists, vote to accept, modify or reject specific actions by the Council. Church committees, teams, ministry units and coordinating groups shall be made up of active members of the church, recommended by the church Nominating Committee and presented to the church for election annually.

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Organization structure and unit responsibilities will be described in the Policies and Procedures Manual. A request that would constitute a major change to these specifics shall be presented to the Church Leadership Council for approval, and the Church Leadership Council will notify the church of any substantive change.

Article IX. Church Finances Section 1. Budget. After soliciting and considering budget requests annually from church organization leaders, the Stewardship and Finance Committee shall prepare and submit to the church for approval an inclusive itemized budget for all church expenses and missions. The Stewardship and Finance Committee will subsequently be responsible for managing the budget. With the understanding of good stewardship of God’s money, the church will adhere to debt limitations of no more than 50% of projected costs of any major projects. This would include new buildings, remodeling, purchase of land, vehicles, major equipment, supplies, etc. Additionally the Trustees, Church Leadership Council, and the Stewardship and Finance Committee acting jointly may request the church to authorize debt beyond the 50% level. To authorize debt beyond the 50% level shall require the church membership to vote in the affirmative by at least two-thirds of the members present, provided that a quorum has been established. Section 2. Accounting Procedures. All funds for any and all purposes shall pass through the hands of the Church Treasurer and be properly recorded on the books of the church. A system of accounting that will adequately provide for the handling of all funds shall be the responsibility of the Stewardship and Finance Committee. Section 3. Fiscal Year/Church Year. The fiscal year of the church shall begin on January 1 and end on December 31. The church year shall begin on January 1 and end on December 31.

Article X. Church Policies and Procedures The Policies and Procedures Committee will develop and maintain a church Policies and Procedures Manual containing detailed organizational and staff descriptions, church policies and ministry unit procedures for the administration and business of the church. The Policies and Procedures Committee, through the Church Leadership Council, will keep the church informed of major changes to policies, procedures, staff or organizational structure. The Church Leadership Council has authority to approve additions, deletions or changes to the Policies and Procedures Manual, although the church retains authority for final approval if church approval is sought or requested. Any church member or church organization may initiate suggested changes to the policies or procedures, and submit this written request to the Policies and Procedures Committee Chair. If approval by the church is sought and requested, the Church Leadership Council will make this presentation.

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Article XI. Amending the Bylaws Changes to the Bylaws may be made in any business meeting of the church, provided a quorum is present and that each proposed amendment shall have been presented in writing at a previous regular or called business meeting, and written copies of the proposed amendment have been made available to all resident members at least one week in advance of the voting meeting. Amendments to the Bylaws shall be by affirmative vote of at least two-thirds of the quorum6.

6 In determining a two-thirds (.66666) vote, final fractions are given a full vote. For example, if fifty-four eligible members are present and voting, with 35 (.64814) of them voting in the affirmative, that is considered two-thirds.

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IV. CHURCH ORGANIZATION AND STRUCTURE

A. Church Organization Chart

Church

Deacons Pastor

Staff

Church Leadership

Council

Church Officers

Music/Worship Education/ Discipleship

Evangelism/ Outreach

Missions/ Ministries

Communications/ Fellowship

Administration

Preschool/ Children

Youth

SupportTeams

Core Ministry

Age Division Teams

Church Organization and Structure

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B. Team Structure for Planning, Coordinating and Evaluating the Church’s Programs and Ministries

Fairfield Glade First Baptist Church, a body of believers bonded together in Christ, is committed to:

1. Prayerfully worshiping God; 2. Sharing the good news of the gospel within our community and around the world; 3. Equipping believers for Christian living and service, and 4. Meeting the needs of others by creating loving and caring relationships.

This mission statement is our mandate for achieving what God has called us to be and do. The key concepts are underlined for emphasis. Thus, these are the “stack poles” around which we organize, plan and implement our church’s life and work. Everything we do points to one or more of these concepts. These are our priorities for allocating leadership, calendar, budget, and use of our facilities. The amount of our effort concerning each priority may vary as opportunities and needs change. However, if any one of these priority areas is left out we are no longer a New Testament church. The “Team Structure” is aimed at achieving more effective planning, coordination, implementation, and evaluation of the priority areas outlined in our mission statement. Each team has a specific focus for which they are responsible. The general function of the teams is to facilitate the work aimed to achieve the specific focus for which they are responsible. Hence, the teams are generally referred to as “facilitation teams.” Four of the teams are “Core Teams.” These are Music/Worship, Outreach/Evangelism, Missions/Ministry, and Education/Discipleship. These teams carry the primary thrust of the church’s mission. Two additional teams, Administration and Communications/Fellowship, are “Support Teams.” Two “Age-Group Teams,” a Youth Team and a Preschool/Children’s Team, round out the structure. The organization chart presented previously in this Section seeks to show the relationship of the Teams to one another and to the overall church structure. Each Team is led by a lay leader and a staff person. Many of the members of each team serve by virtue of office, e.g., heads of committees, programs, and ministries. Other persons are at-large members. Each Team has from seven to ten members. The lay Team Leaders serve two-year terms, but may serve an additional two-year term. They are nominated by the Senior Pastor and presented


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by the Nominating Committee to the church for approval. The senior pastor appoints the staff member assigned to each Team. The Teams meet as often as needed to achieve their assignment. One of the team members serves as Assistant Team Leader, and another serves as secretary. Each Team makes a monthly report to the Church Leadership Council. The term of service for the first contingent of Team Leaders began April 2010, and will end December 31, 2012. After that, terms will run for two years, with an option for an additional two-year term for a total of four years maximum. While each Team has assigned areas of focus, Teams often must work together to achieve desired objectives. The general assignment, or focus, of the respective Teams is as follows:

1. The Music/Worship Team is to plan, promote, evaluate and coordinate all regular and special worship services, manage music and worship resources, and equip the congregation to meaningfully worship God.

2. The Outreach/Evangelism Team is to plan, promote, evaluate and coordinate programs and events to reach unchurched Christians and the unsaved in our community.

3. The Missions/Ministry Team is to plan, promote, evaluate and coordinate programs and events that involve persons in prayer, mission study, and hands-on missions and ministries in our community, nation and throughout the world.

4. The Education/Discipleship Team is to plan, promote, evaluate and coordinate programs that lead persons to grow spiritually, identify their calling and passion for service, and prepare for and become meaningfully involved in service.

5. The Administration Team is to seek to evaluate and coordinate the various administrative functions and units of the church. In addition, the team will seek ways to improve the effectiveness of church administration.

6. The Communications/Fellowship Team is to seek to evaluate, plan and implement ways of communicating effectively the church’s overarching message and ministry both within the congregation and the community. The team also is to plan and conduct emphasis and activities aimed at assimilating new members and maintaining church fellowship. This team is to assist other church programs and ministries to promote their programs and events.

7. The Youth Team is to plan, promote, coordinate and evaluate the church’s Youth Ministry. The team works in an interdependent way to relate across program and organization lines.

8. The Preschool/Children’s Team is to plan, promote, coordinate, and evaluate the church’s Preschool and Children’s programs and activities. The team also is the lead unit related to the church’s Vacation Bible School and Fall Festival.


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C. General Functions of Facilitation Teams

1. Coordinate the work of the ministries within their area of assignment. 2. Develop goals and plans to implement the church’s Strategic Initiatives in their area of

assignment. 3. Conduct selected actions and activities that require the entire team’s participation. 4. Study the needs of the church and community within their area of assignment. 5. Cooperate with other teams relating to implementing areas of joint concern. 6. Compile and submit annual budget requests for the ministries in their areas of

assignment. 7. Enlist, in cooperation with the Church Nominating Committee, volunteer leaders related

to their areas of responsibility. 8. Evaluate the effectiveness of the church’s ministry in their area of assignment. 9. Submit plans, policies, and emphases to the Church Leadership Council for approval as

appropriate. 10. Be advocates for their area of responsibility.

D. General Information Regarding Facilitation Teams

1. From time to time, the entire team may meet together for coordination and information sharing.

2. Sub-units of a Team (work groups, committees, etc.) may be formed to study alternatives and draft proposals for presentation to the entire Team for consideration.

3. The process of reporting: A sub-unit reports to its respective Team; the Team Leaders report to the Church Leadership Council; and the Church Leadership Council reports to the church.


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E. The Church Leadership Council COUNCIL RESPONSIBILITIES:

1. Serve as the overall administrative unit of the church. 2. Lead the planning, implementing, coordinating and evaluating of all ministries and

programs of the church, whether initiated by the Council or recommended by a facilitation team, an ad hoc team, church officer or committee.

3. Set priorities and goals. 4. Evaluate achievements in terms of church’s Mission Statement, Strategic Initiatives and

goals. 5. Assign initiative responsibility for major church projects to the appropriate facilitation

team. 6. Coordinate interdependent facilitation team activities and projects. 7. Establish and revise the annual church calendar based on the priorities. 8. Resolve any differences that arise concerning the church’s governing documents. 9. Approve changes in the Policies and Procedures Manual. 10. Determine when a new Strategic Plan (Strategic Initiatives) is needed; define the scope of

the Plan; recommend method and completion date for developing the Plan; and recommend the complete proposal to the church.

11. Bring all matters agreed upon by the Council to the church for consideration if such matters call for action not previously authorized by the church.

12. Nominate persons to serve on the Nominating Committee. 13. Meet monthly, or more often if deemed necessary by the Pastor or Chair of the Deacons. 14. Make regular reports to the congregation. 15. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies

and Procedures Manual. UNIT COMPOSITION: The composition and officers of the Church Leadership Council are as follows:

1. This council shall consist of the Senior Pastor, Associate Pastor, all Facilitation Team Leaders, the assigned staff, the Church Clerk, the Church Treasurer, the Deacon Chair, the Church Moderator, and the Chair of the Trustees.

2. The Senior Pastor, or his designee, shall serve as Council Leader (Chair) of the Council. 3. The Church Clerk shall serve as the secretary of the Council. 4. At the first meeting of each church year, the Council will select an Assistant Council

Leader (Vice Chair). The Assistant Council Leader (Vice Chair) shall be a lay member of the Council.

ADDITIONAL INFORMATION: 1. All members of the Council are voting members. Page 1 of 2 Revised 1 Mar 2013


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Church Leadership Council (con’d) 2. The Chair of the Deacons may also call meetings of the Church Leadership Council when deemed necessary. ADDITIONAL FORMS: None Page 2 of 2 Revised 11 February 2011


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F. Clerk (Church Clerk) CHURCH CLERK RESPONSIBILITIES:

1. Assist the Moderator in developing the agenda for church business meetings. 2. Give required notice of all meetings where notice is required in the Bylaws. 3. Maintain a complete and accurate file of all official actions of the church. 4. Record the minutes for all church business meetings, and follow through on all necessary

correspondence or communications related to church decisions. 5. Record pertinent information on membership applicants. Also, record information about

other personal decisions made during the pastor’s invitation. 6. Oversee all aspects of recording and maintaining records or registers related to church

membership, such as date of admission, dismissal, death, transfer or erasure, baptism, whether resident or non-resident, or other pertinent data. Also, keep the Sunday School Director informed as to such changes.

7. Issue letters of dismissal when so voted and directed by the church. 8. Prepare the annual profile from the church to the Church Association. 9. Ensure that copies of all official reports and communications are preserved in the church

files. 10. Prepare official correspondence to members or other churches when requested. 11. Serve as recording secretary for the Church Leadership Council. 12. Attend council meetings or send a representative. 13. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies

and Procedures Manual. UNIT COMPOSITION:

1. This unit shall consist of two church members, one to serve as Church Clerk (Unit Leader) and one to serve as Assistant Church Clerk, who are selected and enlisted by the Nominating Committee in consultation with the Senior Pastor or his designee, and presented to the church for approval for one year.

2. If serving ensuing terms, the Church Clerk and Assistant Church Clerk will be approved annually by the Church Leadership Council.

3. If either the Church Clerk or the Assistant Church Clerk resigns or is unable to complete the term of office to which elected, the vacancies will be filled and approved by the afore-described procedure.

4. Names will be reported to the Church Office. 5. If the Church Clerk or Assistant Church Clerk leaves for any reason, the name will be

reported to the Church Office. 6. The Church Clerk is a Church Officer.

Page 1 of 2 Revised 1 March 2013


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Church Clerk (con’d) ADDITIONAL INFORMATION: All church records are church property and shall be kept in the church office. These records are to be available to any member of the church. ASSOCIATED FORMS: None Page 2 of 2 Revised 9 Sept 2011


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G. The Deacon Body DEACON BODY RESPONSIBILITIES: General. The Deacon Body of this church is made up of men (members) who have been ordained to serve as spiritual leaders of the congregation and as counselors to and advocates of the pastoral staff. The Deacon Body will dedicate themselves to service in meeting the spiritual and humanitarian needs of the fellowship while upholding the gospel in their homes, their community and their church. The Deacon Body will meet at least once per month, normally the first Sunday of the month. The Deacon Body will not meet in the absence of the Senior Pastor unless he gives prior approval.

1. Each active deacon shall participate in the Church Family Ministry by serving as under-shepherd to a number of families assigned as his flock.

2. Deacons shall be responsible for preparation of the elements for the Lord’s Supper and assisting the Pastor with its observance.

3. Unit Leader will comply with the “General Responsibilities for All Unit Leaders” policy in the Policies and Procedures Manual.

UNIT COMPOSITION:

1. This unit shall consist of a sufficient number of active deacons to facilitate the deacon

ministry. There will be a minimum of twelve active deacons at all times. Active deacons must have been duly elected and ordained, and must have been a member of this church for at least one year.

2. Nominees will be proposed by the congregation and/or Deacon Body in consultation with the Senior Pastor or his designee and given to the Nominating Committee for presentation to the church for approval. (See nominating procedure in paragraph 8 below.) Nominees must meet the New Testament qualifications for Deacon as found in I Timothy 3:1-13 and must have demonstrated a godly Christian lifestyle. They must agree to dedicate themselves to service, along with the Pastor and Staff, in meeting the spiritual and humanitarian needs of the fellowship while upholding the gospel in their homes, their community and their church.

3. After being ordained, active deacons shall serve for a three-year term. After serving for a three-year term, no deacon will be eligible for re-election as an active deacon until the lapse of at least one year. Provided a deacon is willing to serve, this one year lapse of service may be waived by agreement of the Deacon Chair and Senior Pastor. No Deacon shall serve more than two continuous three year terms of office, which may include serving a partial term before serving the second full three year term.

Page 1 of 3


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Deacon Body (con’d) 4. At the first organizational meeting of the new deacon body, the unit members will select a

Unit Leader (Chair), an Assistant Unit Leader (Vice Chair), and a Secretary. In the event that the present Unit Leader is rotating off the body, he is responsible for calling a meeting of the new body as soon as possible to oversee the selection of a new Unit Leader. The Unit Leader (Chair) and the Assistant Unit Leader (Vice Chair) may serve only once in a position during their term as active deacon/officer. If a Deacon is elected to fill a partial term for a departing Unit Leader (Chair) or the Assistant Unit Leader (Vice Chair), they are eligible to serve an additional consecutive one-year term in that position. If a Deacon, who was currently the Unit Leader (Chair) or the Assistant Unit Leader (Vice Chair), decides to fill an additional three-year term, he may not serve in either of these two positions until at least one year has lapsed.

5. If the Unit Leader (Chair), Assistant Unit Leader (Vice Chair), or Secretary resigns or is unable to serve in the office to which elected, the Deacon Body will elect a new member for that position. Names will be reported to the Nominating Committee and the Church Office.

6. In case of death, resignation, removal from the community, incapacity, or failure to actively perform the duties of deacon, the Church Leadership Council may declare a vacancy and elect a deacon to fill the unexpired term. This deacon will be eligible to be re-elected to a three-year term without a one-year lapse in service.

7. If an ordained Baptist deacon unites with our church, there is no obligation to elect that person as an active deacon of the Fairfield Glade First Baptist Church. However, after having been a FG First Baptist Church member for at least one year, this person may be invited to become an active deacon by going through the church nominating process. They do not have to be re-ordained.

8. When the need arises for new deacons to be ordained, use the following procedure: a. The Church shall be notified of the need to elect one or more deacons. b. Church members will be asked to nominate potential candidates—in writing. c. The Pastor and the Chair of the Deacons will meet with the potential deacon candidate(s) to ensure that they meet all the qualifications outlined in the New Testament and are willing to serve if elected. The Senior Pastor may delegate this authority if he so desires, but, if delegated, no fewer than three deacons will meet with the potential deacon candidate(s). d. An ordination council meeting will be called so the prospective new deacon(s) can give his (their) salvation testimony and answer any questions that the council may have about his (their) qualifications to become a deacon. The council will consist of at least seven ordained deacons who are church members and either the Senior Pastor or his designee(s). The council members present, along with the pastor(s) present, will decide if a nomination should go forward.

Page 2 of 3


38

G. Deacons (con’d)

e. After a one-week advance notice has been given to church members regarding this election, the Nominating Committee will present the names to the church membership for approval at a called business meeting after the Sunday morning service(s). Names of newly-elected Deacons will be reported to the Church Office. f. Names of newly-inactivated Deacons or Deacons rotating off will be reported to the Nominating Committee and Church Office.

9. Deacons are Church Officers.

ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Change Number 1, Revised 9 Dec 2011 (revised Unit Composition, para 5 and added para 9.d.) Change Number 3, Revised 3 Aug 2012 (revised Unit Composition, para 3, deleted former para 4) Change Number 4, Revised 1 Mar 2013, revised various items in Unit Composition. Page 3 of 3


39

H. Moderator MODERATOR (and Assistant Moderator) RESPONSIBILITIES:

1. Become very familiar with Robert’s Rules of Order, and to moderate all church business meetings accordingly.

2. Encourage full and free discussion while trying to avoid trivial matters. 3. Help members understand parliamentary procedures as needed. 4. Make every effort to bring about unity among people of different views, ideas and

convictions. 5. Maintain the spirit of Christian love while presiding. 6. Be fair and courteous to all members. 7. Ensure that motions are stated and seconded before being voted upon. 8. Ensure that the person who makes a motion is the person to discuss it first. 9. Encourage free and open debate while leading members to talk through disagreements

and questions while still avoiding trivial matters. 10. Ensure that no one person dominates discussions. 11. Ensure that the minority opinions are respected even though a majority will prevail. 12. Ensure that the affirmative vote is taken prior to the negative vote. 13. Maintain a neutral position on all matters while presiding. 14. Assist the Nominating Committee with the selection of a Parliamentarian and Assistant

Parliamentarian. 15. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies


1. The Moderator of the church shall be the Senior Pastor. 2. If the Senior Pastor chooses not to serve as Moderator, the Nominating Committee, in

consultation with the Senior Pastor or his designee, will select a church member to serve as Moderator. The name will be presented to the church for approval for one year.

3. An Assistant Moderator (church member) will be selected by the Nominating Committee and presented to the church for approval for one year.

4. If serving ensuing terms, the Moderator and Assistant Moderator will be approved annually by the Church Leadership Council.

5. If the Moderator (other than the pastor) or the Assistant Moderator resigns or cannot complete the term of office to which elected, a replacement will be selected using the afore-described procedure.

6. Names will be reported to the Church Office. 7. If the Moderator or Assistant Moderator resigns or leaves for any reason, the name will

be reported to the Nominating Committee and Church Office. 8. The Moderator is a Church Officer.

Page 1 of 2 Revised 1 Mar 2013


40

H. Moderator (con’d) ADDITIONAL INFORMATION: 1. When matters involving personal issues related to the Moderator are to be discussed during church business meetings, the Moderator may be asked to leave the meeting, and the Assistant Moderator will moderate the rest of the meeting. 2. In the absence of both the Moderator and Assistant Moderator, the Church Clerk will call the meeting to order and oversee the election of an acting Moderator for that session. ASSOCIATED FORMS: None Page 2 of 2 Revised 9 Sept 2011


41

I. Parliamentarian PARLIAMENTARIAN RESPONSIBILITIES:

1. The Parliamentarian or the Assistant Parliamentarian shall be present at all church business meetings to assist the Moderator in correctly interpreting parliamentary procedures without embarrassment to anyone.

2. The Parliamentarian and Assistant Parliamentarian shall be familiar with Robert’s Rules of Order.

3. The Parliamentarian or the Assistant Parliamentarian will ensure that a copy of Robert’s Rules of Order is on hand for all business meetings.

4. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies and Procedures Manual.

UNIT COMPOSITION:

1. Along with the Senior Pastor or his designee, the Nominating Committee will select a

Parliamentarian and an Assistant Parliamentarian (both church members) for presentation to the church for approval for a one-year term as Unit Leader.

2. If serving ensuing terms, the Parliamentarian and Assistant Parliamentarian will be approved annually by the Church Leadership Council.

3. If the Parliamentarian or Assistant Parliamentarian resigns or cannot complete the term of office to which elected, the vacancies will be filled and approved by the afore-described procedure.

4. Names will be reported to the Church Office. 5. If the Parliamentarian or Assistant Parliamentarian resigns or leaves for any reason, the

Nominating Committee and Church Office will be advised. ADDITIONAL INFORMATION: See the Moderator Procedure for additional information as to Parliamentarian or Assistant Parliamentarian duties. ASSOCIATED FORMS: None Revised 1 Mar 2013


42

J. Treasurer (Church Treasurer) TREASURER RESPONSIBILITIES:

1. Receive and preserve all financial receipts of the church. 2. Upon receipt of invoices from vendors, pay all expenditures approved in the church

budget. 3. Obtain approval of the Stewardship and Finance Committee for payment of invoices

submitted by church members that were not approved in the church budget. 4. Keep an itemized account of all receipts and disbursements, and report to the church an

accounting of such at each quarterly business meeting for the period since the previous quarterly business meeting.

5. Report an accounting to the church at end of each fiscal year and, upon acceptance and approval by the church, deliver the records to the Church Clerk.

6. Supervise and oversee responsibilities of the Financial Secretary. 7. Keep the Church Leadership Council informed concerning church finances. 8. Assist with church financial audits when authorized by the Trustees. 9. Complete the Corporation Annual Report and submit it to the Tennessee Secretary of

State by April 1 each year. 10. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies


1. The Treasurer and Assistant Treasurer (both to be church members) are to be selected by the Nominating Committee in consultation with the Senior Pastor or his designee, and presented to the church for approval for one year.

2. If serving ensuing terms, the Treasurer and Assistant Treasurer will be approved annually by the Church Leadership Council.

3. If a Treasurer or Assistant Treasurer resigns or cannot complete the term of office to which elected, the vacancies will be filled and approved by the afore-described procedure.

4. Names will be reported to the Church Office. 5. If the Treasurer or Assistant Treasurer resigns or leaves for any reason, the name will be

reported to the Nominating Committee and Church Office. 6. The Church Treasurer is a Church Officer.



43

Church Treasurer (con’d) ADDITIONAL INFORMATION:

1. The Treasurer and Assistant Treasurer must be bonded. 2. The Treasurer, Assistant Treasurer, and a designee shall serve as an ex-officio members

of the Stewardship and Finance Committee. 3. All financial records are to be maintained by the Treasurer but are considered church

property and are to remain in the church office, on church computers, or in the church safety deposit box at a bank.

4. All computerized records should be backed up each time changes are made. 5. The church financial records are available to church members for inspection. Open

records do not include the personal contribution records of church members, which are to be kept as confidential as possible.

ASSOCIATED FORMS: None Page 2 of 2 Revised 9 Sept 2011

Ministry Units

44

V. MINISTRY UNITS

Church Committees, Programs, Directors, Coordinators (Units are arranged alphabetically)

GENERAL RESPONSIBILITIES FOR ALL UNIT LEADERS/CHAIRS

Unless stated otherwise on the unit description page, the following applies to each unit that serves the church. Note that the terms Unit Leader or Chair refer to the same position in a unit. The term unit may refer to a committee, coordinator, director, or church officer. Unit Leaders or Chairs are selected and enlisted annually by their Team Leader in consultation with their staff counterpart. Various echelons of responsibility have different approval procedures. Staffing for volunteer positions in the church will be in accordance with the guidelines in the Volunteer Staffing Policy and Guide. All newly-approved names must be provided to the Nominating Committee. The Church Office shall be notified so they can update the Teams and Committees List. Also, advise the Nominating Committee and Office of names to be removed. When necessary, all Church Officers, Team Leaders and Unit Leaders may designate an alternate to attend meetings or temporarily assume the duties of the position. The Unit Leader or Chair:

1. Using the guidelines of the Volunteer Staffing Policy and Guide, the Unit Leader selects and enlists unit or committee members, following the approval guidelines of the policy.

2. Serves as a voting member of their Team, and attends each meeting of the Team, or sends a unit representative if unable to attend.

