Pipe Fabrication Agreement Online Reporting System ... 2 - Pipe Fabrication Agreemen… · Cooperation Fund Pipe Fabrication Agreement Online Reporting System Instruction Manual United

Pipe Fabrication Agreement

Online Reporting System

Instruction Manual

United Association Labor Management

Cooperation Fund

Three Park Place

Annapolis, Maryland 21401

[email protected]

2 Pipe Fabrication Agreement Online Reporting System Instruction Manual

Table of Contents

Understanding the Pipe Fabrication Online Reporting System ................................................................................. 3

Registration ..................................................................................................................................................................... 3

User Accounts ................................................................................................................................................................. 3

Minimum Browser Requirements ................................................................................................................................... 4

Accessing the Pipe Fabrication Online Reporting System ......................................................................................... 4

Reporting Hours .............................................................................................................................................................. 5

First-time Users ........................................................................................................................................................... 5

Active Users ................................................................................................................................................................. 6

Navigating the Online Reporting System ...................................................................................................................... 10

Using the Menu Bar................................................................................................................................................... 10

View Profile ............................................................................................................................................................... 10

Reporting for Multiple Periods .................................................................................................................................. 11

Reporting for Multiple Shops .................................................................................................................................... 11

Viewing and Printing Past Reports ............................................................................................................................ 11

Remitting Payment .............................................................................................................................................. 12

Reporting Adjustments and Updating Information................................................................................................ 13

Adjusting Submitted Reports ........................................................................................................................................ 13

Updating Account Information ..................................................................................................................................... 13


Understanding the Pipe Fabrication Online Reporting System The Online Reporting System for the Pipe Fabrication Agreement is a portal used for the mandatory online

reporting of both fabrication and installation hours as required per Article XIII, paragraph 44 in the National

Minimum Standard Agreement for a Commercial Pipe Fabrication Shop. Each signatory employer is required to

report on a monthly basis a breakdown of the total hours worked for each period for Building Trades

Journeymen (including Fabrication Journeymen), Building Trades Apprentices, and Metal Trades Employees

(Journeymen and Apprentices). A breakdown of total hours worked by all classifications relating to work

performed on industrial piping, process piping, installation of pipe in the field, and fabrication related to

commercial and/or domestic plumbing, comfort heating, air conditioning and ammonia systems must be

reported.

Contributions in the amount of $.05 per hour to the International Training Fund (ITF) and $.05 per hour to the

United Association Labor Management Cooperation Fund (UALMC) are also required for all fabrication hours

reported as per Article X, paragraphs 36 & 37 in the National Minimum Standard Agreement for a Commercial

Pipe Fabrication Shop. Upon submission of the required monthly reports, an invoice for the fabrication hours

will be automatically generated and sent via email to the person responsible for reporting hours. Payment must

be sent directly to the UALMC. Payment instructions will be included on the invoice.

The Online Reporting System contains two (2) sections: Building Trade and Metal Trade. Each section has two

(2) categories: Hours Worked by Journeymen and Hours Worked by Apprentices. Under the Building Trade

section, there are four (4) classifications: Industrial Piping, Process Piping, Comfort Heating and Cooling and

Plumbing. There are designated fields to report hours for fabrication and installation for each of the categories

and classifications mentioned. Any hours for work performed in the Building Trades section should be broken

down by classification and entered as fabrication or installation hours in the respective category for Journeymen

or Apprentices.

There are no classifications under the Metal Trades section. Any hours for work performed in this category

should be entered as installation or fabrication hours for Journeymen or Apprentice.

Registration All signatory employers must provide information for each fabrication shop and all users on the Letter of Assent.

Each shop location must include user information for each person responsible for reporting hours. This

information will be used by the United Association to register the person(s) responsible for reporting hours in

the Online Reporting System. An email will be sent to each registered user to notify them that they have been

registered and may proceed to create a password.

If your company has been registered and you have an active user account, continue to use your current user

name and password to report hours. Refer to the Reporting Hours: Active Users section for further instructions

(see page 6).

User Accounts Each user must have a separate account to access the Online Reporting System. A unique user name and

password are required for each person. The user name is the email address provided during the initial

registration process. Each user will be able to create their own password once the registration and setup

process has been completed. Please note, you must have an active user account and password before you can

start reporting hours.


Minimum Browser Requirements The minimum browser requirements for using the Online Reporting System are as follows:

Internet Explorer 10 or later

Chrome (latest stable version)

Firefox (latest stable version)

Safari (latest stable version)

Accessing the Pipe Fabrication Online Reporting System To access the Online Reporting System

1. Go to the United Association website at www.ua.org (see Image 1).

2. On the home page, click on the PIPE FAB HOURLY REPORTING tab (located on lower right side). This

will take you to the Log In Screen for the Online Reporting System.

United Association Website Home Page (Image 1)

http://www.ua.org/http://www.ua.org/


Reporting Hours If you do not have an active user account, please follow the steps in the First-time Users section. If your

company is already registered and you have an active user account and password, please follow the steps in the

Active Users section.

