PLANNING, DESIGN & CONSTRUCTION

SOUTH DINING RENOVATIONPROJECT # 09.630.161

DESIGN PROFESSIONAL SELECTION

PRE-SUBMITTAL MEETING

September 2nd, 2015

AGENDA

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• NAU Mission & Goals: 2015 and beyond…• South Dining Renovation: Project’s Mission & Goals• Site & Utility Maps• Pre-Construction Phase• Construction Phase• Schedule• Project Cost Assumptions• Sustainability & Total Cost of Ownership• Pre-Construction and Construction Expectations• Other Consultants under Owner• Qualification submittal format• Questions??

NAU MISSION & GOALS: 2015 AND BEYOND…

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Mission: To provide an outstanding undergraduate residential education strengthened by research, graduate and professional programs, and sophisticated methods of distance delivery. 

Values: • Excellence in Education: 

Offer a rigorous, high-quality education to all students.• Student Success: 

Place learner needs at the center of our academic and service planning, policies, and programs.

• Educational Access: Provide all qualified students with access to higher education.

• Diversity: Achieve multicultural understanding as a priority of educational and civic life.

• Integrity: Operate with fairness, honesty, and the highest ethical standards to sustain a community of trust.

• Civility: Support a civil, engaging, and respectful campus climate.

NAU MISSION & GOALS: 2015 AND BEYOND…

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Strategic Goals:

• Student success

• Nationally recognized research excellence

• Global engagement

• Diversity, civic engagement, and community building

• Commitment to Native Americans

• Sustainability and effectivenessDesign a sustainable and effective building that will streamline kitchen and food service efficiency to the benefit of the students and dining staff.

SOUTH DINING RENOVATION PROJECT’S MISSION & GOALS

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South Dining Renovation Mission:The Mission will be developed with the successful Design and CMAR Team, NAU stakeholders, Commissioning Team and NAU PDC Rep’.

The focus of this project from Day 1 will be “Teamwork”.

SOUTH DINING RENOVATION MISSION & GOALS

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South Dining Renovation Goals:• Codes upgrades (FLS, ADA, etc…),• Structural repairs,• Building upgrades to create an exceptional dining experience,• Building efficiency,• Flexible/Adaptable Dining Spaces,• Students study/learning areas (as allowed in budget),• Sustainability & Total Cost of Ownership,• Win-Win-Win Team concept for all,• Design and Construction teams engaged at the beginning

and throughout,• Tight delivery schedule (for both design & construction)

SITE MAP

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SITE MAP

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Site considerations:• Create a sense of community on South Campus• Proximity of existing student housing facilities

(construction working hours, safety, etc..)• Food deliveries• Relocation of utilities as required• NAU ITS Central Hub for fiber distribution (do not disturb)• Continuous delivery of food services to students

throughout construction,• Disruption avoidance.

UTILITY MAP

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PRE-CONSTRUCTION PHASE

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• Review the current DP NAU contract prior to submittal as terms & conditions of the contract won’t be negotiable.

• Review Pre-construction and Construction requirements in the RFQ and in DP/CMAR contracts.

• Acknowledgement of Design Guidelines & NAU Technical Standards (signature page to be turned in).

• Be ready to submit your Design Fees proposal shortly after DP Team selection!!!

PRE-CONSTRUCTION PHASE

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• Residential Dining is about 25,000 GSF within South DuBois. The area is sufficient in size but is old, structurally not sound, the kitchen is all electric, and overall is not as efficient as it should be… We do not need to add square footage to the facility.

• DP team will be required to investigate a full on renovation vs total demo and re-construction of the residential dining.

• Design a cutting-edge, modern equipment kitchen… Show case the food and the food preparation… Design for fresh food concept!

• Retails dining must remain open during this project.• Utility wise, the entire South Dining building is fed

from same utility points.

