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Planning for Schools
in Your Community
Lisa A. Laney, Planning Manager
Steve Roka, Planning Manager
The “Assessment Process” develops a comprehensive infrastructure
assessment for each building. This produces an itemized scope of work & budget to construct the required improvements for OSDM and OBC
compliance.
Assessment Process
Assessment Cost Guidelines• 23 point assessment of systems and
materials using preset statewide standards of measurement and unit prices.
• Updated Annually
Assessment Process
• Age of system/material • Condition of system/material• Current code considerations• Does it exist? (i.e. bus drop-off, air-
conditioning)• Quantity of system/material
(casework, chalkboards, loose furnishings)
Assessment Process
• Professional Architect/Engineer firm• Information is processed via a web-
based data entry system • District personnel and architect review
the assessment for accuracy• Foundation of all master plans
Assessment Process
Enrollment Projections
• Professional demographer– Demographics– Housing permits – Available developable land– Live births– Survival ratio
• Web-based data collection tool• Historical EMIS data pre-populated
(9 years)• District provides:
– Current year enrollment– Preschool enrollment– Special education enrollment– Career technical enrollment
Enrollment Projections
Ten Year Enrollment Projections are developed and accepted by the district.– Increasing – tenth year out– Decreasing – fifth year out
Enrollment Projections
Master Planning
• Assessment & Enrollment Projections are the basis of the Master Facilities Plan
• Standard Planning Guidelines:– 2/3 Guideline– 1/3 Guideline– 350 Students– Oversize Space– Excess Space– Reprogramming
• 2/3 Guideline (renovation costs exceed 2/3 of the cost to build new)– District may request a waiver– Reviewed by Planning staff– 100% cap (OSFC may not exceed
the total cost of a new facility)
Master Planning
• 1/3 Guideline (renovation costs are less than 1/3 of the cost to build new)– District may request a waiver to
eliminate non building code renovations to newer facilities
– Reviewed by Planning staff
Master Planning
350 Rule
The Ohio Revised Code calls for a minimum of 350 students in a building in order to receive OSFC funds. The ORC provides for unusual circumstances.
Master Planning
Oversize Space
Definition: Existing area of certain common spaces of a school building which are considered beyond OSDM guidelines, and therefore is subtracted from the gross area.
Master Planning
Oversize Space – 3 Types– Regular: gym, corridors, media
center, dining, kitchen– Non-OSDM: Auditoriums, BOE
offices, Natatoriums, Adult Ed.– Unusable: (Not suited for
classrooms) basements, former coal bins, clock towers, attics
Master Planning
Oversize Space• Non-OSDM & unusable spaces are
partially co-funded for “life-safety” related scope at $7.15/SF
• Life-safety is defined as:– Fire protection– Fire alarm system– Emergency egress lighting
Master Planning
Excess Space
Definition: Existing area of a building which, after accounting for Oversize Space, is in excess of the required area for the proposed student population. Excess area is indicated as a “negative” addition on the Master Plan.
Master Planning
Excess Space Policy– Existing buildings scheduled for
renovation must house the maximum number of students based on the OSDM SF/student formula and oversize considerations.
– Area beyond the required square footage for the proposed enrollment will be a Locally Funded Initiative (LFI).
Master Planning
Excess Space Policy
Excess Space as an LFI
The LFI is based on the average square foot cost for renovation of the entire building, multiplied by the excess area, minus “life-safety” related scope.
All excess area is required to be OSDM compliant (complete A-W renovation)
Master Planning
Reprogramming
Additional funds are added if common areas are not large enough to accommodate the student population. Standard spaces are: gym, media center, student dining and kitchen.
Master Planning
Additional MP Budgets– Enhanced Environmental
Assessment– Added to A-W renovation (Item T)
– Demolition Budget– Allowance added to each building that the
district plans to abandon. The EEA assessment includes a demo budget.
– LEED Allowance – Added to each building to be renovated to
assist with obtaining LEED certification (emphasis on energy points).
– Incorporated in square foot cost for new buildings an additions
Master Planning
Green Schools Resolution– OSFC-funded schools are required to meet
U.S. Green Building Council (USGBC) standards for environmentally friendly design.
– In September 2007, the Commission adopted USGBC’s LEED® for Schools (Leadership in Energy & Environmental Design) third-party certification of attaining sustainable design practices
Green Schools Initiative
Green Schools Resolution– Schools in districts that were approved
for funding after September 2007 are required to meet at least LEED Silver Certification, with a goal of meeting the LEED Gold level.
Green Schools Initiative
Why Green Schools?– Better places to learn– Healthy places to teach and work– Lower operating costs– Environmentally responsible– Hands-on learning: schools
as learning laboratories
Green Schools Initiative
Ohio School Design Manual
• Comprehensive and equitable statewide standards – same opportunity for labs, classrooms, performance spaces, etc.
• Structured to provide a district with significant variety of options in the design of buildings
• Establishes building size and projected costs
• Annual updates
Ohio School Design Manual
Cost Allocation Per Square Foot (2008)
OSFC National
Elementary Schools $206.86 $157.05
Middle Schools $202.21 $162.50
High Schools $203.60 $171.43
Source: 2008 Annual School Construction Report conducted by School Planning/Management Magazine
Ohio School Design Manual
Flexibility of the OSDM
– Variance process
– Design tolerance policy
– LFI upgrades
Ohio School Design Manual
Educational Programming/Delivery
Ed Specs– Grade configuration– Target teaching– Brain-based– Project-based– “Houses”
HomeSafety
Comfort
Architect Selection/Involvement
– District advertises and selects based on the ORC
– Qualifications-based selection
– Third party beneficiary
A/E may assist District with:
– Assessment review/challenges
– Site selection
– Early program evaluation
– Community engagement
– LFI’s
Architect Selection/Involvement
Risk of Early Design
– Non-compliant with OSDM (re-design at district expense)
– Set unrealistic expectations with community and administration
– Budget management
Architect Selection/Involvement
Site Selection
• The district is responsible for providing a “buildable site”
• Proper due diligence requirement• Completion of the Site Evaluation
Submittal checklist• No OSFC funds for land acquisition
ELPP to CFAP
• ELPP Project Closed– Credit is final– State/local share percentage is set– ELPP work shown on CFAP
master plan as zero cost – credit is shown on state/local share calculation worksheet
• ELPP project not closed– ELPP credit estimated – not final– State/local share percentage set– Multiple project delivery systems– Multiple fund management– CFAP Project Agreement calls for
reconciliation of costs at ELPP completion
ELPP to CFAP
Questions?
http://osfc.ohio.gov