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Please insure that this document is given to the person(s) attending the Region 6 Assembly in Albany, New York.
The packet is also available online at WWW.OAREGION6.ORG
March 4, 2015
Dear Region Six Intergroup: Our Region 6 Assembly Spring 2015 on Saturday, April 18 is quickly approaching! Included in the packet are the following documents to help your Intergroup prepare for our upcoming Assembly:
Credentials Report showing the number of groups registered to your Intergroup as of February 1, 2015. Four (4) Motions Agenda Standing Rules Unapproved Minutes and Committee Reports – R6 Assembly Fall 2014 –September 13, 2014 Driving instructions to Hilton Garden Inn Albany Medical Center in Albany, NY Discounts for rail travel and instructions for booking the hotel shuttle. Lunch menu – slightly different menu because of a different venue Convention Registration Form and Flyers seeking Keynote Speakers and Raffle Baskets
In keeping with R6’s policy of paperless distribution of documents, all of the officer’s reports will be emailed and posted online on or about March 11, 2015. Please be attentive and look for this mailing. As is the case with this Assembly Packet, if you want to have it for use in paper form, please print it out for your convenience. We will be distributing paper copies of the budget at the Assembly. All Representatives and Alternates should review the attached materials so that our business can be carried out by an informed membership. Upon registration, Representatives will be asked to choose the committee on which they prefer to serve. Committee assignments are made on a first-come, first-served basis. If your first choice for committee is overbooked, you will be placed on your second or third committee choice. So that Representatives can best select the committee on which they would like to serve, please learn more about each committee’s activities by reviewing the R6 Assembly Fall 2014 Committee Reports (attached). Online Assembly Registration: The attached credentials report shows the number of registered meetings in your Intergroup, as of February 1, 2015. Please register your intergroup’s Representatives by using R6’s website at www.OAREGION6.org. or you may CLICK HERE TO REGISTER FOR R6 SPRING 2015 ASSEMBLY. We encourage all representatives to register online. Substitutions for Representatives may also be made online no later than Monday, April 13, 2015, 9 AM EDT. Registrations may be made in person the day of the Assembly, however, each person who wishes to register in person the day of the Assembly shall give the Coordinator a statement signed by his/her Intergroup Chair (either hard copy or via email – digital signature is acceptable) – stating that he/she is a duly elected or appointed representative/alternative of his/her intergroup or unaffiliated group. Please note that everyone needs to check in with the R6 Coordinator at the registration desk on the day of Assembly.
page 1 of 35
You must register for THIS Assembly, even if you were a registered representative/alternate for previous R6 Assemblies. Catered Lunch is included at NO CHARGE for all Online Registrations for duly elected/appointed representatives or alternates and only those working guests who are of direct service to this Spring 2015 Assembly.
• Online registration is the only method by which R6 can guarantee that that you will receive the catered lunch.• R6 cannot guarantee catered lunch availability after Monday, April 13, 2015, 9 AM EDT. This option is available
only for those who are duly elected/appointed representatives/alternates and working guests.• There is no option to pay for the catered lunch for non-working guests. There is a restaurant on the hotel premises
as well as other local restaurants. Also, a room is available for those who wish to bring their own lunch.• R6 cannot guarantee catered lunch availability for those who elect to register at the door the day of the Assembly.
Hotel Information:
Friday, March 27, 2015 - Last day to make room reservations at the group rate with the Hilton Garden Inn Albany Medical Center. You may make hotel room reservations online via a link from the R6 website or from the R6 Assembly online registration page or if you are viewing this online, you can click here: BOOK A ROOM
Most of the R6 room block has 2 Queen Beds. There are also a limited number of rooms with 1 King bed available online. If you are having any issues getting the reservation you would prefer or have any special needs, please telephone (518)-396-3500 and ask for Region 6 Group Code: 3REG6 to guarantee the quoted rate. A cooked-to-order breakfast is available for hotel guests. Upon check-in, guests will receive a coupon which discounts the breakfast price (normally $10.95) down to $7.95.
In order to guarantee reservations for late arrival, all reservations must be accompanied by a check or credit card for the first night’s accommodations. Requests for rooms after this date will be on a space-available basis and rate available basis only.
Please note:
• Regular OA Meeting, Friday, April 17, 2015 at 8:15 pm, ending no later than 9:30 pm, Evolution Suite 3,adjacent to Room 325.
• Regular OA Meeting, Saturday, April 18, 2014 at 7:30 am, one-hour, Touhey Boardroom.
• Please submit your upcoming events (OA Day, retreats, PI outreach, etc.) information to the webmaster forupdating on our Region 6 website. This is located at www.OAREGION6.org.
• Information regarding downloadable forms, the OA Region 6 Calendar, etc., can be retrieved atwww.OAREGION6.org. This is an excellent site for our information and continuity.
• A 7th Tradition collection will take place at the afternoon business session to support the OA World ServiceGeneral Fund. Contributions from intergroups as well as individual OA members are gratefully accepted.
I look forward to seeing you all in April!
In Service and Fellowship,
Mary T. Region Six Coordinator
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Intergroup Name
IG
Number
# of
Affiliated
Meetings
# of Reps
Allowed Voting 1 Voting 2
Bronx IG 9150 7 1
Cape Cod IG 9125 10 1
Central Maine IG 9516 13 2
Central Massachusetts IG 9106 15 2
Central Ontario IG 9110 53 6
Connecticut IG 9054 24 3
Greater NY Metro IG 9033 100 10
Greater Rochester IG 9055 18 2
Greater Syracuse IG 9067 13 2
Green Mountain North IG 9543 17 2
IG de Québec 9330 15 2
IG français de l’outaouais 9600 5 1 Total RR =
IG français de Montréal 9160 36 4 Board Members Voting =
Island IG 9392 5 1 Simple Majority =
Long Island HOW IG 9368 4 1 2/3 Majority =
Mass Bay IG 9025 51 6
Metrowest IG 9357 37 4
Mid Hudson IG 9206 25 3
Montreal English IG 9140 8 1
Nassau County IG 9034 47 5
New Hampshire IG 9190 37 4
North Shore IG 9200 24 3 Total RR =
Nova Scotia IG 9262 12 2 Board Members Voting =
NYS Capital District IG 9079 21 3 Simple Majority =
Ocean and Bay IG 9449 19 2 2/3 Majority =
Ottawa District IG 9275 27 3
Rockland County IG 9586 10 1
Seacoast IG 9473 14 2
South Coastal Mass IG 9556 28 3
South Eastern Connecticut IG 9531 8 1
Southern Maine IG 9327 15 2
Southern Tier IG 9148 4 1
Southwestern Connecticut IG 9278 40 4
Staten Island IG 9137 11 2 Total number of affiliated groups in R6: 875
Suffolk County IG 9036 24 3 Total number of unaffiliated groups in R6: 37
Westchester United IG 9038 30 3 Total number of groups in R6: 912
Western Mass IG 9130 37 4
Western New York IG 9056 11 2 Total number of intergroups in R6: 38
Count 1
Count 2
Credentials Report*
Region Six Assembly Spring 2015
Saturday, April 18
*as of February 1, 2015
page 3 of 35
PROPOSED R6 BYLAW AMENDMENT
ARTICLE NUMBER: VII
TO AMEND: Article VII, COMMITTEES, Paragraph A, subsection 8
Current Wording:
Article VII - COMMITTEES Section A - The Standing Committees shall be:
Proposed Wording:
Article VII - COMMITTEES Section A - The Standing Committees shall be:
Committees shall be established at R6A in order to carry out the purpose of the Region.
A. The Standing Committees shall be:
1. Bylaws, Policy and Procedure 2. Convention 3. Finance 4. Intergroup/Outreach (IG/OR) 5. Newsletter 6. Public Information / Professional
Outreach (PI/ PO) 7. Twelfth Step Within 8. OA Young Persons
Committees shall be established at R6A in order to carry out the purpose of the Region.
