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Planning For Successful Tribal Programs
Desirae Roehl – ANTHC Healthy Village Env. Program 907-729-3496 [email protected]
August 7, 2013
This presentation is made possible with funding from the US EPA IGAP and Alaska Peer Assistance Network grants which allow ANTHC to provide training and technical assistance to Tribes throughout Alaska.
This Guidance provides a consistent national framework for building tribal environmental program capacity under GAP.
It is designed to strengthen GAP and enhance tribal environmental protection programs.
http://www.epa.gov/tribal/
Development of an EPA – Tribal Environmental Plan. (Outlined starting on pg15 of GAP Guidance)
http://www.anthc.org/chs/ces/hve/upload/GAP-Success-Story-Presentation-FINAL-9-24-12.pdf
Capturing at least one success story during the grant period.
Baseline Need Assessments
Evaluate environmental conditions. (Appendix 1: Pg8 of GAP Guidance)
- Gather existing data
- Gather new data
- Analyze data
- Identify priorities
• Environmental assessment will be a one-time mandatory activity for new IGAP grantees to determine priorities.
The Environmental Plan Incorporates a variety of issues in your community.
Reflects short & long term goals.
Identifies available resources and those needed.
Future IGAP work-plans will need to be tied back to the ETEP.
• The EPA – Tribal Environmental Plan is NOT your IGAP work-plan or solid waste management plan.
1 Put together a planning Team
2 Develop a vision for the future
3Define your community’s
needs using environmental assessment
4 Identify possible solutions5 Put the plan
together
6 Carry out your plan
7 Evaluate your plan
7 Generations Approach to Environmental Planning
EXAMPLE - GAP work-plan commitment and deliverable:EXAMPLE - GAP work-plan commitment and deliverable:
Your GAP Component (project)Your GAP Component (project)
Your GAP commitments (tasks)Your GAP commitments (tasks)
EXAMPLE - GAP work-plan commitment and deliverable:EXAMPLE - GAP work-plan commitment and deliverable:
Your GAP Component (project)Your GAP Component (project)Your GAP commitments (tasks)Your GAP commitments (tasks)
Success - The accomplishment of an aim or purpose
“Completing your GAP work-plan Component to the best of your ability”
Success - The accomplishment of an aim or purpose
“Completing your GAP work-plan Component to the best of your ability”
Photo Courtesy: Santina Gay
Why is Your Story Important?You know all about the good work you’ve done, but does everyone else?
It’s REQUIRED
Future staff
Your employer
Local/regional/state/federal/ international partners
Neighboring communities
Recognized health improvements
Current & future funders
What problem were you trying to address and what steps were taken to allow your project to happen? Keeping a timeline of events is helpful.
What problem were you trying to address and what steps were taken to allow your project to happen? Keeping a timeline of events is helpful.
Did you hire workers to complete your project? Were there partners, volunteers, youth, or elders?
Did you hire workers to complete your project? Were there partners, volunteers, youth, or elders?
WhoWho
OutputsOutputs
Look at everything you’ve developed for the project. Pictures, video, brochures, data, etc.Look at everything you’ve developed for the project. Pictures, video, brochures, data, etc.
BenefitBenefitWhy did you want to do your project in the first place? Did it improve the environment & health? Reduce risk? Etc.
Why did you want to do your project in the first place? Did it improve the environment & health? Reduce risk? Etc.
ResultResultNow put it all together into a 1 page summary. Tell your story by combining all of the above elements. Paint the picture of the “real” rural Alaska.
Now put it all together into a 1 page summary. Tell your story by combining all of the above elements. Paint the picture of the “real” rural Alaska.
Elements of a success story…
WhatWhat
“A lesson learned documents the experience gained during a project. These lessons come from working with or solving real-world problems. Collecting and disseminating lessons learned helps to eliminate the occurrence of the same problems in future projects.” (Nick Milton)
“A lesson learned documents the experience gained during a project. These lessons come from working with or solving real-world problems. Collecting and disseminating lessons learned helps to eliminate the occurrence of the same problems in future projects.” (Nick Milton)
Native Village of Tununak Landfill Fence Project
All Projects Don’t Turn Out as PlannedBUT THERE ARE LESSONS LEARNED…
Weather – in Alaska it happens!
