PIM Training All Facilitators Guide (Final - External ... · COMPUTER PROJECTION AND POWERPOINT SLIDES ... • PIM champions are required to attend the training each day between (insert

PIMTraining–Facilitators’Guide

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Protection Information Management (PIM)

PIM TRAINING –FACILITATORS’ GUIDE

2016

Publicationpossibleduetofundingfrom


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DURINGTHETRAINING....................................................................................................................................................................................................................5

BEFORETHETRAINING....................................................................................................................................................................................................................5

STRUCTUREOFDOCUMENTATION...................................................................................................................................................................................................6

TRAININGTIMESANDLOCATION.....................................................................................................................................................................................................6

THEPIMCHAMPIONS......................................................................................................................................................................................................................7

PIMCHAMPIONMATERIALS............................................................................................................................................................................................................7

GENERALTIPSFORFACILITATORS....................................................................................................................................................................................................8

GROUNDRULESBETWEENFACILITATORS,NOTETAKERS,ANDEXPERTS..........................................................................................................................................8

TROUBLESHOOTCHALLENGINGBEHAVIOURS..................................................................................................................................................................................9

TYPESOFDISRUPTIVEBEHAVIOURSANDTECHNIQUESFORHANDLINGSPECIFICDISRUPTIVEBEHAVIOURS....................................................................................9

ADVICEFORHANDLINGDISRUPTIVEBEHAVIOURS........................................................................................................................................................................11

REFLECTIONACTIVITES..................................................................................................................................................................................................................12

PIMTRAININGROOMSET-UP........................................................................................................................................................................................................14

EQUIPMENTISSUES.......................................................................................................................................................................................................................14

COMPUTERPROJECTIONANDPOWERPOINTSLIDES......................................................................................................................................................................14

HAVEABACKUPPLAN!..................................................................................................................................................................................................................15

PHYSICALROOMLAYOUT..............................................................................................................................................................................................................15

ROOMSET-UPFOREACHMODULE................................................................................................................................................................................................16

IDENTIFICATIONOFWHERETOHANGPOSTERS,FLIPCHARTS,ANDOTHERMATERIALSINTHETRAININGROOM.........................................................................26

CREATINGTHEOBJECTIVESTREE...................................................................................................................................................................................................27

PIMTRAININGOBJECTIVES,BYMODULE.......................................................................................................................................................................................28

OBJECTIVESTREE...........................................................................................................................................................................................................................29

FACILITATORCODINGFORACTIVITIES...........................................................................................................................................................................................30

CHEATSHEETFORTHECODINGOFEACHBREAKOUTGROUP.........................................................................................................................................................37

MODULE0.1–INTRODUCTIONTOPIMCONCEPTS........................................................................................................................................................................45


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MODULE1.1–INTRODUCTION......................................................................................................................................................................................................53

MODULE1.2–INTRODUCTIONTOPIMCONCEPTS........................................................................................................................................................................62

MODULE1.3–COUNTRYPRESENTATONPREP...............................................................................................................................................................................67

MODULE1.4–DAY1REVIEW........................................................................................................................................................................................................70

MODULE2.1–COUNTRYPRESENTATION......................................................................................................................................................................................73

MODULE2.2–PROTECTION..........................................................................................................................................................................................................75

MODULE2.3–INFORMATIONMANAGEMENT...............................................................................................................................................................................83

MODULE2.4–COUNTRYPRESENTATION......................................................................................................................................................................................93

MODULE2.5–PIMSENSITIVITIES..................................................................................................................................................................................................95

MODULE2.6–ANALYSEYOURENVIRONMENT(PARTI)................................................................................................................................................................99

MODULE2.7–DAY2REVIEW......................................................................................................................................................................................................106

MODULE3.1–REFRESHER(PARTI)..............................................................................................................................................................................................109

MODULE3.2–PIMMATRIX.........................................................................................................................................................................................................112

MODULE3.3–PROTECTIONNEEDSASSESSMENT........................................................................................................................................................................120

MODULE3.4–PROTECTIONMONITORING..................................................................................................................................................................................126

MODULE3.5–COUNTRYPRESENTATION....................................................................................................................................................................................130

MODULE3.6–POPULATIONDATA..............................................................................................................................................................................................132

MODULE3.7–PIMMATRIXUSEANDOUTPUTS..........................................................................................................................................................................137


MODULE4.1–REFRESHER(PARTII).............................................................................................................................................................................................143

MODULE4.2-ANALYSEYOURENVIRONMENT(PARTII)...............................................................................................................................................................145

MODULE4.3–COUNTRYPRESENTATION....................................................................................................................................................................................151

MODULE4.4–ANALYSEYOURENVIRONMENT(PARTIII)............................................................................................................................................................153

MODULE4.5–ANALYSEYOURENVIRONMENT(PARTIII)............................................................................................................................................................156



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MODULE5.1–REFRESHER(PARTIII)............................................................................................................................................................................................164

MODULE5.2–SHARINGDATA(CHALLENGES).............................................................................................................................................................................166

MODULE5.3–SHARINGDATA(PROMISINGPRACTICES).............................................................................................................................................................170

MODULE5.5–MYFELLOWPIMCHAMPION................................................................................................................................................................................175

MODULE5.6–MARKETPLACEANDSHARING..............................................................................................................................................................................177


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EXPECTATIONOFFACILITATORSDuring the t ra in ing Thankyoufortakingthetimetobeafacilitator.Weappreciateit.AsthePIMtrainingcoversmanylevelsofknowledge,weareextremelyappreciativeofhavingexpertsintheroom.Asanexpertintheroom,weexpectyoutosupportthetraininginthefollowingfiveways:

1. Beanexpert–WeconsiderthatyouhaveexpertknowledgeonseveraltopicsrelatedtoPIM.Concretelythiswouldmeanthatduringcertainsessions,allfacilitatorswouldtellPIMchampions(thetrainingPIMchampions)todeferquestionstotheexpert,ifthequestionaskedwasrelevanttotheknowledgethatyouhave:

• Protectionexperts=(insertnameshere)• IMexpert=(insertnameshere)

2. Supportusinfacilitatingmodules–Inadditiontobeingpresentintheroomasanexpert,weaskyoutofacilitatesomesessions.Wehaveoutlinedwhichmoduleswewouldlikeyoutosupportincoveringbelow.Afterfacilitatingthemodule,wewouldaskyoutoprovidefeedbackonhowtoimprovethemodule.

3. Beobservanttothetrainingandprovidefeedbacktousafterthetraining–Wewillprovidehardcopiesforeachmodule,regardlessofwhetheryouarefacilitating,soyoucanmarkchangesandgivethembacktome.

4. Meetfor30minutes(max.)toconfirmthedetailsforthenextdayofthetraining–ThiscanoftenbedonewhilePIMchampionsarefillingouttheirworkbooksattheendoftheday.

5. Attendameetingin(insertlocationhere)on(insertdatehere)toprovidefeedbackonthetraining.

B e fore the t ra in ing Facilitatorsareencouragedtoarrivethedaybeforethetrainingstarts.The(insertorganisationorganisinglogisticshere)willcoverthecostsofaroundtrip,economyclassticket,costsforaccommodation,andanyvisafees.Weencourageyoutoworkwiththeadministrativeassistant,(insertnamehere)–especiallyifyoudonotworkwithin(insertorganisationorganisinglogisticshere)–toconfirmyour:

• Flight(roundtrip,economyclass)• Accommodation(whichwillbeatthetrainingfacility)• Visa.

From9:00–10:00onthemorningofthefirsttrainingtherewillbeameetingforfacilitatorstodiscussthetrainingandPIMchampions.

Whatwillbeprovidedatthetraining?WerecognisethatthePIMchampionsandfacilitatorshaveotherresponsibilitiesduringtheweekofthetrainingandthePIMchampionsandfacilitatorsareofferingustime,energy,andcommitmenttoattendthetraining.Thatiswhy,wewillbeofferingthefollowing:

• Reimbursementoftransportcoststothelocation(economyclassonly);• Singleroomaccommodation,breakfast,lunch,anddinnerwhileyouareatthetraining;• Anadministrativeteamtosupportthelogisticsofplanningyourtrip;• Timeduringtheworkinghoursofthetrainingtorespondtoyourprofessionalemails;• Suggestionsonthingstodowhenyouvisitthetraininglocation;• Suggestionsonplacestogowalkingandrunning,torechargeyourbodyandmind;• Printedcopiesof:

o Allfacilitationguideso PowerPointpresentationso Facilitatorworkbooks.


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Struc ture o f documenta t ion Thedocumentationisstructuredintomodules.Eachmodulehas: Somemoduleshave:

• Afacilitatorguide • Flipcharts• Workbookpages • Externalpapertobeusedduringthetraining(seeAnnex)• Roomlayout • Breakoutcodings(facilitatorcodingforactivities)• Listofmaterialsneeded • PowerPoints

Tra in ing t imes and loca t ion • Start:thetrainingstartsat13:00on(insertdatehere).AllPIMchampionsareencouragedtoarriveintotheroombetween12:30and13:00.Lunchwillbeservedfrom

11:30to12:30.Wewillstartontime.• End:thetrainingwillendat13:00on(insertdatehere).AllPIMchampionscanleavethetrainingafter13:00.• PIMchampionsarerequiredtoattendthetrainingeachdaybetween(insertdatehere)• Thetrainingfacility(insertlocationhere)

Themes StartTime EndTime

Monday ReviewingfundamentalPIMconcepts 13:00 17:20Tuesday EstablishingbuildingblocksandfoundationalknowledgeofPIM 08:30 18:35Wednesday BuildingcapacityonPIMcategories 08:30 17:50Thursday Applyingknowledgetocurrentcontext 10:00 17:30Friday Workshoppingconcernsandbestpracticesofsharingdata 08:30 13:00Additionalthingstokeepinmind:

• Resources–IfyouhavehardcopiesofresourcesthatrelatetoPIMandyouwanttosharethem,emailourteam([email protected])toletusknowwhattheresourceis,anddiscussfurtherhowmanyitemsyoushouldbring.WewillhavetimeduringtheMarketplacemoduletosharematerialsandtemplateswithcolleagues.

• Dropbox–WewillsupportPIMchampionsintheprocessofdevelopingaprotectionstrategy.Thisrequiresathoroughsecondarydatareview/deskreview.PopulatingaDropboxinadvanceofthetrainingwillallowthemtohavethematerialsyouneedduringthetraining.TheyarepopulatingaDropbox,andweencourageyoutopopulateitaswell.KindlyemailPIMTraining@drc.dkifyouhavenotreceivedtheDropboxlink.

• Breaksforthemindandbody–Therewillbesuggestionsonplacestowalkandrun,andpotentiallyforotherexerciseineachlocation.Therewillbearunninggroupthatmeetsinthemorning(alloptional)ifindividualsareinterested.

• Breaksforemails/phonecalls–RecognisingthatPIMchampionshaveotherresponsibilities,duringthecourseofeachdaywewillprovideanopportunitytotakebreaks,respondtoemails,andmakephonecalls.Wekindlyaskthatyoudonotdothisduringthetraining.

• Firstnightdinner–Onthefirstnight(insertdatehere),thePIMtrainingteaminvitesyoutoattendlocalcookingclass.ThecookingclassisanopportunityforPIMchampionsandfacilitatorstogettoknoweachother.Thepricewillbecoveredbythe(insertorganizationorganizinglogisticshere)Thisactivityincludestheopportunitytolearntocookalocaldish.Transportwillalsobeprovided.

• MyfellowPIMchampion–Onthefinaldaythereisanactivity,startedondayone,thatrelatestoknowingafellowPIMchampions(theotherPIMchampionsandfacilitatorsinthecourse).Onthefirstday,PIMchampionswillbegiventhenameofanotherPIMchampion.Overtheweek,PIMchampionswillneedtomeetandhaveaconversationwiththisperson.Onthefinalday,PIMchampionsrevealwhoyour‘fellowPIMchampion’is.Itwillalsobethetimewhereyougivethatpersonagiftthatyoushouldbringtothetraining.Weareaskingeveryone(facilitatorsandPIMchampions)topurchaseagiftthatisnomorethan5USD.Thisgiftshouldbesomethingfromyourlocation(e.g.candy,chocolate,magnet,handicraft).Itshouldbesomethingtogivetosomeoneregardlessofageorsex.


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The P IM champions PIMchampionscompletedaregistrationformcontaining:theirbackground,theirexpectations,andalsosuccessesintheircountry/region.Duringthemeetingonfirstmorningofthetrainingwewilldiscusswhoisintheroom.AllPIMchampionswillbepre-dividedforeachbreakoutgroup.Usethebreakoutgroupcodings.This:

• AllowsthePIMchampionstobebrokenupintogroupsquickly;and• IndicateshowPIMchampionsfindoutwhichgrouptheyarein(e.g.businesscards,stickers,candy,andwaterbottles).

ThePIMchampionswill:• ComefromfourProtectionClusters(insertprotectionclustershere)• WorkintheProtectionCluster/Sector;• MaynothaveknowledgeofPIM;• Aremid-levelprofessionals(notjunior,notsenior);and• MayhavecomeacrossthePIMcompetenciesbefore(butarelikelynottohavedone).

P IM champion mater ia ls PIMchampionswillbegiventhefollowingwhenenteringtheroom:

• Anamebadgesandnamebadgeholder(tocreativelydecorate)–note:thenamebadgeiswherestickersandbusinesscardsarehiddenforgroupdivisions• Pen• PIMchampionworkbook• PIMchampionfolder,withtheirnameonthefolder• BirdfortheObjectivestree(eachchampionwriteshis/hernameandgivesbacktotheadminassistantbefore13:00ofthefirstday)• Consentformtotakephotos(eachchampionreadstheconsentforms,makeshis/herowndecisiontoconsent,andeithergivestheformbacktotheadminassistantbefore

13:00onthefirstdayorinformstheadminassistantthathe/shedoesnotwishtohaveherphototakenduringthetraining–alldecisionsMUSTberespected)PIMchampionswillreceiveonthelastday

• FlashdrivewithPIMlogo(attheendofthetrainingpopulatedwithmaterialsrelevanttothetraining)• Materialsinhardcopythathavebeencollectedandsharedduringthemarketplacemodule.

Requiredthingstobring:• Anopenmind• Energy• GiftforafellowPIMchampion

OptionalthingsaPIMChampioncouldbring:• Laptop(professionallaptopisideal),andapowercordforthelaptop;• Anyadditionalhardcopyresourcesforyoursecondarydatareview(thatthePIMchampionshasnotputintheDropbox);and• HardcopiesoftoolsPIMchampionswanttoshare(emailusinadvancetoletusknowthematerialsyouarebringing).

Ifyouhavequestions,comments,orconcerns–contactus:Email:[email protected]


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General t ips for fac i l i ta tors • Usetheexperienceintheroom–readPIMchampions’backgroundsandobjectives.• Learningisexperiencebased,notmaterialsbased–usecasestudies,examplesand‘keepitreal’.• Keepitlearnercentred:givetimetoaskquestionsaboutthetopic;but,keeponmessageandusea‘parksheet’foranythingoutsidethetopic.• Useyourpreviousexperiencetohighlightpoints–makingitpersonalhelps.• Keepaneyeonthetemperatureoftheroom;ifthereistiredness,takeabreakordoanenergiser.• Focusonthekeymessagesasawaytoimmediatelymeasureyourprogress.• Keepflipchartsandothermaterialonthewalls,butensureitistidyandordered.• Ifyouarerunningover/late,don’ttelltoPIMchampions;workoutaPlanBbeforethesessionofhowsessionscouldendearlierorontime.