3. Prepares an annual budget and submits it to their Team Leader upon request from the Stewardship/Finance Committee, which usually will be around September each year.

4. Ensures that their unit/committee stays within the budgeted limits for the year. Any expenditure in excess of the unit/committee approved budget must be approved by the Team Leader, who will forward the recommendation to the Stewardship/Finance Committee prior to any funds being expended. (Refer to Form #150, Budget Change Form in the P&P Manual.)

5. Ensures that unit information or requests for changes in the functions of the unit/committee are updated as needed by submitting written requests to the Team Leader, who will forward the recommendation to the Policies and Procedures Committee for action and possible inclusion in the P&P Manual.

6. Maintains an internal procedures document/manual describing how the unit/committee responsibilities are accomplished. Records procedures in a format useful to succeeding unit members. Maintains these procedures in a folder or three-ring binder to be passed to the next Unit Chair or Leader. Keeps the procedures current and updated and modified as conditions and changes warrant.


Ministry Units

45

General Responsibilities for all Unit Leaders/Chairs (con’d)

7. Develops a checklist to aid in carrying out the unit/committee responsibilities. (Refer to Unit Procedures Example Page in the P&P Manual.)

8. Develops and maintains any forms unique to the unit, submitting new forms or changes to the Team Leader for approval and forwarding to the Policies and Procedures Committee.

9. Checks the Constitution/Bylaws and the P&P Manual regularly to ensure their unit/committee policies and procedures remain in compliance with these documents.

10. Ensures that all members of the unit/committee are knowledgeable of the responsibilities of their unit/committee.

It is recommended that at the first (organizational) meeting of each church year when new

unit members take office: 1. The outgoing or incoming Chair or Unit Leader makes arrangements for each unit

member to be given copies of this page, the unit description page, and any forms or attachments used by the unit.

2. The unit members review and discuss each item in the Unit Responsibilities section to

ensure each unit member understands what is to be done during their tenure. The members review the responsibilities of the Chair listed on this page, as they will be expected to support his/her efforts during the year.

3. The Chair, Unit Leader, or designated unit member keeps minutes of meetings held

during the year. A copy of these minutes will be given to the Team Leader. A complete set of the unit’s minutes will be passed on to the succeeding unit Chair or Leader.


Ministry Units

46

UNIT PROCEDURES EXAMPLE PAGE

Suggested Outline for How This Unit Functions

Following are some suggestions a Unit Leader may consider when developing a checklist to aid the unit in carrying out its responsibilities and its internal set of policies and procedures. These suggestions are not all inclusive, and each Unit Leader or Chair will need to delete and add topics to best reflect the unit’s unique responsibilities. When developing a checklist as an aid to the functioning of this unit, consider including who is to do it, the date it is to be accomplished, etc.

1. Review the Unit Responsibilities and Unit Composition documented in the Policies and Procedures Manual.

2. Select personnel for leadership positions, such as coordinators, a forms manager and a secretary.

3. Determine methods of communication between members (church boxes, e-mail, telephone, etc.).

4. Determine criteria for regular unit meetings: a. Frequency, when, where, and the general duration of meetings b. How to be notified of meeting date and time c. Notification when a member must be absent d. Who is responsible for the agenda e. Who is responsible for minutes of the meeting (if necessary) f. Establish a quorum for meetings

5. Specialized information/training: a. Vendors b. Equipment operation c. Travel needs/expectations/restrictions d. Safety issues e. Confidentiality issues f. Background checks (if required) g. Developing detailed written internal procedures for the unit

6. Relationship with/to other units

Revised 11 February 2011

Ministry Units by Team

47

1.

ADMINISTRATION TEAM


48

ADMINISTRATION TEAM LEADER UNIT RESPONSIBILITIES: See “General Functions of Facilitation Teams,” “General Information Regarding Facilitation Teams,” and “General Responsibilities for all Team Leaders and Unit Chairs.”

UNIT COMPOSITION:

1. The Team Leader will be selected and enlisted annually by the Pastor with assistance from

the ministerial staff. The Team Leader will serve a three-year term. 2. The Nominating Committee will present the Team Leader to the church for approval. 3. Team Leader vacancies will be filled by the Pastor in consultation with the ministerial staff

and the Chair of the Nominating Committee. Mid-year appointments do not require church approval but must be reported to the church for the record at the next announced Quarterly Business Meeting.

4. Unit Leaders will be selected, enlisted and approved by the Team Leader in consultation with the staff counterpart. Church approval is not required.

5. The name will be reported to the Church Office. 6. If a Team Leader is rotating off, the Church Office will be advised.

Revised 1 Mar 2013


49

ADMINISTRATOR (CHURCH ADMINISTRATOR/VOLUNTEER) (Member of The Administration Team)

UNIT RESPONSIBILITIES:

1. Serve as an assistant to the Senior Pastor. 2. See that proper church records, inventories, and procedures manuals are maintained and

current (financial, personnel, facilities, and office procedures and manuals). 3. Work with the Senior Pastor or his designee to provide direction and coordination for the

Church Leadership Council. 4. Work with all committees and teams to ensure consistency and accuracy in all church

matters. 5. Ensure that Church Office personnel have all necessary supplies and equipment. 6. Prepare the Church Office budget, including telephone expense. 7. Assist administrative and support staff as needed. 8. Attend Stewardship and Finance Committee meetings when requested by the pastor. 9. Attend weekly staff meetings, retreats and Administration Team Meetings. 10. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies

and Procedures Manual. 11. Work with Teams, as requested, in budget preparations.

UNIT COMPOSITION:

1. This unit shall consist of one church member who will be nominated by the Senior Pastor, Team Leader and ministerial staff. The Nominating Committee will present the Church Administrator to the church for approval for a three-year term.

2. The Administrator may serve another three-year term using the afore-described procedure.

3. If the Administrator resigns or cannot complete the term of office to which elected, the replacement will be selected using the afore-described procedure.

4. This person shall also serve as a staff representative on a Team. 5. The name will be reported to the Church Office. 6. If the Church Administrator resigns or leaves for any reason, the Nominating Committee

and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None

Revised 1 Mar 2013


50

CONSTITUTION/BYLAWS (see Policies & Procedures) (The Administration Team}


51

GROUNDS AND MAINTENANCE (Administration Team)


1. Recommend policies to the Church Leadership Council regarding the maintenance and upkeep of church properties.

2. Ensure the security of the building, and coordinate with the Church Secretary to manage the allocation/security of keys.

3. Oversee the maintenance of the church grounds to include shrubbery, grass, and ground covers.

4. Assign work duties for volunteers. 5. Coordinate with the custodian(s) and oversee the maintenance and repair of the interior

and exterior of the church building. 6. Coordinate with the custodian(s) and oversee the operation and maintenance of the

heating and air-conditioning systems. 7. Oversee the regular maintenance of the parking lot, including snow removal and leaf

removal. 8. Oversee the maintenance of church Grounds and Maintenance equipment, and oversee

expenditures for new or replacement equipment directly related to Grounds and Maintenance activities.

9. Train committee members in the safe operation and routine inspections of all Grounds and Maintenance equipment.

10. Ensure training of, and promote safe working conditions for, the custodial staff and all volunteer workers.

11. Meet as often as needed, and a meeting may be called by any member. 12. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. The Team Leader will select, enlist and approve the Unit Leader in consultation with the staff counterpart. The Unit Leader will serve a one-year term as Unit Leader.

2. The remaining seven unit members will be selected and enlisted annually by the Unit Leader, and the Team Leader will approve the selections. Members may serve more than one year.

3. Vacancies occurring during the year will be filled by the afore-described procedure. 4. Names will be reported to the Nominating Committee and to the Church Office. 5. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating

Committee and Church Office will be advised.

ADDITIONAL INFORMATION: None ASSOCIATED FORM: Form #240, Custodial/Room Request Form Revised 1 Mar 2013


52

NOMINATING (Administration Team)


1. Select Church Officers in consultation with the Pastor or his designee, and present them to the church for approval.

2. After the Pastor and ministerial staff have selected nominees for Team Leader positions, present nominees to the church for approval.

3. Coordinate, balance and oversee the church’s volunteer leadership utilization. 4. Assist Team Leaders and Unit Leaders with their respective selections. 5. Enlist Facilitation Team Leaders with assistance and guidance from Church Leadership

Council (CLC) and present the nominees to the CLC for approval. 6. Maintain an accurate, computerized list of all Team Leaders, team units, members by

units, volunteers, church staff and church officers. Also, to distribute a copy of the list to all church members annually, at the beginning of the church year if possible, for approval. The inventory might include such information as areas of previous service, special interests or skills, and any other information that would help match the member to the unit’s needs.

7. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies and Procedures Manual.

UNIT COMPOSITION:

1. The Team Leader, in consultation with the staff counterpart, will select and enlist a Unit Leader, who must be a church member. The Unit Leader will be recommended to the Church Leadership Council for presentation to the church for approval for a one-year term as Unit Leader.

2. The Unit Leader will select and enlist the five remaining unit members (church members), one of whom must be an active Deacon, and the Team Leader will approve the selections. a. Members shall serve for three years on a rotating basis, with two members being replaced by

two new members at the beginning of each church year. b. A committee member who has served for three years shall be eligible for reenlistment after a

lapse of at least one year. 3. In the event that the Unit Leader is rotating off the unit, a replacement will be selected using the

afore-described procedure (paragraph 1). 4. If the Unit Leader resigns or cannot complete the term of office to which elected, a replacement

will be selected using the afore-described procedure (paragraph 1). 5. Other vacancies occurring during the year will be filled using the afore-described procedure

(paragraph 2). 6. Names will be reported to the Church Office. 7. If a member is rotating off or leaves for any reason, the Nominating Committee and Church Office

will be advised.



53

Nominating Committee (con’d) ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Page 2 of 2 Revised 11 February 2011


54

PERSONNEL (Administration Team)


1. Assist the church in determining staff requirements, conditions of employment, responsibilities, salaries, and benefits.

2. Develop general employment expectations and job descriptions. 3. Develop work schedules and leave criteria, and perform an annual review of same. 4. Develop performance standards and procedures. 5. Recruit, develop and oversee the paid staff organization. 6. Ensure annual performance evaluations of personnel in all positions. 7. Assist the Search and Finance Committees when a new Senior Pastor is being called. 8. Subsequent to a Senior Pastor’s being called, the Personnel Committee will make

recommendations regarding annual salary changes, benefit changes, etc. 9. In the event of the resignation or termination of a Senior Pastor, this committee will assist

the Nominating Committee to create a Pastor Search Committee. 10. The unit shall meet as often as necessary, and a meeting may be called by any member

of the unit. 11. Ensure that a quorum (majority) is present before conducting any official business. 12. Perform miscellaneous other personnel duties as they arise. 13. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies

and Procedures Manual.

UNIT COMPOSITION:

1. This unit shall consist of six church members. a. They shall serve for three years on a rotating basis with two members being replaced by two new members at the beginning of each church year. b. Members are eligible for re-election after a lapse of one year.

2. In consultation with the staff counterpart, the Team Leader will select and enlist the Unit Leader to be recommended to the Nominating Committee for presentation to the church for approval for a one-year term as Unit Leader.

3. The Unit Leader will select and enlist the five remaining members to be approved by the Team Leader.

4. In the event that the current Unit Leader is rotating off the unit, the Team Leader will select a new Unit Leader, who must be approved by the afore-described procedure (paragraph 2).

5. If the Unit Leader resigns or cannot complete the term of office to which elected, a replacement will be selected using the afore-described procedure (paragraph 2).

6. Other vacancies occurring during the year will be filled using the afore-described procedure (paragraph 3).

7. All names will be reported to the Nominating Committee and the Church Office.



55

Personnel (con’d)

8. If a member is rotating off or leaves for any reason, the Nominating Committee and the Church Office will be advised.

ADDITIONAL INFORMATION: None ASSOCIATED FORMS (if applicable): Form #330, Ministerial Performance Appraisal Form #350, Performance Evaluation Form Page 2 of 2 Revised 1 Mar 2013


56

POLICIES AND PROCEDURES (Administration Team)


1. Be vigilant to the necessity for modification of the Constitution/Bylaws or the remainder of the Policies and Procedures Manual (PPM).

2. Manage suggestions for amendments/corrections/changes/additions/deletions/intent to the Policies and Procedures (including the Constitution and Bylaws) that have been written out and given to a member of the P&P Committee or initiated by a member of the P&P Committee. Ensure the proper chain of command is followed when making such changes. Ensure feedback to the submitter. Prepare the appropriate documentation for making the changes, and after approval/implementation, ensure that all changes are identified, recorded, and cross-referenced properly.

3. Ensure there is no conflict between the Constitution/Bylaws with items in the remainder of the Policies and Procedures Manual.

4. Work with the necessary teams and committees to resolve any conflicts that might arise between the Church Constitution or Bylaws and the PPM.

5. Regularly encourage Unit Leaders and unit members to offer suggestions for changes or additions to improve the PPM.

6. Recommend through the chain of command that the Church Leadership Council approve all major changes to the PPM, such as changes in church policies or procedures, changes in church organization, changes in unit composition, changes of unit responsibilities, or general intent.

7. Keep the church body informed of major changes in the PPM. Publicize the availability of the PPM in the church office and library as needed.

8. Provide a copy of each unit’s documentation (Unit Responsibilities and Composition, plus any policies, procedures, forms or supplements required to accomplish their task) to the Unit Leader/Chair.


UNIT COMPOSITION:

1. The Team Leader will select, enlist and approve the Unit Leader (a church member) in consultation with the staff counterpart. The Unit Leader will serve a one-year term as Unit Leader.

2. The remaining four unit members will be selected and enlisted by the Unit Leader, and the Team Leader will approve the selections.



57

Policies & Procedures (con’d)

3. Members shall serve for three years on a rotating basis. Depending on the number of members on the unit, the Unit Leader will determine the rotation system. Normally, two members will be replaced by two new members at the beginning of each new church year. Members may serve another three-year term after a lapse of one-year.

4. In the event that the current Unit Leader is rotating off the unit, the Team Leader will select a new Unit Leader using the afore-described procedure (paragraph 1).

5. If the Unit Leader resigns or cannot complete the term of office to which elected, the vacancy will be filled using the afore-described procedure (paragraph 1).

6. In the event that any unit member resigns or cannot complete the term of office to which elected, the Unit Leader shall recruit a new committee member, and the Team Leader will approve the selection.

7. Names will be reported to the Nominating Committee and the Church Office. 8. If a member is rotating off, resigns or leaves for any reason, the Nominating Committee

and the Church Office will be advised.

ADDITIONAL INFORMATION: Detailed information for amending the Constitution or Bylaws can be found in the Constitution and in the Bylaws. ASSOCIATED FORMS:

1. All requests for changes to the Constitution/Bylaws must be made using Form #210, Constitution/Bylaws Revision Request.

2. All requests for changes to the Policies and Procedures Manual must be made using Form

#365, Policies and Procedures Modification. Page 2 of 2 Change 3, 12 Oct 2012. Combined the P&P Committee with the Constitution/Bylaws Committee Change 4, 1 Mar 2013, revised Unit Composition


58

SAFETY AND SECURITY (Administration Team)


1. Develop, implement, and maintain reasonable safety and security procedures consistent with Tennessee Laws and Regulations for members and guests while on church property.

2. Develop and maintain a written Safety and Security Procedures Manual designed to facilitate safety and security per item #1 above and to be used as the basis for personnel training in safety and security procedures.

3. Enlist and train volunteers to participate in the work of this committee. 4. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. The Team Leader will select, enlist and approve the Unit Leader (a church member) in consultation with the staff counterpart for a one-year term as Unit Leader.

2. The remaining four unit members (church members) will be selected and enlisted annually by the Unit Leader, and the Team Leader will approve the selections. Members may serve more than one year.

3. If the Unit Leader resigns or cannot complete the term of office to which elected, the vacancy will be filled using the afore-described procedure (paragraph 1).

4. In the event that any unit member resigns or cannot complete the term of office to which elected, the replacement will be selected using the afore-described procedure (paragraph 2).

5. Names will be reported to the Nominating Committee and the Church Office. 6. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating

Committee and the Church Office will be advised.

ADDITIONAL INFORMATION: The Safety and Security Procedures Manual is to be kept in the church library. It will be maintained by the Unit Leader. Future Unit Leaders will be directed to the church library for their guidance. ADDITIONAL FORMS: None Revised 1Mar 2013


59

STEWARDSHIP AND FINANCE (Administration Team)


1. Develop and recommend an overall stewardship information plan for the church. 2. Administer the gifts to the church using sound principles of financial management. 3. Ensure that all collections and counting of tithes and offerings to the church be done by a

combination of a minimum of two committee members and/or designated counters. 4. Prepare the annual budget, which shall run the calendar year (January 1 through

December 31), and submit written copies to the members on or before the Sunday prior to the Wednesday when it will be presented and discussed.

5. The budget shall be presented to the congregation for a vote no later than the second Sunday in December.

6. Respond to Budget Change Requests during the church year, either approving or disapproving. Significant expenditures, outside the budget, must be presented to the church for approval.

7. Organize and implement plans for any large fundraising events, such as for property and church facilities. This may also be done by a separate designated group.


UNIT COMPOSITION:

1. This unit shall consist of six church members . a. They shall serve for three years on a rotating basis with two members being replaced

by two new members at the beginning of each church year. If more than two members need replacing the Unit Leader, in consultation with the Team Leader, will select the needed unit members.

b. Members are eligible for re-election after a lapse of one year. 2. The Unit Leader will be selected and enlisted by the Team Leader, in consultation with

the staff counterpart, and recommended to the Nominating Committee for presentation to the church for approval for a one-year term.

3. The Unit Leader, in consultation with the Team Leader, will select the remaining unit members and the Secretary (Scribe) and Assistant Unit Leader (Vice Chair).

4. In the event that the current Unit Leader is rotating off the unit, the Team Leader will select a new Unit Leader, who must be recommended to the Nominating Committee for presentation to the church for approval for a one-year term as Unit Leader.



60

Stewardship & Finance (con’d)

5. If the Unit Leader resigns or cannot complete the term of office to which elected, the

Team Leader will select a new Unit Leader who must be recommended to the Nominating Committee for presentation to the church for approval for the remainder of the term.

6. In the event that any unit member resigns or cannot complete the term of office to which elected, the Unit Leader shall recruit a new committee member to be approved by the Team Leader.

7. All names will be reported to the Nominating Committee and the Church Office. 8. If a member is rotating off or leaves for any reason, the Nominating Committee and the

Church Office will be advised. ADDITIONAL INFORMATION:

1. The Church Treasurer shall be an ex-officio member. 2. A change in the church budget can be considered by submitting a Budget Change Form to

the Stewardship/Finance Committee. ASSOCIATED FORM: Form #150, Budget Change Form (available in the church office) Page 2 of 2 Revised 1 March 2013


61

TRANSPORTATION (Administration Team)


1. Supervise the use, operation, maintenance, and upkeep of all church-owned vehicles. (See Additional Information).

2. Develop and enforce guidelines for the use of any church-owned vehicles. 3. Ensure that all church members are informed as to the guidelines and requirements for

the use of church vehicles, including trip expenses and insurance coverage. Unauthorized use of church vehicles could invalidate the insurance coverage.

4. Maintain a list of drivers and driver qualifications, which includes a background check. Post a list of the names of qualified drivers on the bulletin board in the lower level and the church office.

5. Develop plans for the future needs and use of church vehicles, and recommend new vehicles when required.


UNIT COMPOSITION:

1. The Team Leader will select, enlist and approve the Unit Leader in consultation with the staff counterpart for a one-year term as Unit Leader.

2. The remaining three unit members will be selected and enlisted by the Unit Leader annually, and the Team Leader will approve the selections. Members may serve more than one year.


Committee and Church Office will be advised. ADDITIONAL INFORMATION: Reserving and scheduling the use of church vehicles is the responsibility of the church staff, not the Transportation Committee. Contact the Church Secretary to reserve or schedule a vehicle. ASSOCIATED FORMS (if applicable): Form #250, Driver Information – Vehicle Insurance Form #280, Employment Criminal Records Check Authorization Form #470, Vehicle Reservation Form (for other than Sunday and after-school Wednesday pickups) Revised 1 Mar 2013


62

TRUSTEES (Administration Team)


1. Serve as corporate officers in legal matters pertaining to church property. 2. Hold in trust all property of the church and act as legal representatives of the church in

the purchase, lease, sale, transfer, acquisition or disposal of any property of the church whether it be titled, deeded, or leased. Such action requires the signature of three trustees and approval of the church during a regular business session with a quorum present and voting. (“Property” is defined as land, buildings, vehicles or major equipment.)

3. Ensure that the value and integrity of property belonging to the church is maintained. 4. Maintain an up-to-date inventory record of all church property and to perform a periodic

audit/inventory of all church property. 5. Ensure that a cost-effective insurance program is in place that will adequately protect the

church against losses of any type. See the page following “Trustees” for the Insurance Liaison Sub-Unit Responsibilities. If current members of the church Trustees do not have expertise in the field of insurance, the Unit Leader, after obtaining input from the current Trustees, may recommend to the Nominating Committee that up to two members of our church who have expertise in the field of insurance be presented to the church for approval as Insurance Liaison to handle the insurance needs of the church.

6. Request and oversee a financial audit of church property or church records as deemed advisable or when requested by the church.

7. Develop, provide guidance, and oversee a Columbarium Sub-Unit to manage and maintain the Columbarium. Appoint Columbarium Trustees.

8. Schedule meetings on an as-needed basis or upon the request of any Trustee. 9. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. This unit shall consist of six church members. a. They shall serve for three years on a rotating basis with two members being replaced by

two new members at the beginning of each church calendar year. b. After serving for a three-year term, no member will be eligible for re-election until the

lapse of at least one year. 2. Trustees will be selected and enlisted by the Nominating Committee in consultation with

the Senior Pastor or his designee, then presented to the church for approval for a three-year term.

3. The Team Leader will select a Chair (Unit Leader) and Vice Chair annually in consultation with the staff counterpart.

4. In the event that the current Chair is rotating off the unit, the Team Leader will select a new Unit Leader/Chair in consultation with the staff counterpart.



63

Trustees (con’d)

5. In the event that any unit member resigns or cannot complete the term of office to which elected, the vacancies will be filled and approved by the afore-described procedure.

6. Names will be reported to the Church Office. 7. If a Trustee is rotating off or leaves for any reason, the Nominating Committee and

Church Office will be advised. 8. Trustees are Church Officers.

ADDITIONAL INFORMATION: 1. In their capacity as corporate officers, the Chair serves as President of the corporation, and the Vice-Chair serves as Vice-President. Other Trustees serve as Directors when action of Directors is required. (Refer to Constitution, Article X. Corporate Church Officers.) 2. The Trustees hold all church property in trust; however, they may only act on matters specifically authorized by the church. 3. The sub-unit of Trustee Insurance Liaison is associated with the Trustees unit. 4. The sub-unit of Columbarium Trustees is associated with the Church Trustees unit. ASSOCIATED FORMS: None Page 2 of 2 Revised 1 Mar 2013


64

TRUSTEE INSURANCE LIAISON SUB-UNIT

(This sub-unit is subordinate to the TRUSTEES unit. Members of this sub-unit are not church officers.)

SUB-UNIT RESPONSIBILITIES:

1. The Insurance Liaison (IL) and the alternate IL will manage all insurance matters for the church.

2. The IL and back-up or alternate IL will report to and work with the Trustees, who hold all church property in trust.

3. The IL, together with the insurance company’s agent, will review the church insurance policies annually to determine if the type and amount of insurance is adequate.

4. The IL will secure insurance quotes annually and, working with the Trustees, present recommendations for approval.

5. The IL, together with the insurance company’s agent, will attempt to keep these insurance premiums competitive.

6. If the IL feels the premiums are becoming too high, he/she will contact other insurance companies for quotes to compare premium rates.

7. The IL will be responsible for responding to the insurance company’s requests for additional information in a timely manner.

8. The IL will provide church members with answers if there are questions regarding specific coverage and will contact the company if additional clarification is required.

9. The IL will obtain from the insurance carrier, or create, any necessary forms for church members and church employees to complete in the event they need to file a claim.

10. The IL will advise church members and church employees of the procedure for filing a claim.

11. The IL will review all damage claims for completeness and accuracy prior to their being processed, and report them to the insurance company’s claim department promptly if the claim is severe enough to warrant reporting.


SUB-UNIT COMPOSITION:

1. This sub-unit shall consist of two qualified church members recommended by the Trustees to the Nominating Committee for presentation to the church for approval for a three-year term. Members may serve another three-year term after a lapse of one-year. The Time Limit for service in this position can be waived.

2. The Trustees will recommend, and the Nominating Committee shall designate, one of these members as “Insurance Liaison,” serving as the Unit Leader, and the other member as alternate or “backup” for the Insurance Liaison.