B. The Standing Committees shall be:
1. Bylaws, Policy and Procedure 2. Convention 3. Finance 4. Intergroup/Outreach (IG/OR) 5. Newsletter Website and Publications 6. Public Information / Professional
Outreach (PI/ PO) 7. Twelfth Step Within 8. OA Young Persons
Submitted jointly by:
Newsletter Committee, Contact: Carmen D., Committee Chair Email: [email protected] Phone: 819-986-3136
and
R6 Board Contact: Mary T., R6 Coordinator Email: [email protected] Phone: 914-763-1172
Intent: To more accurately reflect the improved the manner in which the committee has been of service.
Implementation: Revision of R6 Bylaws at conclusion of R6 Assembly. Cost: None.
Rationale: To accurately reflect the nature and duties of the committee as it now functions.
page 4 of 35
PROPOSED R6 BYLAW AMENDMENT
ARTICLE NUMBER: VII
TO AMEND: Article VII, COMMITTEES, Paragraph C, subsection 3
Current Wording:
Article VII - COMMITTEES Section C
Proposed Wording:
Article VII - COMMITTEES Section C
C. Committee chairs shall be elected by the committees they serve with the exception of the Finance Committee Chair. The committee chair shall meet the following requirements: 1. One year of current continuous abstinence, 2. Be an RR or AR from a registered Intergroup, 3. Have attended two (2) of the three (3) previous R6A. 4. A vacancy of a committee Chair shall require that the R6 Board appoint an interim Committee Chair who shall serve until the next Assembly. Persons appointed as interim Committee Chair shall at time of appointment meet the requirements for election as a Committee Chair of R6 as stated above in Article VII, Paragraph C.
C. Committee chairs shall be elected by the committees they serve with the exception of the Finance Committee Chair. The committee chair shall meet the following requirements: 1. One year of current continuous abstinence, 2. Be an RR or AR from a registered Intergroup, 3. Have attended two (2) of the three (3) previous R6A. 4. A vacancy of a committee Chair shall require that the R6 Board appoint an interim Committee Chair who shall serve until the next Assembly. Persons appointed as interim Committee Chair shall at time of appointment meet the requirements for election as a Committee Chair of R6 as stated above in Article VII, Paragraph C.
Submitted by: Bylaws, Procedure and Policy Committee Contact: Bruce R., Bylaws, Procedure and Policy Committee Chair Email: [email protected] Phone: 613-266-0852
Intent: To ease qualifications for candidates to run for chair of an R6 standing committee.
Implementation: Revision of R6 Bylaws at conclusion of R6 Assembly. Cost: None.
Rationale: Currently, individuals who have missed two (2) of the three (3) previous R6A are ineligible to run for or to be elected as a chair of an R6 standing committee.
page 5 of 35
NEW BUSINESS MOTION
MOTION: Move that a section of item No.014 in the Policies and Procedures be revised as follows: Current Text:
DUTIES AND RESPONSIBILITIES
OF THE R6A OFFICERS
PROCEDURE
F. The Website and Publications Coordinator shall: 1. Attend all R6 board meetings, R6As; 2. Oversee the publication and distribution of the R6 newsletter, the Messenger, and act as advisor to the Newsletter Committee;
Proposed Text:
DUTIES AND RESPONSIBILITIES OF THE R6A OFFICERS
PROCEDURE
F. The Website and Publications Coordinator shall:
1. Attend all R6 board meetings, R6As; 2. Oversee the publication and distribution of the R6 newsletter, the Messenger, and act as advisor to the Newsletter Website and Publications Committee;
Submitted by: R6 Board, Contact: Mary T., R6 Coordinator Email: [email protected] Phone: 914-763-1172
Intent: To accurately describe the R6 Website and Publications Coordinator’s duties to align with the revised name of the committee which the officer is assigned to advise.
Implementation: Revision of R6 Bylaws at conclusion of R6 Assembly. Cost: None. Rationale: Administrative housekeeping.
page 6 of 35
NEW BUSINESS MOTION
MOTION: Move that the text of item No.038 in the Policies and Procedures be struck in its entirety and replaced as follows: Current Text:
NEWSLETTER COMMITTEE
POLICY
The purpose of the Newsletter Committee shall be: A. To provide a forum summarizing the events of each
Region Assembly B. To publicize, describe and identify OA activities
within the Region. C. To make available the newsletter to each OA group
in Region 6, and to each Region Chair prior to the upcoming Region Assembly.
Proposed Text:
NEWSLETTER COMMITTEE
POLICY The purpose of the Newsletter Committee shall be: A. To provide a forum summarizing the events of each Region Assembly B. To publicize, describe and identify OA activities within the Region. C. To make available the newsletter to each OA group in Region 6, and to each Region Chair prior to the upcoming Region Assembly
WEBSITE AND PUBLICATIONS COMMITTEE
POLICY A. To provide media summarizing the events of each R6 Assembly B. To publicize, describe and identify OA activities within Region Six. C. To publish and disseminate a newsletter via the R6 website and email.
Submitted jointly by:
Newsletter Committee, Contact: Carmen D., Committee Chair Email: [email protected] Phone: 819-986-3136 and R6 Board Contact: Mary T., R6 Coordinator Email: [email protected] Phone: 914-763-1172
Intent: To improve the manner in which the committee intends to be of service. Implementation: Revision of R6 Bylaws at conclusion of R6 Assembly.
Cost: None. Rationale: To accurately reflect the nature and duties of the Committee as it now
functions.
page 7 of 35
REGION SIX ASSEMBLY Saturday, April 18, 2015
9:00 am to 6:00 pm Hilton Garden Inn Albany Medical Center – Albany, NY
AGENDA 7:45 – 8:45 am OA Meeting Touhey Boardroom 8:45 – 9:00 am First Time Representatives’ Registration Mary 9:00 – 9:45 am New Representative Orientation - Touhey Boardroom Karin 9:15 – 9:45 am Delegate Registration Mary
9:55 – 10:10 am Opening Prayer and Welcome Diana Twelve Steps of OA Volunteer 1 Twelve Traditions of OA Volunteer 2 Twelve Concepts of Service of OA 1 – 6 Volunteer 3 Twelve Concepts of Service of OA 7 – 12 Volunteer 4 Announcements Barbara
10:20 am – 11:55 pm Committee Meetings Committee Chairs 12:00 – 1:00 pm LUNCH Recovery Sports Grill 1:05 – 1:15 pm Delegate Registration/Break Mary 1:30 – 2:25 pm Roll Call Susan
Adoption of Standing Rules Diana Adoption of Agenda Diana Minutes – Fall 2014 Assembly Susan Announcements Barbara Introductions: Officers/Former Officers Diana Introductions: Service Volunteers Diana Introductions: New Delegates Diana Introductions: Visitors Diana Officer Reports: Chairperson Diana Vice Chairperson Barbara Treasurer Kelly Coordinator Mary Secretary Susan Website and Publications Coordinator George Trustee Karin Committee Reports Committee Chairs
2:25 – 2:45 pm BREAK (includes 10 minute writing session) PI Caucus Board Members
2:45 – 2:50 pm 7th Tradition Collection to Benefit WSO General Fund 2:50 pm – 4:30 pm New Business:
Bylaw Amendments/Policy Motions Diana Motion to Adopt 2015/2016 Budget Kelly Committee Motions (as required) Diana
4:30 – 4:45 pm BREAK 4:45 – 5:30 pm Workshop – Abstinence vs. Plan of Eating Karin
5:30 Tradition Discussion – 15 min. (as per Policy 018, time permitting)
5:45 Lifeline Raffle First Timers' Ceremony Diana
Open Sharing (time permitting) Adjourn
6:00 Closing Prayer page 8 of 35
2/10/2014
STANDING RULES OF THE REGION SIX ASSEMBLY
A. In all deliberations, the group conscience is more important than the technicalities of the actual motion.
B. Children who are not OA members are not permitted on the R6 Assembly floor.
RULES FOR LIMITED DEBATE:
C. To be recognized, ALL speakers must speak from the center microphone stating their name and Intergroup. They will be limited to two minutes for each main motion or substantive amendment.