Ground rules be tween fac i l i ta tors , no te takers , and exper ts • Thetrainingteammembersconsistoffacilitators,notetakers,andexperts.• Ensurethatyouknoweachother’sareasofexpertiseorcountriesofexpertise.• Thereshouldbeonemainfacilitatorforeachsession/module.• Ifotherfacilitatorsareintheroom,theyshouldbeengagedinlisteningtothetopic;themainfacilitatorcouldcallonyoutoanswerquestionsonyourparticularareaof

expertise.• Thesupportingfacilitatorsshouldonlyinterveneif:(1)Theleadasks;and(2)Itaddsvaluetothesession.Supportingfacilitatorsshouldnevertrytotakeoverthesession;

andremember,bodylanguagecanbeasdisruptiveaswords.• Respecteachother’stimeslotsforsessions–donotoverrun.• Noemailing,phoning,readingofnewspapersetc.,inthetrainingroom.• Notetakersandresourcepeopleshouldnotinterruptthesessionunlessthereisaspecifictasktheyhavebeenaskedtoconduct.Ifthereisanissue,discussitwiththe

facilitatoroutsidethesession.• Resourcepeopleshouldbeallocatedtheroleofkeepingthewallsanddisplaystidy.• Ifamemberofthetrainingteamisunhappywiththewaythesessionisbeingrun,raisethisoutsidethesession.• Thetrainingteamaimstomeetandreviewtheday’strainingeachevening.


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TROUBLESHOOT CHALLENGING BEHAVIOURS Contentsource:StandbyPartnershipTrainingMaterialsEmail:[email protected]:TroubleshootingDuringTrainings

Types o f d i srup t i ve behav iours and techn iques for handl ing spec i f i c d i srup t i ve behav iours Allinstructors,eventhemostskilledandexperienced,occasionallyencounter‘problem’PIMchampions.APIMchampionbecomesaproblemwhenheorsheinhibitsthelearningofothers.Managingtheseinteractionsintheworkshopisacriticalskillthatisrequiredtomaintainanenvironmentthathelpseveryonetolearn.Severaltypesofdisruptivebehavioursintheclassroom–bothgroupbehavioursandindividualones–arebrieflydescribedbelow.DependingonthetypeofdisruptivePIMchampion,therearesomespecifictechniquesthatcanbeusedtohandletheirbehaviour.Table1TypesofdisruptivebehavioursandtechniquesfordealingwiththemTypeofdisruptivebehaviour

Descriptionofbehaviour Howtodealwithit

Know-it-alls Know-it-allsthinktheyalreadyknoweverything.Theytendtoreciteesotericfactsanddemandmorein-depthdiscussionorexplorationthanisappropriate.Theyoftentalkatlengthontheareaoftheirexpertise–tothedisappointmentofotherswhowouldliketolistentotheinstructor.Issomecasesthispersonmayclaimthat‘everybodyalreadyknowsthis’,possiblyleadingtheinstructortopassoverkeypointsthatmanyPIMchampionsmaynot,infact,know

Techniquesaresimilarforknow-it-allsandtalkers:• Setguidelinesaboutbehaviour• Talkprivatelyduringabreak• Makeeyecontact• Movecloser• Commentaboutthedifficultyothersmaybehavinghearingor

concentrating• ConfrontthebehaviourdirectlyasalastresortTalkers Talkersalwayshassomethingtosay.Thetalkingmaybeaddressedtothe

classintheformoframblingorasdisruptivesideconversations.Theysimplygoontoolong,andkeepothersfromparticipating,ortheymaytalkwithothertraineesduringthesession,makingitdifficultfortheresttofocusonthepresentationorexercisebeingconducted.

Hecklers Hecklerstendtoexpressdisbeliefordisgust,orscoffatcontent.Theymayridiculeanyonewhomakesacommentorrespondstoaquestion.Theyalwayshaveajoketomakeyouandothersfeelthatthetrainingtopicisnotveryimportant.

• Setgroundrulesaboutdisagreeingwithapoint/statement• Differentiatebetweenpersonalattacksanddifferingpointsofview• RemindPIMchampionsaboutrespect.• Donotbedefensive• TakeabreaktodiscussthebehaviourwiththePIMchampion

Non-PIMchampions(drop-outs)

Non-PIMchampionstendtoturnawayfromthegroupandappeartobeuninterested.Theymayreadthenewspaper,dootherwork,orsimplyfallsleepinthetrainingroom.

• Lookforasignthattheyknowsananswerandaskthemtorespond• Directquestionstothemifyouaresurethattheyknowtheansweror

haverelatedexperiencetorespond• Complimentthem,especiallythefirsttimetheyrespond–butbe

sincere!• Donotembarrassthemorputthemonthespot• Seekfeedbackatthebreak


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Overachievers Overachieverstendtolookaheadinthelesson,askquestionsonmaterialthathasnotbeencoveredyet,andareinahurrytomoveahead.Whilethiskindofenergymaybegood,thesepeoplemaysometimesundercuttheabilityofotherPIMchampionstofullyunderstandthetopicathand.

• Stresstheimportanceofthecurrenttopicandavoidtheurgetoaddresstheirinterestinracingaheadofyourcurrentpoint

• Askforinputonthecurrenttopic• Assurethemthattheirconcernswillbeaddressed• Notethelimitedtimeandexplaintheneedtomoveontoothertopics• Remaincalm

Timehogs Timehogstriestomonopoliseallofyourtimebefore,during,andafterclass.Theyoftenmeanwellandaretrulyengagedinlearningthetrainingmaterial.Theproblemoccurswhentheyapproachyouforfollow-onquestionsordiscussionsaftereachandeverysession,whenyouneedtoprepareyourselfforthenextpresentation.Whentheycompletelymonopolisethefacilitator’stime,othersmaybeexcludedfromtalkingtothefacilitator.

Noisemakers Noisemakerstendtomakedisruptivenoiseseitherconsciouslyorsubconsciously.Noisesmayincludedrummingapencil,tappingthetable,orsqueakingchairs.Thesepeopleusuallyareunawareoftheiractions,butcanstillbeamajordistractionintheclassroomsetting.

• Makeeyecontact• Moveinforcloseproximity• Takea5-minutebreakandspeakwiththePIMchampion

Bulldozers MostexperiencedfacilitatorshavestoriesaboutPIMchampionswhopersistentlytrytochallengethem.Bulldozersalwayswanttheirownway,byforceifnecessary.Theyarestubbornandwillnotleaveatopicuntiltheyhaveconvincedeveryonethattheyareright.

• Techniquesaresimilarforbulldozersandsaboteurs:• WhenPIMchampionschallengethefacilitatoritisimportanttolisten

carefullytothetheirargumentsandremainupbeatandprofessional• Trytoaddresstheirconcernsquicklyandgettheclassbackontrack• Ifthesituationcannotberesolvedquickly,tellthemtheywouldbe

welcometohaveamorein-depthdiscussionduringthebreakSaboteurs Saboteurstrytoderailyourpresentations,oftensubtly.Forwhatever

reason,theyactivelyworktomakeyoulookbad.


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Adv ice for handl ing d isrupt i ve behav iours Inmostcircumstances,whenaproblemneedstobedealtwithimmediately,suchasintheexampleofthePIMchampionscarryingonasideconversation,itshouldbehandledintheclassroomwithinafollow-upconversationwiththePIMchampion.Ifbringinguptheproblemcouldpotentiallycauseembarrassmentorworsenthesituation,suchaswithaPIMchampionwhoisnotparticipating,theincidentshouldbehandledoutsidetheclassroom.InstructorsareresponsibleforhandlingdifficultPIMchampionswhonegativelyaffectthelearningofothers,whilemaintainingapositiveandnon-threateninglearningenvironment.Therearetechniquesthatcanbeusedtoeliminateorminimise‘problem’behaviour.Ingeneral,youcanavoidmostproblemsituationsbyclearlysharingexpectationswithlearnersandremainingprofessionalandenthusiasticthroughoutthetraining.Considereachofthefollowingpiecesofadvicecollectedfromfacilitatorsovermanyyearsoftraining:

• Establishproceduralrules–forexample,aboutturningoffmobile/cellphones,allowingquestionsatanytime,keepingstatementsshort,etc.–atthebeginningoftrainingsothatthenlearnersclearlyknowwhatisexpectedofthem.

• Keeplearnersinvolvedandactivetopreventmostdifficultsituationsfromoccurring.Mostdisruptivebehavioursdeveloponlywhenthetrainingisslow,boring,orunstructured.

• Resolveproblemsquicklyandcompletelytothepointthatlearningcanresumeunhindered.• Takecareoftheprobleminawaythatmaintainsanddoesnotreducetheself-esteemofthelearnerexhibitingtheproblembehaviour.Interventionsandresponsesarenot

intendedtohurtorputdownlearners,ormakethemdefensive.• Avoidfurtherdisruptionstolearning.Preserveaclimatethatisrelaxed,comfortable,andconducivetolearning.• Remainasemotionallyneutralaspossibletoidentifythebeststrategiesforhandlingproblemsituations.Nevergetangrynoranswerbadbehaviourswithyourownbad

behaviour.• Respondinawaythatiscomfortableforyou.IfaPIMchampionisusingsarcasm,donotuseasnappycome-backifthatisnotnaturalforyou.Donotforcehumourifthatis

notyourstyle.


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REFLECTION ACTIV ITES ContentSource:StandbyPartnershipTrainingMaterialsEmail:[email protected]:TroubleshootingDuringTrainingsLifeboat(15mins)

• ThePIMchampionsaretoldtheyareonashipthatissinking.Theyhavetogetintolifeboats,buttheboats’capacityislimited.Dependingonthesizeofthegroup,thefacilitatorcallsoutanumbersignifyingthatthelifeboatcanonlytake2,3,or5people,forexample.

• Thenin5seconds,PIMchampionshavetoformgroupsof2,3,or5.• Eachtime,thefacilitatoreliminatesthosegroups‘drowned’,whichmeansgroupsthatarelargerorsmallerthantheannouncednumber.• Thefacilitatorthenannouncesnewnumbers,andregroupingtakesplaceuntilthereisonlyonegroupleft.

Simonsays…(10mins)• AllPIMchampionstandinacircle.• Thefacilitatorsays‘Simonsays’,followedbycommandssuchas‘touchyournosewithyourlefthand’,‘holduptwohands’,‘makeafist’,etc.demonstratingtheactionat

thesametime.• Everyoneisaskedtofolloweachcommand.Butifthefacilitatordoesnotbegin‘Simonsays…’,ifanyPIMchampionsstillfollowthecommand,theyareoutofthegame.• ThegamegoesonuntilonlyafewPIMchampionsareleftandthefacilitatorcannottrickthemanylonger.

Winking(10mins)• ThePIMchampionsaredividedintotwogroups.Inonegroup,thereismorepersonthantheothergroup.• Thefirstgroupiscomposedofprisonerswhositonchairsinacirclefacingout,leavingonechairfree.• Thesecondgroupiscomposedofjailerswhostandbehindeachchair,includingtheemptyone.• Thepersonbehindthefreechairlooksaroundandwinksataprisonerwhohastoescapefromhisorherjailerandrunforthefreechair.• Ifthejailergrabstheprisonerbeforeheorshemoves,theprisonermustremaininthechair.• Thejailerwiththeemptychairkeepsonwinkingatmoreprisonersuntiloneescapes,andthejailerwiththenewlyvacatedchairtakesoverthejobofwinking.

Followtheleader(10mins)• ThefacilitatorverballygivescommandstoPIMchampionstotouchtheirnose,ears,eyes,etc.,whiledemonstratingthesameactions.• Withoutwarningthefacilitatordemonstratesanactionthatdiffersfromtheverbaldirection,suchastouchingthenosewhileaskingPIMchampionstotouchtheirright

ears.• Thosewhofollowtheincorrectphysicaldirectionareout.

Findtheleader(10mins)• Thefacilitatorasksomeonetovolunteertogooutoftheroom.• ThefacilitatoraskstheremainingPIMchampionstostandinacircle,facinginwards,andidentifyaleaderwhowillstartmovingsomepartofhis/herbodywhicheveryone

elsehastoimitate.Themovementischangedfrequently.• Thevolunteerthencomesbacktotheroomandstandsinthecentreofthecircle.Heorshehastoidentifythepersonwhoisdictatingtheother’smovements.• Thevolunteerisgiventhreeguessesinalimitedtime,forexample,nomorethan2minutes• Anothervolunteerisaskedtoleavetheroomandtheprocessisrepeatedonceortwice,iftimeallows.


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Themail(15mins)• AllthePIMchampionsandfacilitatorssitinacircleonchairsexceptonepersonwhohasnochair.• Thatperson(perhapsafacilitatortobeginwith)standsinthecentreandannounces,forexample,‘Ihavealetterforthosewhoarewearingblackshoes’or‘whohavecome

totheworkshop’,‘havetwoeyes’,etc.• ThePIMchampionswhohavethecharacteristiccalledouthavetochangechairsasquicklyaspossible.• Whilepeoplearemoving,thepersoninthecentreofthecirclequicklysitsononeofthevacatedchairs.• Theonewhoisleftwithoutachairnowstandsinthecentreanddeliversanotherletter.

Carpark(general–notimelimit)• Duringtheworkshopset-up,facilitatorsshoulddesignateaspaceononewallasthe‘questionwall’.• Aftereachsession,PIMchampionsareaskedtowriteanyoutstandingquestionsonpost-itnotesand‘park’themonthewallsotheycanbeaddressedatalaterpointinthe

workshop.• Facilitatorsareencouragedtoreviewthecarparkattheendofeachdayandconsiderwhetheranyquestionscouldbecoveredbythemorningreviewortheworkshop

contentforthenextday.• Outstandingquestionsshouldbeaddressedduringtheworkshopwrap-up.

Sketches(15mins)• Anothervariationonfreezeframes,butthistimegroupmustdrawthelearningmessageonaflipchart(again,nowordsallowed).• Theothergroupsthenhavetoguessthelearningmessage.

Self-ratingscale(15mins)• Thefacilitatorreadsoutaskillcomponentbeingaddressedintheworkshop.• PIMchampionshavetomoveindividuallytophysicallyplacethemselvesonalinefrom1to10(1=‘Idon’thavethiscompetencyatall’;10=‘Ifullyhavethiscompetency’).• Thisisbestdoneinsmallgroupswheretrusthasalreadybeenestablished.• Alternatively,thefacilitatorcanaskPIMchampionstoratethemselvesinthesameway,butusingstickydotsonflipchart.

Unfinishedsentences(15mins)• Thefacilitatorpreparesarangeofdifferentunfinishedsentencesthatpromptreflectiononkeythemesfromthepreviousdayormodule(e.g.‘Mygroup’sgreateststrength

yesterdaywas…’).• ThesentencesarehandedouttothePIMchampions.• Theyarethenaskedthemtocompletetheirsentenceandthenshareitwiththewidergroup.• Thisisthenusedasthebasisforfurtherexploration.

Taboo(15mins)• Facilitatorswritedownaseriesofkeyconceptsfrompreviousmoduleoncards(1conceptpercard).• ThePIMchampionsaredividedintosmallteams.• AfacilitatorstandsbehindPersonXineachteamholdingacardsothateveryoneelsecanseethecard.• Teammateshavetodescribetheconceptintheirownwordswithoutrepeatingthephraseonthecard.• Aftereveryoneintheteamhastried,thenPersonXhastoguesstheconcept.• Partnersfromline1explain‘everythingtheyknowaboutTopicy’topartnersinline2.• Aftereachtopic,onlylineonemovesoveronespacetothenextperson


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PIM TRAIN ING ROOM SET-UP Thetrainingenvironmentreferstoallthethingsexternaltothefacilitatorandtheworkshopthematiccontentthatcanaffectthesuccessoftheworkshopandthetransferoflearning,including:workshopduration,location,roomtemperature,numberandmixofPIMchampions,roomlayoutandseating.Eachoneofthesevariableshasarealeffectonthequalityofthetraining.Themosteffectiveadultlearningenvironmentischaracterisedbyphysicalcomfort,absenceofexternalnoise,adequatewallspace,goodlight,andunobstructedviewsthroughouttheroom.AsmanytrainingprogrammesrelyonPowerPointandvideopresentations,itisalsocriticaltohaveadependablepowersupplywithconvenientlylocatedoutlets.Facilitatorsmustdrawfrombestpractices,whileremainingflexibleandkeepinginmindthattheideallearningenvironmentrarelyexists.

