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8/3/2019 Planning Process in Detail
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PlanningPlanning
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Learning ObjectivesLearning ObjectivesAs a result of thistraining experience, you willAs a result of thistraining experience, you will
be ableto:be ableto:
Listthesixsteps required in planning trainingListthesixsteps required in planning training
courses.courses.
Explain the value and importance of carefully plannedExplain the value and importance of carefully planned
training courses.training courses.
Statetwo basictypes of plans.Statetwo basictypes of plans.
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Who gives you your training assignments?Who gives you your training assignments?
Do you always receive an assignment fromDo you always receive an assignment from
someoneelse?someoneelse?
PRE-PLANNING
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PREPRE--PLANNINGPLANNINGWhatquestions must be answered beforeWhatquestions must be answered before
developing a training plan?developing a training plan?
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PlanningPlanning
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Step 1.Step 1. DEFINE THE TASKDEFINE THE TASKWhat would we needto know abouttheWhat would we needto know aboutthe
assignment before we accept?assignment before we accept?
All the facts and figures: where, when,how, whatAll the facts and figures: where, when,how, what
and whoand who
The objective or goal of the assignment:The objective or goal of the assignment: what wewhat wearetrying to accomplisharetrying to accomplish
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Step 2.Step 2. IDENTIFY RESOURCESIDENTIFY RESOURCES
When weconsider the resources needed andWhen weconsider the resources needed and
available, we needto ask ourselves:available, we needto ask ourselves:
What resourcesdo we needto accomplishthetask?What resourcesdo we needto accomplishthetask?
Whatdo we already have?Whatdo we already have?
Wheredo we get what wedonthave?Wheredo we get what wedonthave?
Arethere any resourcesthat requireArethere any resourcesthat requirespecial attention, advanceplanning,special attention, advanceplanning,
or significantexpense?Arethereor significantexpense?Arethere
alternatives?alternatives?
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Step 3.Step 3. CONSIDERALTERNATIVESCONSIDERALTERNATIVES
Thisstep relatesto alternate methods andThisstep relatesto alternate methods and
procedures for a training course. These mightprocedures for a training course. These might
include:include:
What kind of training aidsshould weuse?What kind of training aidsshould weuse?
Whichtechnique will be best for
Whichtechnique will be best forgetting the message across?getting the message across?
How should we arrangethetablesHow should we arrangethetables
andchairs?andchairs?
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Step 3.Step 3. CONSIDERALTERNATIVESCONSIDERALTERNATIVES
This also relatesto emergencies or theunexpected.This also relatesto emergencies or theunexpected.
Weshouldhave a backupplan (Plan B).Weshouldhave a backupplan (Plan B).
Are weprepared for equipment failures?Are weprepared for equipment failures?
Do wehave an alternativesession elementDo wehave an alternativesession element
ready to use while a problem iscorrected?ready to use while a problem iscorrected?
Do wehave backuppresenters in case a member of theDo wehave backuppresenters in case a member of thetraining team suddenly becomes ill andcannot attend?training team suddenly becomes ill andcannot attend?
Do wehave modulesthatcan becompressed orDo wehave modulesthatcan becompressed or
deleted if there aretimeconstraints?deleted if there aretimeconstraints?
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Step 3.Step 3. CONSIDERALTERNATIVESCONSIDERALTERNATIVES
Astrainers, we mustset a goodexample.Astrainers, we mustset a goodexample.
If training courses areto run smoothly, we mustIf training courses areto run smoothly, we must
beprepared for theunexpected.beprepared for theunexpected.
We needto decide which optionsWe needto decide which optionsare best, and what alternativeare best, and what alternative
measuresshould betaken.measuresshould betaken.
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Step 4. CREATE THE PLANStep 4. CREATE THE PLAN
Creating a workableplan can be a challenge.Creating a workableplan can be a challenge.
Training session outlines areprovided in BSAtrainingTraining session outlines areprovided in BSAtraining
manuals.manuals.
We needto fill in the blankspaces.We needto fill in the blankspaces.
Awritten plan tellseveryoneconcerned what isAwritten plan tellseveryoneconcerned what is
expected, and when.expected, and when. Itprovides a permanent recordthat will behelpful theItprovides a permanent recordthat will behelpful the
nexttime weconductthecourse.nexttime weconductthecourse.
Itcan serve as a backdatedchecklistItcan serve as a backdatedchecklist
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Step 4. CREATE THE PLANStep 4. CREATE THE PLAN
Weshould alwayscreate our plans inWeshould alwayscreate our plans in
written form.written form.