D. Two copies of motions of more than a few words MUST be provided in writing: one to Region Six Secretary; one to the Region Six Chair through the Parliamentarian.
E. Pro and con will be limited to three speakers for a main motion, and two speakers for each substantive amendment.
F. No main motion and all amendments to that main motion will last longer than thirty minutes in total, including discussion. At the end of thirty minutes the question will be called automatically.
G. The Chair will call on people in order; first pro and then con. Pros will line up on the right side of the room as you face the dais, cons on the left side.
H. To provide the opportunity for as many different representatives or alternates to speak during the assembly, the Chair has the right to recognize those members who have not had the opportunity to speak. If more then three wish to speak on one side of an issue, they will select from amongst themselves the three to represent them.
I. If a registered representative is required to leave the assembly for more than thirty minutes, a REGISTERED alternate from the same Intergroup may move up to Temporary Voting Representative until the Representative returns, provided that the transfer is made through the Region Six Coordinator.
J. No questions will be entertained from the center microphone until one pro and one con have been presented for each main motion.
K. New business arising from Region Six Committee activities shall be brought to the Assembly floor after the new business included in the published agenda has been addressed. Such new business shall require a vote of two thirds in the affirmative to pass, because of the lack of prior notice to the assembly.
L. Cell phones, smart phones and other wireless electronic communication equipment must be turned off during assembly proceedings unless approved by the R6 Chair.
M. Eating is not permitted in the assembly business meetings or committee meetings. page 9 of 35
REGION 6 FALL ASSEMBLY SATURDAY, SEPTEMBER 13, 2014 HILTON GARDEN INN, ALBANY MEDICAL CENTER, ALBANY, NY
OA Meeting/ Delegate Registration
There was an OA meeting 7:45-8:45am First time representatives registration was held 9-9:15am.
New Delegates Orientation Region 6 Trustee Karin RH explained the procedures of the R6A to the new delegates in attendance.
Opening Prayer/Welcome The meeting was called to order at 9:5am by Chair Diana G. with The Serenity Prayer in English and Kelly from francais de l’outaouais in French. Diana welcomed everyone to assembly today.
12 Steps were read by: Claire - Nova Scotia Intergroup 12 Traditions were read by: Kate - Central Ontario Intergroup Twelve Concepts 1-6 were read by: Robin - Southern Maine Intergroup Twelve Concepts 7-12 were read by: Adam - Greater NY Metro Intergroup
Announcements Diana announced that there will be elections for R6 Board positions for Vice Chair, Secretary and Treasurer and there will be an election for WSBC Reference Sub-Committee Delegate, and to affirm the R6 Trustee. The Trustee affirmation must be a paper ballot. We also will be electing Chairs for each of the R6 Committees today at the committee meetings. She went on to explain the requirements for the committee chair position. She then introduced all the chairs of each committee present today and had them pick up their paperwork for assembly. Diana reminded the committees to make sure that Secretary Laura R. receives all reports today by 5pm. Diana announced that there will be two presentations at assembly, one from the Treasurer Kelly C. and one from Karen S. from the Youth in OA Committee. Diana announced that we will be raffling off the R6 2014 Convention Raffle and Lifeline today. There will not be any transferring of prizes. Vice Chair – Debbie H. asked that if any of the delegates have any concerns with the hotel to let her know, as she is the liaison between us and the hotel. She went on to have everyone look at her report where all committees will see where they are meeting today. Trustee Karin RH announced there will be a meeting for the 2015 R6 Convention Committee at noon in the Toohey Boardroom.
10:30a - 12:10p –Each committee broke out for their meetings 12:15 -1:10p Lunch 1:15- 1:25p - Registration/Break
UNAPPROVED MINUTES FROM 2014 FALL ASSEMBLY--page 1
page 10 of 35
Roll Call – Laura called roll call R6A for September 13, 2014 total R6 Representatives 54, R6Bd 6, which gives us for voting today 31 for Simple Majority and 40 for 2/3’s Majority.
Adoption of Standing Rules: The Standing Rules were presented and adopted as presented.
Adoption of Agenda: The agenda for today was adopted as presented.
Minutes Fall 2013 R6A: Laura R. asked if there were any corrections to the minutes. The minutes were accepted as presented.
Volunteers: Center Mic – John C. Western Mass. Intergroup
Minutes Approval – Jessie B. Suffolk Intergroup, Amy J. Greater Rochester Intergroup Registration – Andrea F. Greater NY Metro Intergroup, Lynn C. Western Mass Intergroup, Tellers – Kelly- francais de l’outaouais Intergroup, Sharon – Connecticut Intergroup Timekeepers – Jen- Metro West Intergroup
Announcements: Debbie H. Any queries or question about the hotel please contact her.
Raffles were again explained by Diana that there will be NO transfer of prizes.
Introductions of Officers/Former Officers: Chair Diana introduced the present R6 Board and had all former officers introduce themselves. Introductions: Service volunteers: John C. Western Mass. Intergroup
Jessie B. Suffolk Intergroup, Amy J. Greater Rochester Intergroup Andrea F. Greater NY Metro Intergroup, Lynn C. Western Mass Intergroup, Kelly- francais de l’outaouais Intergroup, Sharon – Connecticut Intergroup
Jen- Metro West Intergroup was introduced. New Representatives – Kelley L. Intergroupe OA Français d L'Outaouais, Chuck F. Central Ontario Intergroup, Elaine T. New Hampshire Intergroup, Adam W. Greater NY Metro Intergroup, John L. Connecticut Intergroup, Claire D. Nova Scotia Intergroup, Jessica B. Suffolk County Intergroup, Carrie M. Green Mountain North Intergroup, Sharon T. Connecticut Intergroup, Robin H. Southern Maine Intergroup, Kate Central Ontario Intergroup. Introduction of Visitors – Diana had visitors stand and introduce themselves. Kathy- Nashua Intergroup and Kelly francais de l’outaouais Intergroup.
Officer Reports- Each officer gave a synopsis of their work for the region. Full reports were available in the Fall 2014 R6 packet. They were available to download from the R6 Website.
Committee Reports – One delegate from each committee gave a brief report of the work their committee has done at assembly. Reports will be available at the next R6A Spring 2015. Summary of the reports will be on line only in The Messenger. Full reports will be in the Spring 2015 Assembly.
UNAPPROVED MINUTES FROM 2014 FALL ASSEMBLY--page 2
page 11 of 35
Break – 2:20-2:40P This included the writing session with the topic being given from the 12th step within Committee. PI Caucus – The board met and discussed the recommendation from the PI Committee for the PI Blitz submissions. The board decided to award PI Blitz funding to francais de l’outaouais Intergroup $ 645.00 and Ottawa Intergroup $1083.76. New Business – Elections: Chair Diana explained the election process that will be used today. She also again explained the affirmation for the Trustee position. Prospective Vice Chair Barbara B. Mid-Hudson Intergroup stood before the assembly and spoke about her qualifications. There was a time for questions from the floor. The vote was then taken by a show of hands. Barbara was elected as the new Vice Chair.
Prospective Secretary Susan P. Ottawa Intergroup stood before the assembly and spoke about her qualifications. There was a time for questions from the floor. The vote was then taken by a show of hands. Susan was elected the new Secretary.
Prospective Treasurer Martin (Buddy) Staten Island Intergroup and present Treasurer Kelly C. stood and spoke to the assembly about their qualifications. They then took questions from the assembly floor. There was a request for a paper ballot for the vote. Kelly C. was re-elected as Treasurer.