Equ ipment i s sues Animportantaspectofpreparationisarrangingforthenecessarysuppliesandequipmenttobereadyinadvanceofyoursession.Equipmentfailuresinthemiddleoftrainingsessionsarefrustratingatbestandcanmakethetrainingitselflooklikeafailureatworst.Bepreparedtomakequickfixes(orknowhowtoreachthepersonwhocanimmediately),andwheneverpossible,testandcheckallequipmentinplacethenightbeforeyouneedit.Ifitwillbeyourjobtoensurethatthematerialsandequipmentareprepared,considerthefollowingtips:

• Becomefamiliarwiththetrainingfacilityyourself(knowwhotocallwithfacilityquestionssuchaspowerfailures,locationofacopymachine,extrasupplies,etc.).• Lookforelectricaloutlets,airconditioningandlightingcontrols–askmaintenancestaffhowtouseandadjustallofthem.• Checktobesurethatallaudiovisualequipmentisavailableandworking.• Trytoanticipateproblems–andhaveabackupplan!• EnsurethatthereisonefocalpointbetweenthetrainingfacilityandPIMTraining(ideallytheAdminAssistant)

Computer pro jec t i on and PowerPo in t s l ides ManytrainingcoursestodayrelyonPowerPointpresentations.Practiseusingthecomputersystemwellaheadoftime.Donotassume‘theyareallalike’.Alwaystesttheslidepresentationtheroomusingtheprojectorandscreenyouwillactuallyuseforthetraining.Severalworkshopsincludevideopresentations.Inthesecases,testouttheprojectionsystemaswellasthesoundquality.Besureyoucanadjustthevolumeyourself.Foranyvisualaidsthatrequireaprojectionscreen(PowerPoint,videovialaptopanddataprojector)thereareonlythreeelementsyoucancontrol:overalllightintheroom,brightnessoftheprojector,andthescreen.


15

Have a backup p lan! Iftheinformationontheslidesiscritical,knowhowyoucanmakequickpapercopiesfordistribution,orbereadytouseflipchartsandmarkerstoclarifykeypointsorrecreatecriticaldiagrams.MostofthesearerecreatedinthePIMchampions’workbooks,butyouwillneedtobeveryfamiliarwiththeguideyourselfsothatyoucanreferPIMchampionstothecorrectpagesasnecessary.

Phys ica l room layout Asanindividualpresenterorfacilitator,thebiggestimpactyoucanhaveonthetrainingenvironmentwillbetosetupthetablesandchairsinthemostusefulwaytosupportyourtrainingactivities.Thesameroomwiththesametablesandchairscanbeusedtosupportmanydifferentfunctions,dependingonhowthefurnitureisarranged.Yourjobistoensurethattheroomissetupinawaythatfacilitatesratherthanimpedesthetraining.Theroomlayoutwillinfluencethedegreeofinteractionandcommunicationthatoccurs.Itisthefacilitatorresponsibilitytosetuptheroominawaythatisconducivetolearningandtakesintoaccountthetrainingmethodstobeused.Factorstoconsiderwhenchoosingaroomlayoutare:

• Learningobjectives–WillthePIMchampionsneedroomtodemonstrateaskill?• Specialneeds–AreanyPIMchampionshearingimpaired,inawheelchair,etc.?• Visualaids–Wherewillthescreenbe,wherewilltheprojectorsit?Ispoweravailable?AretherecolumnsinterferingwithPIMchampions’viewofthescreen?• Space–WillPIMChampionshaveenoughroomontablesordeskstotakenotes?• Hearing–Willamicrophonebeneededtobeheard?Aremicrophonesrequiredoneachtable?• Trainingmethods–Willsmallgroupworkbenecessary?DothePIMchampionshavesufficientroomtomovearoundasrequired?WillPIMchampionsbeabletoheareach

otherduringgroupdiscussions?• Roomsize–Istheroomlargeenoughtocontainthetablesandchairs,andprovidepeoplewithroomtomovearound?

ThetimeafacilitatorspendssettinguptheroomwillpayoffwiththePIMchampions’appreciation.Insomecases,thefacilitatormustconstantlyregulatetheheatingorcoolingsystem,oraskgroupsinthenextroomtopleasebequiettoavoiddistractingthetrainingPIMchampions,aswellasthefacilitator.Ideallythesekindsoftasksshouldbedelegatedtotheadministrativeassistant.ContentSource:StandbyPartnershipTrainingMaterialsEmail:[email protected]:TroubleshootingDuringTrainings


16

Figure1Cafe-styleroomset-up(8chairspertable)

Room se t-up for each module Layout:Cafestyle(8atatable=4tablestotal)Room1(MainHall)

Day1modules Day2modules Day3modules Day4modules Day5modules• 1.1–PIMChampionssitwherevertheywant• 1.2–Sameseatingasabove• 1.3–PIMChampionsmovetocountrytables(wheninstructed)• 1.4–PIMChampionsstayincountrytables

N/A N/A N/A N/A

Contentsource:StandbyPartnershipTrainingMaterials Imagesource:Aidworks

Document:TroubleshootingDuringTrainings Email:[email protected]:[email protected]:FacilitatorGuidanceNoteInthislayoutroundorsquaretablesaresetupasinacafe.Eight(8)chairsareplacedaroundthetablesflexiblytoallowfocusonthesmallgrouparoundthetable;or,byturningthechairsinplace,tofocusonapresentationatoneedgeoftheroom.Ifthisset-upisusedforsmallgroupactivitiesaswellasplenarypresentations,donotprovideseatingonthesideofthetablesfacingtheprojectionscreen(inthiscasethewallatthetop):noone’sbackshouldbefacingthescreen.Additionaltablesareplacedaroundtheroomtosupportthefacilitator.

• #1Smalltable:holdstheprojector;laptop;extrapens;flipchartmarkers(infourcolours);timer;post-itsofeverycolourtobeusedduringthetraining;extrapaperclips;facilitator’spapersfortheday;candy(tohandout);clock(tomonitortime);spaceforawaterbottle(orhydrationdrinksforfacilitator);alaptopchargingcordandindividualsurgeprotector/powerbreakershouldbeatthesmalltable,too.

• #2Smalltable:fornotetaker;needstobecleanfornotetakertopopulateashe/shewishes;onechair,andasurgeprotectorforhim/hertokeephis/herlaptopcharged.

• #1Mediumtable:forthefacilitatortokeepallmaterialsforfuturedaysonandunderwhichsuitcaseswithextramaterialsandextracandyshouldbekept.

• #2Mediumtable:forfacilitatorswhoarenotpresentingtositat;itneedstobecleanfornotetakertopopulatehashe/shewishes;onechairperfacilitator,andasurgeprotectorforthefacilitatortokeephis/herlaptopscharged.

• #3Mediumtable–creativetable):thisiswhereextrapaper,aprinter,musicalinstruments,decorations,andothermaterialsthatcollectivePIMchampionscoulduseshouldbestored.

• #4Mediumtable:forresourcesandsupplies;theseshouldbeputoutonthefinalday(only).• #1and#2Cocktailtables:onthefirstdaythisshouldholdthePIMchampions’folders(whichshouldhaveafeedbackforminit);nametags;pens;authorisationforms;and

someflowers(fordecoration)–remembertocreatea‘welcoming’atmosphereand‘pushout’thetypicaltrainingroom/ballroomfeel.• #3Cocktailtable:thisshouldholdhealthysnacks(nutsandfruit);leavesfortheobjectivestree;andtack/thumbtacks/drawingpinsandpost-itsforcommentboards(there

shouldbetwocommentboards:oneforcommentsaboutthecontentofthetrainingandoneforcommentsaboutthetraining,trainingroom,andfacilitationstyle).• Comfycountrycorner:carpet,pillows,andplants;Itneedstobearelaxingenvironment.


17

Pros Thingstolookoutfor• Informalsettinglendsanairoffreedomandcomforttothetraining.• Smallgroupscanformimmediatelyattablesfordiscussionandsmallexercises

withoutlossoftimeinmovingtootherlocations.Flipchartsshouldbeprovidedforeachtable.

• Insomeinstancestheroomset-upmaylackfocusandleavesomepeoplefeelinguncomfortableaboutmakingpresentationsorstatementsinfrontofthewholegroup.

• Takesmorespacethanotherarrangements.


18

Figure2Cafe-styleroomset-up(8chairspertable)

Layout:Cafestyle(8atatable=4tablestotal)Room1(MainHall)Day1modules

Day2modules Day3modules Day4modules Day5modules

N/A • 2.1–Comfycountrycorner• 2.2–Countrytable• 2.3–Countrytable• 2.4–Comfycountrycorner• 2.5–Countrytable• 2.6–Countrytable• 2.7–Countrytable

• 3.1–Countrytable• 3.2–Countrytable• 3.3–Countrytable• 3.4–Countrytable• 3.5–Comfycountrycorner• 3.6–Countrytable• 3.7–Countrytable• 3.8–Countrytable

• 4.1–Countrytable• 4.2–Countrytable• 4.3–Comfycountrycorner• 4.4–Countrytable• 4.5–Countrytable• 4.6–Countrytable

N/A

Contentsource:StandbyPartnershipTrainingMaterials Imagesource:AidworksDocument:TroubleshootingDuringTrainings Email:[email protected]:[email protected]:FacilitatorGuidanceNoteInthislayoutroundorsquaretablesaresetupasinacafe.Eight(8)chairsareplacedaroundthetablesflexiblytoallowfocusonthesmallgrouparoundthetable;or,byturningthechairsinplace,tofocusonapresentationatoneedgeoftheroom.Ifthisset-upisusedforsmallgroupactivitiesaswellasplenarypresentations,donotprovideseatingonthesideofthetablesfacingtheprojectionscreen(inthiscasethewallatthetop):noone’sbackshouldbefacingthescreen.Additionaltablesareplacedaroundtheroomtosupportthefacilitator.

• #1Smalltable:holdstheprotector,laptop,extrapens,flipchartmarkets(infourcolours),timer,post-it’sofeverycolourtobeusedduringthetraining,extrapaperclips,facilitator’spapersfortheday,candy(topassout),clock(tomonitortime),spaceforawaterbottle(orhydrationdrinksforfacilitator),alaptopchargingcordandindividualsurgeprojector

• #2Smalltable:fornotetaker,needstobecleanfornotetakertopopulatehashe/shewishes,onechair,andasurgeprojectorforhim/hertokeephis/herlaptopcharged

• #1Mediumtable:forthefacilitatortokeepallmaterialsforfuturedayson,suitcaseswithextramaterialsandextracandyshouldbekeptunder

• #2Mediumtable:forthefacilitatorswhoarenotpresentingtositat,needstobecleanfornotetakertopopulatehashe/shewishes,onechairperfacilitator,andasurgeprojectorforfacilitatortokeephis/herlaptopscharged

• #3Mediumtable:creativetable,thisiswhereextrapaper,printer,musicalinstruments,etc.• #4Mediumtable:forresourcesandsupplied,theseshouldbeputoutonthefinalday(only)• #1and#2Cocktailtable:onDays2to5,itshouldholdextrapensandbeaspaceforPIMchampions

leavefoldersovernight(iftheydonotwanttotakeittotheirrooms)• #3Cocktailtable:thisshouldholdthehealthsnacks,leavesfortheobjectivestree,andtacksandpost-itsforthecommentboards• Comfycountrycorner=carpet,pillows,andplants


19

Pros Thingstolookoutfor• Informalsettinglendsanairoffreedomandcomforttothetraining.• Smallgroupscanformimmediatelyattablesfordiscussionandsmallexercises

withoutlossoftimeinmovingtootherlocations.Flipchartsshouldbeprovidedforeachtable.

• Insomeinstances,theroomset-upmaylackfocusandleavesomepeoplefeelinguncomfortableaboutmakingpresentationsorstatementsinfrontofthewholegroup.

• Takesmorespacethanotherarrangements.


20

Figure3Classroom-set-up(2chairspertable)

Layout:Cafestyle(8atatable=4tablestotal)Room1(MainHall)Day1modules

Day2modules Day3modules

Day4modules Day5modules

N/A N/A N/A N/A • 5.1–Pairedtables(figure3)• 5.2–Pairedtables(figure3)• 5.3–Pairedtables(figure3)• 5.4–Pairedtables(figure3)• 5.5–Pairedtables(figure3)• 5.6–Pairedtables(figure3)

Contentsource:StandbyPartnershipTrainingMaterials Imagesource:AidworksDocument:TroubleshootingDuringTrainings Email:[email protected]:[email protected]:FacilitatorGuidanceNoteInthislayoutindividualshouldbeputinpairsatonetable(seenotesabouthowtopair).Eachtableshouldbebigenoughfortwopeopletowork.Aislesareleftforaccesstoalloweveryonetogetinandoutoftheirseats.Eachpersonshouldbefacingthescreen.Thereshouldalsobeatleastonesurgeprotectorpertable,whichmeansthatthereshouldbe19surgeprotectors(oneforeachtable,oneatthenotetaker’stable,oneatthe#1Smalltable,andoneatthe#1Mediumtable).Additionaltablesareplacedaroundtheroomtosupportthefacilitator.

• #1Smalltable:holdstheprojector;laptop;extrapens;flipchartmarkers(infourcolours);timer;post-itsofeverycolourtobeusedduringthetraining;extrapaperclips;facilitator’spapersfortheday;candy(tohandout);clock(tomonitortime);spaceforawaterbottle(orhydrationdrinksforfacilitator);alaptopchargingcordandindividualsurgeprotectorshouldbeatthesmalltable,too.

• #2Smalltable:fornotetaker;needstobecleanfornotetakertopopulateashe/shewishes;onechair,andasurgeprotectorforhim/hertokeephis/herlaptopcharged.

• #1Mediumtable:forthefacilitatortokeepallmaterialsforfuturedaysonandunderwhichsuitcaseswithextramaterialsandextracandyshouldbekept.

• #2Mediumtable:forfacilitatorswhoarenotpresentingtositat;itneedstobecleanfornotetakertopopulatehashe/shewishes;onechairperfacilitator,andasurgeprotectorforthefacilitatortokeephis/herlaptopscharged.

• #3Mediumtable–creativetable):thisiswhereextrapaper,aprinter,musicalinstruments,decorations,andothermaterialsthatcollectivePIMchampionscoulduseshouldbestored.

• #4Mediumtable:forresources;theseshouldbeputoutonthefinalday(only).• #1and#2Cocktailtables:onthefirstdaythisshouldholdthePIMchampions’folders(whichshouldhaveafeedbackforminit);nametags;pens;authorisationforms;and

someflowers(fordecoration)–remembertocreatea‘welcoming’atmosphereand‘pushout’thetypicaltrainingroom/ballroomfeel.


21

• #3Cocktailtable:thisshouldholdhealthysnacks(nutsandfruit);leavesfortheobjectivestree;andtacks/thumbtacks/drawingpinsandpost-itsforcommentboards(thereshouldbetwocommentboards:oneforcommentsaboutthecontentofthetrainingandoneforcommentsaboutthetraining,trainingroom,andfacilitationstyle).