65

Trustee Insurance Liaison (con’d)

3. The Insurance Liaison Leader is not a member of the Church Leadership Council and is not a Church Officer.

4. If either member resigns or cannot complete the term of office to which elected, the Trustees will recommend a replacement to be approved by the afore-described procedure.

5. Names will be reported to the Church Office. 6. If the Insurance Liaison or alternate resigns or leaves for any reason, the name will be

reported to the Nominating Committee and Church Office. ADDITIONAL INFORMATION: None ASSOCIATED FORM: Form #100, Accident/Injury Report Page 2 of 2 Revised 1 Mar 2013


66

COLUMBARIUM TRUSTEES SUB-UNIT

(This sub-unit is subordinate to the TRUSTEES unit. Columbarium Trustees are not church officers.)

SUB-UNIT RESPONSIBILITIES:

1. Manage all matters pertaining to the use and upkeep of the Columbarium for the church. 2. Report to and work with the Trustees, who hold all church property in trust. 3. Review the Columbarium Literature and Operating Policy annually to determine if it is

adequate and up to date. 4. Strive to keep the usage costs competitive. 5. Provide church members with answers if there are questions regarding specific use of the

Columbarium. 6. Assist any church member wanting to use the Columbarium for internment of a loved one

with the completion of any necessary paperwork. 7. Develop and maintain documentation related to the sales of Columbarium niches, and

ensure appropriate retention of records in the church office. 8. Maintain a list of names and addresses who should be notified of any significant matters

related to the Columbarium, and send out the appropriate information. 9. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies

and Procedures Manual. SUB-UNIT COMPOSITION:

1. This sub-unit shall consist of at least five qualified church members recommended by the

Trustees to the Nominating Committee for presentation to the church for approval for a three-year term. The rotating basis will be determined by the Trustees.

2. The Columbarium Trustees will recommend, and the Team Leader shall designate, one of these members as Committee Chair or Unit Leader to serve a one-year term as Unit Leader.

3. The Columbarium Chair/Unit Leader is not a member of the Church Leadership Council and is not a Church Officer.

4. Members may serve another three-year term after a lapse of one-year. 5. Vacancies occurring during the year will be filled using the afore-described procedure. 6. Names will be reported to the Church Office. 7. If a member is rotating off or leaves for any reason, the Nominating Committee and

Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: Form #180, Columbarium Application Form Form #190, Columbarium Certificate of Use Revised 1 Mar 2013


67

2.

MUSIC/WORSHIP TEAM


68

MUSIC/WORSHIP TEAM LEADER

UNIT RESPONSIBILITIES: See “General Functions of Facilitation Teams,” “General Information Regarding Facilitation Teams,” and “General Responsibilities for all Team Leaders and Unit Chairs.”

1. Prepare the agenda for, and conduct all team meetings. 2. Represent the Music/Worship Team at all Church Leadership Council meetings, and

bring any necessary Team business before the Council. 3. Oversee and assist, when necessary, any Coordinator, Assistant or Chair of the team. 4. Process Form #140, Audio/Video Request Form, received from any team member or

individual seeking the assistance of the Audio and/or Video Coordinator. 5. Reach out to the congregation to enroll new volunteers for the Music/Worship team. 6. Encourage each team Coordinator, Assistant or Chair to bring new volunteers into their

areas. 7. Make a commitment to training and discipleship. 8. Research new ideas, and allow for team creativity. 9. Disciple team members in how to minister to other team members. 10. Have a daily spiritual walk and Bible study with the Lord. 11. Encourage each team member to have a daily spiritual walk and Bible study with the

Lord. 12. Develop personal spiritual gifts hospitality, encouragement, shepherding, teaching,

leadership, knowledge and wisdom. 13. Obtain church-offered training entitled "The Great Race." 14. Maintain the Music/Worship Team Internal Procedures Manual that describes the

responsibilities of each Coordinator, Assistant and Chair. 15. Check the Constitution/Bylaws regularly to ensure the team's policies and procedures

comply with these documents. 16. Comply with the "General Responsibilities For All Unit Leaders" policy of the Policies


1. The Team Leader will be selected and enlisted by the Pastor with assistance from the ministerial staff. The Team Leader will serve a three-year term.

2. The Nominating Committee will present the Team Leader to the church for approval. 3. Vacancies will be filled by the Pastor in consultation with the ministerial staff and the

Chair of the Nominating Committee. Mid-year appointments do not require church approval but must be reported for the record at the next announced Quarterly Business Meeting.

4. Unit Leaders will be selected, enlisted and approved by the Team Leader annually in consultation with the staff counterpart. Church approval is not required.



69

Music/Worship Team Leader (con’d)

5. All names will be reported to the Nominating Committee and Church Office. 6. If a Team Leader is rotating off or leaves for any reason, the Nominating Committee and

Church Office will be advised.

ADDITIONAL INFORMATION: None ASSOCIATED FORM: Form#140, Audio/Video Request Form Page 2 of 2 Revised 1 Mar 2013


70

AUDIO COORDINATOR (Music/Worship Team)


1. Obtain volunteers for the positions of Sound Systems Technicians and Sound Engineers. 2. Coordinate the operation of the sound system for all church services, rehearsals and

special requests. 3. Provide training for Sound Systems Technicians and Sound Engineers. 4. Schedule and inform the Music Pastor the names of all operators to be utilized for

rehearsals, services and/or special events during the week. 5. Provide input for budgetary needs in the audio area. 6. Research new ideas and allow for team creativity. 7. Reach out into the congregation to enroll new volunteers for the positions of Sound

Systems Technicians and Sound Engineers. 8. Develop new leadership within the sub-teams. 9. Encourage each sub-team member to bring new volunteers into their sub-team. 10. Make a commitment to training and discipleship. 11. Disciple sub-team members in how to minister to other sub-team members. 12. Have a daily spiritual walk and Bible study with the Lord. 13. Encourage each sub-team member to have a daily spiritual walk and Bible study with the

Lord. 14. Develop personal spiritual gifts of hospitality, encouragement, shepherding, teaching,

leadership, knowledge and wisdom. 15. Obtain church-offered training entitled "The Great Race." 16. Comply with the "General Responsibilities For All Unit Leaders" policy of the Policies


UNIT COMPOSITION:

1. The Team Leader will select a Unit Leader (Audio Coordinator), in consultation with the staff counterpart, for a one-year term as Unit Leader.

2. The Unit Leader will select the remaining members of the Audio sub-team, e.g., Sound System Technician and Sound Engineers, and the Team Leader will approve the selections. Members may serve more than one year.



ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None

Revised 1 Mar 2013


71

VIDEO COORDINATOR (Music/Worship Team)


1. Assist sub-team leaders with their responsibilities. 2. Enter data of all lyrics into PowerPoint slides. 3. Enter data of all sermon points into PowerPoint slides. 4. Add graphics and format all PowerPoint slides. 5. Design and produce a presentation for announcements. 6. Produce videos for use with sermon themes. 7. Schedule and inform the Music Pastor the names of all operators to be utilized for

rehearsals, services and/or special events during the week. 8. Reach out into the congregation to enroll new volunteers for the positions of

Video/Graphics Technician, Systems Technicians, Video Editors, Data Entry, Graphics and Operators.

9. Coordinate the weekly Sunday morning and evening services’ PowerPoint presentations with the church office staff.

10. Coordinate the operation of video presentations for all church services, rehearsals and special requests.

11. Provide training for all personnel, e.g., Video/Graphics Technician, Systems Technicians, Video Editors, Data Entry, Graphics and Operators.

12. Provide ideas of new video presentations for church services. 13. Provide input for budgetary needs of the video area. 14. Research new ideas and allow for team creativity. 15. Encourage each sub-team member to bring new volunteers into their sub-team. 16. Make a commitment to training and discipleship. 17. Develop new leadership within the sub-teams. 18. Disciple sub-team members on how to minister to other sub-team members. 19. Have a daily spiritual walk and Bible study with the Lord. 20. Encourage each sub-team member to have a daily spiritual walk and Bible study with the


leadership, knowledge and wisdom. 22. Obtain church-offered training entitled "The Great Race.” 23. Comply with the "General Responsibilities For All Unit Leaders" policy of the Policies


1. The Team Leader will select a Unit Leader (Video Coordinator), in consultation with the staff counterpart, for a one-year term as Unit Leader.

2. The Unit Leader will select the remaining members of the Video sub-team, e.g., Video/Graphics Technician, Systems Technicians, Video Editors, Data Entry, Graphics and Operators, and the Team Leader will approve the selections. Members may serve more than one year.



72

Video Coordinator (con’d)


Committee and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Page 2 of 2 Revised 1 Mar 2013


73

CREATIVE ARTS COORDINATOR (Music/Worship Team)


1. Coordinate different elements used in services, e.g., scripture reading, drama, interpretive movement, etc.

2. Obtain members for scripture reading in each Sunday morning service. 3. Obtain persons for special music or presentations for Sunday services. 4. Provide training for all personnel, e.g., Drama Director and Interpretive Movement

Director. 5. Assist in designing creative presentations for Sunday services. 6. Schedule and inform the Music Pastor of all special events, e.g., music, drama,

interpretive movement, etc., for all services and/or special events for the week. 7. Research new and creative ideas for services and sermon themes. 8. Assist in developing and calendaring special events. 9. Coordinate the Baptismal services in a creative manner. 10. Assist in coordinating Lord Supper events in a creative manner. 11. Provide input for budgetary needs of the creative arts areas. 12. Reach out into the congregation to enroll new volunteers for the positions of Drama

Director and Interpretive Movement Director. 13. Encourage each sub-team member to bring new volunteers into their sub-teams. 14. Make a commitment to training and discipleship. 15. Develop new leadership within the sub-teams. 16. Research new ideas and allow for team creativity. 17. Disciple sub-team members in how to minister to other sub-team members. 18. Have a daily spiritual walk and Bible study with the Lord. 19. Encourage each sub-team member to have a daily spiritual walk and Bible study with the




1. The Team Leader will select a Unit Leader (Creative Arts Coordinator), in consultation with the staff counterpart, for a one-year term.

2. The Unit Leader will select the remaining members of the Creative Arts sub-team, e.g., Drama Director and Interpretive Movement Director, and the Team Leader will approve the selections. Members may serve more than one year.

3. Vacancies occurring during the year will be filled by the afore-described procedure.



74

Creative Arts Coordinator (con’d) 4. Names will be reported to the Nominating Committee and to the Church Office. 5. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating



75

GRADED MUSIC COORDINATOR (Music/Worship Team)


1. Work with the Children's and Youth's music leaders in their presentations. 2. Secure the various graded music directors. 3. Provide training for volunteers who wish to serve in the music leadership of the Children

and Youth. 4. Coordinate rehearsal and performance schedules for all graded music groups. 5. Assist in submitting creative music ideas for services and events. 6. Assist in suggesting music and programs. 7. Reach out into the congregation to enroll new volunteers for Children's Music Director

and future Preschool and Youth positions. 8. Develop new leadership within the sub-teams. 9. Encourage each sub-team member to bring new volunteers into their sub-teams. 10. Make a commitment to training and discipleship. 11. Research new ideas and allow for team creativity. 12. Provide input for budgetary needs of the graded music area. 13. Disciple sub-team members in how to minister to other sub-team members. 14. Have a daily spiritual walk and Bible study with the Lord. 15. Encourage each sub-team member to have a daily spiritual walk and Bible study with the




1. The Team Leader will select a Unit Leader (Graded Music Coordinator), in consultation with the staff counterpart, for a one-year term as Unit Leader.

2. The Unit Leader will select the remaining members of the Graded Music sub-team, e.g., Children’s Music Director, and the Team Leader will approve the selections. Members may serve more than one year.


Committee and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Revised 1 Mar 2013


76

MUSIC ADMINISTRATIVE ASSISTANT (Music/Worship Team)


1. Work with the Music/Worship Pastor in preparation for all rehearsals of the Celebration Choir, the Praise and Worship Choir and/or the Handbell Choir.

2. Assist the Worship/Music Pastor with communication to all music members through letters, phone calls, e-mails, internet updates, etc.

3. Develop new leaders within the sub-teams. 4. Secure singers using the microphones for Sunday evening services. 5. Maintain a listing of all music for all groups. 6. Prepare the weekly music notebooks for the Praise and Worship instrumentalists. 7. Oversee the receipt and filing of all new music purchased by the Music/Worship Pastor. 8. Coordinate the purchase, receipt and filing of all new music. 9. Maintain master music folders for all instrumentalists. 10. Coordinate any needed publicity with the Fellowship/Communications Team. 11. Provide input for budgetary needs of the area. 12. Reach out into the congregation to enroll new volunteers for the positions of Music

Librarian/Secretary, Celebration Choir Liaison, Praise and Worship Choir Liaison, and Handbell Liaison.

13. Provide training for all personnel, e.g., Music Librarian/Secretary, Celebration Choir Liaison, Praise and Worship Choir Liaison and Handbell Liaison.

14. Develop new leadership within the sub-teams. 15. Research new ideas and allow for team creativity. 16. Encourage each sub-team member to bring new volunteers into their sub-teams. 17. Make a commitment to training and discipleship. 18. Disciple sub-team members in how to minister to other sub-team members. 19. Have a daily spiritual walk and Bible study with the Lord. 20. Encourage each sub-team member to have a daily spiritual walk and Bible study with the




1. The Team Leader will select a Unit Leader (Music Administrative Assistant), in consultation with the staff counterpart for a one-year term as Unit Leader.

2. The Unit Leader will select the remaining members of the Music Administrative Assistant sub-team, e.g., Music Librarian/Secretary, Celebration Choir Liaison, Praise and Worship Choir Liaison and Handbell Liaison, and the Team Leader will approve the selections. Members may serve more than one year.



77

Music Administrative Assistant (con’d)




78

FIRST IMPRESSION COORDINATOR (Music/Worship Team)


1. Coordinate efforts with the Administration Team and Transportation Committee regarding the bus, shuttles and parking lot.

2. Provide input for budgetary needs of the Get Connected area. 3. Reach out into the congregation to enroll new volunteers for the positions of Campus

Director, Welcome Center Manager, Service Greeters (Ushers) Manager and Campus Guides Manager.

4. Provide training for all personnel, e.g., Campus Director, Welcome Center Manager, Service Greeters (Ushers) Manager and Campus Guides Manager.

5. Encourage each sub-team member to bring new volunteers into their sub-teams. 6. Develop new leadership within the sub-teams. 7. Research new ideas and allow for team creativity. 8. Make a commitment to training and discipleship. 9. Disciple sub-team members in how to minister to other sub-team members. 10. Have a daily spiritual walk and Bible study with the Lord. 11. Encourage each sub-team member to have a daily spiritual walk and Bible study with the




1. The Team Leader will select a Unit Leader (First Impression Coordinator), in consultation

with the staff counterpart, for a one-year term as Unit Leader. 2. The Unit Leader (First Impression Coordinator) will select the remaining members of the

First Impression sub-team, e.g., Campus Director, Welcome Center Manager, Service Greeters (Ushers) Manager and Campus Guides Manager, and the Team Leader will approve the selections. Members may serve more than one year.


Committee and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None

Revised 1 Mar 2013


79

PRODUCTION COORDINATOR (Music/Worship Team)


1. Assist in giving direction to all involved personnel in following the order of worship. Give creative input in helping worship flow go smoothly.

2. Give cues to all involved personnel during special productions. 3. Assist in directing camera production and video editing. 4. Provide input for budgetary needs for the production area. 5. Reach out into the congregation to enroll new volunteers for the positions of Set

Design/Builder Director, Props/Stage Director, Costume/Makeup Director, Advertising Director, Hospitality Director and Fellowship Director.

6. Provide training for all personnel, e.g., Set Design/Builder Director, Props/Stage Director, Costume/Makeup Director, Advertising Director, Hospitality Director and Fellowship Director.

7. Encourage each sub-team member to bring new volunteers into their sub-teams. 8. Research new ideas and allow for team creativity. 9. Develop new leadership within the sub-teams. 10. Make a commitment to training and discipleship. 11. Disciple sub-team members in how to minister to other sub-team members. 12. Have a daily spiritual walk and Bible study with the Lord. 13. Encourage each sub-team member to have a daily spiritual walk and Bible study with the


leadership, knowledge and wisdom. 15. Obtain church-offered training entitled "The Great Race." 16. Comply with the "General Responsibilities For All Unit Leaders" policy of the Policies


1. The Team Leader will select a Unit Leader (Production Coordinator), in consultation with the staff counterpart, for a one-year term as Unit Leader.

2. The Unit Leader (Production Coordinator) will select the remaining members of the Production sub-team, e.g., Set Design/Builder Director, Props/Stage Director, Costume/Makeup Director, Advertising Director, Hospitality Director and Fellowship Director, and the Team Leader will approve the selections. Members may serve more than one year.


Committee and Church Office will be advised. Page 1 of 2 Revised 1 Mar 2013


80

Production Coordinator (con’d) ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Page 2 of 2 Revised 9 Sept 2011


81

BAPTISM (Music/Worship Team)


1. Assist candidates for baptism as scheduled and directed by the Senior Pastor. 2. Ensure that candidates are informed as to when and where to report for baptism. 3. Arrange with the custodian to fill the baptistry, see that the water is properly heated, and

then drained following the baptism. 4. Ensure that baptismal garments are available and laid out, provide assistance in dressing

for baptism and assist candidates as they go into and come out of the baptistry. 5. Provide the necessary supplies such as robes, towels, hair dryers, etc., and to arrange for

replenishment of supplies as needed. 6. Coordinate and work with the custodial staff to keep the dressing room and facilities in

order. 7. Ensure that Certificates of Baptism are completed, signed by the Pastor and delivered to

the church member. 8. Provide rules governing the use of baptistry by non-members of the church. 9. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. The Team Leader will select a Unit Leader (church member), in consultation with the staff

counterpart, for a one-year term as Unit Leader. 2. The Unit Leader will select the remaining members of the Baptism unit, for a total of four

men and four women who are members of the church, and the Team Leader will approve the selections. Members may serve more than one year.



ADDITIONAL INFORMATION: None ASSOCIATED FORM: Form #240, Custodial/Room Request Form Revised 1 Mar 2013


82

USHERS AND GREETERS (Music/Worship Team)


1. Be available at all regularly-scheduled worship services to greet people as they enter and leave the church.

2. Guide visitors to a Sunday School class, and arrange for them to be escorted to the worship service afterwards.

3. Staff the Welcome Table with greeters to welcome visitors and members, and ask visitors to complete the Visitor Registration card.

4. Ensure, in a polite way, that worshipers do not enter the sanctuary during prayer or before the on-going service has concluded (presuming they are not just late arrivals).

5. Seat people in the sanctuary at the proper times, providing them with a bulletin and other handout materials as needed. Also, to assist them in finding seats when the sanctuary is crowded, and to arrange other seating areas if needed.

6. Be attentive to the needs of the congregation and presenter or worship leader, and to be prepared to respond to any unusual circumstances. (For example, if a speaker needs water.)

7. Plan and train ushers for overseeing the evacuation of both the upper and lower levels of the church facilities in case of emergencies.

8. Train ushers in the use of the emergency equipment in the church, such as: fire extinguishers and automated external defibrillator (AED).

9. Train ushers in cardiopulmonary resuscitation (CPR). 10. Patrol the Extended Child Care areas in the lower level of the church during times when

there are only the workers and children present. 11. Arrange for the reception of the tithes and offerings during the worship services, and to

ensure the security thereof. 12. Enlist, train, and schedule volunteer ushers and greeters. 13. Develop and publish guidelines for the provision of ushers at special events such as

funerals and non-church-member-related events. 14. Assist disabled attendees with parking their cars, as needed; to direct drivers to vacant

parking spaces when the parking lot is crowded; and to direct traffic as needed when the parking-lot exits and entrances are congested.

15. Inform the church office when “Visitor Cards” or pens need to be ordered or duplicated. 16. Ensure that Visitor Cards and pens are available in the pews at all times. 17. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies

and Procedures Manual. Page 1 of 2


83

Ushers and Greeters (con’d) UNIT COMPOSITION:

1. The Team Leader will select, enlist and approve the Head Usher (Unit Leader) in consultation with the respective staff counterpart for a one-year term as Unit Leader.

2. The Head Usher (Unit Leader) will determine the number of volunteers needed. 3. The Head Usher (Unit Leader) will select the Assistant Head Usher and the remaining

volunteer ushers and greeters, and the Team Leader will approve the selections. Members may serve more than one year.


Committee and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None



84

3.

COMMUNICATIONS/FELLOWSHIP TEAM


85

COMMUNICATIONS/FELLOWSHIP TEAM LEADER

RESPONSIBILITIES: See “General Functions of Facilitation Teams,” “General Information Regarding Facilitation Teams,” and “General Responsibilities for all Team Leaders and Unit Chairs.”

1. Schedule Team meetings, monthly or more frequently, as necessary. Request a meeting room (Form #240, Custodial/Room Request Form). Notify Team members of scheduled meetings via e-mail or Planning Center Online. Develop Agenda for meeting.

2. Serve as a voting member of the Church Leadership Council, and attend each meeting of the Council or send a representative if unable to attend.

3. Prepare an annual budget and submit it to the Stewardship/Finance Committee when requested (usually around September of each year).

4. Ensure that the Team stays within the budgeted limits for the year. Any expenditure in excess of the Team’s approved budget must be approved by the Stewardship/Finance Committee prior to any funds being expended. Refer to Form #150, Budget Change Form, in the P&P Manual.

5. Ensure that Team information or requests for changes in the functions of the Team are updated as needed by submitting updates to the Policies and Procedures Committee for their action and possible inclusion into the P&P Manual.

6. Maintain a procedures document or manual describing how each Coordinator’s responsibilities are accomplished. The procedures are to be recorded in a format useful to succeeding Coordinators. These procedures are to be maintained in a folder or three-ring binder and passed to the next coordinator. The procedures are to be kept current and updated and modified as conditions and changes warrant. Develop a checklist to aid in carrying out the Coordinators responsibilities. (Refer to Unit Procedures Example Page.)

7. Check the Constitution/Bylaws regularly to ensure the Team’s policies and procedures comply with these documents.

8. Ensure that all members of the Team are knowledgeable of the responsibilities of their Coordinators or Unit Leaders.


UNIT COMPOSITION:

1. The Senior Pastor, with assistance from the ministerial staff, will select and enlist the Communications/Fellowship Team Leader. The Team Leader may serve a three-year term. A shorter term may be negotiated with the prospective Team Leader.

2. The Nominating Committee will present the Team Leader to the church for approval. Page 1 of 2 Revised 1 Mar 2013


86

Communications/Fellowship Team Leader (con’d)

3. Vacancies will be filled by the Senior Pastor in consultation with the ministerial staff, and reported to the Chair of the Nominating Committee and the Church Office. Mid-year appointments do not require church approval but must be reported for the record at the next announced Quarterly Business Meeting.


5. All names will be reported to the Church Office. 6. If a Unit Leader resigns or leaves for any reason, the Nominating Committee and

Church Office will be advised, and the afore-described procedure will be followed. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: Form #150, Budget Change Form Form #240, Custodial/Room Request Form Page 2 of 2 Revised 1 Mar 2013


87

FLOWERS AND DECORATING (Communications/Fellowship Team)


1. Provide flowers for the sanctuary (and entrance lobby and other areas, if appropriate) for each Sunday worship service.

2. Provide flowers or decorations in the sanctuary (and entrance lobby and other areas, if appropriate) for special holidays including Palm Sunday, Easter, Mother’s Day, Memorial Day, Father’s Day, July 4th, Thanksgiving and Christmas. Decorations for other special occasions, such as Veteran’s Day, may be requested by the pastoral staff.

3. Acknowledge in the church bulletin those who provide floral arrangements given in memory or honor of individuals or organizations.

4. Care for live flowers in all inside and outside areas. There will be two outside urns with fresh flowers for the season. During the winter, silk flowers will be used. This includes: arranging, watering, removal, dusting of silk flower arrangements dispersed throughout the church, etc.

5. Make, repair, and place banners for display. 6. Assist the Special Events Committee with certain special events. 7. Comply with the “General Responsibilities for all Unit Leaders” policy in the Policies


1. The Team Leader, in consultation with the staff counterpart, will select, enlist and approve the Unit Leader (Coordinator) or two Co-Unit Leaders (Co-Coordinators) to serve a one-year term as Unit Leader.

2. The Unit Leader or Co-Unit Leaders will select and enlist eight to ten remaining members as needed, and the Team Leader will approve the selections.

3. Vacancies occurring during the year will be filled using the afore-described procedure. 4. Names will be reported to the Nominating Committee and to the Church Office. 5. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating

Committee and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Revised 1 Mar 2013


88

FOOD SERVICE (Communications/Fellowship Team)


1. Oversee the church kitchen by ensuring that the kitchen is clean and usable by stocking ample supplies of appropriate items.

