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7/27/2019 Placepro t&c Fa11
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WELCOME TO CO-OP!!
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WELCOME TO CO-OP!!
Rob Driscoll
Ph: 604-822-2856
Co-op Student Handbook
www.sciencecoop.ubc.ca
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WELCOME TO CO-OP!!
Bootcamp Objectives:
Understand program expectations
Increase knowledge of job application process
Learn effective approaches writing a resume
and cover letter
Get to know other students!
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Role of Co-op Coordinator
Select students for the program
Develop employment opportunities for
students
Counsel and advise students, help to
refine their career goals and develop
effective job search strategies
Facilitate workshops
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Role of Co-op Coordinator
Advise and assist employers through all
aspects of the co-op process
Ensure that students are treated fairly andequitably throughout the placement
process
Visit students during work term and assistin resolving work place issues
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My expectations
1. Be receptive to my feedback,
suggestions and comments.
2. We are a TEAM communicate!
3. You will be accountable for your own job
search and co-op commitments
4. Be realistic and open to differentexperiences
5. Respond to my emails
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What are your expectations?
Hey,
thx for the offer, but Id like to only work for 4
months in your lab. Is that ok?
cheers,
trish
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Communication
Use an e-mail address that you check at least 2X perday
E-mail addresses: professional (avoid cute e-mail
addresses like [email protected]); create an alias
Signature: full name and discipline
48 hour response time for all e-mail
Voicemail/messaging service is essential
Please use formal language when e-mailing anyone inthe Co-op office or on co-op business
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Example of what not to do:
(no subject line)
hey
im not gonna c u at the workshop b/c im notfeeling well :s ill come by for the notes latah.
ttyl.trish
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Example of what not to do:
Hey,
thx for the offer, but Id like to only work for 4months in your lab. Is that ok?
cheers,
ray
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PLACEPRO TIPS &
REMINDERS
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Searching Jobs
Jobs listed for employment type: Summer/2012
Include only these Majors: LFSC, CHEM, ENSC
Jobs with Application Status: You have not made a selection
Sort by: Deadline Date
If you do not see any jobs (once the recruitment period begins),contact your Coordinator
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Application Requirements
Every job application must include in this
order:
1) Summary Sheet
2) Cover Letter
3) Resume4) Transcript
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Pulled Applications
Your application will NOT be sent to an
employer if:
1) The cover letter is not addressed
correctly
2) It is missing any of the requireddocuments
3) Contains personal contact information
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Am I NSERC Eligible?
National Science & Engineering ResearchCouncil
Provides funding for Academic Research in
Universities or at NSERC eligible companies
Must be a Canadian citizen or Landed Immigrant
Must have at least a 68% average
Can only hold 1 NSERC award per fiscal yearand a max of 3 during undergrad
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Am I NSERC Eligible?
Year Fall Winter Summer
2 Study Study/Apply
3 Study Study Work
(eligible)
4 Work
(eligible??)
Work
(eligible??)
Work
(eligible)5 Study Study/Graduate
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How do I know my application was sent to
the employer?
You can verify your application status by
checking your Job List in Placepro.
There are 3 categories:
1) NEW = you have successfully applied
2) SENT = it has been sent to the employer
3) NOT SENT = we have pulled your application
as it was incorrect or incomplete
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Reminders
NEVER contact a Co-op Employer directly all
inquiries are to go through your Coordinator
Only upload ONE document at a time
PREVIEW all documents AFTER uploading!
Give portfolios clear names
Do not include symbols in file names
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Reminders contd
Do not hit Apply until you are ready to apply withyour portfolio!
Even after you have hit apply, you can make changesto your portfolio up until the deadline
Replace function will update all portfolios
Read each job description CAREFULLY for specialinstructions ie applying through company website
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Help, something is wrong with Placepro!!
Email Agnes Yeung at
[email protected] (ph:604-822-
9677)
Send a detailed email to Agnes, and cc
me
Emails must be sent BEFORE 9am on the
deadline date
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Job Posting Deadlines
Most jobs are posted for 3 days, but some
will have different deadlines, so please
check!
Jobs close promptly at 9am the day of the
posted job deadline
Late applications will not be accepted!
Do not wait until the last minute to upload
documents!!
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Terms & Conditions
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Terms & Conditions
3. I will keep the Co-op job posting information, employer lists, contacts, passwords to
web sites etc. confidential and not share it with anyone outside the Co-op
Program.
7. I agree NOT to solicit positions from Co-op employers directly on my own behalf,
without prior permission from my Coordinator
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Terms & Conditions
8. I will provide accurate and appropriate information regarding my qualifications and
interests to the Co-op Program and prospective employers.
10. I will accept or reject an offer only through my Coordinator or the Co-op Office
13. I will inform my Coordinator immediately after an interview if I do not want to accept
the position
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Terms & Conditions
17. I will pay the necessary expenses if travel or relocation isnecessary and not subsidized by the company. I am aware thatgeographic location is not a valid excuse for turning down a joboffer. I understand that participation in the Co-op Programrequires me to accept positions anywhere in Canada. If I have any
restrictions regarding travel, I will discuss them with myCoordinator.
19. I will honor the acceptance (written or verbal) of placement as acontractual agreement with the employer and I will not seek to
alter this agreement. I understand that, if I break my contract ofemployment, I will not be satisfying the conditions of the programand I may receive a Fail (F) for the Co-op course(s).
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Terms & Conditions
25. I will communicate with my Co-op Coordinator, and/or the Co-op office about any
issues, changes, events or problems related to my involvement in the Co-op
Program or my Co-op work placement before discussing it with my employer. I will
check my email regularly and promptly respond to all messages from Co-op staff.
29. I will behave appropriately according to UBC Policies for the duration of the time I
am participating in the Co-op program, whether attending UBC or on a work term.
I will furthermore respect the policies and procedures of the employer while on a
work term, including policies regarding confidential/proprietary information.
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Terms & Conditions
34. I will pay my workshop fee by the deadline set by the Coop Program. I will pay the co-op
course fee for every 4-month work term whether I have secured a co-op job through
the program or my own efforts.
37. I understand that if I fail to meet the academic standards of the Co-op Program, Imay be deferred or withdrawn from the program.
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Terms & Conditions
35. I understand that if I wish to withdraw from the Co-op Program, I must obtain the
approval in writing by the Science Co-op Director prior to the commencement of
the job search term. I will submit my withdrawal request to the Director and acquire
approval by the following dates:
For Winter work term (January April) by August 31st
For Summer work term (May August) by December 31stFor Fall work term (September December) by April 30th
37. I understand that I may be assessed a Fail (F) for my co-op work term for the
following reasons:
a) Failure to report for work at the employers location
b) Ending a work term without permission from my Coordinator and
employer
c) Dismissal based on my actions
d) Unsatisfactory performance as determined by the employer
e) Failure to submit required documents to the Co-op Office.