• Comfycountrycorner:carpet,pillows,andplants;Itneedstobearelaxingenvironment.Pros Thingstolookoutfor• Denseseatingarrangementallowsforlargenumbersofpeopleintheroom,all

withareasonableviewtothefrontscreen• Goodforbriefingsinwhichtheprimaryactivityisafacilitatorexplaining

somethingtothePIMchampions

• Restrictive,andwillfeeluncomfortableexceptforshortpresentationsandbriefings

• VerydifficulttoconductsmallgroupexercisesorotheractivitiesrequiringPIMchampionstoleavetheirownseats.


22

Layout:Flipchartspace(openroom,notablesandnochairswithflipcharts)Room2(SupplementaryRoom)

Day1modules Day2modules Day3modules Day4modules Day5modulesN/A • 2.3–Flipchartsspace:

12flipchartsneedtobeup,3oneachwall(Figure4)

• N/A • N/A N/A

Figure4Layoutfor12flipcharts,nochairsortables

Inthislayouttherearenotablesintheroom.Thisroomisusedforactivitiesthatneedalotofopenspace.Occasionally,therewillbetimeswhenflipchartsareneeded.Thesewillbeonthewalls–theyshouldnotbeonflipchartstands.Whentheyareneeded,makesuretoincludethecorrectcolourpeniswiththecorrectflipchart.


23

Figure5Openroom,noflipchartsorchairs

Layout:Openspace(openroom,notables,nochairs,noflipcharts)Room2(SupplementaryRoom)

Day1modules Day2modules Day3modules

Day4modules

Day5modules

• 1.1–Nothingbutspace;greattodooutside(Figure5)• 1.2–Nothingbutspace;greattodooutside(Figure5)

• 2.2–Nothingbutspace;greattodooutside(Figure5) N/A N/A N/A

Inthislayouttherearenotables,chairsorflipchartsintheroom.TheroomisopenforPIMchampionstomovearoundthespace.Asnoted,someofthesewouldbegreattodooutside!Thisroomisusedforactivitiesthatneedalotofopenspace.


24

Screen

Figure6Chairsarrangedintwoconcentriccircles(36chairs) Figure7Debateset-up,withpodium(35chairs)

Layout:Openspace(withchairsandnotables)Room2(SupplementaryRoom)Day1modules Day2modules Day3modules Day4modules Day5modules

• 1.2–Twoconcentriccirclesofchairs:thereshouldbe18chairsintheoutercircle,facinginwards,and18intheinnercircle,facingoutwards,notablesareneeded(Figure6)

N/A • 3.4–Thisroomshouldbesetupasifforadebate.Withanaudience,anamphitheatrewouldbetheidealsettingforthis.Thereshouldbe5chairsinfrontofthescreen/behindthepodium,facingtheaudience,apodium,andthenspacefor30PIMchampions.Therecouldalsobeascreen(optional)(Figure7)

N/A • N/A

Imagesourceadaptedfrom:StandbyPartnershipTrainingMaterialsandAidworksEmail:[email protected]@aidworks.org.ukDocument:TroubleshootingDuringTrainingsandFacilitatorGuidanceNotesInthislayouttherearenotablesintheroom,norarethereanyflipcharts.TheroomisopenforPIMchampionstomovearoundthespace.Onlydooutsideifitisquiet.Thisroomisusedforactivitiesthatneedalotofopenspace.


25

Figure8Cocktailtableset-upwith9tables(4peoplepertable) Figure9Cocktailtableset-upwith3tables(10–11peoplepertable)

Layout:Openspace(withtablesandnochairs)ROOM2(SUPPLEMENTARYROOM)Day1modules

Day2modules

Day3modules Day4modules Day5modules

N/A N/A • 3.1–Thereneedtobehightablesforpeopletostandup(likeacocktailtable);nochairs(unlesstheyarestools).Eachtableshouldhold4people,sothereshouldbeatleast9tables(Figure8)

• 3.6–Thereneedtobehightablesforpeopletostandup(likeacocktailtable);nochairs(unlesstheyarestools).Eachtableshouldhold10/11people,thereshouldonlybethreetables(Figure9)

• 3.7–Thereneedtobehightablesforpeopletostandup(likeacocktailtable);nochairs(unlesstheyarestools).Eachtableshouldhold10/11people,thereshouldonlybethreetables(Figure9)

N/A N/A

Imagesource:StandbyPartnershipTrainingMaterials,Email:[email protected]:TroubleshootingDuringTrainings Inthislayouttherearenochairsorflipchartsintheroom.TheroomisopenforPIMchampionstomovearoundthespace.Day3couldbeoutside,butDay4shouldbeinside.Thisroomisusedforactivitiesthatneedalotofopenspace.


26

IDENTIF ICAT ION OF WHERE TO HANG POSTERS, FL IP CHARTS, AND OTHER MATERIALS IN THE TRAIN ING ROOM

2.2Protectiondefinition(createdbyPIMchampions)

2.3IMdefinition(Putupbyfacilitators)

2.3IMgraffitiwall(createdbyPIMchampions

2.2Protectiongraffitiwall(createdbyPIMchampions)

Screenforprojector

1.1ParkingLot

1.1Objectivestree(createdbyfacilitators)

1.1Housekeeping(createdbyfacilitators)

1.1Map(createdbyfacilitators)

2.1Comfycountrycorner(createdbyfacilitatorsandpopulatedbyPIMchampions)

2.2Protectionwall(createdbyfacilitators)

2.2SPHEREprinciples(createdbychampions)

3.2PIMmatrix(createdbyfacilitatorsandpopulatedbyPIMchampions)

3.6Populationdataflipcharts(3flipcharts,createdbyPIMchampions)

3.7PIMmatrixUseandOutputflipcharts(3flipcharts,createdbyPIMchampions)

5.3SolutionstoPIMsharing(16flipcharts,createdbyPIMchampions)

3.3Humanitarianprogrammecyclewall(createdbyfacilitatorsandpopulatedbyPIMchampions)

5.1Reviewofconcepts(3flipcharts,createdinplenary,withPIMchampions’suggestionsandfacilitatorwriting)

Key:thisisaremindersheetforhowtoarrangeitemsintheroom.• Boxcolourcodingidentifiesroom

walls(blue=front;orange=back,etc.),asinFigures1,2,and3above.

Thenumberinboxidentifieswhichmoduletheitemispresentedin.• Theboxesalsoindicateiftheitem

ismadebythefacilitatorsorPIMchampions

1.1Timeline

2.3IMflipcharts(createdbyPIMchampions)

1.1PIMchampion‘WhoIam’cards(createdbyPIMchampions)

2.5PIMsensitivitiesgraffitiwall

1.2PIMdefinition


27

Creat ing the ob j ec t i ves t ree Mainconcepts

• Thetreehas5branches–eachbranchis1day.• Eachbranchhassub-branches–eachsub-branchisamodule.• Eachmoduleiscolour-codedtomatchthecorecompetencydevelopedduringthatmodule.• Thetreehas8roots–thesearethe8corecompetenciesthatPIMchampionslearnduringthetraining.• Boxeswithsolidborderlinesforbordershavealearningobjectiveexpert.• Boxeswithdottedborderlinesforbordersdonothavealearningobjectiveexpert.

Set-up

• Thetreehastobemadeinadvanceofthetrainingwithconstructionpaper(bythefieldoffice);itshouldbeaboutfloortoceilinghigh.• Thesub-brancheswillbemadeaheadoftimeandprinted(bytheGenevaoffice).• Therootswillbemadeaheadoftimeandprinted(bytheGenevaoffice).• Thebrancheswillbetapedonthedaybeforethetraining(byadministrativeassistant/PIMtrainingofficer).• Therootswillbetapedonthedaybeforethetraining(bytheadministrativeassistant/PIMtrainingofficer).• Thewords‘Day1’,etc.willbewritteninbigboldlettersinablackmarkeroneachbranch.• Therewillbeasmalltableneartheobjectivestreethatwillhold:

o Blackpens;o Stickytape;o Leavesthathavebeencutout;ando Realfruitthatyouwouldnormallyfindontrees;thesewillbehealthysnacksforthePIMchampions(e.g.apples,oranges,figs).

• Thegreenleaftemplateswillbecreated(bytheGenevaoffice)• Theleaftemplateswillbeprinted,ongreenpaper,andcutout(bytheAdminFieldAssistant);thereneedtobeatleast200leaves(seeexampletemplatebelow).


28

PIM tra in ing ob jec t i ves , by module Table2PIMtrainingobjectives,bymoduleModuleswith*arewherePIMchampion’sbirdswillsitontheobjectivestree

Skills

AnalysesIMenvironment(threats,opportunities,strengths,weaknesses)toinformmethodologydesignandoperationalplanning

• Module2.6–Analyseyourenvironment(PartI)*• Module2.7–Day2review• Module3.2–PIMmatrix*• Module3.7–PIMmatrixuseandoutputs*• Module3.8–Day3review• Module4.2–Analyseyourenvironment(PartII)*• Module4.4–Analyseyourenvironment(PartIII)*• Module4.6–Day4review

Makesinformeddecisionsaboutwhichsystemsareneededbasedonacomprehensiveanalysisofinformationrequirements(andovertime)

• Module3.3–Protectionneedsassessment*• Module3.4–Protectionmonitoring*• Module3.6–Populationdata*• Module4.1–Refresher(PartII)

AbletodevelopaprincipledPIMstrategyandoperationalplan,andincorporatecontextualrisks,vulnerabilitiesandcopingmechanismswithinprotectiondataanalysisprocesses

• Module4.5–Analyseyourenvironment(PartIV)*

Know

ledge Knowledgeofkeyprotectionnormsandstandardsandaholisticapproachtoprotection,and

theabilitytoincorporatetheseintooperationalandtechnicalsolutions• Module2.2–Protection*• Module3.1–Refresher(PartI)

Understandssensitivitiesaboutconfidentialinformationbeinghandled,andhasexperienceofsharingofinformationinaprotection-appropriatemanner

• Module2.5–PIMsensitivities*• Module5.2–Sharingdata(challenges)*• Module5.3–Sharingdata(promisingpractices)*

Attitud

e

SupportsaninclusiveandtransparentapproachtoPIM• Module1.1–Introduction• Module1.2–IntroductiontoPIMconcepts*• Module1.4–Day1review

AbletoscopeandmanageexpectationsofIM • Module2.3–Informationmanagement*

Disseminateslessonslearnedandgoodpracticeswithcolleagueslocallyandgloballytosupportsustainabilityandknowledgemanagement

• Module1.3–Countrypresentationprep• Module2.1–Countrypresentation• Module2.4–Countrypresentation• Module3.5–Countrypresentation• Module4.3–Countrypresentation• Module5.1–Refresher(PartIII)• Module5.4–MyfellowPIMchampion• Module5.5–PIMtrainingsummary• Module5.6–Marketplace


29

Objec t i ves t ree

Day5

Day4

Day3Day2

Module4.6–Day4review

Module2.4–Countrypresentation

Module2.6–Analyseyour

environment(PartI)

Module2.5–PIMsensitivities

Module2.2–Protection


Module5.5–PIM

trainingsummary

Module5.1–Refresher(PartIII)


Module5.2–Sharingdata(challenges)

Module5.3–Sharingdata(prom

isingpractices)

Module5.4–M

yfellowPIMcham

pion


Module1.3–CountryPresentationPrep

PresentationPrepMo

dule1.1–Introd

uction

Module3.2–PIMmatrix

Module3.3–Protectionneedsassessment

Module3.4–Protectionmonitoring


Module3.6–Populationdata

Module3.7–PIMmatrixuseandoutputs

Module4.4–Analyseyourenvironment(partIII)

Module1.2–ReviewWe

binar:

PIMConcepts

Module4.1–Refresher(PartII)Module4.2–Analyseyourenvironment(partII)

Module4.5–Analyseyourenvironment(partIV)


Skills:analysesIMenvironment(threats,opportunity,strengths,weaknesses)toinformmethodologydesignandoperationalplanning

Attitude:abletoscopeandmanageexpectationsofIM

Attitude:supportsaninclusiveandtransparentapproachtoPIM

Knowledge:knowledgeofkeyprotectionnormsandstandardsandholisticapproachtoprotection,andtheabilitytoincorporatetheseintooperationalandtechnicalsolutions

Knowledge:understandssensitivitiesaboutconfidentialinformationbeinghandled,andhasexperienceofsharinginformationinaprotection-appropriatemanner

Attitude:disseminatesthelessonslearnedandgoodpracticeswithcolleagueslocallyandgloballytosupportsustainabilityandknowledgemanagement

Skills:makesinformeddecisionsaboutwhichsystemsareneededbasedonacomprehensiveanalysisofinformationrequirements(andovertime)

Skills:abletodevelopaprincipledPIMstrategyandoperationalplan,andincorporatecontextualrisks,vulnerabilities,andcopingmechanismswithinprotectiondataanalysisprocesses

Module2.3–Informationm

anagement

Module5.6–M

arketplace

Module3.8–Day3Review

Day1

Module3.1–Refresher(PartI)


30

Fac i l i ta tor cod ing for ac t i v i t i e s Table3Facilitatorcodingforallactivities(Day1)

Locatingtheactivity Supporttofacilitator DividingPIMchampions Coding

Activity# ModuleNameofmodule

Checkactivitypage?

Checkactivityfolder?

Useworkbook?

#ofgroups

#ofpeopleinagroup

Codingtheme

Whatisittapedto?

Whentoplaceitinfolder

Whyisthiscodingrelevant?

Howtoshow

answerstocoding

1 1.1Whoareyou?

No Yes Yes 16 2 N/A N/A N/A N/A N/A

2 1.1YouandPIM

Yes Yes Yes 16 2Internetdomainname

Breakoutcardispaperclippedtonametag

BeforeDay1

YoushouldknowthedifferentcountriesparticipatinginthePIMtraining,andthustheirdomainname☺

N/A

3 1.2PIMdefinition

No Yes No All N/A N/A N/A N/A N/A N/A

4 1.2Whichcompetencies?

No No Yes Individual Individual N/A N/A N/A N/A N/A

5 1.2WhyisPIMimportant?

No No Yes 16 2 N/A N/A N/A N/A N/A

6 1.2YouandPIMprinciples

Yes Yes Yes 16 2Airportcodes


BeforeDay1

Itisimportanttoknowfactsaboutthecountrieswhereyouareworking

N/A


31

Table4Facilitatorcodingforallactivities(Day2–PartI)


Activity#

ModuleNameofmodule

Checkactivitypage?


Useworkbook?

#ofgroups

#ofpeopleinagroup

CodingthemeWhatisittapedto?



Howtoshow

answerstocoding

7 2.2Whatisprotectiontoyou?

No No No All All N/A N/A N/A N/A N/A

8 2.2Protectiondefinition

No Yes No All All N/A N/A N/A N/A N/A

9 2.2Protectiondefinitionindepth


10 2.2ProtectionandSPHEREStandards

No No Yes 4Dividedbycluster

N/A N/A N/A N/A N/A

11 2.2Youandprotection

Yes Yes Yes 8 4

Internationalconventions,covenants,anddeclarations


EndofDay1

It’simportanttoknowinternationalconventions,covenants,anddeclarationsrelatedtoprotection

Posters

12 2.3Whatisdata?

No Yes No 4Dividedbycluster

N/A N/A N/A N/A N/A

13 2.3

Shouldyoumakeadecisionbasedonthisdata?

No Yes Yes Individual Individual N/A N/A N/A N/A N/A


32

Table5Facilitatorcodingforallactivities(Day2–PartII)


Activity#

ModuleNameofmodule

Checkactivitypage?