2. Purchase and prepare meats for events such as the monthly Fellowship Dinner and the annual Christmas/Thanksgiving meal.

3. Make recommendations to the church for major kitchen purchases and supervise the purchase and installation of such items.

4. Assist the Special Events Team or other Teams with supplies when needed. 5. Enlist, train and schedule food service volunteers. 6. Enlist and train six to eight people, couples or singles, who will assist you at any given

event. 7. Develop and implement policies and procedures that will ensure sanitary and safe

handling, storage and serving of food. 8. Keep a record of supplies, cost and recommended places to purchase. 9. Keep a record of inventory to be kept on hand. 10. Maintain a procedure manual to be passed on to the next Unit Leader. 11. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. The Team Leader, in consultation with the staff counterpart, will select, enlist and approve the Unit Leader (Coordinator) or two Co-Unit Leaders (Co-Coordinators) to serve a one-year term as Unit Leader.

2. Six to eight remaining members will be selected by the Unit Leader or Co-Unit Leaders as needed, and the Team Leader will approve the selections.

3. Vacancies occurring during the year will be filled using the afore-described procedure. 4. Names will be reported to the Nominating Committee and to the Church Office. 5. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating

Committee and Church Office will be advised. ADDITIONAL INFORMATION: Food Service members are not expected to wash “potluck” dishes brought from home. Members are not responsible for vacuuming area. It is the responsibility of the Coordinator to work out the setup procedure with maintenance for Fellowship dinners. Generally, Food Service will empty the trash containers in the kitchen and reline the containers. Page 1 of 2 Revised 1 Mar 2013


89

Food Service (con’d) ASSOCIATED FORMS: Form #240, Custodial/Room Request Form Form #320, Kitchen Equipment Use Request Revised 1 Mar 2013


90

MEDIA ARTS (Communications/Fellowship Team)


1. Prepare and update the church pictorial directory, frequency to be determined by the church leaders.

2. Create media productions for church-sponsored events, special services, or upon the request of the pastors of the church.


UNIT COMPOSITION:

1. The Team Leader, in consultation with the staff counterpart, will select, enlist and approve the Unit Leader to serve a one-year term as Unit Leader.

2. Volunteers will be enlisted by the Unit Leader (Coordinator) to serve as needed, and the Team Leader will approve the selections. Unit members may serve more than one year.



ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Revised 1 Mar 2013


91

PRESS (Communications/Fellowship Team)


1. Create and place all advertising, articles or pictures for any church-sponsored event, e.g., special services, speakers, bridge events, revivals, etc., to the local newspapers or on the radio.

2. Assist any other team with preparation of their advertising if they request our help. 3. Write and place summary of each week’s morning sermon in local paper. 4. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies








92

PUBLICATIONS (Communications/Fellowship Team)


1. Review monthly newsletter for accuracy and appropriateness of material. 2. Review Sunday bulletin for accuracy and format. 3. Present newsletter and bulletin to Communications/Fellowship Team periodically for

review of effectiveness and suggestions for improvement. 4. Coordinate all preparation for presentation of Lap 1 of “The Great Race” whenever

scheduled by the Pastor. 5. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies








93

SPECIAL EVENTS (Communications/Fellowship Team)


1. Coordinate all special events that are church-wide in nature. 2. Determine the group’s responsibilities by the nature of the event. In some cases the group

will be completely in charge of planning and carrying out all aspects of a social event (for example, the annual church picnic); while at other times, the role will be as a participant.

3. Active volunteers (unit members) will function as coordinators with the following primary areas of responsibility: a. Annual Church Picnic: Responsible for reserving location for event and working on

the event. b. Funeral Coordinator: When there is a death of a church member or regularly-

attending person, you are responsible for contacting the family to determine if the family would like a meal or reception following the funeral/memorial service. If so, you will contact the team and plan the event. For all non-member funerals, you will act only as an “advisor” should the family have any questions. Please refer to the “Funeral Planning Guide” available in the church office.

c. Wedding Coordinator: Special Events does not orchestrate the wedding and reception but will act in an advisory role should the family have questions regarding church procedures, kitchen use, etc. Please refer to the “Wedding Planning Guide” available from the church office.

d. Short-Notice and Miscellaneous Events: Contact team members, plan event, request refreshments (covered dishes, cookies, etc.) from church members. Work the event and restore the area as it was found.

4. Enlist help and support from other groups such as the Flower and Decorating or Food Services, as well as solicit help and participation from church members and attendees.

5. Conduct Special Events unit meetings as needed. 6. Keep records of events including, but not limited to, costs, amount of food

needed/requested, approximate number of attendees, advertising for the event, etc. 7. Complete all church paperwork necessary for an event, e.g., room(s) reservation,

advertisement in church newsletter, church bulletin, etc. 8. Coordinate/enlist support from other units/teams, e.g., Food Services, Decorating, and

Worship Team. 9. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies


UNIT COMPOSITION: 1. The Team Leader, in consultation with the staff counterpart, will select, enlist and

approve the Unit Leader to serve a one-year term as Unit Leader. Page 1 of 2 Revised 1 Mar 2013


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Special Events (con’d)

2. The Unit Leader will select and enlist a Funeral Coordinator and a Wedding Coordinator, plus as many other volunteers as are needed on an ad-hoc basis. The Team Leader will approve the selections. Unit members may serve more than one year.

3. Vacancies occurring during the year will be filled by the afore-described procedure. 4. Names of standing unit members will be reported to the Nominating Committee and to

the Church Office. 5. If the Unit Leader or a standing unit member resigns or leaves for any reason, the

Nominating Committee and Church Office will be advised.

ADDITIONAL INFORMATION: 1. Anyone desiring to have a special celebration at the church, such as a birthday or an

anniversary party, will be responsible for the planning, preparation, cleanup and restoration of the area. The Special Events Committee will not be responsible.

2. To schedule an event that requires the services of the Special Events Committee, complete a Form #240, Custodial/Room Request Form available in the Policy and Procedures Manual, the church office, or from the Special Events Chair.

ASSOCIATED FORMS: Form #120, Announcement into Bulletin Request Form #170, Caterer’s Guidelines and Contract Form #240, Custodial/Room Request Form Form #310, Key Sign Out Page 2 of 2 Revised 1 Mar 2013, Change 4, revised Unit Responsibilities & Unit Composition


95

WEBSITE (Communications/Fellowship Team)


1. Contract with a reputable Web Site provider for monthly hosting service and adequate site-builder capabilities.

2. Build an appealing and informative web site that will provide basic, current information to members and other viewers.

3. Find creative and effective ways to use the web site as a ministry and mission tool. 4. Encourage members to contribute and participate in the building, maintenance and

expansion of the web site, and make use of the many talents of our members to reach out to the local and web community.

5. Make recommendations to the church for updating and expanding the website. 6. Inform the church of changes and updates to the site. 7. Work in cooperation with the Fellowship/Publicity Committee to achieve the unit goals. 8. Shop and compare web site hosting companies on an annual basis. 9. Build web pages as needed. 10. Communicate with office staff to keep web information current, complete and accurate. 11. Procure photos of staff, church proper, activities, special events, etc., to upload to web

site. 12. Provide links to other sites that may be of interest and benefit to the church. 13. Update all information, photography and graphics as needed. 14. Maintain the security and integrity of the web site. 15. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies








96

4.

EDUCATION/DISCIPLESHIP TEAM


97

EDUCATION/DISCIPLESHIP TEAM LEADERS The Education/Discipleship Team has a Lay Team Leader and a Ministerial Team

Leader. The team leaders will jointly share duties as determined by them.

Team Leader Responsibilities: See “General Functions of Facilitation Teams,” “General Information Regarding Facilitation Teams,” and “General Responsibilities for all Team Leaders and Unit Chairs.”

1. The Team Leaders will approve the Sunday School (SS) Officers and Teachers recommended by their respective Unit Leader.

2. The Team Leaders will report these names to the Nominating Committee, and the Nominating Committee will present the names for final approval at a called business meeting.

3. The Team Leaders will ensure that the names of the approved SS Officers and Teachers are reported to the Church Office.

4. The Team Leaders will fill vacancies occurring during the year by the afore-described procedure except the final approval authority will be the Church Leadership Council.

5. The Team Leaders will ensure the names of departing SS Officers and Teachers and the names of the replacements are reported to the Church Office.

Revised 1 Mar 2013


98

DISCIPLESHIP AND TRAINING (Education/Discipleship Team)


1. Assist the Senior Pastor with the development and maintenance of New Member Classes. 2. Provide orientation to new church members. 3. Train new church members to perform the functions of the church. 4. Train church leaders. 5. Teach Christian theology, Christian ethics, Christian history, and church policies and

organization. 6. Provide and interpret information regarding the work of the church and denomination. 7. Oversee all aspects of the church’s Small Group Ministry:

a. Developing new groups b. Training group leaders c. Assisting with the provision of materials d. Publicizing the Small Group Ministry

8. Arrange mentorships for individuals who desire to know more about the Bible and how to study the Bible.

9. Arrange for periodic discipleship conferences. 10. Publicize various discipleship/spiritual growth opportunities. 11. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. This unit shall consist of two members, a Coordinator (Unit Leader) and Assistant

Coordinator, selected by the Team Leader in consultation with the respective staff counterpart. The Coordinator is to serve a one-year term as Unit Leader.

2. The Nominating Committee will present the names of the Coordinator and Assistant Coordinator to the church in business session for final approval.

3. Vacancies occurring during the year will be filled by the afore-described procedure. 4. Names will be reported to the Nominating Committee and the Church Office. 5. If the Unit Leader (Coordinator) or Assistant Coordinator resigns or leaves for any

reason, the Nominating Committee and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Revised 1 Mar 2013


99

LIBRARY/HISTORY (Education/Discipleship Team)

UNIT RESPONSIBILITIES: Meet as often as necessary, and a meeting may be called by any member of the unit. LIBRARY:

1. Provide a wide variety of media materials for use by church members. 2. Select, catalog, and appropriately circulate media (books, video cassettes, maps,

music, and other appropriate materials). 3. Purchase items needed to support the operation of the Library. 4. Evaluate all items considered for placement in the Library whether purchased or

donated. 5. Keep all necessary records such as alphabetical and numerical accession report. 6. Publicize and promote the Library and its resources. 7. Purge old books and/or books that have not been checked out in five-seven years.

These books will then be donated to an agreed-upon organization. 8. Comply with the “General Responsibilities For All Unit Leaders” policy of the

Policies and Procedures Manual. HISTORY:

1. Develop, maintain and safeguard information related to past and ongoing history of church life and activities by placing such information in the Church Archives.

2. The Archives shall include a variety of pictures and documents related to noteworthy events and activities of the church.

3. Maintain in good condition past scrapbooks and records. 4. Use updated methods of protecting records, such as acid-free paper and sheet

protectors. 5. Provide the congregation with regular updates related to church history information

and Church Archives. UNIT COMPOSITION:

1. The Team Leader, in consultation with the staff counterpart, will select, enlist and approve the Unit Leader. The Unit Leader will serve a one-year term as Unit Leader.

2. Four to five members will be enlisted by the Unit Leader to serve for three-year terms on a rotating basis to be determined by the Unit Leader. The Team Leader will approve the selections. Members may serve another three-year term after a lapse of one-year.

3. Vacancies occurring during the year will be filled using the afore-described procedure.



100

Library/History (con’d)

4. Names will be reported to the Nominating Committee and to the Church Office. 5. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating

Committee and Church Office will be advised. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Page 2 of 2 7 Jan 2011


101

SUNDAY SCHOOL ORGANIZATION UNIT RESPONSIBILITIES:

1. Provide general administrative leadership to the Church Sunday School for the study of God’s Word.

2. Coordinate the work of all classes and departments towards the objectives of the Sunday School:

a. Teach the biblical revelation, New and Old Testaments b. Reach persons for Christ and church membership c. Perform the functions of the church within its constituency d. Provide and interpret information regarding the work of the church and the

Baptist denomination 3. Plan, organize, enlist, and equip leaders. 4. Mobilize Sunday School members to achieve goals towards their stated objectives. 5. Secure Church Leadership Council approval for all curriculum NOT available from

LifeWay Christian Stores. 6. Provide for the timely availability of curriculum materials and other supplies. 7. Maintain Sunday School records and use them to administer the requirements of the

Sunday School. 8. Conduct an ongoing analysis of the effectiveness and needs of the Sunday School. 9. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


Note: The Sunday School service year will be from September 1 to August 31.

1. This unit shall consist of a Director, Assistant Director, teachers for each teaching unit, and other positions as needed to fulfill the mission of the Sunday School.

2. The Team Leader will select and enlist the Director (Unit Leader) and Assistant Director in consultation with the staff counterpart.

3. The Director (Unit Leader) will select the remaining members of the Sunday School Organization in consultation with the Assistant Director, and the Team Leader will approve the selections.

4. Final approval of all Sunday School Officers and Teachers will be made by the church in business session.

5. Sunday School personnel may serve more than one term if approved by the afore-described procedure.

6. Vacancies occurring during the year will be filled by the afore-described procedure and approved by the Church Leadership Council.



102

Sunday School Organization (con’d)

7. Names will be reported to the Nominating Committee and to the Church Office. 8. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating

Committee and Church Office will be advised. ADDITIONAL INFORMATION: The following information is available from the Sunday School Director: Curriculum-ordering procedures, Attendance record-keeping procedures, and Budget-development procedures. ASSOCIATED FORM: Form #390, Sunday School Attendance Tally Sheet Page 2 of 2 Revised 1 Mar 2013


103

5.

PRESCHOOL/CHILDREN TEAM


104

CHILDREN’S MINISTRIES – PRESCHOOL AND NURSERY


1. Oversee the development and evaluation of various programs and activities associated with this ministry, including age-appropriate curricula, equipment, and supplies.

2. Provide programming and child care for Sunday morning. 3. Establish policies related to the health, safety, security, and well-being of children

involved in this ministry. 4. Enlist and train volunteers who have passed a screening procedure and a background

check. 5. Maintain lines of communication with each preschool child's parents or guardians. 6. Coordinate various aspects of this ministry with the Director of Children's Ministries

(materials and supplies, special events, etc.). 7. Maintain communication with the Nursery and Preschool Coordinators to ensure proper

Nursery and Preschool Worship coverage. 8. Assist with certain activities associated with preschool Sunday School. 9. Attend Staff Meetings. 10. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. This unit shall consist of a Director-Preschool and Nursery (Unit Leader), who will be selected and enlisted by the Team Leader in consultation with the respective staff counterpart.

2. Coordinators will be enlisted by the Preschool and Nursery Director as needed, and the Team Leader will approve the selections.

3. Final approval of all Preschool Officers and Teachers will be made by the church in business session.

4. Preschool personnel may serve more than one term if approved by the afore-described procedure.



ADDITIONAL INFORMATION: Permission Slips will be unique — customized to fit the situation. Page 1 of 2 Revised 1 Mar 2013


105

Children’s Ministries – Preschool & Nursery (con’d) ASSOCIATED FORMS (If applicable): Form #100, Accident/Injury Report Form Form #200, Confidential Volunteer Application Form Form #280, Employment Criminal Records Check Authorization Page 2 of 2 Revised 1 Mar 2013


106

CHILDREN’S MINISTRIES – FIRST-SIXTH GRADES


1. Develop, oversee, and evaluate various programs and activities associated with ministries for first-through-sixth grade children.

2. Cooperate with other directors and coordinators to establish policies related to the health, safety, security, and well-being of children.

3. Enlist and train volunteers who have passed a screening procedure and a background check.

4. Provide appropriate lines of communication with each child’s parents or guardians. 5. Be a member of the support staff and attend staff meetings. 6. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. The Team Leader will select and enlist the Director-First-Sixth Grades (Unit Leader) in consultation with the staff counterpart.

2. Coordinators will be enlisted by the Preschool Director-First-Sixth Grades as needed, and the Team Leader will approve the selections.

3. Final approval of all Preschool Officers and Teachers will be made by the church in business session.

4. Children’s Ministry personnel may serve more than one term. 5. Vacancies occurring during the year will be filled by the afore-described procedure. 6. Names will be reported to the Nominating Committee and to the Church Office. 7. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating


ADDITIONAL INFORMATION: This ministry includes responsibility for Sunday School associated with this age group, but the Director may often cooperate with the work of the Sunday School Director. Permission Slips will be unique—customized to fit the situation. ASSOCIATED FORMS: (if applicable): Form #100, Accident/Injury Report Form Form #200, Confidential Volunteer Application Form Form #280, Employment Criminal Records Check Authorization Revised 1 Mar 2013


107

6.

YOUTH TEAM


108

YOUTH TEAM


1. Plan, promote and implement a comprehensive church Youth Ministry for Junior High

and Senior High School levels of youth, including age-appropriate curricula, activities, equipment, and supplies.

2. Develop, promote and implement the Youth programs of the church. 3. Oversee and mentor youth of Junior and Senior High age that are involved in church

activities, developing their Christian character and life styles. 4. Provide programming for Sunday morning, Sunday evening and Wednesday evening. 5. Provide at least one “fun” night per month. 6. Ensure at least one mission/service event per month. 7. Develop, promote and implement at least one special summer vacation activities program

for the youth compatible with the ages of the youth participating. 8. Establish policies related to the health, safety, security, and well-being of youth involved

in this ministry. 9. Enlist and train volunteers who have passed a screening procedure and a background

check. 10. Maintain lines of communication with each child's parents or guardians. 11. Assist with activities associated with Youth Ministry. 12. The Youth Minister/Leader will attend Staff Meetings. 13. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


UNIT COMPOSITION: 1. This unit shall consist of the Youth Minister/Leader (a paid, part-time position) and

volunteers who will assist with the ministry. 2. The Youth Minister/Leader is a paid staff member, and, as such, will be evaluated during

the annual performance review. However, volunteers will be recruited by the Youth Minister/Leader in consultation with the respective staff counterpart. If the Youth Minister/Leader (Team Leader) resigns or cannot serve the term of office to which appointed, the pastor, in consultation with the chair of the Nominating Committee, will select a temporary Team Leader. For a temporary indisposition, the Youth Minister/Leader may appoint a unit member as Temporary Team Leader.

3. In the event that any volunteer resigns or cannot complete the term of office to which appointed, the Youth Minister/Leader Team Leader) shall recruit a new member in consultation with the respective staff member.

Page 1 of 2 Original 1 Mar 2013


109

Youth Team (con’d)

4. The names of the Team Leader and all Unit members shall be reported to the Church Office. Any names to be removed shall be reported to the Church Office.

5. The names of all Unit members shall be reported to the Nominating Committee. Any names to be removed shall be reported to the Church Office.

ADDITIONAL INFORMATION: 1. This ministry includes responsibility for Sunday School associated with this age group,

but the Youth Minister/Leader may often cooperate with the work of the Sunday School Director.

2. Permission Slips will be unique—customized to fit the situation.

ASSOCIATED FORMS (If applicable): Form #100, Accident/Injury Report Form Form #200, Confidential Volunteer Application Form Form #280, Employment Criminal Records Check Authorization

Page 2 of 2 Original 1 Mar 2013


110

7.

OUTREACH/EVANGELISM TEAM


111

OUTREACH/EVANGELISM MINISTRY TEAM


1. Plan, promote and implement various programs, classes, events and activities associated with this ministry—within both the church and the community.

2. Enlist and train volunteers who have accepted Jesus Christ as their personal Savior, that are spiritually prepared to further His Word and ministries, and are members of Fairfield Glade First Baptist Church.

3. Acquire or develop literature designed to reach out to the community. Avail yourselves of free evangelism and outreach materials via the internet or other sources, ensuring that you remain true to Biblical doctrine and beliefs.

4. Ensure that unit volunteers understand the terms “outreach” (the action) and “evangelism” (the message), and can effectively communicate the difference.

5. When asked, write letters and provide communications or literature for inquirers about Fairfield Glade First Baptist Church.

6. Be alert to new families moving into our community, and contact them as soon as possible.

7. Look for opportunities and venues for contacting un-churched people, such as providing printed biblical material or logo-imprinted items at our church activities, sporting events, at area schools, and assisting during disasters or medical crises.

8. Maintain communication and coordination with all other teams in the church. 9. Provide an Outreach and Evangelistic representative at church events as requested. 10. Comply with the “General Responsibilities for all Unit Leaders” as outlined in the

Policies and Procedures Manual.

UNIT COMPOSITION:

1. The team shall consist of a Team Leader and an unspecified number of units and volunteer members.

2. The Team Leader will be selected and enlisted by the Pastor with assistance from the ministerial staff. The Nominating Committee will present the Team Leader to the church for approval.


4. Vacancies will be filled by the Senior Pastor in consultation with the ministerial staff and the Chair of the Nominating Committee. Church approval will not be required.

5. Names of a Team Leader replaced during the year will be announced at the next Quarterly Business Meeting.

6. Names will be reported to the Church Office. 7. If the Unit Leader or a unit member resigns or leaves for any reason, the Nominating

Committee and Church Office will be advised. Page 1 of 2 Revised 1 Mar 2013


112

Outreach/Evangelism Team (con’d)

ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Page 2 of 2 Revised 1 Mar 2013


113

8.

MISSIONS/MINISTRIES TEAM


114

MISSIONS/MINISTRIES TEAM LEADER UNIT RESPONSIBILITIES: See “General Functions of Facilitation Teams,” “General Information Regarding Facilitation Teams,” and “General Responsibilities for all Team Leaders and Unit Chairs.”


115

ASSOCIATIONAL REPRESENTATIVE (MESSENGER TO CPBAEC) (Missions/Ministries Team)


1. Represent our church by attending meetings of the Cumberland Plateau Baptist Association Executive Council (CPBAEC) as a voting member.

2. Enhance communication between CPBA and our church. 3. Provide pertinent information to our church membership regarding the work of the

CPBA. 4. Coordinate with our pastor relative to our representation in CPBA. 5. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. The Cumberland Plateau Baptist Association (CPBA) Bylaws entitle each member church to send two messengers to the Executive Council, one of which is the church’s Pastor.

2. The Senior Pastor or his designee shall be the Unit Leader. 3. The other messenger shall be a member of our church selected by the Team Leader in

consultation with the ministerial staff counterpart. Church approval is not required. 4. If the messenger (Pastor) resigns or is unable to complete the term of office to which

elected, the Associate Pastor shall serve until a new Pastor is selected. Church approval is not required.

5. In the event the other messenger resigns or cannot complete the term of office to which elected, the Team Leader will select a new messenger according to the afore-described procedure.

6. Names will be reported to the Nominating Committee and the Church Office.

ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None

Revised 1 Mar 2013


116

BENEVOLENCE COORDINATOR (Missions/Ministries Team)


1. Refer needy non-members who contact the church requesting assistance, to the church’s Benevolence Coordinator, who will refer these individuals to the Cumberland Good Samaritans organization.

2. Refer members of the church requesting assistance to the Deacon Family Ministry and the Senior Pastor.

3. Maintain a record of referrals to Cumberland Good Samaritans. 4. Ensure that the church’s annual donation to the Cumberland Good Samaritans

organization is included in the church budget. 5. Comply with the “General Responsibilities For All Unit Leaders” policy in the Policies


1. This unit shall consist of one member (Coordinator) selected, enlisted and approved by the Team Leader in consultation with the respective staff member for a one-year term as Unit Leader.

2. If the Coordinator resigns or is unable to complete the term of office to which elected, a new Coordinator will be selected using the afore-described procedure.

3. The name will be reported to the Nominating Committee and the Church Office. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Revised 1 Mar 2013


117

BROTHERHOOD (Missions/Ministries Team)


1. Promote and support local, national and international missions. 2. Provide opportunities for all men of the church to meet regularly for fellowship and

prayer. 3. Provide opportunities to minister inside and outside the church in various ways, including

work projects and special activities to show forth the love of Christ by caring for the needs of others.

4. Organize, publicize and conduct the monthly Brotherhood Breakfast Meeting. 5. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. All men of the church, whether church members or regular attendees, are

automatically members of the Brotherhood. 2. Each year, the Team Leader, in consultation with the staff representative, will select

and approve a Unit Leader and Assistant Unit Leader. 3. If the Unit Leader or Assistant Unit Leader resigns or is unable to complete the term

of office to which elected, the vacancies will be filled using the afore-described procedure.

4. Names will be reported to the Nominating Committee and the Church Office. ADDITIONAL INFORMATION: None ASSOCIATED FORMS: None Revised 1Mar 2013


118

MISSIONS DEVELOPMENT (Missions/Ministries Team)


1. Identify and help prioritize mission needs and opportunities, and to encourage members to share the good news of the Gospel with our community and around the world (missions).

2. Recognize ministry needs and opportunities, develop strategies to respond thereto, and encourage members to meet the needs of all by creating loving, caring relationships (ministry).