Staff Turn-over
Shipping Schedules
Banning Plastic Bags
Passing an Ordinance
Local Participation
Technology
Community Acceptance and Buy-in
Persistence and Perseverance
147 = The # of attempts the Wright Brothers made to get their plane to fly.
805 = The # of times that Thomas Edison tried to get the light bulb to work.
Stop using “We tried that before” as an excuse to give up. Trust your ideas and be willing to try again in a slightly different way.
Common things that might go wrongThat might be out of your control…
The above are examples of tools that have been used to capture success stories. EPA and ANTHC does not endorse any particular brand or model.
Tools – Capturing your project from beginning to end
Port Graham Old Dumpsite Clean-upKing Cove Used Oil Project
Before & After Photos
Creating & Sharing Videos
Brochures Fliers Free websites Presentations Radio Newspapers Facebook Flickr
Brochures Fliers Free websites Presentations Radio Newspapers Facebook Flickr
Recording
#1
Native Village of Eyak Recycling Radio Ads
Recording
#2
Other Useful Tools
Recycling weights and dates
Number of people served Number of jobs created Number of presentations
made Sampling numbers Survey Results
Courtesy: Doug Huntman
Data Collection
Example:Example:
A sample GAP work-plan commitment and deliverable:A sample GAP work-plan commitment and deliverable:
Your GAP Component (project)Your GAP Component (project)
Your GAP success story commitmentYour GAP success story commitment
The One Page Write-up… Must be included as an IGAP work plan commitment.
One page summary focused on a particular task, project or a highlight of work performed during the multi-year GAP grant.
Includes before & after pictures.
If appropriate, include data.
Provide a description of how the GAP funding affected behavior or led to a positive change in the environment.
Assessment Results
EPA Success Stories Template
Example Tribal Environmental Success Story: Example Tribal Environmental Success Story:
Less stress
Higher likelihood of success
Better management
Increased stress
Difficulty with reports
Good work less likely to be recognized
Start with Your Work Spaces
Designate specific locations for supplies, grants, educational materials, etc. and organize with labels.
Use shelves or cabinets to get the most out of small spaces.
Consider placing valuables in locking cabinets. (Cameras, data collection equipment, hard drives, etc.)
Solid
Waste
Info
Air Q
uality
Info
New
slette
rs
Avoid letting documents stack up unfiled. Consider using 6 part file folders.
Things to Include in 6 part folder: - Slot #1 - IGAP Application w/revisions (top) Significant communication with EPA project officer (below).
- Slot #2 - Assistance Agreement(s)
- Slot #3 – Approved work-plan and subsequent revised versions.
- Slot #4 – Budget(s), Payment Requests and Invoices/receipts.
- Slot #5 – Deliverables (job descriptions, newsletters, brochures, etc)
- Slot #6 – Reports (Quarterly, Annual, DBE, etc)
Use a new folder for each new grant
Label…label…label
Organize Your Grant Files
Tracking Your Purchases
Keep copies of all receipts
Tracking electronically helps and doesn’t have be hard.
Review at least monthly
FY13
Receipt
s
Be Prepared for Reporting Requirements
GAP Online - Required Reporting System for IGAP Recipients
https://ofmext.epa.gov/GAP_Online/index.jsp
EPA Technical Assistance Providers: - Sherry Kimmons, 907-271-6322 / [email protected] - Wes Foster, 206-503-1604 / [email protected]
New IGAP Work-plans for FY14 (October 1, 2013 through September 30, 2014)
must be entered into GAP Online by August 30, 2013.
Quarterly reports are to be entered into GAP Online no later than 30 days following the end of each quarter.
Quarter End Dates: Q1: December 31 ~ Q2: March 31 ~ Q3: June 30 ~ Q4: Sept 30
Don’t get overwhelmed…
There are resources available.
Benjamin Balivet907-543-7362
Google: ANTHC IGAP