Useworkbook?

#ofgroups#ofpeopleinagroup

Codingtheme

Whereisthecoding?



Howtoshowanswerstocoding

14 2.3

Shouldyoumakeadecisionbasedonthisinformation?

No Yes Yes Individual Individual N/A N/A N/A N/A N/A

15 2.3 IM Yes Yes No 12 2or3Clusterleads


EndofDay1

Itisimportanttoknowtheotherclusters

Hangimageonwall

16 2.3 YouandIM Yes Yes Yes 16 2 Flags


EndofDay1

Itisimportanttoknowfactsaboutcountrieswhereyouareworking

CheatsheetinFolder

17 2.5PIMsensitivities

No No No Individual Individual N/A N/A N/A N/A N/A

18 2.5PIMsensitivities


19 2.5YouandPIMsensitivities


20 2.6Informationneeds

No Yes Yes 4Dividedbycluster

N/A N/A N/A N/A N/A

21 2.6Keyresources

No Yes Yes 4Dividedbycluster

N/A N/A N/A N/A N/A

22 2.6Youandneeds

Yes Yes Yes 16 2Geographiclocation


EndofDay1

Itisimportanttoknowcoordinators

Hangimageonwall


33

Table6Facilitatorcodingforallactivities(Day3)


Activity#

ModuleNameofModule

CheckActivityPage?

CheckActivityFolder?

Useworkbook?

#ofgroups#ofpeopleinagroup

CodingTheme

Whatisittapedto?



Howtoshow

answerstocoding

23 3.1Justaminute

Yes Yes Yes 8 4 Fruit


EndofDay2Topromotehealthysnacks

Fruitisonhightables

24 3.2Whohasdonewhat?


25 3.2Whatquestionsdoyouhave?


26 3.2Youandthematrix


27 3.3Protectionneedsassessment

No No Yes 4DividedbyCluster

N/A N/A N/A N/A N/A

28 3.3Clusterandneeds


N/A N/A N/A N/A N/A

29 3.4Protectionmonitoring

Yes Yes Yes 4 8Waterbottles

PIMChampionstickerisonbottle

EndofDay2It’sgoodtobehydratedbeforeaspeech

N/A

30 3.6Populationdata


31 3.6

Adeeperlookatpopulationdata

Yes No Yes 5 6or7 CandyOntopofPIMchampionschair

After3.4,butbeforelunch

Becausewecouldalluseatreat!

N/A

32 3.6Youandpopulationdata


33 3.7Whatisthedifference?

Yes No Yes 3 9or10 StickerStucktotheInsidethenametag

EndofDay2Simplecodingafteralongday

N/A

34 3.7 Outputs Yes Yes Yes 16 2Capitalcities

Breakoutcardispaper

EndofDay2Toknowthecodeforaphone

N/A


34

clippedtonametag

call

35 3.7Youandcategories



35



Activity#

ModuleNameofmodule

Checkactivitypage?


Useworkbook?#of

groups

#ofpeopleinagroup

Codingtheme

Whatisittapedto?



Howtoshow

answerstocoding

36 4.1FindaPIMchampion

No No Yes All All N/A N/A N/A N/A N/A

37 4.2Secondarydatareview

No No Yes All All N/A N/A N/A N/A N/A

38 4.2Youandsecondarydatareview

Yes Yes Yes 16 2 Teabag


EndofDay3

Teacanbehelpfultorelax

N/A

39 4.4Knowingyourinformation


N/A N/A N/A N/A N/A

40 4.5Identifyinggaps


N/A N/A N/A N/A N/A

41 4.5 Youandgaps No No Yes Individual Individual N/A N/A N/A N/A N/A


36



Activity#

ModuleNameofmodule

Checkactivitypage?


Useworkbook?#of

groups#ofpeopleinagroup

Codingtheme

Whatisittapedto?



Howtoshow

answerstocoding

42 5.1Myenvironment

Yes No Yes 16 2OnthisdayPIMchampionssitinpairs;theirnametagstellthemwheretosit

43 5.2 Challenges Yes No Yes 16 2OnthisdayPIMchampionssitinpairs;theirnametagstellthemwheretosit

44 5.3Sharethesolution

No No Yes 8 4N/A–Pairsturnaroundandjointhepairbehindthem(tolimitadditionalmoment)

45 5.4Whathavewelearned

No No Yes 4Dividedbycluster

N/A N/A N/A N/A N/A

46 5.4MyPIMchampion

No No No All All N/A N/A N/A N/A N/A

47 5.6Sharingresources



37

Cheat shee t for the cod ing o f each breakout group AnswerkeyforActivity2–Module1.1

ModuleNameofmodule

#ofgroups#ofindividualsinagroup

Coding Whatisittappedto?Whentoplacebehindbusinesscard?

Whythis?

1.1 YouandPIM 16 2DomainnamesorURLends


BeforeDay1ItisimportanttoknowtheURLendingsforcountrieswherewework

Group Individual1 Individual21 Afghanistan .af2 DemocraticRepublicofCongo .cd3 Iraq .iq4 Kenya .ke5 Lebanon .lb6 Libya .ly7 Myanmar .mm8 Pakistan .pk9 Philippines .ph10 Somalia .so11 SouthSudan .ss12 Sudan .sd13 Switzerland .ch14 Syria .sy15 Ukraine .ua16 Yemen .ye

Source:www.domainregistry.de


38

AnswerkeyforActivity6–Module1.2

ModuleNameofmodule



Whythis?

1.2YouandPrinciples

16 2CapitalCity,CountryandAirportCode


BeforeDay1It’simportanttoknowtheairportcodesofthecountrieswewilllikelyflyinto

Group Individual1 Individual21 Kabul,Afghanistan KBL2 Kinshasa,DemocraticRepublicofCongo FIH3 Baghdad,Iraq BGW4 Nairobi,Kenya NBO

5 Beirut,Lebanon BEY6 Tripoli,Libya TIP7 Naypyidaw,Myanmar NYT8 Islamabad,Pakistan ISB9 Malia,Philippines MNL10 Mogadishu,Somalia MGB11 Juba,SouthSudan JUB12 Khartoum,Sudan KRT13 Bern,Switzerland BRN14 Damascus,Syria DAM15 Kiev,Ukraine KBP16 Sana’a,Yemen SAH


39


Module Nameofmodule #ofgroups#ofindividualsinagroup

Coding Whatisittappedto? When? Whythis?

2.2 YouandProtection 8 4 UNresolutionsBreakoutcardispaperclippedtonametag

EndofDay1ItisimportanttoknowthekeyresolutionsthatrelatetoPIMwork

Group Individual1 Individual2 Individual3 Individual4

1UniversalDeclarationofHumanRights(UDHR)

1948

ThefirsthumanrightsinstrumentdevelopedbytheUN,establishesthemaincivil,political,economic,socialandculturalrightstowhichallpeopleareentitled,withoutdiscriminationofanykind.Althoughnotabindinginstrumentinitself,manyofitsprinciplesconstitutecustomarylawand/orhavebeenincorporatedintotreaties,thusgainingbindingforce(IDPHandbook,p.21).

192–Stateparties0–Signatories0–Noaction

2InternationalConventionontheEliminationofAllFormsofRacialDiscrimination(ICERD)

1965

Prohibitsracialdiscrimination:whenapersonorgroupistreateddifferentlybecauseofrace,colour,descent,nationalorigin,orethnicorigin,withtheaimoreffectofdenyingtheirhumanrightsandfundamentalfreedoms(IDPHandbook,p.22).

177–Stateparties6–Signatories14–Noaction(MyanmarandSouthSudan)

3InternationalCovenantonCivilandPoliticalRights(ICCPR)

1966

Setsforthabroadcatalogueofcivilandpoliticalrights,includingtherightstolife,physicalintegrity,recognitionbeforethelaw,politicalparticipation,freedomofmovementandchoiceofresidence,andprotectionofthefamily(IDPHandbook,p.22).

168–Stateparties7–Signatories22–Noaction(MyanmarandSouthSudan)

4InternationalCovenantonEconomic,SocialandCulturalrights(ICESCR)

1966Setsouteconomic,social,andculturalguarantees,includingtherightstoadequatefood,shelter,clothing,healthcare,anadequatestandardofliving,andguaranteesconcerningwork,socialwelfare,education,andparticipationinculturallife(IDPHandbookp.22).

164–Stateparties6–Signatories27–Noaction(SouthSudan)

5ConventionontheEliminationofAllFormsofDiscriminationagainstwomen(CEDAW)

1979

Setsoutaframeworkfornationalactionforensuringwomenenjoy,onanequalfootingwithmen,theirrightsinallfields,includingemployment,educationandadministrationofproperty,andforensuringtheprotectionofwomen,especiallyagainstthreatstotheirphysicalsafetyandagainstrapeandsexualexploitation.(IDPHandbook,p.23)

189–Stateparties2–Signatories6–Noaction(Somalia,Sudan)

6Convention against Torture and Other Cruel, Inhuman, or Degrading Treatment or Punishment (CAT)

1984Defines and prohibits torture under all circumstances. Stipulates that States cannot transfer a person to another State if there are grounds for believing that s/he will be tortured. (IDP Handbook, p. 22)

159 – State Parties 10 – Signatories 28 – No action

7 Convention on the Rights of a Child (CRC) 1989

A comprehensive code to protect the rights and best interests of children (below 18 years of age). Obliges States to take measures to ensure protection, care, psychological recovery and social reintegration of children affected by armed conflict, including unaccompanied or separated children. The Optional Protocol on the involvement of children in armed conflict prohibits compulsory recruitment and direct use in hostilities of persons under 18. (IDP Handbook, p. 23)


8 Convention on the Rights of Persons with Disabilities 2001

Reaffirms human rights and emphasizes their particular importance to persons living with disabilities. Also provides guidance to States on ways to ensure that those with disabilities, including survivors of landmines and explosive remnants of war, can exercise their rights on a full and equal basis with others. (IDP Handbook, p. 23)


Summaryofeachcategory(takenfromindicators.ohchr.org)

• A‘stateparty’toatreatyisaStatethathasexpresseditsconsent,byanactofratification,accessionorsuccession,andwherethetreatyhasenteredintoforce(oraStateabouttobecomeapartyafterformalreceptionbytheUnitedNationsSecretariatoftheState’sdecisiontobeaparty).WhenaStateratifiesoneoftheinternationalhumanrightstreaties,itassumesalegalobligationtoimplementtherightsrecognisedinthattreaty.Throughratification,Statesundertaketoputinplacedomestic


40

measuresandlegislationcompatiblewiththeirtreatyobligations.TheStatealsocommitstosubmittingregularreportsonhowtherightsarebeingimplementedtothemonitoringcommitteesetupunderthattreaty.Mostofthecommitteescan,undercertainconditions,receivepetitionsfromindividualswhoclaimthattheirrightsunderthetreatieshavebeenviolated.TheStatepartymusthaverecognisedthecompetenceofthecommitteetoconsidersuchcomplaintsfromindividualseitherbybecomingapartytoanoptionalprotocolorbymakingadeclarationtothateffectunderaspecificarticleofthetreaty.ThisindicatorisastructuralindicatorintheOHCHRmethodologyforhumanrightsindicators(HRI/MC/2008/3).

• A‘Signatory’toatreatyisaStatethatprovidedapreliminaryendorsementoftheinstrumentanditsintenttoexaminethetreatydomesticallyandconsiderratifyingit.• ‘Noaction’meansthataStatedidnotexpressitsconsent.

Sources

• www.un.org/depts/dhl/resguide/resins.htm• www.ohchr.org/EN/HRBodies/Pages/TreatyBodies.aspx• indicators.ohchr.org/• GPWGIDPHandbook2010(Descriptions)


41

Figure10Theclusters


ModuleNameofmodule



Whythis?

2.3 IM 12 2or3 ClusterleadsBreakoutcardispaperclippedtonametag

EndofDay1ItisimportanttoknowcoordinatorsandIMinallclusters

Source:OCHA(2016)

www.unocha.org/what-we-do/coordination-tools/cluster-coordination

Group Individual1 Individual2

1 WFP Logistics

2 UNICEF Nutrition

3 UNHCRandIFRC Emergencyshelter

4 UNHCRandIOM Campmanagementandcoordination(CCCM)

5 WHO Health

6 UNHCR Protection

7 FAOandWFP Foodsecurity

8 WFP Emergencytelecommunications

9 UNDP Earlyrecovery

10 UNICEFandSavetheChildren

Education

11 UNICEF Water,sanitation,andhygiene(WASH)

12 OCHA Coordinationofclusters


42


ModuleNameofmodule



Whythis?

2.3 YouandIM 16 2CapitalCity,CountryandAirportCode


EndofDay1It’simportanttoknowtheairportcodesofthecountrieswewilllikelyflyinto

Group Individual1 Individual2 Group Individual1

1 Afghanistan 9 Philippines

2 DemocraticRepublicofCongo

10 Somalia

3 Iraq 11 SouthSudan

4 Kenya 12 Sudan

5 Lebanon 13 Switzerland

6 Libya 14 Syria

7 Myanmar 15 Ukraine

8 Pakistan 16 Yemen


43


ModuleNameofmodule



Whythis?

2.6

AnalysingYourEnvironment(PartI)

16 2CountryandGeographicallocation


EndofDay1It’simportanttoknowwhereeachcountryislocated

Group Individual1 Individual21 Afghanistan SouthernAsia,northandwestofPakistan,eastofIran2 DemocraticRepublicofCongo CentralAfrica,northeastofAngola3 Iraq MiddleEast,borderingthePersianGulf,betweenIranandKuwait4 Kenya EasternAfrica,borderingtheIndianOcean,betweenSomaliaandTanzania5 Lebanon MiddleEast,borderingtheMediterraneanSea,betweenIsraelandSyria

6 Libya NorthernAfrica,borderingtheMediterraneanSea,betweenEgypt,Tunisia,andAlgeria7 Myanmar SoutheasternAsia,borderingtheAndamanSeaandtheBayofBengal,betweenBangladeshandThailand8 Pakistan SouthernAsia,borderingtheArabianSea,betweenIndiaontheeastandIranandAfghanistanonthewestandChinainthenorth9 Philippines SoutheasternAsia,archipelagobetweenthePhilippineSeaandtheSouthChinaSea,eastofVietnam10 Somalia EasternAfrica,borderingtheGulfofAdenandtheIndianOcean,eastofEthiopia11 SouthSudan East-CentralAfrica;southofSudan,northofUgandaandKenya,westofEthiopia12 Sudan North-easternAfrica,borderingtheRedSea,betweenEgyptandEritrea13 Switzerland CentralEurope,eastofFrance,northofItaly14 Syria MiddleEast,borderingtheMediterraneanSea,betweenLebanonandTurkey15 Ukraine EasternEurope,borderingtheBlackSea,betweenPoland,Romania,andMoldovainthewestandRussiaintheeast16 Yemen MiddleEast,borderingtheArabianSea,GulfofAden,andRedSea,betweenOmanandSaudiArabia


44


ModuleNameofmodule



Whythis?