3. Use primarily Southern Baptist strategies to respond to mission and ministry needs. 4. Support and encourage the Woman’s Missionary Union and the Brotherhood in their

primary roles of mission education, mission support, and mission involvement. 5. Identify potential sources of financial support, and assist with applications for church-

approved mission endeavors. 6. Encourage long-range planning for missions and ministry. 7. Collect reports and requests for funds from all mission/ministry entities in the church, and

distribute them to appropriate committees or individuals. 8. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


1. The Team Leader, in consultation with the respective staff counterpart, will select and approve a Missions Development Committee Coordinator and Missions Development Assistant Coordinator.

2. This unit shall also include the Unit Leader from each of the following units: Woman’s Missionary Union, Brotherhood, and Deacon Body; one church member volunteer for each of the following: Plateau Pregnancy Service, Disaster Relief, Cumberland Plateau Baptist Association, Bread of Life Rescue Mission, Cumberland Good Samaritans, and Hodges’ Ministry; and two at-large-members from the church membership. These unit members do not require approval because they have already been approved as Unit Leaders.

3. The Team Leader, in consultation with the respective staff counterpart will select and approve two at-large-members.

4. Vacancies occurring during the year will be filled using the afore-described procedure. 5. Names will be reported to the Nominating Committee and the Church Office.



119

WOMAN’S MISSIONARY UNION (WMU) (Missions/Ministries Team)


1. Teach biblical missions (local, national and international). 2. Engage in and support all missions (local, national and international) through prayer and

giving. 3. Provide and interpret information regarding mission efforts to the church and the

Southern Baptist Convention. 4. Recruit, train, and organize workers for various Woman’s Missionary Union (WMU)

programs. 5. Order all appropriate missions materials. 6. Work with the ministerial staff to provide special emphasis for the Annie Armstrong,

Golden, and Lottie Moon offerings, as well as other church-wide missions efforts. 7. Organize and direct the Share and Care Committee, which shall provide food, other

comfort items, and support to church families dealing with illness or bereavement. 8. Comply with the “General Responsibilities For All Unit Leaders” policy of the Policies


Recommended: 1. The Woman’s Missionary Union shall consist of all women who are church members

or regular attendees of the church. 2. The Team Leader will select and enlist a Director (Unit Leader), in consultation with

the respective staff counterpart for a two-year term. 3. The Director will select a Co-Director from the WMU membership to serve for a

two-year term. The Co-Director does not need to be approved by the Team Leader, staff counterpart or CLC. At the end of the two-year term, or at any point during the two-year term, if the Director decides to relinquish her position, the Co-Director will move into the Director's position. At that time, this appointment must be approved by the Team Leader or staff counterpart and the CLC.

4. The Director and Co-Director may serve more than one term provided the Team Leader and staff counterpart concur.

5. If the Director (Unit Leader) resigns or cannot complete the term of office to which elected, the vacancy will be filled using the afore-described procedure.



120

Woman’s Missionary Unit (WMU) (con’d)

6. The Director will appoint an Executive Steering Committee. Members of this committee will be the Director, Co-Director, a Membership Chair, a Publicity Chair, and the Chair/Co-Chair of the various ministry units operating under the WMU organization. These Chairs will be composed of all women of the church who indicate an interest in these ministries. Other than the Director, these volunteers do not need to be approved by the Team Leader or the staff counterpart.

7. Names (including the Ministry Unit Chairs/Co-Chairs) will be reported to the Nominating Committee and the Church Office.

ADDITIONAL INFORMATION: All expenditures made on behalf of the WMU must be approved by the Director or Co-Director, preferably in advance. ASSOCIATED FORMS: None Page 2 of 2 Revised 1 Mar 2013

Church-wide Policies

121

VI. CHURCH-WIDE POLICIES AND GUIDELINES


122

BUILDING/ROOM USE BY MEMBERS

Purpose: The purpose of this policy is to coordinate the use of the building and/or rooms for any activity to be scheduled during a time when the church is typically open – 8:00 A.M. to 2:30 P.M. Examples of these activities are team meetings, unit meetings, committee meetings, special meetings, Bible study groups, planning groups, etc. It is church policy that the building will not be used by either members or non-members for fund-raising events except those that benefit missions or support agencies that we sponsor. Procedures:

1. The use of any room, at any time, for any use must be requested by contacting the church office and completing all required forms.

2. To schedule continuing and regular use of a room at the same time on a weekly or

monthly basis, contact the church office and request notification be placed on the monthly calendar. You will then be responsible for arranging any cancellation notifications. Please notify the church office when the regular scheduling of the room is no longer needed.

3. If the use of a room is not to be scheduled on a regular basis, at least one day in advance

of the needed time, make arrangements to use a room. Without advance planning, rooms may not be available when needed. Please notify the church office should the need for the room not materialize.

Care and Use of Church Facilities:

1. No alcoholic beverages are permitted on the church premises. No smoking is allowed in any part of the church building or on the premises.

2. Form #240, Custodial/Room Request Form must be filled out and returned to the office as soon as possible. This will aid in placement of tables, etc., as needed.

3. A sound system is available for audio/visual and music for the event. If you have this requirement, please note it on the Custodial/Room Request Form, and, if necessary, you will be contacted to clarify your needs.

4. You are responsible for leaving all areas clean and orderly. The room should be left clean and free of all debris, paper, etc. Ensure the original furniture arrangement is restored before leaving.



123

Building/Room Use by Members (con’d)

5. Kitchen equipment should be clean and utensils stored. Trash is to be bagged, tied and left in the Fellowship Hall (Note: The Church Custodian will be responsible for removing the trash, vacuuming and mopping.)

6. The person(s) arranging for the use of the church’s facilities is financially responsible for loss/breakage of equipment and/or damages to the facilities.

7. If your event falls on a Saturday, the church building must be vacated by 7:00 p.m. on Saturday evening to permit the Custodian to prepare the church for Sunday worship.

8. If more information is needed, please do not hesitate to call the church office at 484-6927.

Associated Form(s):

1. Form #110, Add Activity to Calendar Request 2. Form #120, Announcement in Bulletin Request 3. Form #240, Custodial/Room Request Form (2 pages)

Note: If applicable, the Schedule of Room Fees will be available in the Church Office. This policy is assigned to the Administration Team and Church Office Manager. revised 1 March 2013 Page 2 of 2


124

BUILDING/ROOM USE BY NON-MEMBERS OF FAIRFIELD GLADE FIRST BAPTIST CHURCH

Purpose: The purpose of this policy is to outline the correct procedures to be followed by individuals or organizations who are non-members of Fairfield Glade First Baptist Church (FGFBC) when requesting use of the facility. It is church policy that the building will not be used by either members or non-members for fund-raising events except those that benefit missions or support agencies that we sponsor. Procedures:

1. Contact the FGFBC church office to see if the building or room is available on the requested dates. If it is, then complete the Custodial/Room Request Form, Form #240, and any other associated forms required for your activity. An example might be the Caterer’s Guidelines and Caterers Contract, Form #170. All required forms are available from the church office. Unless the below information is contained in one of the forms you complete, please attach a page providing information on the purpose for which you want to use the building, general age range of persons attending, whether any physically- handicapped individuals will attend, and any other pertinent information you think will be helpful for the Church Trustees when assessing your request.

2. Return the completed form(s) to the church office. The Church Trustees will review the

request and notify the requesting user as soon as possible on the approval/disapproval of their request.

3. In some cases, a face-to-face meeting may be necessary.

Fee Schedule:

Worship Center $100.00/event Audio/Video Usage $100.00/event (Worship Center or Fellowship Hall) Fellowship Hall/Kitchen $100.00/event Custodial Fee $100.00/event

If your event will be longer than one day, the fees will apply on a per day basis. If your event requires church personnel (such as audio/visual equipment operator), see the fee schedule for those types of persons. Be sure to read all church policies that apply to your event. Page 1 of 2 revised 1 March 2013


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Building/Room Use by Non-Members (con’d) Checks for the Facility/Room Usage should be made out to Fairfield Glade First Baptist Church. Full payment is due one week prior to the event. Care and Use of Church Facilities:









Associated Forms:

1. Form #240, Custodial/Room Request Form 2. Form #170, Caterers Guidelines and Contract (2 pages) 3. Form #140, Audio/Video Request Form 4. Form #300, Key Request Form

This policy is assigned to the Administration Team and Church Office Manager. revised 1 March 2013 Page 2 of 2


126

BUILDING/ROOM USE FOR PRIVATE SOCIAL EVENTS

Purpose: The purpose of having a policy for private social events is to assist church members requesting to hold a social event that is not church-wide in nature on church property. Examples of private social events are birthday parties, anniversary parties, special dinners. It is church policy that the building will not be used by either members or non-members for fund-raising events except those that benefit missions or support agencies that we sponsor. Procedures:

1. Responsibility: Private social events may be held on church property, but planning and execution of the function is the responsibility of the requestor. Private social events are separate from the responsibilities of the Special Events Chair/Co-Chair or Communications/Fellowship Team members. These members may be able to provide advice if they are available but are under no obligation to assist with private functions. The requestor must make all the arrangements for flowers, photographers, food, etc. The services of church personnel such as an organist or audio/videographer may be requested, and they will be available, schedules permitting, for a nominal fee.

2. Scheduling: To schedule an event, go to the church office and ask permission to hold the

function on church property. Fill out a Custodial Room Request Form, Form #240, and any other forms required for your function, such as a Caterer’s Guidelines and Contract Form, Form #170, if you will be serving food. You will be notified by the Church Secretary if your request for a social event has been approved.

3. Conduct: No smoking or alcoholic beverages are permitted on church property. All participants are asked to conduct themselves with the utmost respect.

4. Facility Condition: You are asked to leave the church in the same condition as you found it, with all debris and trash bagged, tied, and left in the Fellowship Hall. If you moved any of the furniture, you are required to return it to its original placement. The Church Custodian is responsible only for vacuuming and mopping the areas used. Any breakage of equipment or damage to church facilities/property is the responsibility of the person or persons who arranged for the use of the church.

5. Fees: There are fees associated with the use of the FGFBC facilities and church personnel for private functions. The Church Secretary can apprise you of the current fees required for your event, depending on the services you request. A fee for use of the facility may be waived for church members, but a custodial fee is always required.

Page 1 of 2 revised 1 March 2013


127

Building/Room Use For Private Social Events (con’d) Care and Use of Church Facilities:









Associated Form(s):

1. Form #140, Audio/Video Request 2. Form #170, Caterer’s Guidelines and Contract 3. Form #240, Custodial Room Request

This policy is assigned to the Administration Team and Church Office Manager. revised 1 March 2013 Page 2 of 2


128

CANCELLATION OF CHURCH SERVICES

Purpose: The purpose of this policy is to outline procedures required to notify members/attendees of the cancellation of a church service, meeting, or function. Any regularly-scheduled church function may be cancelled when it is deemed necessary. Conditions prompting a cancellation might include heavy snow, unsafe surface of the parking lot resulting from freezing rain or snow, loss of electricity to the building, etc. Procedures:

1. Sunday Services: The Phone Tree point of contact will be notified, and they will proceed with the on-call procedures in place for use of the Phone Tree. This will allow our members and regular attendees to receive notification approximately one hour prior to a Sunday church closing.

2. Wednesday PM Service: Procedures for cancellation of a Wednesday evening service are

essentially the same as for Sunday services except the decision and activation of the Phone Tree should be completed by or before 2:00 p.m.

3. Cancellation of other church activities such as committee meetings, class parties, etc., is

the responsibility of the person in charge of the activity. If use of the Phone Tree is desired, it must be arranged through the church office. Office hours are: Monday – Thursday: 8:00 a.m. – 2:30 p.m., Friday: 8:00 a.m. – 1:00 p.m.

NOTE: The decision to cancel a Sunday or Wednesday PM service will be made by the pastor and the chair of the Deacon Body or their designees. Associated Form: Form #360, Phone Tree Request This policy is assigned to the Pastor or Chair of Deacon Body. 12 Oct 2011


129

CHURCH PUBLICATIONS (SUNDAY BULLETIN AND THE MESSENGER) GUIDELINES

Objective: The primary objective of church publications is to inform readers of forthcoming events, activities or ministries directly related to our church’s mission.

Guidelines:

1. Highest priority is to be given to notices and articles that relate directly to one or more of the church’s mission statements.

Our Mission

Fairfield Glade First Baptist Church, a body of believers bonded together in Christ, is committed to: * Prayerfully worshiping God; * Sharing the good news of the gospel within our community and around the world; * Equipping believers for Christian living and service; and * Meeting the needs of others by creating loving and caring relationships. 2. Announcements related to FGFBC activities in the local area are to be given priority over

those beyond Cumberland County. 3. Announcements of community events, services, or ministries, though worthwhile in nature,

will only be included when space permits. Events, services or ministries that compete with FGFBC events, services or ministries are not eligible for inclusion.

4. As a guideline, announcements (for the Bulletin) should be no more than three typewritten lines. Persons desiring to submit longer articles will be encouraged to submit the material as an article for the church newsletter, The Messenger.

5. Announcements for the Bulletin may run for no more than two consecutive Sundays.

Planning your item:

1. What do you want to accomplish with your announcement/article? 2. Is your announcement/article welcoming and interesting to visitors and newcomers? 3. Does your item/article convey a positive, encouraging, and uplifting tone? 4. Does your item inform, invite, and welcome in a brief, concise format? Communication/Fellowship Editorial Responsibilities:

1. Responsible for the content, appearance, and style of the publication. 2. Responsible that publication achieves its purpose (i.e., all submitted items fit together as a

whole). 3. Make a judgment about the “tone” of a submission, i.e., ensure it is written in a positive,

encouraging and uplifting mode.

Page 1 of 2 13 May 2013


130

Church Publications Guidelines (con’d)

What the Editor May/May Not Do:

1. May reject an article. 2. May edit the article and return to author for consensus. 3. May ask the author to revise and resubmit. 4. May not make substantial changes in an article without consulting with the author. If the

author cannot be contacted, the editor will contact the Team Leader to discuss disposition.

What the Author May Do:

1. Accept the editor’s rejection, and find another way to publish the article. 2. Consult with the editor(s) about the editor’s concerns. 3. Revise the article after negotiating with the editor. 4. Each author should ask himself/herself: “If a stranger found our church publication lying on

the ground and picked it up, would they be interested and want to attend? Would it represent and reinforce the mission of our church?”

Other: Questions regarding an inclusion of an announcement that cannot be determined by using these guidelines should be referred to the Church Administrator or the Associate Pastor.

Page 2 of 2 Original 13 May 2013 The Communication/Fellowship Team is responsible for this policy.


131

COLUMBARIUM GOVERNING RULES AND POLICIES Purpose: The purpose of these rules is to set forth the way in which the Columbarium at the Fairfield Glade First Baptist Church is administered and controlled. Procedures: Below are the procedures for the administration, description, eligibility, reservation, title, price, selection, Columbarium fund, access and restrictions, and amendments governing the use of the FGFBC Columbarium. 1. Administration The Columbarium, its use and its maintenance, shall at all times be under the full control

of the Columbarium Trustees, a sub-unit of the church Trustees. The Columbarium Board of Trustees shall be composed of five members and shall meet as required. A simple majority* of the unit shall constitute a quorum so long as all members have been notified of such meetings at least 48 hours in advance of the meeting.

* When the unit consists of five members, three must be present to conduct business. 2. Description The Columbarium consists of a set of niches of uniform size for inurnment of cremains.

Each niche shall have a brass nameplate, uniform in size, upon which shall be engraved the name of the deceased whose cremains it contains, the date of birth and the date of death. Every attempt is to be made to keep the engraving uniform on all niches. If additions are made to the Columbarium, the same design shall be utilized as in the original installation.

3. Eligibility for use of the niches Inurnment in the Columbarium shall be limited to current and past church members, and

their immediate families. Members of immediate family are defined as: spouse (does not have to be a member of

FGFBC), mother, father, children, grandchildren and/or spouse of these children and grandchildren.

Page 1 of 3


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Columbarium Governing Rules and Policies (con’d) 4. Reservation Privilege Single niches or groupings of niches may be reserved with a completed and accepted

Columbarium Application and partial payment, and may be used after payment in full. The completion, signing and issuance of a Certificate of Use will confirm this agreement and the final payment.

A copy of the completed Columbarium Application and a copy of the completed

Certificate of Use shall be kept in the church office. The originals will be provided to the applicant or their representative.

5. Title and Rights of the Church Legal title to the Columbarium and all niches contained therein shall at all times remain

with Fairfield Glade First Baptist Church. The exclusive right to place the cremains of an eligible person in a niche, and to keep them there as long as the Columbarium is maintained, is based on the following conditions:

A. The purchaser of this exclusive right, who has paid the acquisition price in full, and

has selected a specific niche, shall receive a Certificate of Use, signed by the Chair and Treasurer of the Columbarium Trustees. This certificate will attest to his or her exclusive right to use a specified niche for the inurnment of the cremains of an eligible person.

B. The exclusive right to use a reserved niche may not be sold or otherwise transferred. It can only be surrendered back to the Columbarium Trustees for an 80% refund of the purchase price, less the cost of the niche plate as determined by reference to the original documentation issued by the Columbarium Trustees.

C. The Fairfield Glade First Baptist Church reserves the right to move the Columbarium to another location should it become necessary. Such a move shall not be made without consulting the Columbarium Trustees and without the approval of the Church Leadership Council.

6. Price and Selection of Niches The price and exclusive use of a niche will be set (excluding costs and engraving of brass

nameplates) and may be changed from time to time by the Columbarium Trustees. All available niche prices at any given time will be the same, regardless of the location within the Columbarium. The right to select an individual niche will be given to the purchasers in the order in which applications with full payment are received.

Page 2 of 3


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Columbarium Governing Rules and Policies (con’d) 7. The Columbarium Fund The acquisition price for a niche will cover the cost of the niche, installation and

beautification of the area around the Columbarium, opening and closing the niche, a container for the ashes, and a residual to be maintained in a reserve account for future needs related to maintenance, enlargement, or moving of the Columbarium.

8. Access and Restrictions The Columbarium shall be open to visitors at all times. No flowers, flags, insignias or

other decorations may be added except as approved by the Columbarium Trustees. 9. Amendments Amendments to this document may be made by a simple majority vote at a duly-called

Columbarium Trustees meeting. Such amendments shall be in writing and recorded as a revision to this document.

Associated Forms:

1. Form #180, Columbarium Application 2. Form #190, Columbarium Certificate of Use

Page 3 of 3 Revised 9 Sept 2011


134

CONFLICT OF INTEREST POLICY Purpose: As a ministry initiated and sustained by God, the Church has a mandate to conduct all of its affairs decently and above reproach, both in the sight of God and man. That accountability includes a commitment to operate with the highest level of integrity and to avoid conflicts of interest. As a nonprofit, tax-exempt entity, the Church depends on charitable contributions from its members. Maintenance of its tax-exempt status is important both for its continued financial stability and for the receipt of contributions. Therefore, the IRS and state corporate and tax officials view the operations of the Church as a public trust, accountable to both governmental authorities and members of the public. Among the Church, its officers, and its Church Leadership Council (CLC), there exists a fiduciary duty, which carries with it a broad and unbending duty of loyalty. The CLC and it officers are responsible for administering the affairs of the Church honestly and prudently, and for exercising their best care, skill, and judgment for the sole benefit of the Church. Those persons shall not use their positions with the organization or knowledge gained therefrom for their personal benefit. Procedures: The CLC will review any related-party transactions. In the event transactions involving conflicts of interest occur, or are proposed, the Conflict of Interest policy will provide the following:

1. All proposed transactions that might be viewed as possible conflicts of interest are to be reported to the CLC and approved in advance.

2. The CLC will research the situation and provide a record that will demonstrate that the transaction is truly in the best interest of the Church, as provided by a competitive bid or comparative valuation, and that it does not violate state law.

3. The related party is to be excused during the process of the CLC deliberation and voting, other than to respond to questions, and is to abstain from voting.

4. The CLC will perform an annual review of potential and known related-party transactions through annual Conflict of Interest questionnaires to be completed by all Ministers, Officers, members of the CLC, and all other employees.

See Form #205, 12 Jan 2012.


135

DEATH OF A FAIRFIELD GLADE FIRST BAPTIST CHURCH MEMBER

Purpose: The purpose of this policy is to outline actions to be taken by the church upon the death of a Fairfield Glade First Baptist Church (FGFBC) member or family member living in the church member’s household. Procedures:

1. Upon the death of a FGFBC member or the death of a family member living in the church member’s household, the church will make a $25 donation to the Church Library in their memory, with notification and acknowledgement mailed to the surviving family by the Church Office Manager.

2. Funding for this donation will be through the Library Unit’s budget.

3. Exceptions to this policy, or additional action, may be taken by the Senior Pastor or the

Administrative Pastor on a case-by-case basis.

Note: This policy is separate from support activities of individual Sunday School classes and other church groups who may, on their own, send flowers, prepare meals, etc., as they deem necessary and respectful for the family of the deceased. Associated Form(s): None This policy assigned to the Administration Team, Stewardship and Finance Unit Leader. 1 March 2013


136

FUNERAL SERVICES FOR MEMBERS OF FAIRFIELD GLADE FIRST BAPTIST CHURCH

Purpose: The purpose of this policy is to assist with advice and planning information for funeral services for a FGFBC member or family member living in the home of a FGFBC member.

Procedures:

1. Funeral Service: The FGFBC pastor will assist with arrangements for the service and any details or services required for the funeral. The Funeral Coordinator will assist the family as needed and notify the Funeral Food Coordinator.

2. Reception: If a reception at the church is involved, the Funeral Coordinator or the Special

Events Coordinator from the Communications/Fellowship Team will assist you and explain what type of services are available to you. If you are using a caterer, Caterer’s Guidelines and Contract, Form #170, will need to be filled out and given to the Church Secretary, Funeral Coordinator, or Special Events Coordinator.

3. Guideline: A Funeral Service Planning Guide for Members is attached to this policy for information purposes. A copy of this guide for your use can be obtained from the church office.

Associated Form(s):

1. Form #170, Caterer’s Guidelines and Contract 2. Form #240, Custodial/Room Request Form

Revised 1 Mar 2013 This policy is assigned to the Communications and Fellowship Team, Funeral Coordinator.


137

Fairfield Glade First Baptist Church 130 Towne Centre Way, Fairfield Glade, TN 38571

931-484-6927

FUNERAL SERVICE PLANNING GUIDE FOR MEMBERS

Contact Person(s): Contact Person(s) Special Events Committee: We at Fairfield Glade First Baptist Church want to help you through a time of crisis as individuals and a family. For planning the Funeral or a Memorial Service here at the church, we offer these suggestions: For members and family members living in the home, there are no fees required for services. If you would consider a contribution, it would be very appropriate. (See page 2 of this policy for suggested fees.) This could include a musician, sound technician, custodian, or others who have contributed to the service. The Pastor is available for help with arrangements as to music, order of service, and other details you desire. If this is a funeral at the church and the funeral home is involved, they will take care of the casket being brought to the church, provide for the guest book and memory cards. If this is a memorial service at the church, the pastor and the contact person will help with the arrangements, including providing ushers. If a reception is involved at the church, the contact person will provide the help you will need and the type of arrangements necessary. The family has a choice: Following the service, the Special Events Committee will provide a meal for family members and out-of-town guests. Or, if the family would like to invite the entire church, light refreshments (desserts, coffee, etc.) can be provided to the bereaved family, their out-of-town guests, and the church family. If a caterer is used, obtain Form 170, Caterer’s Guidelines and Contract, and complete all the required information. Food for the family during the days before the funeral or memorial will be provided by Share and Care members if requested. God bless you in your time of sorrow. Page 1 of 2 Revised 13 May 2013


138

Funeral Service Planning Guide for Members (con’d) SUGGESTED FEES/DONATIONS Custodians for cleaning $100.00 Musician(s) $50.00 each Sound and/or Video $50.00 Pastors(s) $50.00 each The fees/donations should be given directly to the appropriate person(s) or designated in a check to the church.

Form #170, Caterer’s Guidelines and Contract Form #240, Custodial/Room Request Form Page 2 of 2 Revised 1 Mar 2013


139

FUNERAL SERVICES FOR NON-MEMBERS OF FAIRFIELD GLADE FIRST BAPTIST CHURCH

Purpose: The purpose of this policy is to assist individuals and families with advice and planning information for funeral or memorial services to be held at Fairfield Glade First Baptist Church (FGFBC). Procedures:

1. Scheduling of Funeral Service: The FGFBC may be used for funeral services of non-members. Please contact the church office to determine availability of dates and times. You will need to complete a Custodial/Room Request Form, Form #240, obtained from the Church Secretary. The FGFBC Pastor will assist with arrangements for the service and any details or services required for the funeral. If an outside minister will be conducting the funeral service, please notify the Pastor.

