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PLANNING FOR A SUSTAINABLE ECIDS
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Planning for a Sustainable ECIDS
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PanelistsDavid Patterson, South Carolina Budget and Control Board, Division of Research and StatisticsLeigh Bolick, Division of Early Care and Education,
South Carolina Department of Social Services Missy Cochenour, State Support Team Jeff Sellers, State Support Team
WELCOME
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• Definition: The ability to support a system through adequate financial and human resources accounting for current maintenance and long-term enhancements.
• Producing an enduring, efficient, effective, and sustainable ECIDS—is not a start-and-finish endeavor; there will always be more work to do to ensure it remains current and relevant.
• Sustainability can take many forms—the most important of which may often be showing the value of the data in informing decisions.
WHAT IS SUSTAINABILITY?
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SUSTAINABILITY FRAMEWORK
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WHAT MAKES A SYSTEM SUSTAINABLE?
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STAKEHOLDER SUPPORT:
How Broad and Deep is the Stakeholder Support
for Your System?
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USE: How Widespread is
the Use of Your ECIDS?
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FINANCIAL SUPPORT:How Strong is
the Financial Support for Your ECIDS?
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RETURN ON INVESTMENT:Are You Defining,
Measuring, Recording, and Demonstrating Success?
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• Helping meet intended outcomes• Without a sustained system the
effectiveness will be limited and people will be hesitant to embrace the idea
• Dependency cannot be built without assurance of sustainability
WHY DOES SUSTAINABILITY MATTER FOR AN ECIDS?
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Can you share a bit about your system?
Please see the following slide
STATE EXAMPLE: SOUTH CAROLINA
Disabilities & Special Needs
Vocational Rehabilitatio
nLaw
Enforcement
Health Department
Education
Outpatient Surgeries
State Employee Health Services
Emergency Room Visits
Free Clinic Visits
Environmental Conditions
Community Health Centers
Medicaid Services
Social Services
Public Safety
Mental Health
Juvenile Justice
Hospitalizations
Alcohol & Drug
ServicesChild Care
Home Health Care
Medicare
Disease Registries
Elder Services &
Assessments
SOUTH CAROLINAINTEGRATED DATA SYSTEM
HOUSED AT THE OFFICE OF RESEARCH
AND STATISTICS
Probation, Pardon & Parole
Corrections
Legal/Safety Services
Social Services
Claims Systems
All Payer Health Care Databases
Behavioral Health
Health Department
Education
Other State Agencies
Disease Registries
LEGEND
Homeless MIS
Health Professions
Health Professions
Department of
Commerce
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How did you make your system sustainable for this long?• Broad-based support from a wide range of
government, university, and foundations• Cost containment by leveraging
“economies of scale”
SOUTH CAROLINA
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How Broad and Deep is the Stakeholder Support
for Your System?• Over 30 agencies and organizations with
MOUs, BAAs, and DUAs for ongoing activities
• In many cases formal multi-stakeholder governance for data use
• Activities established by statute and budget proviso
SOUTH CAROLINA
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How Widespread is the Use of Your ECIDS?• Agency contracts for specific purposes –
administrative data sets• DSS contracts for ABC Quality (QRIS) Database,
includes ERS data• Jointly developed website displaying quality ratings • Jointly developed web-based data cube – geo-
mapping componento Purpose: Use data to impact policy decisionso Ex: Infant/toddler, health and safety grantso Ex: Training for family home providers
• Jointly developed ASQ software and website with USC
SOUTH CAROLINA
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How Strong is the Financial Support for Your ECIDS?• Leveraging existing systems• Consistent partners/relationships (what
partnership looks like: funding, MOUs, etc.)
SOUTH CAROLINA
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Are You Defining, Measuring, Recording, and Demonstrating Success?• Different definitions/multiple perspectives,
exampleso Customer happy, improving ability to serve a
populationo Other perspectives
SOUTH CAROLINA
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• Documentation of how much it will cost to support and maintain the integration of early childhood data into the ECIDS
• Potential funding sources beyond federal grants identified
• Documentation of training opportunities and other assurance that end users are properly prepared to use the ECIDS
• Development of a sustainability plan that encompasses the total cost of ownership for the ECIDS
WHAT ARE A FEW INDICATORS THAT AN ECIDS CAN BE SUSTAINED?
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List of sustainability from PPC (Maddie)
SUSTAINABILITY RESOURCES • Alternative Sources of Support for SLDS Work:
SLDS Best Practices BriefSLDS website
• Stakeholder Communication: SLDS Best Practices Brief
SLDS website
• SLDS Sustainability Planning Guide SLDS website
• SLDS Sustainability Toolkit SLDS website
• SLDS Sustainability Self-Assessment Available to states upon request: [email protected]
• Measuring and Documenting Return on Investment: SLDS Webinar Summary
SLDS website
• Traveling Through Time: Forum Guide to LDSs, Book II: Planning and Developing an LDS
Forum website
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Questions or comments?
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State Support Team & SLDS Team: Missy Cochenour, (909) [email protected] Jeff Sellers, [email protected] Maddie Fromell, (202) [email protected]
Panelists:David Patterson, [email protected] Bolick, [email protected]
SLDS Website: http://nces.ed.gov/programs/slds/
CONTACTS