First-time Users Once your company has been registered in the system, each registered user will receive an email notification to

activate their user account by creating a password.

To Create a Password

1. Access the Online Reporting System by clicking on the PIPE FAB HOURLY REPORTING tab located on

the United Association website at www.ua.org (see page 4, Image 1). This will take you to the Log In Screen

for the Online Reporting System (see Image 2).

Pipe Fabrication Online Reporting System Log In Screen (Image 2)

2. Click on Create a Password. You will be taken to the Create a Password Screen (see Image 3).

Create a Password Screen (Image 3)

3. Here you will enter your user name. The user name is the email address which was provided during the

initial registration process.

http://www.ua.org/http://www.ua.org/http://www.ua.org/


4. Enter a Password, then re-enter the same password in the Confirm Password box. The password must be 10 characters or less. It may be a combination of letters, numbers or special characters.

5. Click Submit. Your user account is now active.

You are now logged into the system and will be at the Home Screen of the Online Reporting System (see

page 6, Image 4). You may now proceed to Step 2 under the Active Users section.

Active Users Your company has already been registered in the system. All registered users have an active user account. Use

your current user name and password to login to the Online Reporting System to report hours.

To Report Hours

1. At the Log In Screen, enter your User Name and Password. Click Log In (see Image 2).

Pipe Fabrication Online Reporting System Log In Screen (Image 2)

You will be taken to the Home Screen of the Online Reporting System (see Image 4).

Pipe Fabrication Online Reporting System - Home Screen (Image 4)


The Home Screen lists all shops for which you are required to report hours. The list for each shop will

include (A) Local Union, (B) Shop Address, (C) Report Period (current period to be reported) and (D)

Report Hours button (see Image 4.1).

Pipe Fabrication Online Reporting System - Home Screen (Image 4.1)

2. Select the shop by clicking the Report Hours button to go to the Entry Screen to enter hours for that

shop (see Image 5).

On the Entry Screen there will be an entry field in each section (Building Trade and Metal Trade) for each

category (Hours worked by Journeymen and Hours worked by Apprentices). The categories under the

Building Trade section are broken down by classification (Industrial Piping, Process Piping, Comfort

Heating & Cooling and Plumbing). There are no classifications for the Metal Trade Section.

3. Enter the total hours for each category and classification. Please note, you may only use the Tab button

on your keyboard to move forward to the next entry field.

At the bottom of the Entry Screen, you will see the total for Fabrication Hours, Contribution Amount for

Fabrication Hours, and Total Hours entered for fabrication and installation hours.

A .

B . C. D.

Entry Screen (Image 5)


Each entry field must contain numeric data. If you try to submit the report with missing data, you will

get an error message (see Image 6). Any field(s) left blank will be highlighted in RED (see Image 5.1).

Error Message - Missing Data (Image 6)

Entry Screen - with missing data (Image 5.1)

If you do not have any hours to report, you must enter 0. You will not be able to submit the report if

any fields are left blank.

Entry Screen- with Zero hours (Image 5.2)

Do not leave the Entry Screen without submitting the hours entered. Any data entered will not be saved.


Menu Bar

Print button

4. After you have verified the hours entered, click the Submit button. Once you click Submit, you will

be prompted to confirm your submission. Click OK to continue or Cancel to go back to the Entry

Screen.

Submission Confirmation Box (Image 7)

By clicking OK, you are submitting the report with the hours entered. You WILL NOT be able to make

any changes to the report once it has been submitted. Corrections and adjustments can only be made

by submitting a request via email. Refer to the Adjusting Submitted Reports section for further

instructions.

5. After your submission has been confirmed, you will see the confirmation screen. This screen will show

the Menu Bar, a Print button, and the report submitted with the following information:

- Shop address and Local Union - Transaction ID - Reporting Period - Submission Date - Hours reported for each category and classification - Total Fabrication Hours - Contributions Amount for fabrication hours - Total Installation Hours

6. Print the report by clicking the Print button located at the top of the page (see Image 8).

This report should be printed for your records, as it contains all of the details for hours reported for the

period.

Once the report has been submitted, an invoice for the total fabrication hours reported and the total

contribution amount due the UALMC and ITF will be sent to you via email. If you do not receive the

invoice, be sure to check your spam folder(s). To ensure receipt of all communication(s) from United

Association Labor Management Cooperation Fund, please add [email protected] to your list of contacts.

Report Confirmation Screen (Image 8)


Navigating the Online Reporting System After you have logged in to the Pipe Fabrication Online Reporting System and have selected a shop, you may use

the Menu Bar located at the top of the screen to navigate through the system.

Using the Menu Bar

Menu Bar

Pipe Fabrication Online Reporting System - Menu Bar (Image 8.1)

From the Menu Bar you may select the following:

- Home to go back to the Home Screen where you may select a shop to report hours.

- View Profile to go to the Shop Profile Screen to view information for the shop site and all registered

users.

- Report Next Period to go to the Entry Screen to report hours for the next period for the same shop.