2. Reception: If a reception is involved at the church, the Communications/Fellowship

Team’s Funeral Coordinator will advise you and explain what type of facilities are available. If you are using a caterer, Caterer’s Guidelines and Contract, Form #170, will need to be filled out and given to the Church Secretary or the Funeral Coordinator.

3. Fees: Once a date and time have been set and arrangements made, we request payment of appropriate fees for services and facilities used. These fees are outlined in the Funeral Service Guide for Non-Members.

4. Guideline: To assist you in this time of sorrow, a Funeral Service Guide for Non-Members is attached to this policy for information purposes. A copy of this guide can be obtained from the church office.

Associated Form(s):

1. Form #170, Caterer’s Guidelines and Contract 2. Form #240, Custodial/Room Request Form

This policy is assigned to the Communications/Fellowship Team, Funeral Coordinator. Revised 1 Mar 2013


140


931-484-6927

FUNERAL SERVICE PLANNING GUIDE FOR NON-MEMBERS We at Fairfield Glade First Baptist Church desire to help individuals and families through a time of crisis. When planning a Funeral or Memorial Service here at the church, we offer the following information: 1. Scheduling: Please contact the church office 931-484-6927 to determine available dates and

times. Please contact the Pastor for arrangements as to music, order of service, and other uses of the building and the sanctuary. If an outside minister will conduct the service, please notify the Pastor.

2. Fee: Once a date and time are set and arrangements made, we request the following fees:

a. Sanctuary $100.00 b. Fellowship Hall (used for family gatherings) $100.00 c. Musician(s) and/or Technicians(s) $100.00 each d. Church Pastor $50.00 e. Custodian(s) $100.00 each

3. Use of Facilities: Please make arrangements through the church office to get into the building

if you need to make early arrangements. Please read the church policy on Building/Room Use by Non-Members of Fairfield Glade First Baptist Church.

4. Floral Arrangements: We request that the family make arrangements for flower removal after

the service, unless other plans are discussed with the Pastor. 5. Family Gathering: Please contact our Funeral Coordinator

if food or refreshments are going to be served. We also ask that all furniture or equipment be replaced and trash placed in the garbage cans. The custodian will remove the trash. The custodian(s) also will clean, vacuum and mop all areas. If a caterer is to be used, obtain Caterer’s Guidelines and Contract, Form #170, and complete all the required information.

God bless you in your time of sorrow. Please be assured that we will pray for you and your family and friends during these difficult days. The Church Family of Fairfield Glade Baptist Church Form #170, Caterer’s Guidelines and Contract Form #240, Custodial/Room Request Form Revised 1 Mar 2013


141

LOAN OF CHURCH EQUIPMENT

PURPOSE: The purpose of this policy is to provide guidelines on the short-term loan of church equipment to church members who may have a special need for it. Examples of equipment available are chairs, tables, large coffee makers. Procedures:

1. Church equipment such as chairs, tables, large coffee makers, etc., may be loaned out to church members on a short-time basis.

2. To borrow equipment, complete the Equipment Check-Out Form, Form #290. This form

may be obtained from the church office. The Church Secretary will inform you if the Church Custodian must be consulted. She will also inform you if the requested equipment will be needed for church use in the near term. For example, tables may be required for Sunday school use. The Church Secretary or Church Custodian will inform you of where you may pick up the needed equipment.

3. Please return the equipment to the church as soon as you no longer need it or before it is needed for church use, whichever date comes first. Take the equipment to the location where you got it. Inform the Church Secretary that you have returned it so she can mark the Equipment Check-Out form accordingly.

Note: From time to time nursery equipment may be available for check out. To determine availability, check first with the Church Secretary, and then follow the procedures listed above EXCEPT coordinate the loan with the Preschool/Children’s Team Leader versus the Church Custodian. Associated Form: Form #290, Equipment Check-Out Form This policy is assigned to the Administration Team or Preschool/Children’s Team and the Church Office Manager, as appropriate. Any changes should be coordinated. 12 Oct 2011


142

PHONE TREE USE

Purpose: The purpose of the Phone Tree policy is to outline proper procedures for the dissemination of appropriate information to Fairfield Glade First Baptist Church members and attendees. Examples of the type of information that can be passed through the Phone Tree are notice of church service cancellations, prayer chain requests, and notification of special events. Procedures:

1. Phone Tree management falls under the purview of the Church Office. Use of the Phone Tree is executed through the church office and most commonly by the church secretaries.

2. To use the Phone Tree, fill out the Phone Tree Request, Form #360, located in the church

office. Give the completed form to the Church Secretary who will in turn pass it to the appropriate Team Leader or committee chair, i.e., Prayer Chain Chair, for approval.

3. If the information is deemed appropriate to be passed to the congregation, the church secretaries or their representative will engage the automated phone tree system. The system will then execute the notification.

Associated Form: Form #360, Phone Tree Request Change 3, 8 Feb 2013, Changed responsibility of Phone Tree from Communications/Fellowship Team to Church Office. This policy is assigned to the Church Office. 8 Feb 2013


143

SAFETY AND SECURITY ISSUES

Purpose: The purpose of this policy is to direct church members where to look for procedures concerning safety and security and the church Point of Contact (POC) for all related safety/security concerns. These procedures are consistent with Tennessee Laws and Regulations and are for the protection of members and guests while on church property. Procedures:

1. Safety/Security procedures concerning Building Evacuation, Church Parking Lot Safety, Defibrillator Use and Storage, Natural Disaster Occurrence during church services, etc., fall under the purview of the Safety and Security Unit of the Administration Team. Any questions concerning this discipline should be directed to this Unit Leader.

2. Procedures for all safety/security issues are outlined in the Safety and Security

Procedures Manual located in the church library. This manual is maintained by the Safety and Security Unit Leader. Its primary use is to inform all those on church property of the proper guidelines to follow concerning safety and security. It is also used for guidance to future Unit Leaders.

Associated Form(s):

1. Form #100, Accident/Injury Report 2. Form #370, Safety and Security Work Order

This policy is assigned to the Administration Team, Safety and Security Unit. 12 Oct 2011


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USAGE AND RESERVATION OF CHURCH VEHICLES

Purpose: The purpose of the Usage and Reservation of Church Vehicles Policy is to ensure the appropriate use of church vehicles and to avoid scheduling conflicts. Procedures:

1. Oversight for scheduling of church vehicles is the responsibility of the church staff. Only qualified drivers may use church vehicles. Requirements to be a qualified driver are listed below in the “Notes” section. If you wish to seek qualification, contact the Transportation Unit Leader of the Administration Team. (The Church Secretary can advise you who to contact.)

2. To reserve a church vehicle, complete the Vehicle Reservation Form, Form #470, located

in the rack outside the church office. Your request must be submitted at least one week prior to the beginning date of the requested usage.

3. The church staff, or their designees, will review the form and approve or reject the

request.

4. If the request is approved, you will be notified, and your reservation will be added to the Church Vehicle Schedule sheet.

5. As near to the requested usage time as possible, go to the church office, and sign for the vehicle key. Be aware of church office hours when picking up the key to ensure someone is available to dispense the key. For trips that exceed 350 miles, payment for fuel must be arranged or paid by the driver or requestor. If the vehicle is to be used for NON-CHURCH purposes, fuel is to be replaced at the user’s expense or be reimbursed at the current fuel cost at 14 miles per gallon.

6. Prior to starting the vehicle, complete a walk-around inspection to determine if there are any obvious maintenance needs. If you find a problem, immediately report this to the Church Secretary. Also, make a note of the fuel level.

7. Fill out the Vehicle Usage Log on the clipboard located in the box between the front seats. Please be aware that all riders must wear seatbelts when the vehicle is in motion.

8. Once the trip is completed, return the vehicle in a reasonably clean condition. Remove and discard any trash on the seats or vehicle floor.

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Usage and Reservation of Church Vehicles (con’d)

9. The vehicle should be returned with the same fuel level as when it was taken.

10. Log the ending mileage in the Vehicle Usage Log.

11. Lock the vehicle and return the key to the church office. If not already done, inform the church pastoral staff, or their designee, or the Church Secretary of any maintenance issues so they may be promptly resolved.

NOTES: Driver qualifications and other requirements are:

(a) Have a valid driver’s license on file in the church office. (b) Be approved by the church insurance carrier and the church pastoral staff or their

designees. (c) If driver is age 70 or older, there must be a slip from the driver’s physician on file in the

church office stating that the driver has no physical impairments that will prevent that person from operating a motor vehicle.

(d) All requests for vehicles must be approved by the church pastoral staff or their designee. Repetitive use or regularly-scheduled usage such as weekly Sunday School pickup or TeamKid pickup will require approval only for each new driver.

Associated Form(s): Form #470, Vehicle Reservation Form This policy is assigned to the Administration Team, Transportation Unit. Page 2 of 2 12 Oct 2011


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VOLUNTEER LEADER STAFFING Purpose: To provide the lines of authority for approval of volunteer staffing at Fairfield Glade First Baptist Church. Note: This approach to volunteer staffing is based on several principles: 1) The selection and enlistment of volunteer leaders is best accomplished by the Unit Leader to whom they report; 2) The primary job of the Nominating Committee is to coordinate, balance and oversee the church’s volunteer leadership utilization; 3) A relationship that enhances problem solving is developed at the outset between the Unit Leader and their respective unit workers. Procedures:

1. Final approval of Sunday School (SS) Officers and Teachers is to be made by the church in business session. The SS Officers and Teachers are to be recommended by their respective Unit Leader and approved by their Team Leader. The Team Leader will report the approved workers/members to the Nominating Committee and the Church Office, who will update the “Teams and Committees” list. Vacancies during the year will be enlisted and approved by the afore-described procedure and approved by the Church Leadership Council (CLC). The SS service year will be from September 1st to August 31st.

2. Team Leaders are to be selected and enlisted by the Pastor with assistance from the ministerial staff. The Nominating Committee will present the Team Leaders to the church for approval. Vacancies will be filled by the Pastor in consultation with ministerial staff and the Chair of the Nominating Committee, and reported to the Church Office. Church approval will not be required. However, new Team Leaders are to be announced for the record in the next Quarterly Business Meeting.

3. Unit Leaders are to be enlisted and approved by their respective Team Leader in consultation with their respective staff counterpart. With exception of the Personnel, Stewardship/Finance and Nominating Committees, church approval will not be necessary. Vacancies will be filled by afore-described procedure, and reported to the Nominating Committee and the Church Office.

4. The Unit Leaders of the Personnel Committee and Stewardship/Finance Committee are to

be selected and enlisted by their respective Team Leader and recommended to the Nominating Committee for presentation to the church for approval. The Nominating Committee Unit Leader is to be recommended to the church by the CLC for presentation to the church for approval. Vacancies are to be filled by the afore-described procedure.

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Volunteer Staffing (con’d)

5. Unit Workers/Members are to be recommended by their respective Unit Leader and

approved by their Team Leader. The Team Leader will report the approved workers/members to the Nominating Committee and the Church Office. Vacancies are to be filled using the afore-described process.

6. Church Officers are to be selected by the Nominating Committee in consultation with the Pastor or his designee. Church Officers are to be presented to the church for approval. Vacancies are to be approved by the afore-described procedure and reported to the Church Office.

7. With the exception of the Sunday School unit, terms of service are to be described in calendar years as noted in the respective unit descriptions described elsewhere in this manual. The beginning of the Sunday School staff year will coincide with the county schools date.

8. The annual process for selecting, enlisting and approving volunteer staff leaders/workers/members is described in the attached flow chart.

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VOTING POLICY & PROCEDURES FOR WRITTEN BALLOTS

PURPOSE AND POLICY: Per the Bylaws, Article II. Church Meetings, Section 6, Voting Procedure, a written ballot shall be used to vote on any significant matter that is brought before the congregation for a decision. Significant matters include Budget, Personnel, Large Expenditures, Church Polity, Constitution and Bylaws, etc. When there is any possible doubt about the necessity of using a written ballot versus a show of hands or a voice vote, the written ballot shall be the method of choice.

PROCEDURE:

The following procedure will be followed any time there is a need for a written ballot on a matter brought before the congregation for approval. These steps must be followed to ensure that a quorum7 is present, only members of the church who are age 14 or older vote as is required by the Constitution/Bylaws of the church, and an accurate count of votes is taken.

1. The person requesting the written ballot for a vote shall notify the Moderator at least two weeks before the vote8. The Moderator, after consulting with the person requesting the written ballot, shall make the necessary preparations for a written ballot.

2. At this time, if not already current, the church membership roll should be updated. This roll shall be in alphabetical order and only include members 14 years of age and older.

3. Printed ballots will be placed in a location that has been communicated to the Church Clerk. Copies of the membership roll will be given to the Church Clerk. The Church Clerk will be responsible for coordinating the distribution of ballots, collecting the ballots, and recording the results.

4. The Head Usher must check with the Moderator of the meeting or service to be sure all know when the measure is to be presented to the church for a vote, so the appropriate number of members are available to handle the voting process.

5. Ushers will be responsible for collecting the ballots. Ushers may enlist other church members to help.

Page 1 of 2

7 A Quorum is defined as “50 active members age eighteen or older.” 8 The Constitution and Bylaws require that a proposed amendment to the Constitution or Bylaws themselves be presented in writing at a regular or called business meeting and that members be provided the written copy at least a week prior to the voting meeting.


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Voting Policy & Procedure for Written Ballots (con’d)

6. Voting process: The Membership Roll containing only the names of active members age 14 or older will be divided into alphabetic sections so several persons can assist in the ballot distribution process. For example, if four persons are distributing ballots (and later receiving Voting Policy & Procedure for Written Ballots (con’d)

completed ballots) the groupings might be: A-F, G-L, M-R, and S-Z. A large sign will be on the wall behind each of the four persons so that voters will not get in the wrong line. These monitors will verify the voting person’s name against the membership roll and give the member a ballot, placing a checkmark on the membership roll to indicate the person has received a ballot. This process will ensure that only those eligible to vote receive a ballot.

7. Before the voting starts, the leader of the meeting will ask if any members have not received a ballot, and if so, they will be instructed to go quickly to the tables outside the sanctuary where their membership can be verified so they can receive a ballot.

8. Once the ballots are completed, the ushers (or assigned people) will pick them up and give them to the two people (preferably deacons or ushers) designated by the Moderator to count.

9. Two people are required to count the ballots and record the votes. The two persons performing the counting must sign their names to a document indicating the results. This document should include as a minimum: subject matter of the voting, date, number of church members eligible to vote per the membership roll, number of eligible voters present and receiving a ballot, number of pro votes, number of negative votes and number of abstentions. The results of the counting will be given to the Moderator, Pastor/committee chair/or other designated person who requested the vote. The Church Clerk also will be advised of the results for the church record.

10. The completed ballots will be given to the church office for safekeeping and future reference for a period of six months, after which they can be destroyed. A destroy date should be placed on the ballots as they are placed in the safe. Church members desiring to view these documents may do so in the presence of another church member or church staff member.

11. Persons desiring to request a written ballot on a matter other than what is specified above must make a request to the Moderator two weeks before the matter is voted upon in a called or regular business meeting.

12. No absentee ballots will be allowed for any voting, written or otherwise.

13. Any matter voted on in this manner shall pass if a simple majority are in favor of it. A simple majority is defined as more than half of the votes cast.


150

FLOW CHART FOR VOLUNTEER LEADER STAFFING

Copy is in Church Office


151

WEDDING CEREMONIES AND RECEPTIONS

Purpose: The Wedding Ceremony and Reception policy is intended to outline the guidance and procedures to be followed during the performance of wedding ceremonies and receptions held at the Fairfield Glade First Baptist Church (FGFBC). A marriage service conducted in the church must be in accordance with the Christian concept and purpose of marriage, and is considered to be a sacred event. Procedures:

The Ceremony: Persons desiring to be married at FGFBC must first fill out a Wedding Application Form, Form #490, and schedule the event. Scheduling/reservation of the church is through the church office. Because the Pastor is responsible for all wedding services held at FGFBC, he must be consulted, and he must approve the specifics of each individual ceremony regardless of whether or not he performs the wedding.

Church Facility and Church Personnel: The church sanctuary, fellowship hall, kitchen, and designated

Sunday School rooms may be used for wedding ceremonies. The services of the FGFBC pastor, organist/pianist, and audio/visual technician may be available, schedules permitting. However, you may choose individuals not associated with FGFBC if desired. The use of a florist, caterer, and photographer/videographer are also permitted. Guidelines for those are provided in the attached Wedding Planning Guide.

Fees: There are fees associated with use of the FGFBC facilities and church personnel, which are

outlined in the Wedding Planning Guide attached to this policy. Please note there are differences for use of the facility depending on whether or not you are a member of FGFBC. See Building/Room Use policies.

Conduct: No smoking or alcoholic beverages are permitted on church property. The wedding

ceremony is a joyous, yet solemnized, occasion, and all participants are asked to conduct themselves with the utmost respect.

Facility Condition: You are asked to leave the church in the same condition as you found it, with all

debris and trash bagged, tied, and left in the Fellowship Hall. If you moved any of the furniture, you are required to return it to its original placement. The Church Custodian is responsible only for vacuuming and mopping the areas used. Any breakage of equipment or damage to church facilities is the responsibility of the person or persons who arranged for the use of the church.

Guideline: For your use, a Wedding Planning Guide is attached to this policy to not only provide you

with the rules and regulations for use of the FGFBC facility but also to assist you in planning for this very important day.

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Wedding Ceremonies and Receptions (con’d) Associated Form(s):

1. Form #140, Audio/Video Request Form 2. Form #170, Caterer’s Guidelines and Contract 3. Form #240, Custodial Room Request Form 4. Form #490, Wedding Service Application

This policy is assigned to the Communications/Fellowship Team , Wedding Coordinator. Page 2 of 2 12 Oct 2011

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WEDDING PLANNING GUIDE


130 Towne Centre Way Fairfield Glade, TN 38571

Telephone: Office (931) 484-6927, Fax (931) 707-5185

E-mail: [email protected]

Web Site: www.firstbaptistchurchffg.org or www.onhisrock.org

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INTRODUCTION We are glad you have chosen us to share in this very important day in your life. Christian

marriage is a divine institution that has been established by God. It is a covenant between two people who are in covenant with God. The Church, as God's representative, unites two people in marriage and prays God's blessings upon them as they begin their new life. It is a service of divine worship.

A marriage service in Fairfield Glade First Baptist Church must be in accord with the

Christian concept and purpose of marriage. The church sanctuary has been designed and set aside as a place of Christian worship. All are requested to see that a proper atmosphere is maintained. The actions and attire of the wedding party, the music used, and the manner of the occasion should be fitting for a service of worship.

In the following information, we are seeking to state our beliefs in the nature of the

Christian wedding, to answer some of the questions you may have, and to set forth the policies of the church in regard to the use of our building and facilities.

If you have any further questions, please call us at the church office, (931) 484-6927. We

want to work with you as you plan this meaningful occasion.

GENERAL GUIDELINES

1. SCHEDULING: Contact the church office by calling (931) 484-6927 to determine when the church facilities will be available before setting a definite date. Arrangements for dates and times for decorating, rehearsal, wedding and reception need to be scheduled with the Pastor.

2. APPLICATION: A Wedding Service Application (Form #490, attached) must be completed

and discussed with the Pastor for approval. It is recommended that your wedding planner or person responsible for making all arrangements be appointed as the contact person.

3. FEES: Once the application has been approved, a nonrefundable fee of $100 must be paid to

reserve the facilities for the specified dates and times. The cost to use the sanctuary for the rehearsal and the wedding is $100. To use the Fellowship Hall for the rehearsal dinner and/or reception dinner, the cost will be $100 for each event. (The church offers its facilities to our members and their children without charge; however, a custodian’s fee of $100 is required for each event.)

4. INSTRUCTIONS: Be sure to read and follow all instructions for florists, caterers, and

photographers. Give a copy of the page of instructions to the appropriate individual. Page 2 of 9

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CARE AND USE OF CHURCH FACILITIES

1. No alcoholic beverages are permitted on the church premises or at the reception. No smoking is allowed in any part of the church building or on the premises. Please read the complete church policy on Building/Room Use by Non-Members of Fairfield Glade First Baptist Church.

2. No bird seed, confetti, or other materials may be thrown in the church building. 3. Downstairs classrooms and rooms 205 and 207 upstairs may be used for dressing rooms.

Please note that these rooms are not secure, so valuables should not be left in them. The church will not be responsible for lost items.

4. Be aware that there are steps up to the platform. Furniture may be removed from the

platform. With permission, chairs from the choir loft may be removed. All furniture must be returned to the proper locations.

5. Form #240, Custodial/Room Request Form (see attachment), must be filled out and returned

to the office as soon as possible. This will aid in placement of tables, etc., at the reception. The church’s wedding contact person is ____________________________. She is available to assist if needed. Contact the church office (484-6927) for information.

6. A sound system is available for audio/visual and music for the wedding and the reception. If

you have this requirement, please note it on the Custodial/Room Request Form, Form #240, and, if necessary, you will be contacted to clarify your needs.

7. You are responsible for leaving all areas clean and orderly. Kitchen equipment should be

clean and utensils stored; bird seed, confetti or other thrown matter swept from steps, breezeway, or, for confetti, the parking lot. Trash is to be bagged, tied and left in the Fellowship Hall. (Note: The Church Custodian will be responsible for removing the trash, vacuuming and mopping.)

8. The person(s) arranging for the use of the church's facilities is financially responsible for

loss/breakage of equipment and/or damages to the facilities. 9. The church building must be vacated by 7:00 p.m. on Saturday evening to permit the

custodian to prepare the church for Sunday worship.


156

THE MINISTER The Pastor is responsible for all services in the church, therefore, the service is to be

discussed with him for approval, regardless whether or not he performs the marriage ceremony. The Pastor may be available to conduct the wedding services provided the couple let him know the date of the wedding well in advance.

It is the policy that all who are married in this church should have the advantage of

premarital counseling. Appointments for these conferences should be scheduled with the Pastor. While a gift to the Pastor or minister performing the ceremony is customary, no set fee is

required for church members. This is a voluntary matter taken care of by the groom. For those who are not members of Fairfield Glade First Baptist Church, a gift of $100 is required. For premarital counseling (minimum 2 hours), plus performing the service, we recommend a total gift of $200.

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MUSIC A church wedding is a service solemnized in a place of Christian worship. It is led by a

pastor or minister, and it is a sacred and important service of worship. It should be approached with seriousness and joy. The music should serve to enhance the sacred meaning of the marriage service. A large body of popular music and sound tracts from motion pictures exists; but even though some of this music may have sentimental association for the bride and groom, it is best used at a family gathering or at the reception, rather than in the sanctuary during the marriage ceremony.

Please discuss all music requests with the church’s Minister of Music when making your

wedding arrangements. The church organist and/or pianist may be available to play for the wedding. Enlistment

of their services and arrangements for payment should be made directly to them. The Minister of Music can provide contact information. Suggested fees are a minimum of $50 each.

The church Audio/Visual specialist may be available to provide pre-recorded music. A

suggested fee for this service is $50. Use Audio/Video Request Form, Form #140, to schedule specific needs.

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FLORIST We at Fairfield Glade First Baptist Church wish to assist you in any way we can to help

make your work easier. We have a few guidelines that we desire you to comply with in order for the wedding and reception to run smoothly for all involved.

Please schedule your times for decorating and removal of any decorations or equipment

with the church office (484-6927) so the church may be unlocked for your arrival and relocked after you depart.

1. Flowers and decorations must be removed promptly. (Flowers and decorations may be

donated to the church if desired, but this must be coordinated in advance.)

2. No smoking is allowed in any part of the church building or on the premises.

3. Only masking tape may be used. No nails, tacks, staples, etc., are to be placed on or driven into woodwork, walls, equipment or furniture. Anything attached with masking tape must be removed promptly after the service.

4. Only dripless candles may be used. Proper care must be exercised to protect the carpet and pew cushions from any candle wax.

5. Be aware that there are steps up to the platform. Furniture may be removed from the platform. With permission, chairs from the choir loft may be removed. All furniture must be returned to the proper locations.

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CATERER We at Fairfield Glade First Baptist Church wish to assist you in any way we can to help

make your work easier. We have a few guidelines that we desire you to comply with in order for the wedding and reception to run smoothly for all involved.

Please schedule your times with the office (931-484-6927) for bringing in equipment,

supplies, food, etc., into the reception area so that the church may be unlocked for you and relocked after you depart. A representative from the church’s Food Service Committee will be available to assist you.

1. All caterers using the facilities in the church will be expected to leave the kitchen and

reception area in the same condition in which it was found.