Trustee Karin RH then came up and spoke before the assembly about her qualifications as trustee. The floor was then open for questions. This was a paper vote as required. Trustee Karin RH. Was re-elected as R6 Trustee.
The floor was then open for nominations for the WSBC reference Sub-Committee. This is a paper ballot vote. The nominees were Ann B. Nassau Intergroup, Bruce R. Ottawa Intergroup, and Lynn C. Western Mass. Intergroup. There were two elected and two alternates. Bruce and Lynn were elected to the committee. Ann is an alternate.
There was a motion to shred the ballots, they were then shredded.
By-Law Motions/Policy Motions-
MOTION #1 Motion presented by Laura R.
MOTION TO AMEND BYLAWS: Current Wording: Proposed Wording: Under Bylaws of R6 Assembly/ Under Bylaws of R6 Assembly/ Policies & Procedures Policies & Procedures Section VII. COMMITTEES Section VII. COMMITTEES
Committees shall be established at R6A in Committees shall be established at R6A in order order to carry out the purpose of the region. to carry out the purpose of the region.
UNAPPROVED MINUTES FROM 2014 FALL ASSEMBLY--page 3
page 12 of 35
A. The Standing Committees shall be: A. The Standing Committees shall be: 1. By-Laws, Policy and Procedure 1.By-Laws, Policy and Procedure 2. Convention 2. Convention3. Finance 3. Finance4. Intergroup/Outreach (IG/OR) 4. Intergroup/Outreach (IG/OR)5. Newsletter 5. Newsletter6. Public Information/Professional Outreach 6. Public Information/Public Outreach (PI/PO)
PI/PO7. Twelve Step Within 7. Twelve Step Within8. Youth in OA 8. OA Young Persons
Submitted by: Youth in OA Committee, Raina M. Committee Chair Intent: To better reflect the age range of the fellowship members to which the committee
Intends to be of service. Implementation: Revision of R6 Bylaws at conclusion of R6A. Cost: None Rationale: To align the name of the R6 Committee with that of the OA Young Persons Committee’s
Name adopted at WSBC 2014.
The motion was adopted as presented.
MOTION # 2 Presented by Laura R. Move that the text of item No.029 in the Policies and Procedures be struck in its entirety and replaced as follows:
Current Text: THE YOUTH in OA COMMITTEE
POLICY
A. To carry the OA message of hope to the young compulsive overeater. B. To reach out to students, in schools, at all grade levels. C. To build a resource center to disseminate OA literature geared to young people. D. To act as a communication center for sharing ideas from each Intergroup and World Service.
Proposed Text:
THE YOUTH in OA COMMITTEE POLICY
A. To carry the OA message of hope to the young compulsive overeater. B. To reach out to students, in schools, at all grade levels. C. To build a resource center to disseminate OA literature geared to young people. D. To act as a communication center for sharing ideas from each Intergroup and World Service.
UNAPPROVED MINUTES FROM 2014 FALL ASSEMBLY--page 4
page 13 of 35
OA YOUNG PERSONS COMMITTEE
POLICY A. To carry the message to young people within the Fellowship as well as to young newcomers; B. To act as a resource by outlining appropriate OA material including literature, online resources and meeting formats; C. To provide information regarding projects, initiatives and other activities that have been successful in supporting young people within the Fellowship and carrying the message to young newcomers; D. To provide recommendations for literature and other resources intended to support younger members within the OA Fellowship; E. To assist R6 in responding to inquiries regarding youth in OA
Submitted by: Youth in OA Committee, Raina M., Committee Chair Intent: To better the manner in which the committee intends to be of service. Implementation: Revision of R6 Bylaws at conclusion of R6 Assembly. Cost: None. Rationale: To align the policy of the R6 OA Young Persons Committee with the statement of purpose of the WSBC OA Young Persons Committee.
The motion was adopted as presented.
MOTION #3
Move that the R6 Board be granted latitude to reschedule the date and/or geographic location of the Spring 2015 and Fall 2015 R6 Assemblies.
SUBMITTED BY: R6 Board Contact Name: Lisa Freedman, R6 Coordinator E-mail Address: [email protected]
INTENT: To allow the R6 Board the capacity to choose a new venue for R6 Assemblies.
IMPLEMENTATION: R6 Board will contact Experient which has secured and negotiated our R6 Convention Contracts for the past 5 years.
COST: None.
RATIONALE: Although our dates were secured with the Hilton Garden Inn Albany Medical Center (“HGIAMC”) when presented with the contracts offered their new rates were substantially higher. It became apparent that the HGIAMC had become an unaffordable venue in which to hold the R6 Assemblies. HGIAMC is offering a guest room rate of $109. HGIAMC is requiring the use of their outside contractor for
UNAPPROVED MINUTES FROM 2014 FALL ASSEMBLY--page 5
page 14 of 35
the use of the microphones which would add $450 plus a 20% service fee ($540); and charging R6 $200 for the use of the Atrium room for our lunch, plus 20% service fee ($220). We cannot get any information on what we will be charged per person for lunch.
In addition, there have been R6 Representatives which have expressed the opinion that the room in which we currently convene the Assembly is too small for our needs.
Motion was adopted as presented
Region 6 Assembly dates: Spring - 4/18/15, Fall 9/26/15 Spring - 4/16/16, Fall 9/24/16
Committee Motion:
Motion: Move that the Region 6 host the 2015 Convention to be held in Hartford, Connecticut at the Hartford Hilton, 315 Trumbull Street, Hartford, Connecticut from October23rd to October 25th, 2015
Submitted by: R6A Convention Committee Contact: Susan P. Chair Convention Committee
Intent: To host a R6 Convention as means of furthering OA unity, fellowship, and carrying the OA message of recovery and to raise funds to ensure that R6 stays financially sound.
Implementation: The 2015 R6 Convention Committee will follow the guidelines and instructions laid out in the R6 Convention Manual.
Cost: None
Rationale: The convention is the major fundraising activity and the way we carry the message of OA recovery. It is important to have a convention in 2015 as there will not be a R6 convention in 2016 because the world Service Convention in 2016 will be held in R6 in downtown Boston.
The motion was adopted as presented
Announcements: Diana spoke of the theme for WSBC 2015 ‘Miracle of Abstinence’ The following can be found on the www.oa.org website New Strong Abstinence and check list 12/12 writing exercise Abstinence Checklist Abstinence resource guide Abstinence Power Point presentation
UNAPPROVED MINUTES FROM 2014 FALL ASSEMBLY--page 6
page 15 of 35
4:30-4:45p- Break
The Finance Committee – USING PAYPAL PRESENTATION (Tracy- Rockland Intergroup, Buddy- Staten Island Intergroup and Ainsley- Metro NY Intergroup) presented a skit on how to donate to R6 thru PayPal. Brandon went on to explain with prompts for on-line contributions, form to split the donations on the Region 6 website. How to find your group number. (Located in the meeting list, checking the town, date and time of the meeting). Make sure you put the meeting number on the donation form, so the meeting gets credit for their donation. It is quicker, easier and softer. Eco safer, and no cost for postage, immediate response.
The Young Persons Committee – OA YOUNG PERSONS INITIATIVE - presented by Karin S. The committee presented the NEW Young Persons Packet to all in attendance. The committee had inserted in the packet : a letter to members of R6 Integroups for information to reference. They also included an informational guide as to how to form a Young Persons Meeting in your area.
Diana asked Debbie H. to come up in front of the R6A and presented her a gift for her service as Vice Chair of R6, from the R6 Board. She then asked Laura R. to come up in front of the R6A and presented her a gift for her service as Secretary of R6 and presented her a gift from the R6 Board.