- View Past Reports to go to the View Past Reports Screen where you may view previously submitted

reports.

- Log Out to log out of the Online Reporting System.

View Profile To view shop information, click on the View Profile button located at the top of the page in the Menu Bar.

The Shop Profile Screen will contain all information for the shop site and all registered users for that shop (see

Image 10).

Shop Profile Screen (Image 10)


Reporting for Multiple Periods If you need to report hours for multiple periods for the same shop, click on the Report Next Period button

located at the top of the page in the Menu Bar.

This will take you to the Entry Screen where you may enter hours for the next period. Refer to the Reporting

Hours: Active Users section and follow Steps 3 through Step 6 (see pages 7-9).

Reporting for Multiple Shops If you need to report hours for multiple shops, click on the Home button located at the top of the page in the

Menu Bar.

This will take you to the Home Screen of the Online Reporting System (see page 6, Image 4). Refer to the Reporting

Hours: Active Users section and follow Steps 2 through Step 6 (see pages 7-9).

Viewing and Printing Past Reports To view a previously submitted report, click on the View Past Reports button located at the top of the page in

the Menu Bar.

View Past Reports Screen (Image 9)

1. Select the Year from the drop down box, then select the Month from the drop down box.

The report for the period selected will appear on the screen (see Image 9.1).

2. Click the Print button to print a copy of the report.

Previously Submitted Report (Image 9.1)


Remitting Payment All payments are due upon receipt of the invoice but no later than the 20th of the current month for all hours

reported for the previous period. For example, hours for the January pay period must be reported by the 20th of

February. Payment for those hours are also due by the 20th of February.

Upon submitting the report, an invoice will be automatically generated and emailed to the person responsible

for reporting hours. The email will contain two (2) invoices, one (1) to remit with your payment and one (1) copy

for your records. Please fill out the information requested on the invoice (prepared by, phone number of

preparer, check/ref# and the date prepared) and include it with your payment.

The following payment instructions are listed on the invoice.

Make all checks payable to UALMC. Be sure to indicate the invoice number(s) on your check and include a

copy of each invoice being paid. Retain a copy of the invoice for your records and include a copy with your

regular monthly remittance(s) to the Local Union Fund Office.

Mail Payments To:

United Association Labor

Management Cooperation Fund

P. O. Box 791203

Baltimore, MD 21279-1203

Mail Overnight Payments To:

United Association Labor

Management Cooperation Fund

ATTN: 791203

1000 Stewart Avenue

Glen Burnie, MD 21061

Bank Wire and ACH Instructions:

SunTrust Bank

HQs 303 Peachtree St

Atlanta, GA 30303

Swift BIC code SNTRUS3A

ABA/Routing # - 061000104

Account # - 1000174203959

Send an email to [email protected]

and include a copy of all invoices being

paid along with the ACH or Wire

confirmation #.

If you are paying multiple invoices with one (1) check, be sure to indicate each invoice number(s) on the check

and include a copy of each invoice being paid.


Reporting Adjustments and Updating Information All signatory employer, company, fabrication shop and account user information is manage by the United

Association. For corrections or adjustment to hours reported, please refer to the Adjusting Submitted Report

section. To correct or update any account related information, please refer to the Updating Account

Information section.

Adjusting Submitted Reports To make an adjustment to previously submitted reports, complete the Reporting Adjustments form and email it

to [email protected].

In the subject line enter Adjustment for the period of..

For example, if you are requesting a correction to hours submitted for the December 2014 period, the

subject line should read as follows:

Adjustment for the period of December 2014

In the body of the email, include a brief description of your request along with your contact information.

Do not forget to include the completed Reporting Adjustments form with your email.

Upon receipt of your request, the adjustment(s) will be made and you will receive a copy of the updated report

and a revised invoice if there is a change in the contribution amount due. If you have already remitted payment

for the amount due on the original invoice, remit payment for the difference only. If the payment remitted for

the original invoiced amount has been received, the revised invoice will reflect the balance due. Please follow

the payment instructions listed on the invoice.

If the adjustment requested requires moving hours from one section, category or classification to another, you

will only receive a copy of the updated report. A revised invoice will only be sent if the total contribution

amount due has changed. Please note, viewing past reports that have been adjusted will only show the updated

information.

Updating Account Information To update or make any changes related to your company, shop site(s) or user information (including forgotten or

resetting passwords, updating contact information, etc.) email your requests to [email protected].

In the subject line include the Company Name and a brief description of your request.

For example, if you are requesting to update the phone number for a user, the subject line should read

as follows:

Contractor Name Update user account information

In the body of the email, include the details of your request along with your contact information (name,

phone number, etc.)

Please update the phone number for User Name to (555) 555 1212

Thank you for your compliance and continued cooperation. For questions and further assistance, please contact

the United Association at (410) 269-2000.
mailto:[email protected]

Documents

Pipe Fabrication Agreement Online Reporting System ... 2 - Pipe Fabrication Agreemen… · Cooperation Fund Pipe Fabrication Agreement Online Reporting System Instruction Manual United