3.7PIMmatrix–UseandOutputs

16 2CapitalCityandCountry


EndofDay2It’simportanttoknowthecapitalofthecountrieswewilllikelytravel

Group Individual1 Individual21 Afghanistan Kabul2 DemocraticRepublicofCongo Kinshasa3 Iraq Baghdad4 Kenya Nairobi

5 Lebanon Beirut6 Libya Tripoli7 Myanmar Naypyidaw8 Pakistan Islamabad9 Philippines Manila10 Somalia Mogadishu11 SouthSudan Juba12 Sudan Khartoum13 Switzerland Bern14 Syria Damascus15 Ukraine Kiev16 Yemen Sana’a


45

MODULE 0. 1 – INTRODUCTION TO P IM CONCEPTS Core competency – A t t i tude: suppor t an inc lus i ve and transparen t approach to P IM

Moduleobjectives

• IdentifythedefinitionofPIM• RecallwhyPIMisimportanttothehumanitariancommunity• ListcorecompetenciesofPIMandthoserelatedtothecourse• ListPIMprinciples• ExplainhowtousetheCommonPIMTerminology(2016)document

Modulelearningoutcomes

• PIMchampionscanstatethePIMdefinition• PIMchampionscanexplainwhyPIMisimportant• PIMchampionscanlistthecorecompetenciestobebuiltduringthetraining• PIMchampionscanlistallPIMprinciples• PIMchampionscanexplainhowtousetheCommonPIMTerminology(2016)document

Moduleoverview

Topic Roomset-up Method Time ActualtimeOverviewofPIMTraining Webinar Plenary(listening) 5min 10:00Whataretheobjectivesofthetraining? Webinar Plenary(listening) 10min 10:05Whatarethemoduleobjectivesandlearningoutcomes? Webinar Plenary(listening) 10min 10:15PIMdefinition Webinar Plenary(discussion) 27min 10:25PIMcorecompetencies Webinar Plenary(listening) 26min 10:52PIMprinciples Webinar Plenary(discussion) 20min 11:18PIMcommonterminology Webinar Plenary(discussion) 15min 11:38Nextsteps Webinar Plenary(discussion) 5min 11:53

Revisiondate 22August2016

Lastrevisedby: MeganLind

MODULELENGTH

120minutes

MATERIAL&EQUIPMENT

• PPT–0.1• Headphones• GoToTrainingplatform

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


46

Moduleactivities

Topic Materials Method Time Notesfordelivery Commentsfornotetaker

Prep(materialsreadyandpresent)

PowerPoint0.1.–Slide1

N/A N/A

• PowerPoint0.1–Slide1shouldbeonthescreenwhenPIMchampionsentertheroom

• Remindersonwhatindividualswereaskedinadvance(duringapplication):o HaveyoupopulatedtheDropboxwithsecondarydatainformation?o Whatisyourmostcurrentprotectionstrategydocument?

• EmailPIMchampionsinadvanceofthewebinar:o PIMCoreCompetencydocument(shownduringthewebinar,but

couldbehardtoread)

N/A

OverviewofPIMtraining

PowerPoint0.1–Slide2

Plenary(listening)

5min

1. PresentthePIMtrainingagenda,highlighting:(5min):• Thethemesofeachday:

o Day1–BecomingaPIMchampiono Day2–Ensuringfoundationalknowledgeo Day3–KnowingthePIMcategorieso Day4–Analysingyourownenvironmento Day5–Sharingdataandnextsteps

• Timestomeetwithcolleaguesbefore/afterthetraining• Exercisetimeinthemornings• Requireddinners(Day1)• Breaks:timetocheckemailsandtakephonecalls

1.N/A

Whataretheobjectivesofthetraining?

PowerPoint0.1–Slide3andSlide4

Plenary(listening)

10min

2. (Slide3)Introducetheobjectiveofthetraining(3min):• Highlighthowyouare‘inthetraining’tobecomeaPIMchampion• ReminderabouttheintenseprocessthatoccurredtochoosePIMchampions• Reminderaboutallthe‘others’whowantedtobehere,buttherewaslimited

space• Reminderabouttheresponsibilitiesbefore,during,andafterthetraining

3. (Slide4)Explainhowweplantoaccomplishreachingthetrainingobjectives,examplesofpointstotalkabout(7min):• Tobuildskills(examples,notacomprehensivelist):

i. Sharingandusingdataii. Analysingcurrentenvironmenttoimplementanappropriate

response• Togainknowledge(examples,notacomprehensivelist):

i. PIMprinciplesii. PIMcategoriesiii. Protectioniv. Informationmanagement(IM)

2.N/A3.N/A


47

v. SensitivitiesofPIM• Todevelopattitudes(examples,notacomprehensivelist):

i. Collaborativeii. Inclusiveiii. Transparentiv. Buildconsensus

• Werecognisethatthereissomeoverlaphereandthereforethisisnotanexhaustivelist

• Expressthatthesearegeneralthemesandnot‘categorical’themes• HighlighthowtherearemanytrainingsthatcomplementthePIMtrainingand

westronglyencouragePIMchampionstogotothosetrainingstoobtaindeeperknowledgeonaparticularsubject

• TrainingsthatcomplementthePIMtrainingwillbelistedinthePIMChampionWorkbooks,whichtheywillreceiveonDay1ofthetraining

Whatarethemoduleobjectivesandlearningoutcomes?

PowerPoint0.1–Slide5toSlide7

Plenary(listening)

10min

4. (Slide5)SaytoPIMchampionsthatthepreviousfourslideswereanoverviewofthePIMtrainingandnowyouaregoingtoteachanintroductiontoPIMwhichisneededforattendingthePIMTraininginpersonsessions(1min)

5. (Slide6)IntroducetheobjectivesofthemodulePIMchampionsshouldknowthefollowingbytheendofthewebinar(3min):• IdentifythedefinitionofPIM• RecallwhyPIMisimportanttothehumanitariancommunity• ListcorecompetenciesofPIMandthoserelatedtothecourse• ListPIMprinciples• ExplainhowtousetheCommonPIMTerminology(2016)document

6. (Slide7)WatchthePIMvideo(6min)

4.N/A5.N/A6.N/A

PIMdefinitionPowerPoint0.1–Slide8toSlide10

Plenary(discussion)

27min

7. (Slide8)TellPIMchampionsthatwearegoingtotalkaboutthePIMdefinitionforthenext27minutes(1min)

8. (Slide9)Showandreadoutthedefinition(1min)• Protectioninformationmanagementreferstoprincipled,systematized,and

collaborativeprocessestocollect,process,analyse,store,share,andusedataandinformationtoenableevidence-informedactionforqualityprotectionoutcomes.

9. (Slide9)ClickthroughtheanimationthatbreaksdownthedefinitiontohighlightthedifferentaspectsofthePIMdefinition(5min)

10. (Slide10)AskthePIMchampions(rhetorically)thefollowing(1min)• ‘Whatdoesthedefinitionmeantoyou?’• ‘Whatwordsareimportant?’

11. TellthePIMchampionsthattheyaregoingtobedividedintothreegroups(yes–itispossibleinawebinar)andeachgrouphastocomeupwithatleastthreereasons

7.N/A8.N/A9.N/A10.N/A


48

whyPIMisimportant(9min)• After8minutesthegroupswillcomebackandshareanswers

12. (Slide10)Sharethegroups’answersandanswerscreatedinadvance(10min)

11.N/A12.N/A

PIMcorecompetencies


Plenary(listening)

26min

13. (Slide11)TellPIMchampionswearemovingontotalkaboutcorecompetenciesforthenext26minutes(1min)

14. (Slide12)TellPIMchampionsthesearethecorecompetenciesthatPIMexpertshavedecidedareimportantwhendoingPIM(3min):• AskPIMchampionstobegintoreadoverthedocument• Tellthemtheyhaveatleast3minutesandyouaregoingtobesilenttoallow

themtoread(3min)15. RemindPIMchampionsthatacopyofthedocumentwasemailedtothemasa

PDF,tohelpwithreadingthedocument,asthewritingmightbequitesmall16. (Slide12)TellPIMchampionsyouaregoingtosplitthemintothreegroupsand

eachgrouphastopicktheonecompetencythatisthemostimportantintheirgroup(14min):• Splittheroomintothreegroups–thegroupsare‘skills,’‘knowledge’,and

‘attitude’• Askeachgrouptocomeupwithwhattheybelieveisthemostimportantskill,

knowledge,andattitude• Havethefacilitatormovebetweeneachgrouptoensurethateachgroup

understandswhatneedstobedone–clarifyasneeded• Askeachgrouptonominateoneindividualtosummarisethediscussionwhen

theycomebacktoplenary17. (Slide12)HavePIMchampionsreturntotheplenary(5min)

• Giveeachindividualtheopportunitytohighlight(ortospeakandthefacilitatorwillhighlight)whichcorecompetencythegroupchose

• Highlight(usingthehighlighterfunction)thatcorecompetency• Showhighlightedtheninecorecompetenciesthatwillbedevelopedinthis

courseandreview• Explainthat:

i. Wewanttomanageexpectationsandweknowthateverythingisessential

ii. Elementsfromothercompetenciesaregoingtobeinthetrainingtoo

iii. Pointoutdifferencesbetweenwhatthegroupspickedandwhatwillbecovered

iv. Thankthegroupsfortheirthoughts

13.N/A14.N/A15.N/A16.N/A17.N/A


49

PIMcorecompetencies(reminder)

N/A N/A N/A

Asareminder,thecorecompetenciesare:• Skills

i. AnalysesIMenvironment(threats,opportunities,strengths,weaknesses)toinformmethodology,design,andoperationalplanning

ii. Makesinformeddecisionsaboutwhichsystemsareneeded,basedonacomprehensiveanalysisofinformationrequirements

iii. AbletodevelopaprincipledPIMstrategyandoperationalplan,anincorporatecontextualrisks,vulnerabilities,andcopingmechanismswithinprotectiondataanalysisprocesses

• Knowledgev. Isknowledgeableaboutkeyprotectionnormsandstandardsand

aholisticapproachofprotection,andabletoincorporatetheseintooperationalandtechnicalsolutions

vi. Understandssensitivitiesaboutconfidentialinformationbeinghandledandexperienceinsharingofinformationinaprotection-appropriatemanner

• Attitudevii. SupportsaninclusiveandtransparentapproachtoPIMviii. AbletoscopeandmanageexpectationsofIMix. Disseminateslessonslearnedandgoodpracticeswithcolleagues

locallyandgloballytosupportsustainabilityandknowledgemanagement

PIMprinciplesPowerPoint0.1–Slide13toSlide16

Plenary(discussion)

20min

18. (Slide13)TellthePIMchampionsthatnowwearegoingtotalkaboutthePIMprinciplesforthenext20minutes.(1min)

19. (Slide14)TellPIMchampionsthatthereareeightprinciples(1min)20. (Slide14to16)TellPIMchampionsyouaregoingtogothrougheachprincipleand

thatthefollowingwilloccur(18mintotal:3minperprinciple).Youwill:• Usetheanimationandshowthetitleoftheprinciple• AskaPIMchampionto‘unpack’theterm• HaveaPIMchampion‘raisetheirhand’(yes–itispossibleinawebinar)• PickaPIMchampionto‘unpack’theterm• SwitchthemictothePIMchampion• LetthePIMchampion‘unpack’theterm• CorrectthePIMchampion(asneeded)• Showthedefinition• Readthedefinition• Askifthereareanyquestions

PIMprinciples

18.N/A19.N/A20.N/A


50

• (Slide14)Peoplecentredandinclusive–PIMactivitieswillbeguidedbytheinterestsandwellbeingofthepopulation,whichmustparticipateandbeincludedinallrelevantphasesofPIM.PIMactivitiesmustbesensitivetoage,gender,andotherissuesofdiversity

• (Slide14)Donoharm–PIMactivitiesmustincludeariskassessmentandtakesteps,ifnecessary,tomitigateidentifiedrisks.TheriskassessmentmustlookatnegativeconsequencesthatmayresultfromdatacollectionandsubsequentactionsorservicedeliveryaslongasthePIMactivityisbeingcarriedout

• (Slide14)Definedpurpose–Giventhesensitiveandpersonalnatureofprotectioninformation,PIMmustservespecificinformationneedsandpurposes.Thepurposemustbe:clearlydefined;proportionaltotheidentifiedriskandcostsinrelationtotheexpectedresponse;andaimedatactionforprotectionoutcomes.

• (Slide15)Informedconsentandconfidentiality–Personalinformationmaybecollectedonlyafterinformedconsenthasbeenprovidedbytheindividualinquestion,andthatindividualmustbeawareofthepurposeofthecollection.Further,confidentialitymustbeclearlyexplainedtotheindividualbeforetheinformationmaybecollected

• (Slide15)Dataprotectionandsecurity–PIMmustadheretointernationalstandardsofdataprotectionanddatasecurity

• (Slide15)Competencyandcapacity–ActorsengaginginPIMactivitiesareaccountableforensuringthatPIMactivitiesarecarriedoutbyIMandprotectionstaffwhohavebeenequippedwithPIMcorecompetenciesandtrainedappropriately

• (Slide16)Impartiality–AllstepsofthePIMcyclemustbeundertakeninanobjective,impartial,andtransparentmannerwhileidentifyingandminimizingbias

• (Slide16)Coordinationandcollaboration–AllactorsimplementingPIMactivitiesmustadheretotheprinciplesnotedaboveandpromotethebroadestcollaborationandcoordinationinternally–bothbetweenhumanitarianactorsandexternally–withandamongotherstakeholders.Totheextentpossible,PIMactivitiesmustavoidtheduplicationofotherPIMeffortsandinsteadbuilduponexistingeffortsandmechanisms

PIMcommonterminology


Plenary(discussion)

15min

21. (Slide17)TellPIMchampionswearemovingontotalkabouttheCommonPIMTerminology(2016)document(1min)

22. (Slide18)Explainwhywehavecommonterminology(3min):• Tofacilitatecommunication,understanding,andcollaborationbetweenPIM

colleagues• ExplainthattheactorsthatparticipatedintheexerciseofdevelopingthePIM

commonterminologywere:DRC,UNHCR,ICRC,ICTforPeace,Impact

21.N/A22.N/A


51

Initiatives,IOM,IRC,JIPS,NRC,OCHA,OHCHR,OXFAM,UNDP,UNFPA,UNICEF,UNDPKO,andWFP

• TheobjectiveoftheCommonPIMTerminology(2016)documentisnottoachievetheperfectdefinitionforcommonlyusedPIMterms,buttoactasatooltofacilitatecommunication,understanding,andcollaborationbetweenPIMcolleaguesandothersonPIM.Wherenecessary,multipledefinitionsorexampleshavebeenincludedtofurtherunderstanding.