Life Line Raffle – was won by Gilles - Quebec French Intergroup R6 Convention Raffle Winners – Registration Susan H.
Full Set of Convention Recordings – Dorothy M. The Whole Shebang (registration, full set of recordings and the convention) – Bill C.
First Timers Ceremony - Diana had all the 1st timers come up to the front of the assembly and had them place their blue dots on their back. Diana then said, “You now have your 1st R6A behind you.
It was announced that as of 4:42p today we have 475 expected attendees for the 2014 R6 Convention.
Chair Diana G. formally made a motion to close the day of business at 4:45p with the OA Prayer.
Respectfully submitted by,
Laura A Rizzo Secretary R6
Minutes Approval Committee
Jessica Brown
Amy J.
UNAPPROVED MINUTES FROM 2014 FALL ASSEMBLY--page 7
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REGION 6 FALL ASSEMBLY SEPTEMBER 13, 2014
BY-LAWS COMMITTEE REPORT
Committee Chair: Jeff S. Committee Secretary: Kat N. Diana as Chair and Anne as parliamentarian attended the meeting.
Bruce R. was nominated by Jeff as Chair, accepted nomination, and was elected as chair of the Bi-laws committee in the absence of other nominees. Kat N. was nominated by Jeff as secretary, accepted, and was elected in the absence of other nominees.
Bruce had to absent himself from the meeting to make a presentation to another committee. Jeff continued to act as chair during Bruce’s absence.
Issues discussed during meeting:
There was discussion about modifying bylaw VII subsection C sub-sub-section III to lessen the restrictive requirements for eligibility for committee chair positions.
There was a discussion about policy number 008 section A. It’s not clear when a newly elected chair’s term officially starts (this assembly or the next) and when exactly it would end.
Bruce asked the committee if we want to review the attendance requirements (VI section D) for officers since we’ve reviewed the requirements for committee chairs. Ann pointed out that this bylaw is not a World Service requirement, and could be changed. Diana G. informed us that the current wording is there to help ensure that the officers have enough experience to do the duties of the officer.
Goals / Actions which will be completed by the next assembly:
A by-law amendment was drafted last assembly to change the name for the newsletter committee, it was not in the proper format, and so will be formatted properly and submitted in the future.
We will review policy number 008, section A regarding the issue of precisely when the newly elected chair takes office.
There was a motion to formalize a bylaw amendment, which will be submitted to the spring Region 6 assembly. The motion is “Bylaw VII sub-section C sub-sub-section 3 is hereby amended to read in part ‘Have attended at least one (1) previous R6A’”. Rick seconded this motion. It was accepted and recommended by the committee.
Assignments and deadlines: The deadlines are February 2015.
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REGION 6 FALL ASSEMBLY SEPTEMBER 13, 2014 CONVENTION COMMITTEE REPORT
Committee Chair: Susan P. Committee Secretary: Helen K.
Issues discussed during meeting: On track for Burlington, 10/24-10/26- 475 registrations 9/13/2014 330 room nights reserved (met contract specifications)
No intergroup came forward for 2015, so the Region 6 Convention will be sponsored by the region as a whole. It will be held at the Hilton in Hartford, CT. The committee continues to encourage intergroups to consider hosting future conventions. There is a lot of support available for hosting a R6 convention; no intergroup has to do it alone!
Decisions made: Steve M. moved to accept the proposal to have the 2015 Convention in Hartford, Jean B. seconded. Motion passed. Kara from Ocean and Bay Intergroup, R.I. was nominated by Susan to be Chair of the Region 6 Convention Committee. Char seconded, motion passed.
Goals / Actions which will be completed by the next assembly: Goal: to have a successful convention in Burlington, MA Goal: to find a host for the 2017 Region 6 Convention- Nova Scotia? Bermuda?
Steve M. moved to adjourn, motion passed.
Assignments and deadlines:
page 18 of 35
REGION 6 FALL ASSEMBLY SEPTEMBER 13, 2014 FINANCE COMMITTEE REPORT
In attendance – Chair Diana G, Treasurer Kelly C. and six members Committee commenced with the Serenity Prayer and introductions of everyone by name and IG or meeting represented. Finance Liaise elected- Tracy L. (Rockland County IG) Ansley volunteered to take minutes
Issues discussed during the meeting: We welcomed the Region 6 Chair, Diana Gold, to oversee our committee meeting today The Treasurer read the Policies and Procedures of the Treasurer and the Finance Committee During that reading of said Policies and Procedures, the Committee noticed that in the procedures, it refers to the “Finance Chair” and the “Treasurer” as 2 separate people when in actuality it is one person. Decisions made: R6 Chair acknowledged and discussed that the Board can evaluate that Bylaw and the Committee could discuss how to word differently and amend the Bylaw when time. Actions /Goals: Committee noticed miscalculation in expenses for FY 2013-2014 and revised. Budget and Actuals was approved with that change. Did spot check of contributions report and an expense paid and both were backed-up satisfactorily by Committee. Discussion ensued about insurance of checking account and finances. After reviewing the finances, the group concluded that Region 6 is in a healthy financial situation. Group asked R6 Treasurer to send them a screen shot of financial statement. Committee adjourned at 12 PM with a moment of silence the Serenity Prayer.
page 19 of 35
REGION 6 FALL ASSEMBLY SEPTEMBER 13, 2014 IGOR COMMITTEE REPORT
Committee Chair: Wayne R. Secretary: Barbara S.
Issues discussed during meeting: Updating/revising OA R6 Intergroup handbook Setting up an IGOR Google Group Increasing awareness of IGOR
Decisions: Handbook subcommittee will send updated version to committee for review and subsequent discussion. IGOR Google Group to be set up :
It was decided to include IGOR Committee members (past &present), IGOR officers, and R6 Board members. Awareness: subcommittee to brainstorm and present ideas to full committee at next conference call.
Goals/ Actions which will completed by the next assembly: All actions will be completed by the next assembly.
Assignments and deadlines: Update and revise handbook draft to IGOR Committee 1st week of October Discussion of commitments during next IGOR Committee conference call 11/16. IGOR Google group to be set up by 9/21 determine: Quarterly updates via email to current IG officers. Conference call of awareness subcommittee by mid October and discussion at IGOR 11/16 call.
page 20 of 35
REGION 6 FALL ASSSEMBLY SEPTEMBER 13, 2014 NEWSLETTER COMMITTEE REPORT
Outgoing Committee Chair: Jill M. New Committee Chair: Carmen D. Secretary: Brandon H.
Issues Discussed during the meeting: How to maintain consistent communication throughout the year. To change the committee name from: Newsletter to Web & Publications Committee.
A need for outsourcing layout. Removing some of the more ‘dry’ info and replacing it with more personal content.
Decisions Made: Question decided on for Assembly.
Elections: Chair: Carmen D Layout: Kelley Ann L. Proofreaders: Kate L., Jessie B, Anne B. French Proofreaders: Carmen, Kelley Ann L.
Goals / Actions which will be completed by the next assembly: The Messenger: to be published online and distributed via email.
Conference call scheduled on November 16th
Write motion to change the name of the committee.
Assignments and deadlines: Dates planned for upcoming Messenger schedule.
Tasks assigned and determined for individual committee members: The committee will publish in the Spring Messenger the question for the R6 Spring 2015 Assembly, so that members outside the assembly may participate
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REGION 6 FALL ASSEMBLY SEPTEMBER 13, 2014 PI/PO COMMITTEE REPORT
Committee Chair: Barbara B. Committee Secretary Mary T.
Issues discussed during meeting: Need to elect a chair: Mary T. new chair position of committee
Purpose of committee restated to group per By Laws description, page 33 Email discussions are most effective for our committee
Discussion with Bruce from Ottawa (Women’s Show): about items, project, tracking, reports to R6 PI chair
Discussion with Carmen: Le Droit is most read French paper…even in U.S. area
There was follow-up on past PI Blitz’s sent to Barbara. We need to review the PI Blitz follow-up procedures and consider modifying.