We may wantto includeeventsthatprecedeWe may wantto includeeventsthatprecede
thetraining course, as well.thetraining course, as well.
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Step 5. WORKTHE PLANStep 5. WORKTHE PLAN
Besure you are ready.Besure you are ready.
Review theprevioussteps.Review theprevioussteps.
Do it! Holdthetraining course.Do it! Holdthetraining course.
Follow the written plan, but be flexible and makeFollow the written plan, but be flexible and make
any adjustments needed.any adjustments needed.
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Step 6. EVALUATEStep 6. EVALUATE
Whatshould weevaluate about a trainingWhatshould weevaluate about a training
course?course?
Did we accomplish what weset outto do?Did we accomplish what weset outto do?
Will weconduct itthesame way again?Will weconduct itthesame way again?
If not, whatchanges would we make?If not, whatchanges would we make?
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BENEFITS OF PLANNINGBENEFITS OF PLANNINGWe all know thatproblems occur from poorWe all know thatproblems occur from poor
planning, but what benefitscan weexpectplanning, but what benefitscan weexpect
from goodplanning?from goodplanning?
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BENEFITS OF PLANNINGBENEFITS OF PLANNING Increased attendance atthe nexttraining session.Increased attendance atthe nexttraining session.
Trainers buildconfidence andskill in handlingTrainers buildconfidence andskill in handling
training aids andequipment.training aids andequipment. Leaders receive accurate andcomplete information,Leaders receive accurate andcomplete information,
anddo a better job as a result.anddo a better job as a result.
Trainers know what isexpected.Trainers know what isexpected.
Trainersstay within thetime limits.Trainersstay within thetime limits. Trainers giveenthusiasm andconfidenceto otherTrainers giveenthusiasm andconfidenceto other
leaders.leaders.
Learning objectives are achieved.Learning objectives are achieved.
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TW
O TYPES OF PLANSTW
O TYPES OF PLANSThere aretwo types of plansthat relateto training:There aretwo types of plansthat relateto training:
SHORTSHORT--RANGE PLANSRANGE PLANS
LONGLONG--RANGE PLANSRANGE PLANS
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SHORTSHORT--RANGE PLANSRANGE PLANS Meet a particular objective in the near futureMeet a particular objective in the near future
Cover a limited area of trainingCover a limited area of training
Answer thequestion: Are wedoing things right?Answer thequestion: Are wedoing things right? Should fit well within andcontributeto longShould fit well within andcontributeto long--rangeplansrangeplans
Someexamples:Someexamples:
Plans for basictraining sessions for new leaders whoPlans for basictraining sessions for new leaders who
have just been recruitedhave just been recruited
Plans for a den chief training conferencePlans for a den chief training conference
Plans for training roundtablestaff membersPlans for training roundtablestaff members
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LONG RANGE PLANSLONG RANGE PLANS Cover a longer timeCover a longer time
May include a variety of differenttypes of trainingMay include a variety of differenttypes of training
Someexamples:Someexamples: An annual plan, including FastStart and basictrainingAn annual plan, including FastStart and basictraining
Makeuptraining sessionsMakeuptraining sessions
Den chief trainingDen chief training
Regular monthly roundtablesRegular monthly roundtables Supplemental trainingSupplemental training
Personal coachingPersonal coaching
SelfSelf--studystudy
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LONG RANGE PLANSLONG RANGE PLANS
Weshould not overlookthe importanceWeshould not overlookthe importance
of longof long--rangeplans in providing a totalrangeplans in providing a total
leadership growth anddevelopmentleadership growth anddevelopment
program for leaders.program for leaders.
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SHORTSHORT--ANDLONGANDLONG--RANGE PLANSRANGE PLANSBothshortBothshort--range and longrange and long--rangeplans arerangeplans are
developedusing thesixstepsdiscussedearlier.developedusing thesixstepsdiscussedearlier.
Planning iscrucial in administering an effectivePlanning iscrucial in administering an effective
training program.training program.
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AssignmentAssignment
Plan theteams BSA500 victoryPlan theteams BSA500 victory
celebration,using theSixStepscelebration,using theSixSteps
of Planning.of Planning.
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SUMMARYSUMMARY
Awell plannedtraining course iseasier toAwell plannedtraining course iseasier to
present andeasier for participantsto understand.present andeasier for participantsto understand.
Theprocesspermitseachplanning stepto beTheprocesspermitseachplanning stepto be
revisited whenever necessary.revisited whenever necessary.
OnOn--going improvements maketraining moregoing improvements maketraining more
effective.effective.
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