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Podcasts in iBroadcast (Podcast-only episode)

Audio file format for BBC podcasts......................................................... 2 To access iBroadcast ............................................................................. 2 iBroadcast home page ........................................................................... 4 Publishing the podcast ........................................................................... 5 Contacts & support............................................................................... 13

This guide is for podcasts which:

are compilations from several programme episodes.

are edited highlights from a programme.

come under a group heading (e.g. Drama of the Week, Friday Night Comedy).

are not related to a programme at all (e.g. BBC Academy, Ouch). If your podcast is a recording of the whole programme read the guide for “Podcast on a TX Episode”.

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A podcast is a digital audio file that can be downloaded onto a computer or portable media player. Typically, they are available as part of a series that can be subscribed to.

Audio file format for BBC podcasts

Save your podcast recording as .wav – don’t use .mp3. There is a 50 GB file size limit for uploading audio to iBroadcast. iBroadcast allows you to upload audio and publish it as a podcast.

To access iBroadcast

Using Internet Explorer on a PC, or Safari on a Mac, go to this url: https://production.bbc.co.uk/ibroadcast Note the https You may see a dialogue box pop up. Click OK.

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The first time you go to iBroadcast you will see this screen. Fill in the form to get access. Put in your department and which podcast you will be working on.

Once you’ve been given access, use the same URL to go straight to the iBroadcast home page. As the home page loads you may see this dialogue box. Tick “Do not show this again…” and click Run.

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iBroadcast home page

When you are given access to iBroadcast, you will be put in to a group, based on your department or network. In the light blue bar at the top, next to the iBroadcast logo, choose your group from the dropdown box. In the example above, the group is “Radio 2 / 6 Music”. You can change groups here if you belong to more than one.

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Publishing the podcast

In order to publish the audio as a podcast, it must be attached to a webpage at www.bbc.co.uk/programmes - here, every episode of your programme has a web page, and you also have a home page, known as a Brand or Series page.

If your podcast:

is a compilation from several programme episodes.

is edited highlights from a programme.

comes under a group heading (e.g. Drama of the Week, Friday Night Comedy).

is not related to a programme at all (e.g. BBC Academy, Ouch).

… then a special podcast Series page will be created for you.

All editions of that podcast will be attached to this Series page. Other podcasts will have their own Series page.

The R&M support team (radiomusic.support@bbc.co.uk) will provide you with a code called a PID (Programme identifier), which represents the Series page. This is an example of a PID (yours will be different):

p00w1rdp In the dark blue bar at the top of the iBroadcast page, put your PID in to the Search box, and press Return, or click the magnifying glass icon.

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You will be taken to the podcast Series page.

The panel at the top left shows the programme details, and the image shows an “S” for Series.

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At the bottom of the left-hand column of the Series page, there is a drop-down box, Select a task. Move the mouse over it and choose Create and add podcast.

You can now upload the audio file. Locate the file on your computer, and drag it in to the grey “Upload an audio” box.

Once it’s uploaded, you will be taken through 7 steps to create the podcast.

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Step 1 You must add the title, and the short and medium synopses. These are all visible to the audience, and will display on the BBC website, iTunes, and other podcast sites. Click on Add medium synopsis to make that field visible.

Then click the green Next button on the right-hand side.

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Step 2 The programme image should appear – you don’t need to do anything. Just click the green Next button.

Step 3 The podcast image should appear – you don’t need to do anything here either. Click Next.

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Step 4 Select the duration and availability (UK or international). Click on the pre-set time value which has been agreed with the Podcast Team (e.g. “7 days International” or “30 days international”).

But if you want to delay the publish date and/or time, change the start date and time at the bottom of the form. Then press the pre-set time button (e.g. “30 days International”), to set the end date correctly. Click Next.

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Step 5 Genres. These are pre-set, and should not be changed. Just press the green Next button.

Step 6 Add warnings if required. The default is no guidance, and if that’s fine, just click Next. If you need to add warnings, click on the Yes button, and tick any warnings you need to apply. Then click Next.

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Step 7 The final step is to publish the podcast. On this screen you can check that everything is correct – listen to the audio if it has transcoded; check which Series page the podcast is attached to; spelling and grammar; the availability period; any warnings applied. There are Edit links if you need to correct anything. Click the green Publish button.

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In the pop-up window, agree to the compliance guidelines, and click ok.

The next screen shows the publishing banner:

At this point you can close iBroadcast, and leave it to go through the publishing process.

Contacts & support

The R&M Support team manage access to the podcast system and can give advice on podcast types, PIDs, etc. Email them on radiomusic.support@bbc.co.uk