Decisions made: Committee recommendation on PI Blitz submissions was made to the board.
Goals / Actions which will be completed by the next assembly: Ask Barbara to resend feedback on previously funded projects. Longer-sitting chair; problem has been rotating chairs Survey Region 6 for ideas and best practices from low tech to high tech; what works and what doesn’t
Assignments and deadlines: Create survey to offer to Region 6 Assembly in spring 2015
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REGION 6 FALL ASSEMBLY SEPTEMBER 13, 2014 12TH STEP WITHIN COMMITTEE REPORT
Committee Chair: Terry G Committee Secretary: Amy J
Issues discussed during meeting: Terry G. is current chair and has agreed to serve today. The statement of purpose for the group to be aligned and focused with WSO 12th Step Within Handbook. The group reviewed the "Telephone on the 12th" Program and previous evaluation. Debbie H. shared dates for IDEA day and 12th Step Within Day to keep in mind.
Decisions made: Terry G. cannot commit to continuing as chair given his term as R6 Rep is closing in November. No other members qualify or could commit at this time. The group will use group conscience to revisit the chair position in April. A long term goal of the committee is to increase awareness across our member Intergroups of, 12th Step Within Resources available from both the Region and World Service.
Goals / Actions which will be completed by the next assembly: 1) Work with the Newsletter Committee to invite OA members to write about the impact of Twelfth StepWithin work on personal and/or group/intergroup level and to share Twelfth Step Within successes. 2) Circulate a Flyer inviting groups to recognize/celebrate IDEA Day within the Region. "What is yourIntergroup Doing? Please tell us” “What is your idea for IDEA day?” 3) Re-do evaluation of the "Telephone on the 12th" program for December.
Assignments and deadlines: Resubmit stories form "Telephone on the 12th" program to Newsletter - Terry G. by 9/20/14
Members of the committee share the Newsletter question with their own Intergroups for possible submissions to the Messenger. - All by 10/31/14
Create a flyer about IDEA Day activities and submit to Debbie H. for review. - Terry G. and Amy J. by 9/27/14 Circulate flyer to Region 6 Intergroups via R6 Chair and Coordinator - Amy J. by 10/6/14 Draft memo of re-evaluation of "telephone on the 12th" program and submit request to Debbie H. - Terry G. by
10/1/14 Circulate request to Intergroups to participate in program evaluation via R6 Chair and Coordinator - Terry G. by 11/1/2014
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REGION 6 FALL ASSEMBLY SEPTEMBER 13, 2014 YOUNG PEOPLE COMMITTEE
Committee Chair: Robin L Committee Secretary: Karen S.
Issues discussed during meeting: Robin was elected Find a way to get the brochures to intergroups not present at R6A.
Decisions made: Robin will present report for the committee thus afternoon. Karen will present the brochure. Stuffed packages: will hand out after vote to change name of committee.
Goals/Actions which will be completed by the next assembly: Short term goal: a rep from each intergroup will receive a packet and then send brochure to other intergroups. Packets include cover letter, brochure and OA Young Persons Packet from WSO. Long term goal: Have these packets been helpful? Do delegates have any suggestions or additions to what the committee presented?
Assignments and deadlines: At the next assembly – what to do next?
page 24 of 35
GUEST PRINTING SERVICES
PRINTING FROM YOUR LAPTOP
1. Go to this website (click on link):
Print at Hilton Garden Inn Albany Medical Center
2. Follow the instructions for uploading your document
3. A release code will be emailed or displayed to you.
4. Go to the business center to retrieve your print job
PRINTING FROM YOUR SMART PHONE
1. Forward the email with attachment you would like to print to:
2. A release code will be emailed to you.
3. Go to the business center to retrieve your print job.
page 25 of 35
DIRECTIONS TO HILTON GARDEN INN ALBANY MEDICAL CENTER
From the North - Take Interstate 87-South to exit 7 for Rt 7 East to 787 South to Exit 3B Madison Ave. Continue on Madison Ave. and take a left on New Scotland. Go to 4th light and take a left on Holland Avenue and the hotel entrance will be on the Left.
From the East - Take Interstate 90 West to 787 South to exit 3B Madison Ave. Continue on Madison Ave and take a left on New Scotland Ave. Go to 4th Light and take a left on Holland Ave - Hotel Entrance on Left.
From the West - Take Interstate 90 East to exit 4 (after the last toll plaza the exit numbers start at 1 and then go up). Continue on 85 West to Krumkill Rd. exit. The first light off the exit make a left going over the highway. At the next light make a right onto Krumkill Rd. Follow Krumkill Rd. to New Scotland Ave. Make a left onto New Scotland Ave. Make a right onto Holland Ave. The Hotel entrance will be on the left.
From the South - New York State Thruway 87 North to exit for 23 (Rt 9W). After the tolls, take the immediate exit
ramp on the right. At the light make a left onto 9W North. Follow 9W North to Delaware Ave. Make a right onto Delaware Ave. Follow Delaware Ave. to Holland Ave. Make a left onto Holland Ave. Continue on Holland for about ½ mile the Hotel entrance will be on the right.
From: Airport (Albany International Airport) Left onto CR/151/Albany Shaker Road; Take 87 south to the end; Left onto Western Avenue; Bear right as Western Avenue merges with Madison Avenue; Right onto New Scotland Avenue; Left onto Holland Ave.; Hotel is on the Left. Or, call for complimentary Shuttle Service.
Albany Medical Center 62 New Scotland Avenue Albany, New York, USA 12208 518-396-3500
Hilton Garden Inn Albany Medical Center
page 26 of 35
Helpful Travel Arrangements
Barbara B., our R6 Vice-Chair, has been hard at work arranging discounts and shuttle services to make your journey to the R6 Assembly on April18 less stressful.
AMTRAK USERS: Please be aware that these different codes are for different fares with different discounts and methods of booking.
The 15% discount code below is for travel only within New York State for this Spring 2015 Assembly is better than the convention rate that could be obtained exclusive to Region Six.
Amtrak offers this 15% discount off the lowest available rail fare to and from Albany, NY (ALB) booking a minimum of 3 days in advance of travel. However, seats are limited at the lowest rate, so book early.
You may book this fare via internet only and only via this web link:
Click Here for Amtrak I Love NY 15% Discount
This is a 10% discount code off the best available rail fare between any location and Albany, NY and is valid for travel April 17 -19, 2015.
To book your reservation by this method, call Amtrak at 1(800) 872-7245.
Convention Fare Code: X11W-925 This Convention fare cannot be booked via Internet.
SHUTTLE SERVICE USERS:
1. Please call the Hilton Garden Inn Albany Medical Center48-72 hours before your arrival to give flight, train or bus arrivalinformation.You must call in advance. (518) 396-3500.
2. You must book your return shuttle to the airport or train stationas well.
3. The shuttle is subject to availability.
4. Earliest pickup/drop-off 7:30 am. Latest pickup/drop-off 10:00 pm
It is always a nice idea to tip your driver.
page 27 of 35
Region Six Assembly Luncheon Menu
Saturday, April 18, 2015, 12 Noon
served downstairs in the Recovery Sports Grill
CATERED LUNCH IS INCLUDED AT NO CHARGE• Online registration by Monday, April 13, 9:00 AM EDT is the only method by
which R6 can guarantee availability of catered lunch
• Available only to duly elected/appointed representatives/alternates and
working guests.