23. (Slide19)ExplainhowtousetheCommonPIMTerminology(2016)document(2min)

24. (Slide19)AskPIMchampionsiftheyhavequestionsaboutwhyitwascreated(1min)

25. (Slide20)ShowexampleswithintheCommonPIMTerminology(2016)document.Gotothefollowingwords(8min):• Example:Referralsystem–toshowthatmultipledefinitionsexist• Example:Information–toshowthatwecovereven‘basic’terms• Example:Refugeelaw-toshowthatwehavehyperlinks• Example:Metadata-toshowthatwehavedefinitionsandexamples–thatis

onereasonwhythisisnota‘glossary’document

23.N/A24.N/A25.N/A

NextstepsPowerPoint0.1–Slide21

Plenary(discussion)

5min

26. (Slide21)Explainwhatisgoingtohappenafterthetraining(3min)• RemindPIMchampionswhattobring:

i. Apositiveattitudeii. Energyiii. Anopenmindiv. Laptop(oneperteam),andapowercordforthelaptopv. Yourmostcurrentprotectionstrategy(putinDropbox,bringin

hardcopy,orhaveonaUSBstick)vi. Anyadditionalresourcesforyoursecondarydatareviewexercisevii. HardcopiesoftoolsyouwanttoshareduringtheMarketplace

module(youshouldhaveemailedthistothefacilitatorofthePIMtraining)

viii. Materialstodecorateyourcountrypostersix. YourgiftforyourPIMchampion

• RemindPIMchampionsthattheyweresupposedto:i. Submitapplicationform(thisshouldhavealreadybeendone–

thatiswhytheyarehere)ii. Ensureemergencycontactinformationisuptodateiii. Ensuredietaryrestrictionsareuptodateiv. PopulateDropboxwithsecondarydatareviewmaterialsv. Buy(andbring)agiftthatcouldbeforanyperson(regardlessof

sex,age,language,etc.)andisunder5USD;ifpossibletryto

26.N/A


52

makeitsomethingfromthelocationwhereyouwork(e.g.candyorcraftfromthecountrywhereyouwork)

vi. Tellyoursupervisorhowexcitedyouarethatyouareallowedtogotothistraining!

vii. Remembertocheckoutthelistofwhoiscomingbeforeandafter–andemailasneededtosetupindividualandpersonalmeetings

viii. Reachoutforlogisticalsupportifyouneedanyhelpwithflights27. (Slide21)Askifthereareanyfinalquestions(2min)28. (Slide21)Closethewebinar

27.N/A28.N/A

HistoryTrainerfeedbackSupportinginformation


53

MODULE 1 . 1 – INTRODUCTION Core competency – A t t i tude: suppor t an inc lus i ve and transparen t approach to P IM

Moduleobjectives• IdentifykeyactorsinPIM• IdentifyfellowPIMchampionsintheroom• Listtheobjectiveofthetraining• IdentifyPIMchampions’expectations• Reflectonthemodeloflearningusedinthecourse• Listthecoursegroundrules

Moduleslearningoutcomes• PIMchampionscanidentifytwoPIMexpertstocontactforsupport• PIMchampionscanidentify(atleast)fourPIMchampionsforsupportinthefield:atleastoneIMactor,oneprotection

actor,oneactorinthesamehumanitariansetting,andoneactorinadifferenthumanitariansetting• PIMchampionscanexplainhowPIMhasevolvedtothecurrentstage• PIMchampionscanlistallgroundrules

Moduleoverview

Revisiondate 22August2016Lastrevisedby: MeganLind

Topic Roomset-up Method Time ActualtimeModuleobjectives Countrytables Plenary(listening) 3min 13:00PIMtrainingobjectives Countrytables Plenary(listening) 3min 13:03

Whoisintheroom(andaroundtheworld)? Countrytablesandmap Plenary(listening) 5min 13:06

PIMisheretosupportyou! Countrytables Plenary(listening) 3min 13:11

YouandPIM Countrytables Plenary(listening) 10min 13:14

70:20:10learningtheory Countrytables Plenary(listening) 6min 13:24Face-to-facetrainingforadults Countrytables Plenary(listening) 7min 13:30Whatisintheroom? Countrytables Plenary(listening) 6min 13:37

Housekeeping Countrytables Plenary(listening) 10min 13:43

Activity#1:Whoareyou? Outsidewithclipboard Activity(all) 22min 13:53

WhoisyourPIMchampion?! Countrytables Plenary(listening) 10min 14:15

Activity#2:YouandPIM Pairs–OVERTEA! Activity(pairs) 18min 14:25

MomentofZen Tablesoffive Plenary(listening) 2min 14:43

MODULELENGTH

105minutes

MATERIAL&EQUIPMENT

• PPT–1.1• Worldmap• Housekeepingslides(Appendix27)• Tape• BlankA4paper• Camera• CreativeboxforPIMchamps’names• NamesofPIMchamps(cut)• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Wildcards(Appendix27)

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


54

Moduleactivities

Topic Materials Method Time NotesfordeliveryCommentsfornotetaker

Preparationformodule

PowerPoint1.1–Slide23MapObjectivestreeParkinglotHousekeepingwallTape

N/A N/A


• Thingstohaveonthepreptable:o Leaveso Pre-madehousekeepingchartso A4piecesofpapertohandouto Camera

• Wewillneedthefollowingroomset-upready:o Tablesoffive–noassignedseats,individualscanchooseo Openspace–foramovingactivity

• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication(foractivity#2)

• Thefollowingshouldbeonthewalland‘ready’tovisitfortheappropriatesessions:

o Mapshouldbeupintheroom,withphotosoftheexpertsandstringsforwherethephotosofthePIMchampionswillgo.Themaphighlights:(1)wheretrainingsarebeingheld;and(2)whoisatthistraining,thereforethenamesofeachPIMchampionshouldbeonthewallhighlightingiftheyareprotectionorIMindividuals

o Objectivestree(semi-bare).Thedaysandthemodulenamesshouldbeuponthetree–thereshouldbeatablenearitthathastheleaves

o Learningoutcomestreeandbirdso Parkingloto Housekeepingwall(althoughtheA4piecesofpapershouldbe

onthepreptable)

**Note:havemusiconasPIMchampionscomeintotheroomtoencouragehigherenergylevels**

ModuleobjectivesPowerPoint1.1–Slide24

Plenary(listening)@tables

3min1. Showtheslidewiththemodule’sobjectives(3min): 1.N/A

PIMtrainingobjective



3min

2. RemindPIMchampionsabouttheobjectiveofthetraining:(1min):• Toimprovetheabilityofprotectionclusterstodevelopamoreinformed

protectionresponse,anchoredinanoverallprotectionanalysis3. Askiftherearequestionsabouttheobjective(2min):

2.N/A3.Ensuretocaptureanycomments

Whoistheroom PowerPoint1.1– Plenary 5min 4. ExplainhowPIMchampionswerepicked:(1min): 4.N/A


55

(andaroundtheworld)?

Slide26Worldmap

(listening)@tables

• Applicationprocess• EuropeanCommissionHumanitarianAid&CivilProtection(ECHO),Global

ProtectionCuster(GPCs),andDanishRefugeeCouncil(DRCs)goaltosupportprotectionclusters

• ProtectionandIMactorsneedtoworktogethertofostercommunication5. IntroducethefocalpointsforthePIMtraining,theresourcepeople,andnote

taker(3min-max30secperperson):• Protectionexpert• IMexpert• Otherexperts• Theadministrativeassistant• Thenotetaker

6. HighlightallthePIMchampionsaroundtheworld:(1min):• Othertrainings• PIMworkinggroup

5.N/A6.N/A

PIMisheretosupportyou!



3min

7. ReadtheexampleonPowerPoint,andexplainthatPIM:(3min):• Isnothingnew• Bringstogetherandunifiesbestpractices• Intendstoimprovecommunicationandworkbetweenprotectionactors• Doesnotreplacewhatindividualsalreadyknow,nordoesitmeanthata

protectionactorshouldknoweverythinganIMactordoes(andvice-versa);insteaditprovidesanopportunitytoknowHOWtoworkwiththeotheractor

• HasaWorkingGroupatthegloballeveltosupportPIMchampions• IsgrowingwithyouasPIMchampions

7.N/A

YouandPIMPowerPoint1.1–Slide28toSlide30


10min

8. (Slide28)ExplainthefivepartsofthePIMtrainingprocess:(6min)• PartI

i. PIMchampions:filledoutanapplication,andsentCV,passport,andauthorisationform

ii. PIMTeam:obtainedbaselineinformation,learnedaboutyou,soweknowwhoisintheroom,yourexpertise,yourexperiences,andyourchallengesandSUPPORTEDYOUWITHLOGISTICS!

• PartIIi. PIMchampions:participatedinawebinarii. PIMTeam:builtyourcapacityinPIMtoabaselinelevel

• PartIIIi. PIMchampions:populatedaDropboxwithmaterialsii. PIMTeam:checkedtheDropboxtoensureyouhave

8.Ensuretocaptureanycomments


56

accuratelypopulatedit;supportedyourcreationofanelectroniclibrarythatshouldbeSUSTAINABLE

• PartIVi. PIMchampions:tooktimeoutofyourbusyschedulesto

investinPIM;travelledandcommittedtobepresent,engaged,andactive

ii. PIMTeam:isheretosupport;hasdesignedaninteractive,state-of-the-art,anduniquetrainingthatisbuiltaroundyourneeds

• PartVi. PIMchampions:willsharewhatyoulearnwithyourcluster;

willimproveyourprotectionresponseplansbasedonwhatyouhavelearned;willbeachampionofPIMinyourcluster

ii. PIMTeam:willsupportyouwhenyouareinthefield;willfollowupwithyoutoensureyouhavesharedwhatyoulearnedwiththecluster

9. (Slide29)Sharetheschedule.Notethefollowing:(2min)• Itshouldbeanenergisingexperience(notdraining).Weknowthatyou

alreadyhavealotgoingon–sowehavemadespacetosupportyouandagain‘paintthewallinlessthan10hours’

10. (Slide30)AskPIMchampionswhattheyexpectfromthetraining?(2min):• AfteracoupleofminutessharetheexpectationsonPowerPoint• Thein-personweekPIMtraining:

i. Isparticipatory,withactivitiestohelpdrawoutyourideasii. Fosterscommunicationandpartnershipiii. Providesworkbooks,withdetailedinfoandspacefornotesiv. Includestimetoreflectandtimetocompletetheworkbookv. HasaPIMchampionWorkbookwithdetailedinfoandspace

fornotesvi. Includeslongercoffeebreakstogiveyoutimetocheck

email

9.Ensuretocaptureanycomments10.Ensuretocaptureanycomments

70:20:10learningtheory



6min

11. Askthegrouptoraisetheirhandsiftheyknowaboutthe70:20:10learningtheory(1min):• TellPIMchampionsthatyouarefirstgoingtowatchaclipaboutthe

70:20:10learningstylebeforeyoubegintoexplain(4min)12. Watchthemovieclip13. ExplaintoPIMchampionsthefollowing(1min):

• PIMchampionsareexpectedtolearnabout10%fromtheformalelementsofthecourse,20%fromeachother,and70%fromapplyingtheideasintheirworkplace

11.N/A12.N/A13.N/A


57

• The70:20:10frameworkisalearninganddevelopmentreferencemodelthatcapturesthethreetypesoflearning–experiential,social,andformal–andexplainstheirrelationshiptooneanother.Thenumbersprovideacontextualindicationoftherequiredresponseofeachcomponentoflearning,whilealsomakingitpossibletocommunicate,explain,andprovideaguideforthefrequencyofeachpart

• The70–Experiential/experience:learninganddevelopingthroughday-to-daytasks,challenges,andpractice

• The20–Social/exposure:learninganddevelopingwithandthroughothersfromcoaching,exploitingpersonalnetworks,andothercollaborativeandco-operativeactions

• The10–Formal/education–learninganddevelopingthroughstructuredcoursesandprogrammes

• Whilethisaformaltraining,wearegoingtosupportalotof‘informallearning’duringthetrainingandafterwards

• Highlightthatisnota‘certifiedcourse’,asindividualsneedtogetINTOthefieldandexperienceandobtainexposuretoPIM!

Face-to-facetrainingforadults



7min

14. TellPIMchampionsaboutthethoroughworkcompletedtoensurethatthetrainingismadeforadults,includinghiringanadultlearningexpertwhohighlightedthefollow.Adultlearners(7min):• Wanttosharelifeexperiences

i. Provideopportunitiestoreflectonthecurrentenvironmentii. Createactivitiesthatusecurrent/pastexperiencesand

knowledge• Haveself-prideanddesirerespect

i. Provideopportunitytoshareideas,questions,opinions,experiences

ii. Createanenvironmentthathonoursrespect• Wantgoal-oriented,problemcentredlearning

i. Haveclearobjectivesii. EngagePIMchampionstoidentifychallengesiii. Discusstheorieswithpracticeexamples

• Wantfeedbacki. Provideimmediatefeedbackii. Engageself-evaluation

• Needtolearnindifferentwaysi. Includemethodsbydoing(kinaesthetic),observing(visual),

andlistening(auditory)ii. Useallthreelearningmodesinevery20-mininterval

• Learnbestthroughcollaborationandreciprocity



58

i. Haveteamexercisesi. Allowopportunitiesformutualtrustandrespectbuilding

• Aremotivatedtolearnbymanyfactorsii. Makeaconnectionbetweenthelearningcontentandyour

long-termobjectives(inworkandlife)• Providetheopportunitytoseethelargerpicture

Whatisintheroom?andHowarethemodulesDesigned?

PowerPoint1.1–Slide33andSlide34


6min

15. (Slide33)ShowPIMchampionswhatisintheroomtosupport(3min):• Learningobjectivestree

i. Fivebranches(forthefivedays)ii. Roots,smallbranches,birds,andleaves

• Comfycountrycorner• Commentboard(forcontentandotheritems)• PIMmatrix• Humanitarianprogrammecycle• PIMtimeline• PIMchampionworkbook,nametag,andfolder

i. Leavenametageachdayii. TakePIMchampionworkbookandfolder

• Complementarymaterials(finalday–Marketplace)• Healthytable• Creativetable• Creativebox(playdough,writingmaterials,,scissors,stickers,andother

items16. (Slide34)Explainhowthemodulesweremade(3min):

• Start:coverpage(PowerPoint)i. Imageorquote

• ModulenumberinthecornerofPowerPoint• SlidenumbersmatchcontentinyourPIMchampionworkbook• End:MomentofZen

i. Video‘related’tothetopic

15.N/A16.N/A

Housekeepingandlearningculture

PowerPoint1.1–Slide35Housekeepingpreparedslides(Appendix25)

Plenary(discussion)@house-keepingwall

10min

17. Askifthereisanartistintheroomwhowantstosupport(ifnot–havethenotetakersupportthis)(1min)

18. AskPIMchampionswhathousekeepingrulestheywanttohave(andtheartistdraweachoneonaA11–Therearesomealreadypreparedtoo)(9min)• Ensuretocover,ifPIMchampionsdonotmention:

• Photography(none–withoutsignedconsent)• Recordingsessions(none–withoutsignedconsent)• Privateemailing(needstobeoutside)• Phonecalls(needtobeoutside)

17.N/A18.N/A


59

• Evaluations(arerequiredeachday,attheend,andinthefuture)• Breaks/lunches(wewillrespectitandgivelongerbreaksforemails)• Timekeeping(wewillbeonSwisstime!)

Activity#1:Whoareyou?

PowerPoint1.1–Slide36A4piecesofpaperWildcards(Appendix27)Tape

Activity(all)@openspace

22min

19. Explainthenextactivity(5min).Thefacilitatorforthissession,shouldhaveapre-madeexampleandshowtheexample.• #1Takethepieceofpapergiventoyouandwritethefollowingfive

things:i. Yournameii. Yourstrength(protectionorIM)iii. Dutylocation(city,country)iv. Somethingyouwanttolearnprofessionallyv. Somethingthatmakesyouunique

• #2Takeawildcardfromthefacilitator• #3GotothenextPIMtrainingroom• #4FindaPIMchampion• #5SharewiththePIMchampionwhatyouhavewrittenonthepaperand

thewildcard• #6Aftersharing,exchangeyourwildcardwiththePIMchampion• #7Whenyouhearthebuzzer,movetoanotherPIMchampionwitha

newwildcard• #8IntroduceyourselftothenewPIMchampionandrepeatsteps5to8

20. Handoutwildcardquestions,givingeachindividualonecardwhilePIMchampionsarecompletingstep#7.ThewildcardquestionswillberandomandallowPIMchampionstodiscussnon-PIMtopics.(17min).Examples:• Areyouamorningornightperson?• Doyouprefercoffeeortea?• Wouldyoupreferavacationinacoldorhotclimate?

21. HavePIMchampionsgivetheircardstoaresourcestaffmember,whowilltapeeachcardonthewallaftertheyhavefinishedpresenting

19.N/A20.N/A21.Putallthecardsonthewallnexttotheirnameonthemap

WhoisyourPIMchampion?