SITE MAP

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PRE-CONSTRUCTION PHASE

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Bldg. 64Not in scope

Basement

PRE-CONSTRUCTION PHASE

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Bldg. 64Not in scope

1st Floor

PRE-CONSTRUCTION PHASE

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Bldg. 64Not in scope

2nd Floor

PRE-CONSTRUCTION PHASE

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Bldg. 63In scope

Basement

PRE-CONSTRUCTION PHASE

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Bldg. 63In scope

1st Floor

CONSTRUCTION PHASE

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• Review the current CMAR NAU contract prior to submittal as terms & conditions of the contract won’t be negotiable.

• Review Pre-construction and Construction requirements in the RFQ and in DP/CMAR contracts.

• Need to maintain Food Service function in the building (Bldg. 63 and/or 64) or in immediate proximity of this facility.

• Construction phasing options.• Students traffic around the project.• Safety.• Working hours.

SCHEDULE

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• DP selected by 9/25/15• CMAR selected by 10/02/15• Assessment/Feasibility/Programming done by 11/13/15• 100% Schematic Design done by 12/24/15• 100% DD done by 2/26/16• 100% CD done by 4/22/16• ABOR Approval at the 6/8/16 Business & Finance meeting• JCCR Approval TBD• Start construction either right after ABOR approval (6/9/16)

if we can start without JCCR’s approval, or after 7/16/16 (after the Explorer 2016 Conference).

• Substantial Completion Date is 7/14/17.• Open Food Services to Students around mid-August 2017.

SCHEDULE

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PROJECT COST ASSUMPTIONS

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• Construction Cost: $10,500,000 to $14,000,000

• Soft Cost (40%): $4,500,000 to $6,000,000

• Total Project Cost: $15,000,000 to $20,000,000

• Estimated Total Gross Square Footage Range: o Bldg. 63 (South Dining) = 25,000 GSF o Potential Students tutoring space = TBD

• Desired Building Efficiency (Net to Gross ratio): 1.1

SUSTAINABILITY & TOTAL COST OF OWNERSHIP

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• This facility is expected to be LEED Gold Certified.

• DP Team (including proposed Sub-Consultants such as MEP Engineers) shall have strong knowledge and experience with sustainability initiatives relative to this type of building and with renovation and construction.

• Pre-construction team must have a strong understanding/experience with energy-efficient HVAC systems.

• Total Cost of Ownership shall be calculated to demonstrate that building materials and building systems will be selected based on most sustainable criteria.

PRECONSTRUCTION & CONSTRUCTION EXPECTATIONS & TEAM APPROACH

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• Collaboration between DP and CMAR for:o dynamic estimating of construction costs throughout

the design process to prepare cost estimates that accurately forecast a detailed GMP,

o detailed scheduling around design and construction efforts. Analyze of phasing options,

o budget and scope management,o constructability reviews, system reviews and value

engineering.

• Active/Engaged participation with constructability from Assessment/Programming through Commissioning.

• Experience with achieving lost Cost of Ownership (energy efficient building with adaptability).

OTHER CONSULTANTS UNDER OWNER

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• Geo-Tech investigation: as needed

• Survey: as needed

• 3rd party Estimating Firm: to provide independent estimating and validation of DP’s and CMAR’s estimates at Schematic and GMP phases.

• Commissioning:Commissioning Agent will be hired by NAU by end of September and will actively participate in design review during the pre-construction phase. Both DP and CMAR will be required to be fully engaged during commissioning activities at the end of construction.

QUALIFICATION SUBMITTAL FORMAT

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• Proposal due date: September 11, 2015 by 3:00 pm

• 1 Original and 7 Copies + 1 Electronic Version

• Page Count (Page 11 of RFQ):o Items A – G cannot exceed 20 pages (not 30 – there

is a typo in the RFQ)o Tabs do not count as pages unless there is content

on themo Resumes cannot exceed 2 pages eacho Submittal Certification is 1 page

DISQUALIFICATION ITEMS

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• Refer to RFQ for specificso Turning in submittal late – if mailing, be mindful of slow

delivery timeso Contacting any NAU employee regarding this project

other than as outlined in the RFQ (Stephanie Bauer)o Not providing the correct number of submittals or

exceeding the page limito Submitting in the wrong locationo Company profiles in Resumes. Resumes should be

about the individual, not the firm

SOUTH DINING RENOVATIONPROJECT # 09.630.161

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QUESTIONS???