2. No smoking is allowed in any part of the church building or on the premises.

3. All equipment and supplies will be provided by the caterer, not the church, unless prior arrangements are made.

4. Paper, plastic or stainless steel goods such as plates, cups, napkins, flatware and paper

towels stored in the cabinets are not for the caterer's use. The caterer or wedding party must provide their own table service, serving dishes, etc.

5. The Church Custodian will take care of any vacuuming and mopping needed following

the reception, and the custodian will remove the trash and garbage that has been bagged and tied.

6. Please see that the facilities and equipment are not mistreated in any way. The caterer

will be held financially responsible for any damaged or missing church equipment or supplies.

7. The “Caterer's Contract” (which is attached, along with the Caterer’s Guidelines) must be

filled out and returned to the church at least one two weeks prior to the reception. Page 7 of 9

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PHOTOGRAPHER We at Fairfield Glade First Baptist Church wish to assist you in any way we can to help make your work easier. We have a few guidelines that we desire you to comply with in order for the wedding and reception to run smoothly for all involved. A guiding principle is: ”A wedding conducted in a church is a worship service.”

1. We suggest that you arrange with the bride-elect to take as many pictures as possible prior to the hour of the wedding.

2. Prior to the ceremony, the photographer should ensure the wedding party is informed

about the group pictures to be made after the ceremony so they will stay together and be available when needed. Guests will be waiting for the reception to begin, so a pre-arranged list of shots to be made would help make the process move quickly.

3. If you wish for the Pastor to pose for pictures, it would be good if these were the first

pictures taken.

4. Bring a protective cloth or pad if you plan to stand on the pews to take pictures.

5. When taking pictures, do not rearrange or disturb the candles placed by the florist. This may cause the hot wax to spill on the carpet or pew cushions.

6. No pictures are to be taken during the ceremony except time exposures or videos.

Photographs may be taken at the rear of the sanctuary as the bride comes down the aisle and when the couple goes out (recessional).

7. Video taping may be made from the choir loft or rear of the sanctuary with stationary

cameras on tripods. Hand-held cameras may distract or block the vision of others during the ceremony.

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161

FORMS TO BE USED WITH THE WEDDING PLANNING GUIDE

1. Form #170, Caterer's Guidelines and Contract 2. Form #240, Custodial/Room Request Form 3. Form #490, Wedding Service Application

Page 9 of 9 Revised 9 Sept 20

162

VII. CHURCH FORMS.

FORMS – TABLE OF CONTENTS (Numerical Sequence and Alphabetical Sequence)

Note: New forms numbering system leaves a gap for nine additions (alphabetically) between each.

Form #100 Accident/Injury Report Form

110 Add Activity to Calendar Request

120 Announcements into Bulletin Request

130 Attendance Tally Sheet

140____ Audio/Video Request Form

150 Budget Change Form

160 Bulletin Information Sheet

170 Caterer’s Guidelines and Contract

180 Columbarium Application

190___ Columbarium Certificate of Use – 2 pages

200 Confidential Volunteer Application Form

205 Conflict of Interest Form

210 Constitution/By-laws: Revision Request Form

220 Credit Card Sign-out Sheet

230 Credit Card Use Request

240 Custodial/Room Request Form

250 Driver Information – Vehicle Insurance

260 Employment Application – 4 pages

270 Employment Applicant Statement

280 Employment Criminal Records Check Authorization

290 Equipment Check-Out Form

300 Key Request Form

310 Key Sign-Out Sheet

320 Kitchen Equipment Use Request

325 Maintenance Request Form

330 Ministerial Performance Appraisal – 2 pages

Page 1 of 2

163

Forms Table of Contents (con’d)

Form # 340 Payment Voucher

350 Performance Evaluation - 2 pages

360 Phone Tree Request

365 Policies and Procedures Manual Modification Form

370 Safety and Security Work Order

380 (this number is available for use)

390 Sunday School Attendance Tally Sheet

400 Supply Order Request

410 Tape/CD Request Form

420 Time Sheet – Financial Secretary

430 Time Sheet – Instrumentalists (Per Diem Musicians)

440 Time Sheet – Secretaries

450 Travel Expense Report – 2 pages

460 Typing/Photocopy Request

465 Vacation Use Approval Form

470 Vehicle Reservation Form

480 Visitor Registration – Children’s Ministry

490 Wedding Service Application

500 Weekly Deposits Sheet

Page 2 of 2 1 Mar 2013

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931-484-6927

ACCIDENT/INJURY REPORT FORM Child’s Name: Last First Date of Injury: Time of Injury: Location at which injury occurred: __________________________________________________________________ Brief Description of accident: Brief Description of Injury: _______________________________ First Aid Administered:

Emergency Services Needed? Yes _____ No _____ Parent Contacted: Yes ____ No ____ Name: Time: Signature (Teacher): Name (Parent/Guardian PRINT): Signature (Parent/Guardian): Address: Phone: E-mail Address:

Give completed form to Children’s Ministries Director. Copy to parent on request.

Form #100, 9 Sept 2011 (Page 1 of 2)

165

Accident/Injury Report Form (con’d) FOLLOW-UP: DATE: _______________________ SIGNATURE: (Printed and signed)_________________________________________________ ______________________________________________________________________________ Form #100, 9 Sept 2011 (Page 2 of 2) This form is assigned to Preschool/Children’s Team.

166


(931) 484-6927

ADD ACTIVITY TO CALENDAR REQUEST

NAME OF REQUESTING ORGANIZATION/PERSON:

PHONE # _______________________________ CALENDAR DATES: NAME OF EVENT: TIME OF EVENT: (From/To)

DAILY ________ WEEKLY _____ MONTHLY ===================================================== Form #110, 9 Sept 2011 This form is assigned to: Communications/Fellowship Team.


(931) 484-6927

ADD ACTIVITY TO CALENDAR REQUEST

NAME OF REQUESTING ORGANIZATION/PERSON:

PHONE # _______________________________ CALENDAR DATES: NAME OF EVENT: TIME OF EVENT: (From/To)

DAILY ______ ___ WEEKLY MONTHLY ===================================================== Form #110, 9 Sept 2011 This form is assigned to: Communications/Fellowship Team.

167


(931) 484-6927

ANNOUNCEMENTS INTO BULLETIN REQUEST

Date Submitted

Committee:

Requested By:

Dates to be inserted in bulletin:

Text: All announcement requests must be in the Church Office by Thursday morning @ 9:00 a.m. of the requested week in order to be included in that following Sunday’s bulletin. Please limit your announcement to three lines or less.

Form #120, 9 Sept 2011 This form is assigned to: Communications/Fellowship Team.

168

FAIRFIELD GLADE FAIRFIELD GLADE FIRST BAPTIST CHURCH FIRST BAPTIST CHURCH

ATTENDANCE TALLY SHEET ATTENDANCE TALLY SHEET

Date:__________________________ Date:__________________________ SS Attendance:__________________ SS Attendance:__________________ 9:00 a.m.______________________ 9:00 a.m.______________________ Children:_______________________ Children:_______________________ 10:30 a.m.______________________ 10:30 a.m.______________________ Form #130, 9 Sept 2011 Form #130, 9 Sept 2011 This form is assigned to Music/Worship Team. This form is assigned to Music/Worship Team.

FAIRFIELD GLADE FAIRFIELD GLADE FIRST BAPTIST CHURCH FIRST BAPTIST CHURCH

ATTENDANCE TALLY SHEET ATTENDANCE TALLY SHEET

Date:__________________________ Date:__________________________ SS Attendance:__________________ SS Attendance:__________________ 9:00 a.m.______________________ 9:00 a.m.______________________ Children:_______________________ Children:_______________________ 10:30 a.m.______________________ 10:30 a.m.______________________ Form #130, 9 Sept 2011 Form #130, 9 Sept 2011 This form is assigned to Music/Worship Team. This form is assigned to Music/Worship Team.

169


130 Towne Centre Way, Fairfield Glade, TN 38571 (931) 484-6927

AUDIO/VIDEO REQUEST FORM

This form must be submitted to the Music/Worship Team for those needing audio and/or video support for any meetings or events that take place in our church. Please complete this form and submit it to the Audio/Video Coordinator or church office two weeks prior to the event. Name of Event: Date of Event:

Time of Event: (From) (Until)

Estimated Number of people attending: Equipment Needs (Please check all that apply):

_____ Speakers _____ Number of microphones _____ Electric Piano _____ DVD Player _____ CD Player _____ Video Projector _____ Screen _____ Computer _____ Other instruments (Please specify) ___________________________________________

_____________________________________________________________________________

_____ Other Sources ___________________________________________________________ For those who need help with digital files, please use the space below: 1. We need to play the following video or audio: Title: ________________________________________________________________________ Resource or File format- MP3, DVD, PowerPoint, jpeg, mpeg, PDF, other: _________________ ______________________________________________________________________________

(Please list additional titles and Resource or File format on the reverse of this page) 2. I have been scheduled to sing special music on (date) ________________________________. I will be singing (title) ___________________________________________________________. I will be using (please check one) a CD _______, DVD _______, cassette ______, MP3 ______, Other Person Signing Out Equipment (Signature): Form #140, 12 Oct 2012. This form is assigned to Music/Worship Team.

170


931-484-6927

BACKGROUND CHECK AUTHORIZATION FOR EMPLOYEES AND VOLUNTEERS

All applicants for employment by Fairfield Glade First Baptist Church and all volunteers who will be involved with the supervision or custody of minors must agree to an official background check. The form is to be completed and returned to the person doing the hiring or to the person who requested the background check. All blanks are to be completed. If a question does not apply to you, put “N/A” (Not Applicable).

* * * * * * * I hereby give my permission for the Fairfield Glade First Baptist Church of Fairfield Glade, TN, to obtain information relating to my criminal history record (if any) through any agency, entity or organization having such information. The criminal history record, as received from the reporting agencies, may include arrest and conviction data as well as plea bargains and deferred adjudications. I understand that this information will be used, in part, to determine my eligibility for an employment or volunteer position with this organization. I also understand that as long as I remain an employee or volunteer here, the criminal history records check may be repeated at any time. I, the undersigned, do, for myself, my heirs, executors and administrators, hereby remise, release and forever discharge and agree to indemnify Fairfield Glade First Baptist Church of Crossville, TN, and any agency, entity or organization reporting such criminal history (including without limitation any police department or the Tennessee Department of Safety, the Federal Bureau of Investigation, and/or the Tennessee Department of Corrections and each of their officers, directors, employees, representatives, members, attorneys and agents harmless from and against any and all causes of action, suits, liabilities, costs, debts and sums of money, claims and demands whatsoever, and any and all related attorney’s fees, court costs, and other expenses resulting from the investigation of my background in connection with my application to become a volunteer worker or staff member). Print Complete Name (First, Middle, Last):

Print maiden name, if applicable: Page 1 of 2 Form #280, 25 February 2014 This form is assigned to Administrative Team.

171

Background Check, Form #280 (Con’d) Print all Aliases (or other names used): Social Security Number: Date of Birth (MM/DD/YYYY): Present Address:

City: State: Zip Code:

If at the above address less than two years, provide previous address.

Address:

City: State: Zip Code:

Phone (Home): ( ) Phone (Work): ( )

Phone (Cell): ( )

E-Mail Address:

Valid Driver’s License # Issuing State:

For Volunteer Applicants Only:

Describe any type of work with children you have performed.

List any type education, training or other factor that qualifies you to work with children.

I attest that all the information provided is true and accurate to the best of my knowledge: Applicant’s Signature: Date: A copy of this completed form and the background check results will be kept in a secure, locked file, and it will only be available to those with a legitimate need to know. Inactive records will be shredded by a staff member. Form #280, 25 February 2014 This form is assigned to Administrative Team.

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BUDGET CHANGE FORM

To: Finance Committee Name: Date Submitted: Name of the Account: Amount of Increase (+) or Decrease (-): Submitted by Team: Name: Reason for increase/decrease: (Complete explanation, use back of page if needed): This request will be reviewed promptly by the Finance Committee, and will be approved or denied based on the availability of funds and the priority of the request. The Account Chair and the Church Council will be notified of the decision. Request approved: YES ____ NO ____ Date Received: _______________________ Explanation: Finance Committee Chair Signature: Date: Finance Committee Chair Print Name: Treasurer Signature: Date: Treasurer Print Name: Form #150, 9 Sept 2011 This form is assigned to Administrative Team, Stewardship & Finance.

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BULLETIN INFORMATION

Week of ___________________ Year __________ Sunday School Attendance 9:00 am Church Attendance 10:30 am Church Attendance Total Church Attendance

Given YTD Accumulative

Budget Gifts Budget Needs Building Fund Missions __________

Other

Counters

Form #160, 9 Sept 2011 This form is assigned to Communication/Fellowship Team.

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CATERER’S GUIDELINES and CONTRACT

We, at Fairfield Glade First Baptist Church wish to assist you in any way we can to help make your work easier. We have a few guidelines that we, as a church, wish for you to comply with in order for the wedding, reception, or other event to run smoothly. 1. Please schedule your times with the Pastor or church secretary (484-6927) for bringing in

equipment, supplies, food, etc., into the event area so the church may be unlocked for you. 2. All caterers using the facilities in the church will be expected to leave the kitchen and

reception area in a presentable condition—the same way you found it. Please read the applicable church policies, “Building/Room Use for Non-Members of Fairfield Glade First Baptist Church,” “Building/Room Use for Social Events,” or “Building/Room Use By Members.”

3. A microwave is available for your use.

4. Ensure that none of the church’s plates, cups, silverware, kitchen supplies or equipment are

taken by mistake.

5. Furnish your own paper or plastic goods such as plates, cups, napkins, paper towels and flatware. Those stored in the church kitchen cabinets are not for your use.

6. Contact the Church Custodians_______________________________________________ Phone _________________________ or ___________________________________ Phone ___________________, if there is a need for brooms, mops or trash bags, which are located in the supply closet. (If unable to reach them, contact the Church Office.) The Church Custodians will take care of any mopping needed following the event, and they will remove garbage that has been bagged and tied.

7. Please see that the facilities and equipment are not mistreated in any way. The caterer will be held responsible for any damages that occur—reimbursing the church for the cost to repair or replace.

Form #170, revised 1 March 2013 (Page 1 of 3)

175

Caterer’s Guidelines and Contract (con’d)

8. Our Kitchen Committee Chairs, ___________________________________________ will be a big help answering questions and locating or operating equipment. Call them if you need their assistance. If unable to reach them, contact the Church Office.

9. Unless a church representative is on site, you are responsible to ensure that all outside doors are locked when you leave.


931-484-6927

CATERER’S CONTRACT NAME OF EVENT: ____________________________________________________________ EVENT DATE: ___________________________________ EVENT TIME FRAME: ____________________________ CHURCH AREA(S) NEEDED: ___________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ PRINTED NAME OF CATERER: ________________________________________________ SIGNATURE OF CATERER: ____________________________________________________ PRINTED NAME OF CHURCH REPRESENTATIVE: _______________________________ SIGNATURE OF CHURCH REPRESENTATIVE: ___________________________________ DATE APPROVED/AGREED: ___________________________________________________ Form #170, revised 1 March 2013 (Page 2 of 3)

176

Caterer’s Guidelines and Contract (con’d) Fairfield Glade First Baptist Church – Special Events Planning 130 Town Centre Way Fairfield Glade, TN 38571 Telephone: 931, 484-9627 E-mail: [email protected] Office hours: Monday – Thursday: 8:00 a.m. – 2:30 p.m. Friday: 8:00 a.m. – 1:00 p.m. Form #170, revised 1 Mar 2013 (Page 3 of 3)

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Fairfield Glade First Baptist Church 130 Town Centre Way, Fairfield Glade, TN 38571

931-484-6927

COLUMBARIUM APPLICATION The Columbarium Trustees of the Fairfield Glade First Baptist Church acknowledge the

receipt for Niche $ Plate $ Total $

from Name:

Address:

City: State: Zip:

Phone: E-Mail:

If this is a partial payment toward the full payment for one niche in the Fairfield Glade First Baptist Church Columbarium, the balance remaining due is the difference between the deposit and the prevailing cost of a niche and plate at the time the final payment is made and the niche location is selected. _____ _________________ Signed: Treasurer of the Columbarium Trustees Date _____ _________________ Signed: Chair of the Columbarium Trustees Date

Record of partial and final Payments Date Amount Paid Bal remaining Paid By Check Nbr

Form #180, revised12 Oct 2012 This form is assigned to Church Trustees, Columbarium Trustees

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Fairfield Glade First Baptist Church 130 Town Centre Way, Fairfield Glade, TN 38571

931-484-6927

COLUMBARIUM CERTIFICATE OF USE Inurnment in the FGFBC Columbarium

The Columbarium Trustees acknowledge receipt for Niche $ and Plate $

as payment in full from:

Name:

Address:

City: State: Zip:

Phone: E-Mail:

for the reservation of one niche (Number ) in the Columbarium located at the

Fairfield Glade First Baptist Church.

It is understood that this niche will be for the inurnment of:

Name:

Address:

City: State: Zip:

Phone: E-Mail:

NEXT OF KIN

Name:

Address:

City: State: Zip:

Phone: E-Mail:

Name:

Address:

City: State: Zip:

Phone: E-Mail:

Form #190, Revised 12 Oct 2012 (Page 1 of 2)

179

Columbarium Certificate of Use, Form 190 (con’d)

It is further understood that a payment has been made also in the amount of $ for the niche plate with the family name, first name, date of birth and the date of death cast in bronze. The name to be used on the niche plates is shown below. Name

Show name as:

Date of Birth:

Date of Death:

This contract is non-transferable. It is agreed that if the purchaser moves to another location or decides for personal reasons to choose another form of inurnment, 80% of the niche cost will be refunded. The cost of an inscribed bronze plate is not refundable. If the niche plate has not been inscribed, 80% of the cost will be refunded. Upon refund of the above, monies and title of the above niche once again become the property of the Fairfield Glade First Baptist Church. The Columbarium Trustees assume no responsibility or obligation for the cremation of the person to be inurned. Arrangement should be made between the purchaser and/or his or her estate representative with a funeral director of their choice. Upon completion of payment in full, the purchaser is entitled to make a choice of niches that are available at that time. Otherwise, assignment of niches remains the sole prerogative of the FGFBC Columbarium Trustees, depending on the availability of space at the time of inurnment, with due regard for the prior wishes of the purchaser and/or his or her estate. A copy of this document will be on file in the church office. The original will be provided to the purchaser. _____ (Signed) Columbarium Trustee Date _____ (Signed) Columbarium Treasurer Date Form #190, Revised 12 Oct 2012 (Page 2 of 2) This form is assigned to Church Trustees, Columbarium Trustees.

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CONFIDENTIAL VOLUNTEER APPLICATION FORM This form is no longer in use. Use Form #280, Background Check for Employees/Volunteers This application is to be completed by all applicants for any position involving the supervision or custody of minors. It will help our church family provide a safe and secure environment for children.

Personal:

Date:

Last Name: First Name: Middle Initial:

Present Address: City: State: Zip: E-mail: Marital Status: Home Phone: ( ) Work Phone: ( ) Age: Under 21 Over 21 Occupation: Do you have a current driver’s license? Yes ___ No ___ License # Issuing State: Have you ever been charged with, indicted for, or pled guilty to an offense involving a minor? Yes ___ No ___ If yes, please describe all convictions for the past five years.

Were you a victim of abuse or molestation while a minor? Yes ___ No ___

If you prefer, you may refuse to answer this question.

You may discuss your answer in confidence with a Pastor rather than answering on this form.

Answering yes, or leaving the question unanswered, will not automatically disqualify you.

Form #200, 31 Jan 2014 (Page 1 of 2)

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Confidential Volunteer Application Form (con’d) Church: When did you make your profession of faith in Christ? When were you baptized? List any gifts, callings, training, education, or other factors that have prepared you for teaching.

Are you a member of this church? Yes ___ No ___ If yes, how long have you been a member? 1. If no, list your church membership contact information here. 2. Please list other churches you have attended regularly during the past five years. 3. Include the type of work involving children that you performed:

Form #200, 31 Jan 2014 (Page 2 of 2) This form is assigned to Administrative Team.

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CONFLICT OF INTEREST FORM

FAIRFIELD GLADE FIRST BAPTIST CHURCH CONFLICT OF INTEREST POLICY As a ministry initiated and sustained by God, the Church has a mandate to conduct all of its affairs decently and above reproach, both in the sight of God and man. That accountability includes a commitment to operate with the highest level of integrity and to avoid conflicts of interest. As a nonprofit, tax-exempt entity, the Church depends on charitable contributions from its members. Maintenance of its tax-exempt status is important both for its continued financial stability and for the receipt of contributions. Therefore, the IRS and state corporate and tax officials view the operations of the Church as a public trust, accountable to both governmental authorities and members of the public. Among the Church, its officers, and its Church Leadership Council (CLC), there exists a fiduciary duty, which carries with it a broad and unbending duty of loyalty. The CLC and it officers are responsible for administering the affairs of the Church honestly and prudently, and for exercising their best care, skill, and judgment for the sole benefit of the Church. Those persons shall not use their positions with the organization or knowledge gained therefrom for their personal benefit. The CLC will review any related-party transactions. In the event transactions involving conflicts of interest occur, or are proposed, the Conflict of Interest policy will provide the following:

5. All proposed transactions that might be viewed as possible conflicts of interest are to be reported to the CLC and approved in advance.

6. The CLC will research the situation and provide a record that will demonstrate that the transaction is truly in the best interest of the Church, as provided by a competitive bid or comparative valuation, and that it does not violate state law.

7. The related party is to be excused during the process of the CLC deliberation and voting, other than to respond to questions, and is to abstain from voting.

8. The CLC will perform an annual review of potential and known related-party transactions through annual Conflict of Interest questionnaires to be completed by all Ministers, Officers, members of the CLC, and all other employees.

Form #205, 12 Jan 2012. This form is assigned to the Administration Team, Personnel Committee. Page 1 of 2 (Change 2 package, 5/5/12)

183


CONFLICT OF INTEREST QUESTIONNAIRE A conflict of interest may relate to you, your spouse, family members, business interests, and/or associates. Conflicts of interest may arise when one party has the ability to significantly influence the management or operating policies of the other, to the extent that one of the transacting parties might be prevented from fully pursuing the interests of FAIRFIELD GLADE FIRST BAPTIST CHURCH rather than his/her own separate or related-party interests. Considering the period 20 - 20 _ Yes* No

1. I (or a party related to me) hold, directly or indirectly, a position of financial interest in an outside concern from which the organization secures goods or services.

_____

_____

2. I (or a related party of mine) render directive, managerial, or consultative services to, or am an employee of, any outside concern that does business with FAIRFIELD GLADE FIRST BAPTIST CHURCH.

_____

_____

3. I have accepted gifts or other benefits from any outside concern that does, or is seeking to do, business with FAIRFIELD GLADE FIRST BAPTIST CHURCH.

_____

_____

4. I have participated in management decisions of outside entities concerning transactions that affect or benefit me, my family, or my personal financial interests (other than ordinary management decisions on employment matters such as compensation).

_____

_____

5. I (or a related party of mine) have been indebted to FAIRFIELD GLADE FIRST BAPTIST CHURCH at some time during the above-stated period.

If so, please note the nature, date, terms, and amount. (For example, a personal loan, assistance with bills, etc.)

_____

_____

6. FAIRFIELD GLADE FIRST BAPTIST CHURCH has been indebted to me (or a related party of mine) at some time during the above stated period. If so, please note the nature, date, terms and amount.

_____

_____

* If you answered “yes” to any of these statements, please provide further explanation and information on any related-party transactions. Attach additional pages if necessary. ______________________________________________________________________________ ____________________________________ ____________ (Print name and affix Signature) (Date) Form #205, 18 Jan 2012, Page 2 of 2 (Change 2 package, 5/4/12)

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CONSTITUTION/BYLAWS: REVISION REQUEST FORM (Additions, Amendments and/or Corrections)

Date of Request: Unit Name (if applicable): Name of person or chair requesting change: Change/Revision requested: (For clarification, a copy of the current section of the Constitution may be attached in addition to specific changes being requested.) Change requested: Reason for requested change: Please submit this completed form to any member of the Policies and Procedures Committee or to the Church Office. You will be informed regarding action taken on your request. Approved: __ Denied: __ Revised: ________ Date: Reason (if denied): ______________________________________________________________

______________________________________________________________________________ Form #210, 12 Oct 2012 (Change 3 approved 12 Oct 2012) This form is assigned to Administrative Team.

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CREDIT CARD SIGN-OUT SHEET WHEN OBTAINING AND RETURNING CREDIT CARD

Name Date

Taken Company Name Amount Charge to

Acct# Return Date

Form #220, 9 Sept 2011

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CREDIT CARD USE REQUEST (Also, use this form if an order is being phoned in)

When this form is signed by the Team Leader, the credit card will be released for use.