Hot ItemsGarden Vegetable Soup
Steamed Broccoli; Snow Peas; Brown Rice
(above vegetables separated, not mixed)
Cold PlatterSliced Plain Chicken & Swiss Cheese
Whole Grain & Regular Breads
Lettuce, Tomato, Onion & Pickle Tray
Salad Bar to include:Spring Mixed Greens, Grape Tomatoes, Cucumbers, Shredded Carrots,
Shredded Cheese, Sliced Peppers, Sliced Apples, Hard Boiled Eggs, Croutons, Bacon Bits
Condiments
Acai & Balsamic Vinaigrette Dressing, Olive Oil, Vinegar, Mustard, Mayonnaise
DessertFresh Fruit Platter
Plain Yogurt
BeveragesUnsweetened Iced Tea, Coffee, Hot Tea, Decaf
Breakfast
The Hilton Garden Inn Albany Medical Center offers a cooked-to-order breakfast to
R6 Assembly’s overnight guests at $7.95 per person, (discounted from $10.95).
To ensure your discount, please make sure you have received your coupons at the
front desk upon check-in.
page 28 of 35
DOWNTOWN ALBANY RESTAURANTS FOR YOUR DINING PLEASURE
Victory Café 10 Sheridan Avenue 518-463-9113
Yono's 25 Chapel Street 518-436-7747
A Better Bite 99 Washington Avenue 518-694-4400
Albany Pump Station 19 Quackenbush Square 518-447-9000
Angelo's 677 Prime 677 Broadway 518-427-7463
Betty Boop Diner 115 Phillip Street 518-729-5945
Bombers Burrito Bar 258 Lark Street 518-463-9636
Bruegger's Bagels 29 North Pearl Street 518-463-4961
Café Capriccio 49 Grand Street 518-465-0439
Capitol House Chinese Kitchen 35 North Pearl Street 518-434-5422
Charter Restaurant 40 Lodge Street 518-462-6611
Cider Belly Doughnuts 25 North Pearl Street 518-253-4640
City Beer Hall 42 Howard Street 518-449-2337
Dali Mamma 36 Maiden Lane 518-443-2233
Deli Mill 33 Maiden Lane 518-449-8340
dp An American Brasserie 25 Chapel Street 518-436-3737
Dunkin' Donuts 39 North Pearl Street 518-427-0897
El Loco Mexican Café 465 Madison Avenue 518-436-1855
El Mariachi Mexican Restaurant 144 Washington Avenue 518-465-2568
Flow From the Garden 227 Lark Street 518-427-3881
French Press Café and Creperie 5 Clinton Square 518-275-0478
Gandhi Indian Restaurant 1 Central Avenue 518-449-5577
Greenhouse Salad Inc. 50 North Pearl Street 518-514-2055
Hill St. Café 180 Madison Avenue 518-462-3544
Hudson Harbor Steak & Seafood 351 Broadway 518-426-5000
Iron Gate Café 182 Washington Avenue 518-445-3555
Jack's Oyster House 42 State Street 518-465-8854
Jonathan's Pizza 31 North Pearl Street 518-463-5100
La Serre Restaurant 14 Green Street 518-463-6056
Lam's Chinese Kitchen 51 South Pearl Street 518-427-5095
Legends on Pearl Sports Lounge 84 North Pearl Street 518-813-9211
Lombardo’s 121 Madison Avenue 518-462-9180
Mamoun’s Restaurant 206 Washington Avenue 518-434-3901
Mamoun's Mideast Café 206 Washington Avenue 518-434-3901 Maurice's Pearl Street Deli 15 South Pearl Street 518-434-7364
McDonald's 106 South Pearl Street 518-434-8380
McGeary's Irish Pub 4 Clinton Square 518-463-1455
McGuire’s 353 State Street 518-463-2100
Miranda's Deli 54 Columbia Street 518-514-3900
Mug Shots Café 54 James Street 518-390-0998 Nine Pin Ciderworks LLC 929 Broadway 518-449-9999
Parish Public House 388 Broadway 518-465-0444
Pearl Street Diner 42 South Pearl Street 518-463-4829
Pearl Street Pub & Dirty Martini Lounge
1 Steuben Place 518-694-3100
Pizzeria 54 48 North Pearl Street 518-432-5454 Public House 42 42 Eagle Street 518-650-6015
Rain Modern Chinese 259 Lark Street 518-729-4827
Recovery Sports Grill 62 New Scotland Avenue
518-396-3800
Riverfront Bar & Grill (Seasonal)
Corning Preserve 518-426-4738
Sandwiches to Go 37 Maiden Lane 518-434-0614
Sessions, Hilton Albany 40 Lodge Street 518-462-6611
page 29 of 35
Shogun Sushi & Sake Bar 457 Madison Avenue 518-512-4101
Soho Wraps and Salads 11 South Pearl Street 518-689-0785
Starbucks 10 North Pearl Street 518-463-6990
Stout 904 Broadway 518-427-8688
Subway 1 North Pearl Street 518-449-2773
Sukhothai 254 Lark Street 518-463-0223
The Albany Distilling Company, Inc.
78 Montgomery Street 518-512-9949
The Barrel Saloon 942 Broadway 518-694-0670
The Capital Eatery & Lounge 55 North Pearl Street 518-649-3122
The Dutch Pot 418 Madison Avenue 518-465-3483
The Hollow Bar & Kitchen 79 North Pearl Street 518-462-8550
The Merry Monk 90 North Pearl Street 518-463-6665 The Olde English Pub & Pantry 683 Broadway 518-434-6533
The Wine Bar & Bistro 200 Lark Street 518-463-2881
Wolff’s Biergarten 895 Broadway 518-427-2461 Zachary’s Pastry Shoppe 54 State Street 518-813-9557
Albany County Convention & Visitors Bureau, Inc. 25 Quackenbush Square, Albany, NY 12207
(518) 434-1217 800-258-3582 Fax: (518) 434-0887 www.albany.org
*ACCVB Members listed in bold Updated February 2015
page 30 of 35
OA Region 6 Convention 2015 Hilton Hartford Hotel Hartford, Connecticut October 23 – 25, 2015
KEYNOTE SPEAKERS WANTED!
Submit your recording to be considered. 3 keynotes will be selected.
All three of the following requirements must be met:
1. Be an OA member with a minimum of 3 years current, continuousabstinence;
2. Submissions must be recorded at an OA event or registered meeting;
3. Candidates must be registered for the 2015 Convention prior tosubmission of recording.
Please include your full name, address, telephone, email, abstinence date, and length of time in OA.
Please submit your recording in digital format (mp3 or CD).
Keynote submission recordings will be reviewed by a preselected committee.
Keynote speakers have hotel and meals provided during the Convention.
Deadline is Saturday, May 2, 2015 (2 weeks after the Region 6 Spring Assembly).
Submissions can be Mailed to R6 Convention Chair 2015, c/o 66 Park Street, Apt#6, Brockville, Ontario K6V 2G5 Emailed to [email protected] Brought to the Region 6 Spring Assembly by your Region representative
For more information please contact: [email protected]
page 31 of 35
R6 Raffle
REGION 6 CONVENTION 2015
Hilton Hartford, Hartford, CT
October 23-25, 2015
To all Region 6 Intergroups, Groups and OA members, here is a unique, creative and
fun service opportunity.
Our upcoming Region 6 Convention will be here before we know it. One of the fundraisers that
has been very successful in the past is the raffling of baskets/items contributed by members, groups
and intergroups.
We invite you to get together with your OA friends and create a basket to be raffled off at the
Convention Friday, Saturday and Sunday. Let your imaginations soar.
Please let us know if you plan to bring a basket to be raffled off at the Convention.
Reply to [email protected]
SOME IDEAS OR THEMES FOR BASKETS/ITEMS:
You can probably think of many more ideas!
Do remember our Tradition 6: OA does not endorse any outside enterprise
If you would rather send money and have a trusted servant put the basket
together, that is also an option.
There is really only one limitation: if self-help literature is included, it is to be
only OA Conference-Approved literature. This list can be found at:
http://www.oa.org/pdfs/oa%20approved%20literature%20list.pdf
And… go to: www.oaregion6.org/2015 for more information about the R6 Convention 2015.