(You can obtain credit card from the church office staff.) Date: Team: Requested By: Approved by: Date: (Team Leader) Vendor: ______________________________________________________________________ Items Bought: TOTAL PRICE CHARGED: $_________________ For which activity: Charge to Account #

When transaction is complete: ATTACH RECEIPT TO THIS FORM AND GIVE TO CHURCH TREASURER.

Form #230, 15 January 2014 This form is assigned to the Administration Team

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931-484-6927 e-mail: [email protected]

Office Hours 8:00 a.m. – 2:30 p.m. Mon-Thurs; 8:00 a.m. – 1:00 pm Friday

CUSTODIAL/ROOM REQUEST FORM NAME OF EVENT: NAME OF REQUESTING ORGANIZATION/PERSON: ADDRESS: _____________________________________________________________________________________________ Phone # E-mail: Church Member: Non Member:

DATE OF EVENT: TIME FROM: TO: DAY OF EVENT: Daily Weekly Monthly Other NUMBER OF PEOPLE INVOLVED: ROOMS REQUESTED: (See map on the back of this form for room numbers)

Sanctuary , Kitchen , Fellowship Hall ,

Choir Room , SS Classroom (list) Upper , Lower ,

Library , Restrooms (upper level) , (lower level) ,

Other Areas

If setup is needed (tables/chairs, etc.), please attach a drawn schematic. SPECIAL INSTRUCTIONS:

Form #240, revised 1 Mar 2013 (Page 1 of 2) This form is assigned to the Administrative Team.

188

Custodial/Room Request Form (con’d)

SOUND/LIGHTING NEEDS:

(CD’s/Videos/DVD’s/Microphones/Etc)

SET-UP NEEDED TO BE COMPLETED BY: DATE:

TIME:

SECURITY NEEDED: YES ___ NO ___ KEY NEEDED: YES ___ NO ___

FOR OFFICE USE ONLY

STAFF MEETING: DATE: __ ___ ________

BY

APPROVED ______ DISAPPROVED ______

REASON OF DISAPPROVAL:

CUSTODIANS NOTIFIED: DATE:

BY:

(Fred Kawicki) (Dick Schroeder – G&M)(Ron Baker)

KITCHEN COMMITTEE NOTIFIED: DATE:

BY:

(Paul & Kay Forsythe)

SAFETY AND SECURITY COMMITTEE NOTIFIED: DATE: ___________

BY:

(Paul Forsythe)

SOUND/LIGHTING COMMITTEE NOTIFIED: DATE:

BY:

(Dane Bryant)

AIR CONDITIONING/HEAT (Ben Ogletree) DATE:

BY:

ORGANIZATION/PERSON NOTIFIED: DATE:

BY:

Please return this completed form to the Church Office ASAP. Form #240, revised 1 Mar 2013 (Page 2 of 2) This form is assigned to: Administrative Team.

189

Note: This form is a PDF. Printed copies are available in the church office. Form #250, July 2012

DRIVER INFORMATION – VEHICLE INSURANCE

190


Phone: 931-484-6927 Fax: 931-707-5185

EMPLOYMENT APPLICATION

Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, handicap or veteran status.

PERSONAL INFORMATION: Date:

Last Name: First Name: MI:

SS #:

Street Address:

# of Years at this address:

City: State/Zip:

Day Phone: Evening Phone: Position Desired: Are you legally eligible for employment in the United States? Yes No Once approved, when would you be available to begin work? Will you work overtime is asked? Yes No EDUCATION: Post-graduate studies: (college, business, trade or technical) (go to next level if not applicable) Name and location of school:

Course of Study:

Number of years completed:

Did you graduate? Yes ___ No ___

Degree or diploma:

Form #260, 9 Sept 2011 (Page 1 of 4) This form is assigned to Administrative Team.

191

Employment Application (con’d) High School: Name and location of school:

Course of Study:

Number of years completed:

Did you graduate? Yes ___ No ___

Degree or diploma:

Elementary School: Name and location of school:

Completed? Yes ___ No ___

Certificate or diploma:

EMPLOYMENT HISTORY: Please give accurate, complete, full-time and part-time employment history. Start with your present or most recent employer. 1. Company Name:

Address:

Name of Supervisor:

Job and title:

Describe your work:

Work telephone number:

Employment dates:

From: (beginning) month/year To: (ending) months/year

Weekly pay (Starting) and (ending)

Reason for leaving:

Form #260, 9 Sept 2011 (Page 2 of 4)

192

Employment Application (con’d) 2. Company Name:

Address:

Name of Supervisor:

Job and title:

Describe your work:

Work telephone number:

From: (beginning) month/year To: (ending) months/year

Weekly pay (Starting) and (ending)

Reason for leaving:

Please attach extra sheets if needed to include additional work experience or a résumé.

* * * * * *

Have you ever drawn worker’s compensation? Yes ___ No ___ PERSONAL REFERENCES: (List three; not former employers or relatives) List Name, Address and Phone Number: 1. 2. 3. Are you currently or have you in the past undergone treatment for drug or alcohol dependency? Yes ___ No ___ Do you have a current TN driver’s license? Yes ___ No ___ License # Has your driver’s license ever been suspended? Yes ___ No ___ If yes, please state the reason

Form #260, 9 Sept 2011 (Page 3 of 4)

193

Employment Application (con’d) Have you ever committed, been arrested for, charged with, under probation for, convicted of, or pleaded guilty or nolo contendere to (a) sexual or physical abuse, (b) molestation, or (c) felony crime? Yes ___ No ___ If yes, please explain. Form #260, 9 Sept 2011 (Page 4 of 4)

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EMPLOYMENT APPLICANT STATEMENT

The information contained in the application is correct to the best of my knowledge. I authorize any references or businesses listed in this form to give you any information (including opinions) they may have regarding my character. In consideration of the receipt and evaluation of this form by Fairfield Glade First Baptist Church in Crossville, TN, I hereby release any individual, church, charity, employer, reference, or any other person or organization, including record custodians, both collectively and individually, from any and all liability for damages of whatever kind or nature that may at any time result to me, my heirs or my family, on account of compliance, or any attempts to comply, with this authorization. I waive any right that I may have to inspect any information provided about me by any person or organization identified by me in this form. Should I be approved to work at Fairfield Glade First Baptist Church, I agree to be bound by the Bylaws and Policies of the Church, and I will refrain from any unscriptural conduct in the performance of my services on behalf of the church. Applicant’s Signature: Date: Print Name: Witness Signature: Date: Print Name: Form #270, 9 Sept 2011 This form is assigned to Administrative Team.

195


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EQUIPMENT CHECK-OUT FORM

Date Name/Group Equip/Qty Due Date

Return Date

Initial

Form #290, 9 Sept 2011 (Portrait view)

196


931-484-6927

EQUIPMENT CHECK-OUT FORM

Date

Name/Group Equipment &

Quantity

Due Date Return

Date

Initial

Form #290, 9 Sept 2011 (Landscape view)

197


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KEY REQUEST FORM

I am requesting a key card or key to the following church door subject to the review and approval of the Administrative Team. Requestor’s Name ________________________________________ Date

Door or Area for which a key card is requested: Interior Room for which a key is requested: How long will the key card/key be needed? Briefly state the need for the key assignment:

If a key assignment is granted, I agree that I will not duplicate or knowingly allow a duplicate to be made from the assigned key. Signed: ======================== For Administrative Team use ======================= Administrative Team review date: Administrative Team action: Approved Rejected Deferred

Decision comments:

____________________________________ Decision Date: Team Chair (Signature) Notification Date: Form #300, 12 Oct 2012 (Change 3 approval)

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PLEASE SIGN FOR KEYS (VAN & BUS) TAKEN FROM CHURCH OFFICE

Date Name and Phone Number Key Number Date Taken Returned

Note: Keys are located in the Church Office in the Key Box. A Church Secretary will need to be present to retrieve them. Form #310, 9 Sept 2011

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KITCHEN EQUIPMENT USE REQUEST

Requested by Date to be removed Date to be returned

Item(s)

Approved by _________________________________ (Kitchen Committee Member)



931-484-6927

KITCHEN EQUIPMENT USE REQUEST Requested by Date to be removed Date to be returned

Item(s)

Approved by _________________________________ (Kitchen Committee Member) Form #320, 9 Sept 2011 This form is assigned to: Communications/Fellowship Team.

200

Fairfield Glade First Baptist Church 130 Towne Centre Way Fairfield Glade, TN 38571

MAINTENANCE REQUEST FORM

Date of Request: Person Requesting Maintenance: Phone Number of Person Requesting Maintenance: Maintenance is Required by this date: Maintenance Request: (please provide specific details)

Approved for Maintenance by: Date Maintenance Completed: Completed by: Form #325, 1 Mar 2013 This form is assigned to: Administrative Team

201

Fairfield Glade First Baptist Church MINISTERIAL PERFORMANCE APPRAISAL

Name: Position/Title: Appraisal Date: Date:

Performance Areas Level Achieved: (Poor 1 2 3 4 5 Excellent/Outstanding)

Comments

1) Planning/Organizing: Work is well organized, ______________________________ Coordinates work for optimum efficiency. ______________________________ ______________________________ 2) Empowered: Identifies and utilizes God-given ______________________________ gifts in pursuit of his/her calling. ______________________________ ______________________________ 3) Evangelism/Outreach: Visits regularly, shares ______________________________ the Gospel, makes outreach a priority. ______________________________ ______________________________ 4) Innovation: Constantly seeks improvement, ______________________________ initiates action and is a self-starter; flexible ______________________________ and adaptable. ______________________________ 5) Dependability/Reliability: Honors and keeps ______________________________ commitments. Work can be relied upon for ______________________________ thoroughness and accuracy. ______________________________ 6) Teamwork: Supportive of all programs, ______________________________ integrates and cooperates with other staff to ______________________________ enhance success. ______________________________ 7) Job Knowledge and Performance: ______________________________ Demonstrates thorough knowledge of ______________________________ fundamentals and performs job effectively. ______________________________ 8) Interpersonal Relations: Works well with ______________________________ others. Priority to serve and help others. ______________________________ Maintains a high degree of both Christian ______________________________ ethics and confidentiality. Form #330, 9 Sept 2011(Page 1 of 2)

202

Ministerial Performance Appraisal (con’d) 9) Financial Accountability: Develops and ______________________________ recommends a budget in support of approved ______________________________ goals and objectives. Controls expenditures ______________________________ within budget allocations. 10) Achievement- Achieved stated goals and ______________________________ action plans for this position. ______________________________ ______________________________

Note: A rating of 1 or 5 requires detailed narrative below supporting this rating

Fairfield Glade First Baptist Church Ministerial Performance Appraisal

Rating Narrative Employee: ____________________________________

Form #330, 9 Sept 2011 (Page 2 of 2)

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PAYMENT VOUCHER (For reimbursement of funds)

Approved by:(Team Leader)

Date:

Pay To:

Address:

Invoice # Date:

Amount: $

CHARGE TO ACCOUNT:

Please give this completed form to Church Treasurer. (RECEIPT MUST ACCOMPANY THISVOUCHER)

Form #340, 9 Sept 2011 This form is assigned to: Administrative Team.


130 Towne Centre Way, Fairfield Glade, TN 38571 931-484-6927

PAYMENT VOUCHER (For reimbursement of funds)

Approved by:(Team Leader)

Date:

Pay To:

Address:

Invoice # Date:

Amount: $

CHARGE TO ACCOUNT:

Please give this completed form to Church Treasurer. (RECEIPT MUST ACCOMPANY THISVOUCHER)

Form #340, 9 Sept 2011 This form is assigned to: Administrative Team.

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PERFORMANCE EVALUATION

Employee: ____________________________________ Date: _____________________ Position: _______________________________ Time In Position: ___________________ Evaluation Period: From __________________ To _______________________________ Evaluator: _______________________________ Position __________________________ Criteria For Ratings:

The standard for this evaluation is the job description for this position 1 – Performs far below job expectations for this item. * 2 – Item needs improvement. * 3 – Meets job requirements for this item. 4 – Occasionally exceeds job requirement for this item. 5 – Outstanding performance. *

* Requires detailed narrative supporting this rating (use page 2).

Ratings: 1. Understands job 2. Productivity 3. Quality of Work 4. Reliability 5. Attendance 6. Cooperation 7. Suitability for Job 8. Discipline 9. Personal Appearance 10. Creativity 11. OVERALL RATING

Recommendations: (check one below) Continue Present Position Should be Released Should be Promoted To:

Salary +Increase/(Decrease) (Optional) (Amount or % of recommended increase/decrease) ___________

Form #350, 9 Sept 2011 (Page 1 of 2)

205

Fairfield Glade First Baptist Church PERFORMANCE EVALUATION RATING NARRATIVE

Employee: ____________________________________

Form #350, 9 Sept 2011 (Page 2 of 2)

206


931-484-6927

PHONE TREE REQUEST

Date Submitted

Committee: Requested by: Date Needed: Text: Form #360, 9 Sept 2011 This form is assigned to: Church Office. (8 Feb 2013)

207


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POLICIES AND PROCEDURES MANUAL CHANGE FORM

TEAM and UNIT UNIT LEADER DATE SUBMITTED Attach copy of existing page(s) and indicate revisions, additions or deletions. Give form and attachments to P&P Committee.

Reviewed, edited and formatted by P&P Committee Chair Date Change Number and Date Reviewed by Administration Team Chair Date Approved by Church Leadership Council Chair Date Revisions implemented to Master Copy by: (name) Date Revisions to Library Copy by: (name) Date Revisions implemented to Associate Pastor copy by: (name) Date Revisions to Pastor copy by: (name) Date Revisions to web site by: (webmaster) Date

Form #365, 4 May 2012, This form assigned to Administration Team, P&P Committee Change 2 Package, 4 May 2012.

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SAFETY AND SECURITY WORK ORDER Date: Name: Work Requested:

Approved by Safety and Security: Yes ___ No ___ Date: Work Assigned to: Date:

Work Completed:

Work Inspected and Approved by: Date: May use the space below for further information, drawings, etc. Form #370, 9 Sept 2011

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SKIT (PROMOTIONAL) REQUEST FORM The purpose of a promotional skit (live or video) is to notify the church body of a special event that involves the entire congregation and/or is an outreach event. It is not a regularly-scheduled event for a group within the church. The Music/Worship Team will schedule all promotional skits. The promotional skit will be presented in the Worship Center immediately before the scheduled Sunday morning services. After the presentation, if the skit is on video, it will be provided to the church office staff to run with the regular announcements on the monitors throughout the church. (1) Team/Group requesting the promotional skit:

Contact person for the team/group:

Email of contact person:

Phone # of contact person:

(2) The purpose of our promotional skit is :

(3) Our promotional skit will be done as:

A live skit A videotaped skit

(4) The length of our skit will be: ________ 30 Seconds _______ 1 Minute _______ 2 Minutes (5) We are requesting our promotional skit to be presented on: _____________________ (date) ALL REQUESTS ARE TO BE PLACED IN THE MUSIC/WORSHIP TEAM MAILBOX (outside the Church Office) NO LATER THAN 4 WEEKS PRIOR TO THE SUNDAY IT IS REQUESTED TO BE PRESENTED. The Music/Worship Team is available to assist any team/group in the preparation of their promotional skit. The Music/Worship Team is responsible for this form. Form #380, 1 Mar 2013

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SUNDAY SCHOOL ATTENDANCE TALLY SHEET DATE: _______________________ WEEK #: _____________________

Classes MembersPresent

Visitors

New Members

Total Present

Total Contacts

Agape AD1 Berean AD2

Builders AD3 Challengers AD4 Encouragers AD5

Grace AD6 Men’s AD7

Seekers AD8 Maranatha AD9

College & Career – Bill Putnam’s Class

Couriers Consider The Lilies

Cornerstone Senior Youth Y2 Junior Youth Y1

Older Children CLD3 First & Second Grade

CLD1

Preschool PS1 Nursery

General Officers GO

TOTALS:

Enrollment _________________ Attendance Last Week ____ _____ Attendance Last Year __________ _____ Form #390, 9 Sept 2011

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SUPPLY ORDER REQUEST

Date: Team: Requested By: Approved by: Date: (Team Leader) Vendor/Company: Items Needed:

Description Quantity Price Total $: For which activity: Charge to Account #

When completed, please place this request in the Church Secretary’s box.

(For Office Use Only)

Rec’d in Church Office _____________ By: ____________________ Completed: ___________ Form #400, 9 Sept 2011

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TAPE/CD REQUEST FORM SERVICE DATE: 9:00 AM 10:30 AM 6:00 PM Sunday 6 PM Wed Prayer Service (Circle One) SPEAKER TOPIC NAME OF REQUESTER TELEPHONE ADDRESS

(Please complete and submit to an usher, member of the staff, or the church office) Recorded by Bob Lunn

Form #410, 9 Sept 2011 This form is assigned to: Music/Worship Team.


931-484-6927

TAPE/CD REQUEST FORM

SERVICE DATE: 9:00 AM 10:30 AM 6:00 PM Sunday 6 PM Wed Prayer Service (Circle One) SPEAKER TOPIC NAME OF REQUESTER TELEPHONE ADDRESS

(Please complete and submit to an usher, member of the staff, or the church office) Recorded by Bob Lunn

Form #410, 9 Sept 2011 This form is assigned to: Music/Worship Team.

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TIME SHEETS Time Sheets are in Excel. The following examples are shown for illustrative purposes only.

TIME SHEET – FINANCIAL SECRETARY TIMESHEET FAIRFIELD GLADE FIRST BAPTIST CHURCH Financial Secretary Name: Dates From To

Date

Payroll Classification M TU W TH F SA SU M TU W TH F SA SU Total HoursFinancial Secretary

TOTAL

Employee signature Form #420, 9 Sept 2011

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TIME SHEET – INSTRUMENTALISTS (Per Diem Musicians)

TIMESHEET FAIRFIELD GLADE FIRST BAPTIST CHURCH Instrumentalists 130 Towne Centre Way, Fairfield Glade, TN 38571 931-484-6927 Per Diem: Practice $20.00/Service $20.00 Name: Dates From To (Place a Check mark on the day that you performed service)

Date

Payroll Classification TH F SA SU M T W TH F SA SU M T W Total

Practice Session

Worship Service

Other Service

GRAND TOTAL

__________________________ Employee signature Approved Form #430, 9 Sept 2011

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TIME SHEET – SECRETARIES

TIMESHEET FAIRFIELD GLADE FIRST BAPTIST CHURCH Secretaries 130 Towne Centre Way, Fairfield Glade, TN 38571 931-484-6927 Name: Dates From To Date

Payroll Classification TH F SA SU M T W TH F SA SU M T W Total Hours

Pastor's Secretary Secretary

TOTAL

Employee signature ______________________________ Approved Form #440, 9 Sept 2011

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TRAVEL EXPENSE REIMBURSEMENT REPORT Name: __________________________ Week of: Purpose of Travel: ________________________________________________________________

Travel Expense Mon Tues Wed Thurs Fri Sat Sun Weekly Summary

Date From To To To

Auto Mileage

At ____ per mile Tolls/Parking Purpose of Ministry Name of Person Purpose of Ministry Meals

Breakfast Lunch Dinner Telephone Postage Tips Daily Total

Total Expenses

Total for Payment

Date: _____________________ Signature: ___________________________________ Approved By: ______________________________________ Date: _______________ Signature: _____________________________________________________________ 11/3/2011 Form #450 This form assigned to Administrative Team.

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TYPING AND/OR PHOTOCOPY REQUEST

Request Date: Committee: Requested By: Date Required: Photocopy (# of copies needed) Special Requirements (Stapled, etc.) Color of Paper:

(white unless otherwise designated) Document Requested/Comments: Or, please attach copy of document to be typed



130 Towne Centre Way, Fairfield Glade, TN 38571 931-484-6927

TYPING AND/OR PHOTOCOPY REQUEST

Request Date: Committee: Requested By: Date Required: Photocopy (# of copies needed) Special Requirements (Stapled, etc.) Color of Paper:

(white unless otherwise designated) Document Requested/Comments: Or, please attach copy of document to be typed


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VACATION USE APPROVAL FORM

Today’s Date: _____________ _______________________________________ Name: ___________________________________________________________ Title: _____________________________________________________________ Beginning/Ending Date of Vacation Requested*: ______________________________ ______________________________ (Beginning Date) (Ending Date) Employee Signature: ________________________________________________ Supervisor Approval Signature/Date:_____________________ Date: __________ * Advise your supervisor if you have not accrued enough vacation leave to cover your absence. Form #465, 2 Mar 2012

This form assigned to the Administration Team, Stewardship/Finance Committee Change 2 Package, 4 May 2012

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PLEASE PRINT PLEASE PRINT


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VEHICLE RESERVATION (FGFBC CHURCH-OWNED)

Mini-Bus (14 Pass)______ Van(9 Pass)______ Van D (9 Pass)______ REQUESTOR: _________________________PHONE _____________

EMAIL__________________ DATE OF REQUEST TRIP BEGIN DATE______ _________ END DATE___________________

PURPOSE OF TRIP ___________________________________________________________________ LOCATION OF PICKUP____________________________________TIME OF PICKUP____________ LOCATION OF RETURN___________________________________TIME OF RETURN___________ DRIVER_______________________________CO-PILOT__________________________________(TO BE ASSIGNED BY TRANSPORTATION COMMITTEE FOR REPEATING TRIPS)

ONE TIME TRIP__ __ REPEATING TRIP_____ REPEAT DATES_____________ _______ UNTIL FURTHER NOTICE__ ___ NUMBER OF PASSENGERS____ __ _____ (Including driver)

BRIEF DESCRIPTION OF TRIP REQUIREMENTS NOT LISTED ABOVE

____________________________________________________________________________

__

FOR STUDENT PICK UPS, THE STUDENT NAMES, ADDRESSES AND CONTACT NUMBER MUST BE SUPPLIED --AS SOON AS POSSIBLE FOR EFFICIENT ROUTE PLANNING. (REVERSE SIDE CAN BE USED FOR THIS LIST)

ALL FIELDS ABOVE ARE REQUIRED. IF NOT APPLICABLE, MARK “NA”

Please return the vehicle with the same level of gas as when you picked it up!

BELOW IS FOR STAFF USE ONLY

BILLING ACCOUNT #GROUP ____________________ ___________________ STAFF APPROVAL _____________________________________________________________ _ DATE APPROVED _____________________________________________________________ _ DATE GROUP NOTIFIED ________________________________________ _____________

Form #470, Revised 22 Feb 2014 This form is assigned to: Administration Team

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VISITOR REGISTRATION – CHILDREN’S MINISTRY DATE: __________________ NAME _______ AGE GRADE ADDRESS CITY STATE _______ ZIP NAME OF PARENT OR GUARDIAN PHONE LIST NAME OF PERSON(S) WHO BROUGHT YOU TODAY: (CIRCLE ONE: Parent/Guardian/Relative, Friend, Neighbor) THEIR NAME DO YOU HAVE ANY ALLERGIES? Yes ____ No _____ IF YES, PLEASE LIST THEM (FOOD, ETC.) ______________________________________________________________________________ DID YOU RIDE IN OUR CHURCH VANS TODAY? YES ____ NO ___ IF NO, WHO WILL PICK YOU UP TODAY? ________________________________________________ THEIR PHONE NUMBER THEIR ADDRESS (if different from the above) ____________ __________________________________________ Greeter: Please have this form completed and send it with the child to their designated classroom. Form #480, 9 Sept 2011 This form is assigned to Preschool/Children’s Team.

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VOLUNTEER APPLICATION FORM

For the Volunteer Application Form, see Confidential Volunteer Application Form, Form #200.

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WEDDING SERVICE APPLICATION (Subject to the conditions on the attached sheets)

Wedding Date: Hour: Rehearsal Date: Hour: Church Facilities Desired: Sanctuary Fellowship Hall for Reception Men’s Dressing Room Women’s Dressing Room Other Minister: Phone: Church Affiliation: Where: Wedding Planner: Organist/Pianist: Sound Technician: Soloist: Florist: Phone: Time of Arrival: Caterer: Phone: Time of Arrival: Photographer: Phone: Time of Arrival: Audio/Visual: Bride-Elect: Phone: Present Address: Church Affiliation: Where: Parents: Address: Groom-Elect: Phone: Present Address: Church Affiliation: Where: Parents: Address: Address after marriage: I have read the conditions provided on the attached sheets of this application and agree to abide by same if I am permitted the use of these facilities. I agree to make every effort to ensure that my guests will do likewise. Signature: Approved: Form #490, Revised 12 Oct 2012 (Change 3 Pkg)

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WEEKLY DEPOSITS

Week ATT

CODE

General Tithes & Offerings 4000

Missions 5610

Other

Total Deposit 1000

Bldg. Fund Deposit 1100 Bldg. Fund YTD TOTAL DEPOSITS

Form #500, 9 Sept 2011 This form is assigned to the Administrative Team.

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