Serenity Recovery (OA-approved literature only)
Hobbies Sports Team theme
Gardening/Yard Puzzlers
Day at the Beach Health/Fitness
Jewelry Reading/Writing
Scrap Booking Travel/Vacation
Hair/Skin/Beauty Baby/Toddler
Needlework/Knitting Gift Certificates
Entertainment/Music Pet Theme
page 32 of 35
Region 6 of Overeaters Anonymous invites you
to attend the 2015 Convention in Hartford, CT.
October 23 – 25, 2015 THE HILTON HARTFORD
315 Trumbull Street, Hartford, CT 06103
Convention Registration and Hotel Resevations are now open
oaregion6.org/2015
CONVENTION REGISTRATION $45 until August 15 | $50 after August 15 | $60 at the door
Please go online, and sign up to do service at the Convention
THE HOTEL RESERVATIONS Single package – $430.44
Double package – $286.68 per person Triple package – $238.76 per person Quad package – $214.81 per person
Package includes two breakfasts, two lunches, banquet dinner on Saturday, two night stay, and all taxes and service charges. Select the number of people
in your room and add any additional roommates in the comment section.
Parking is $10 per day (Discounted from the regular rate of $18)
There is also a pre- and post-convention night rate of $125 plus tax = $143.75 (does not include meals) The cutoff date is October 1st for the group rate | There is a 3 day cancellation penalty.
MERCHANDISE Polar Fleece Vest | Thermal Lunch Cooler
Heart-shaped Stress Magnet
All items will be available for purchase at the R6Assembly in Albany
For more info please contact: [email protected]
page 33 of 35
PART 1: CONVENTION REGISTRATION
DAYS & TIMES (am/pm) AVAILABLE TO SERVE: Friday Saturday Sunday
Hotel Guest Day Tripper
SIGN UP FOR SERVICE (no abstinence required): ___ Entertainment___ Hospitality/Greeter___ Literature Table___ Merchandise Sales/Basket Raffles ___ Registration Desk ___ Meditation___ Wherever I'm Needed
SPEAKER* TOPICS:
SPEAKER* REQUIRES MINIMUM 1+ YEAR ABSTINENCE
Date abstinence began:____________
Cut & Mail this portion of form to: R6 Coordinator P.O. Box 761
South Salem, NY 10590
3 WAYS TO RESERVE A HOTEL ROOM PACKAGE:
Online: OAREGION6.ORG/2015
Call the hotel:1-860-240-7201Monday-Friday9:30 a.m.-5:30 p.m. EST
Cut and Mail this portion of form to:HILTON HARTFORD HOTEL315 Trumbull StreetHartford, CT 06103
HOTEL PAYMENT OPTIONS: Make check or money order payable for the full
package price to:HILTON HARTFORD HOTEL315 Trumbull StreetHartford, CT 06103
You may guarantee by credit card. Your credit cardis used as a guarantee only and will not be chargedprior to your arrival.
____Visa ____American Express
____ MasterCard ____Discover
Cardholder:
Card #:
Expiration Date:
For your protection, do not send currency.
Questions about hotel reservation?
1-860-240-7201 Monday-Friday 9:30-5:30 EST
Hilton Hartford Hotel315 Trumbull StreetHartford, CT 06103
Go To OAREGION6.ORG/2015 REGISTER FOR THE CONVENTION RESERVE YOUR HOTEL ROOM
Credit Cards and PayPal Accepted (Additional copies of this form can be downloaded on website)
Mention “Region 6 Convention” to receive the group rate
2015 Region 6 CONVENTIONOctober 23-25, 2015
___ Abstinence ___ Longtimers ___ Maintenance ___Physical Recovery ___Relapse ___Spirituality___100 lb. Emphasis ___Sponsorship/Service
___Step___Tool___Tradition___LGBT focus ___Anorexia/Bulimia ___Virtual Meetings ___Young Persons ___Aging in Program
PART 2: HOTEL RESERVATIONS
SERVICE SIGN-UP
page 34 of 35
YOUR Region 6 Convention Committee welcomes you to the
Region 6Convention 2015 of
Overeaters Anonymous
REACH OUT TO INSURE AN AWESOME RECOVERY!If you've been to conventions before, you already know there'll be lots of meetings every day. Whether you join us as a day tripper or stay the entire weekend, you'll hear experience, strength and hopefrom all of the provinces and states which comprise R6 -- Eastern Canada to the Northeast United States -- maybe even Bermuda! And if you'venever been to a convention before, make this your first.
CONVENTION HIGHLIGHTSFriday, October 233:00 pm Registration Opens
4:00 pm Meetings Begin 8:00 pm Grand Opening/Keynote Speaker 9:00 pm Entertainment 9:00 pm Meetings Continue
Saturday, October 24Breakfast 7:00 am
8:30 am Meetings Begin 12:00 pm Lunch 1:30 pm Meetings Continue 6:30 pm Banquet 8:00 pm Keynote Speaker 9:30 pm Entertainment/Dance 9:30 pm Meetings Continue
Sunday, October 257:00 am Breakfast 8:30 am Meetings Begin 10:00 am Grand Closing / Keynote Speaker 12:00 pm Lunch
Note: Friday dinner is not provided in package plan.A Hospitality Room is available for brown-baggers.
For additional information please contact:
PART 2: HOTEL RESERVATION
Package Plan includes:
2 nights: 5 meals:
Fri. 10/23 and Sat. 10/24Sat. breakfast, lunch & banquet;
Sun. breakfast & lunch All: Service charges for meals, &
taxes for meals and room.
Additional Hotel Information:
Smoking rooms are located on the 4th floor only. All rooms have refrigerators and free internet. Limited rollaway Beds available free-of-charge. Special pre/post-Convention rate:
$125 + tax (for room only)
Occupancy Rates Please your choice:
Single occupancy, per person: $430.44 Double occupancy, per person: $286.68 Triple occupancy, per person: $238.76 Quad occupancy, per person: $214.81
Room Reservation Information:
Select one person to reserve the room and list theroommate(s) below.
Please if a handicapped accessible room is
required.
Reservations must be made by Oct. 1, 2015 to guarantee the Region 6 Convention rate
1. Name:
Address:
City:
State/Province:
Zip/Postal Code: Country:
Telephone:
Email:
Roommate/s:
2. Name:
3. Name:
4. Name:
PART 1: CONVENTION REGISTRATION
REGISTER ONLINEOAREGION6.ORG/2015
Credit Cards and PayPal Accepted MAIL-IN RATES ARE HIGHER
Name:
Address:
City:
State:
Zip/Postal Code:
Telephone:
Country:
Email:
Name on Badge:
Confirmation is sent via email. Please enclose a self- addressed, stamped envelope with U.S. postage ifyou do not have email and want a confirmation. No refunds or transfers. Make check or money order (U.S. funds) payable
to: Region 6 Convention 2015 Registration must be postmarked by August 15,
2015. Mail-in registrations postmarked after thisdate cannot be guaranteed.
Online registration available until October 8, 2015. $60 registration at the door.
Online Mail In
A
$45 $50
Convention Registration
Postmarked on or before August 15 August 16 or later $50
B Saturday Banquet for Day Tripper $50
C Convention Collectibles # $Unit Total
Cooler Bag(s)
Stress Magnet(s)
Fleece Vest(s)-Circle** size(s) below
GRAND TOTAL
** Please circle size(s): XS, S, M, L, XL, 2X, 3X, 4X, 5X, 6X
PLEASE SIGN UP FOR SERVICE; DETAILS ON OTHER SIDE
Parking is $10/day
Merchandise can be viewed at oaregion6.org/2015 and picked up at Convention Merchandise Sales Table
$12$5$30
page 35 of 35