PowerPoint1.1–Slide37BoxwithPIMchampionnamesAdministrativeassistantlistofall


10min

22. TellPIMchampionsthatyouarepassingaroundaboxthathaseveryone’snameinit(10min):• Onthefirstdayofthein-persontraining,eachPIMchampionpicksthe

nameofanotherPIMchampion• Overtheweek,eachPIMchampionhastomeetandgettoknowthe

individualonthesheet• EachPIMchampionhastolearnatleastthreeimportantthingsabout

theotherperson,includingsomethingrelatedtotheircurrent

22.N/A


60

thePIMchampions professionalwork• Onthefinalday,everyonehastoidentifytheirPIMchampionbysaying

threethingsaboutthem:• ‘MyPIMChampionis(1)….(2)…and(3)….’• Ensuretheadministrativeassistantwritesdownthenames

Reviewmoduleobjectives/Activity#2:YouandPIM

PowerPoint1.1-Slide39Breakoutgroupcards(Appendix28)


18min

23. OVER/DURINGTEA:tellPIMchampionstofindtheirpairsanddiscussthefollowing(18min):• Pairsarecreatedbycountryandinternetdomainname• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcel

sheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)

• Inyourpairs,discusshowPIMrelatestotheworkyouaredoinginyourclusters/inthefield

• Inyourdiscussion,highlighthowyouplantoworkmorewithyourcounterpart:protection/IM

23.N/A

MomentofZen

PowerPoint1.1–Slide40VideoInternet


2min

24. TellPIMchampionsthateverydaywewillclosewitha‘MomentofZen’.Itwillbesomethingshorttosummarisethemodule(1min);• Astodaywasaboutknowingwhatweknowandwherewearegoing,we

areclosingwithaclipfromUSSecretaryofDefence,DonaldRumsfeld(12February2002).Atapressconferencehesaidthefollowing:Reportsthatsaythatsomethinghasn'thappenedarealwaysinterestingtome,becauseasweknow,thereareknownknowns;therearethingsweknowweknow.Wealsoknowthereareknownunknowns;thatistosayweknowtherearesomethingswedonotknow.Buttherearealsounknownunknowns–theoneswedon'tknowwedon'tknow.Andifonelooksthroughoutthehistoryofourcountryandotherfreecountries,itisthelattercategorythattendtobethedifficultones

25. TellPIMchampions,aswemoveforward,PIMchampionsshouldthinkabout(1min);• Whataretheknownknowns?• Whataretheknownunknowns?• Whataretheunknownunknowns?

24.N/A25.N/A

Photos

CameraPreparedphotodocumentwithPIMchampionnamesandcontact

N/A N/A

26. ExplaintoPIMchampionsthatPIMisanopportunitytoworkwitheachother.BecauseeachactorintheroommustpartnerwithcounterpartstodevelopaPIMstrategyaphotoalbumwillbecreatedwitheachindividual’scontactinformation:• ThisdocumentwillbesharedonDay2(inhardcopyandemail)

26.N/A


61


information • ThiswillhelpPIMchampionstoknoweachother


62

MODULE 1 .2 – INTRODUCTION TO P IM CONCEPTS Core competency – A t t i tude: suppor t an inc lus i ve and transparen t approach to P IM

Moduleobjectives

• DefinePIM• ExplainwhyPIMisimportanttothehumanitariancommunity• RecallcorecompetenciesofPIM• ExplainPIMprinciples• ApplyPIMprinciplestocurrenthumanitarianwork


• PIMchampionscanstatethePIMdefinition• PIMchampionscanprovideapracticalexampleofPIM• PIMchampionscanlistthreereasonswhythehumanitariancommunityneedsPIM• PIMchampionscanlistthecorecompetenciestobebuiltduringthetraining• PIMchampionscanlistallPIMprinciples

Moduleoverview

Topic Roomset-up Method Time Actualtime

Moduleobjectives Countrytables Individual 3min 14:45

Activity#3:PIMdefinition Openspace Activity(all) 15min 14:48

Activity#4:Whichcompetencies? Countrytables Plenary(discussions) 10min 15:03

Activity#5:WhyisPIMimportant? Twoconcentriccirclesofchairs Activity(all) 25min 15:13

PIMprinciples Countrytables Individual 5min 15:38Reviewofmoduleobjectives/Activity#6:Youandprinciples

Countrytables Activity(pairs) 20min 15:43

MomentofZen Countrytables Plenary(listening) 2min 16:03



MODULELENGTH

80minutes

MATERIAL&EQUIPMENT

• PPT–1.2• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• PIMdefinition(Appendix29)• Breakoutcards(Appendix30)• Stickytack• Music• Timer• ChairsinconcentriccirclesforallPIM

champions

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


63

Moduleactivities

Topic Materials Method TimeNotesfordelivery Commentsfor

notetaker



N/A N/A


• Thingstohaveonthepreptable:o Leavesforobjectivestreeo A4piecesofpaperthatcreatethePIMdefinition–tohandout

• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampionsapplication(foractivity#6)

• Wewillneedthefollowingroomset-upready:o Tablesof5:noassignedseats,individualscanchoose–encouragethe

sameseatingarrangementasinModule1.1o Openspace–foramovingactivity

• Thefollowingshouldbeonthewalland‘ready’tovisitfortheappropriatesessionsand/orasneeded:

o Worldmapo Objectivestree(semi-bare).Thedaysandmodulenamesmodules

shouldbeuponthetree.Thereshouldbeatablenearitthathastheleaves

o Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo SpacetoputupthePIMdefinition(frontoftheroom)

N/A

Moduleobjectives

PowerPoint1.2–Slide42Objectivestreeandleaves

Plenary(discussion)@tables

3min

1. Showtheslidewiththemodule’sobjectives(3min):• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’are,

whoare‘responsible’forensuringthelearningobjectiveshavebeenreachedduringthismodule,writingthelearningoutcomesontheleaves,andplacingtheseleavesontheobjectivestree

• Referencethelearningoutcomestreeandbirdsonthewall

1.N/A

Activity#3:PIMdefinition

PowerPoint1.2–Slide43PIMdefinition–A4sheets(Appendix29)TacktostickA4tothewall


15min

• AskthePIMchampionstocometothefrontoftheroom.RemindPIMchampionsthattheylearnedthedefinitionofPIMinthewebinarandnowtheyaregoingtoputituponthewall(3min).**RemindPIMchampionstoleavetheirworkbooksattheirdesksbecauseithasthePIMdefinition**

• GiveeachPIMchampionsoneA4sheet(2min)2. ExplainthatallpiecesofpapermakethePIMdefinition(10min):

• AsagrouptheyneedtomakethePIMdefinitionbyliningupthedefinitioninthecorrectorder

• Protection/information/management/refersto/principled,/systematised,/and

2.N/A


64

collaborative/processes/tocollect,/process,/analyse,/store,/share,/anduse/data/andinformation/toenable/evidence-informed/action/forquality/protection/outcomes.

• Theactivityneedssomespace• ItshouldbedoneatthefrontoftheroomandPIMchampionsshouldputBlu-

TakonthebackofthepapersotheycanseethePIMDefinitionduringtheentirepartofthetraining

• OncePIMchampionshaveputupthePIMdefinition,asksomeonetoreadthedefinitionout

• AskthePIMchampionstoreturntotheirseats/tablesand,oncePIMchampionshavesatbackwheretheywereandyoucangivethemaminutetowritethedefinitionintheirworkbooks

Activity#4:Whichcompetencies?


Plenary(discussions)@tables

10min

3. AskthePIMchampionstotakeoutthecorecompetenciesdocument(2min)• Tellthegroupthattheyhaveone-minutetocircleallthecorecompetenciesthat

theythinkwillbecoveredinthistraining• PIMchampionscantalkwithothersattheirtables• After1minute,askPIMchampionstostop(1min)

4. ThefacilitatorwillreadouteachcorecompetencyandshowitonaPowerPointaswellasontherootsoftheobjectivestree(7min)

3.N/A4.N/A

Activity#5:WhyisPIMimportant?

PowerPoint1.2–Slide43Set-upofchairsintwoconcentriccircles

Activity(all)@concentriccircles

25min

5. ExplaintothePIMchampionsthatthenextactivitywillbedoneingroupsoftwo,similartoa‘speeddatingactivity’(2min):• DONOTaskPIMchampionsiftheyhaveparticipatedinspeeddating• However,youcanaskPIMchampionsiftheyarefamiliarwiththeconceptof

speeddating• PIMchampionswillneedapen,theirworkbook,andmovetothespaceinthe

roomwheretwoconcentriccircleshavebeenmadewithchairs,withclipboardsonthechairs

6. Askeveryonetositononechairandexplaintherules(10min):• Eachpairwillhave2minutestocomeupwithasmanyreasonsaspossiblewhy

PIMisimportant.Emphasiseregularlythatitisimportantfortheactorsandforthehumanitariancommunity

• After2minutes,theoutsidegroupwillmoveonespacetotheleft;theinsidegroupwillnotmove

• Aftermoving,thenewpairswillsharewhattheyalreadyhavewiththeirnewpartnerandtrytogrowtheirlist

• Therewillbe(atleast)fiverotations–monitorPIMchampionsprogressandallowmorerotationsasneeded

• Afterfiverotationstheinnercircle(whentold)willmovetheirchairstotheoutsideandcreateonebigcircle

5.N/A6.Ensuretocaptureanycomments7.N/A


65

7. Oncethecirclehasbeenmade,askPIMchampions(13min):• Whohasbeentoallsevencontinents?• Ifsomeonehasbeentoallsevencontinents,thisindividualwillstartthenext

activity• Ifnoonehasbeentoallseven,askifsomeonehasbeentosix,five,etc.• Continueuntilyoufindsomeonetostart• Ifmultiplepeoplehavebeentothesamenumberofcontinents,thefirstperson

toraiseher/hishandgoesfirst• Theindividualwhogoesfirst,readsonereasonwhyPIMisimportant• Thentheindividualtoher/hisleftreadsanotherreasonwhyPIMisimportant

(reasonsshouldnotberepeated)• Ifanindividualcannotnameanewreason,askher/himtothinkofsomething

notontheirlist• Giveeveryoneatleastonechancetonameareason• EncouragePIMchampionstowritedownallthereasonsintheirworkbooks• Thankthemfortheirinvolvement

Possiblereasonsinclude:• Theprovisionofkeyprotectioninformationaboutaffectedpopulationsisan

essentialrequirementinordertoenablethehumanitariancommunitytobaseprogrammingplansandresponsesonavailableevidenceandinformedanalysis

• ThecoreobjectiveofPIMistoprovidequalityinformationanddataontheprotectionofdisplacedindividualsandgroups,inallpossibletypesandphasesofanoperationorsituation,andtodosoinasafe,reliable,andmeaningfulway

PIMprinciplesPowerPoint1.2–Slide46

Individual 5min8. GivePIMchampionstheopportunitytoreadtheprinciplesandaskquestionsifthey

havethem(thiswascoveredinthewebinarandwillbecontinuouslydiscussedaswegoforward)(5min)

8.N/A

Reviewofmoduleobjectives/Activity#6:YouandPIMprinciples

PowerPoint1.2–Slide47Breakoutgroupcards(Appendix30)

Activity(pairs)20mins

9. AskthePIMchampionstofindtheirpairs(20min):• Everyoneisdividedbycity/country/airportcode• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet

whichneedstobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)

10. TellthePIMchampionsthatintheirpairstheyshoulddiscuss:• AchallengeyouhaveeachhadwithaPIMprinciple


MomentofZen



2min

11. MomentofZen(2min) 11.N/A


66

HistoryTrainerfeedbackSuggestion


67

MODULE 1 .3 – COUNTRY PRESENTATON PREP Core competency – A t t i tude: d i sseminates the l essons l earned and good prac t i ce w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives

• Reflectoncurrentprotectionactivitiesinfield• Identifygoodpractices


• Createaposterthatillustratescurrentprotectionactivities• Developapresentationthatidentifiesgoodpractices

ModuleoverviewTopic Roomset-up Method Time Actualtime

Yourcountrypresentation Countrytables Plenary(countryteams) 50min 16:05


MODULELENGTH

55minutes

MATERIAL&EQUIPMENT

• PPT–1.3• ComputerforPPT• Projector• Music• Speakers• Video• Internet• MomentofZenvideo• Constructionpaper• Markers• Glue• Posterboard(onepercountry)• Creativebox• Printer

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


68

Moduleactivities



PowerPoint1.3–Slide49MusicSpeakers

N/A N/A

• PowerPoint13–Slide49shouldbeonthescreenwhenthePIMchampionsentertheroom

• Asthisisthefirstsessionoftheday,havesomemusiconwhenthePIMchampionswalkin

• RemindersaboutwhatthePIMchampionswereaskedinadvance(duringapplication):o Tobringmaterialsthatwouldhighlighttheircountryprogrammeonaposter:

photos(withconsent),logos,mapsofwheretheywork,chart/listoforganisationsincluster

• Thingstohaveonthepreptable:o Leavesforobjectivestreeo Decorativeitemsthatindividualscanusetodeveloptheircountryposter

• Wewillneedthefollowingroomset-upready:o 4tables–1tableforeachcountryo Openspace–foramovingactivity


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono Comfycountrycorner:aspacetohangpostersforeachcountryteam(needs

toallbeinonearea;infront,thereshouldbepillows,rugs,beanbags,orsomethingelseforPIMchampionstogoandsiton,onthefloor–ifpossible,inacorner)

N/A

Yourcountrypresentation


Activity(countryteam)@tables

50min

1. Eachgroupwillhave50minutestocreateaposter(50min):• Makesurethateveryoneinthegrouphasaspeakingrole• Usephotosyoubrought• Becreative• Helpyourselftoanyofthematerials• Answerthequestionsbelow:

i. Whatarethetopthreeprotectionconcerns?ii. Whatarethetopthreeactivities/programmesyouaredoinginyour

protectioncluster?(Relatetothecategories)iii. Whatarethreegoodpractices/lessonslearnedthatyouwouldbewilling

toshare?

1.**PlaymusicwhilePIMchampionswork–quietbutenergeticmusic**


69

• Identifyatleasttwoactivitiesthatyourcountrygroupisdoing• Provideatleastonepieceofinformationthatothercountryprogrammescoulduse

MomentofZen



5min

2. WatchtheMomentofZen(5min) 2.N/A



70

MODULE 1 .4 – DAY 1 REV IEW Core competency – A t t i tude: suppor ts an inc lus i ve and transparen t approach to P IM



Moduleobjectives

• Reflectonthedayandprogressoncourseobjectives• Reflectonthecorecompetencies• Providefeedbackontheday


• PIMchampionswillhavewrittennewconceptsintheirworkbooks• PIMchampionswillhavewrittenabouthowacorecompetencyofPIMwasbuilt• PIMchampionswillcompletetheirfeedbackformforDay1


Remindersfortomorrow Countrytables Plenary(listening) 20min 17:00

MODULELENGTH

20minutes

MATERIAL&EQUIPMENT

• PPT–1.4• ComputerforPPT• Projector• Flipchart:trafficlights• Post-its(red,yellow,green)

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


71

Moduleactivities




N/A N/A

• Thingstohaveonthepreptable:o Pre-madeflipchartso Flipchartmarkerso Post-itnotes(red,yellow,andgreen)

• Wewillneedthefollowingroomset-upready:o Tablesof5–noassignedseats,individualscanchooseo Flipchartspace


o Worldmapo Objectivestree(semi-bare),thedaysandthemodulenamesshouldbeuponthe

tree–thereshouldbeatablenearitthathastheleaveso Learningoutcomestreeandbirdso Parkingloto Housekeepingwall(althoughtheA4piecesofpapershouldbeonthepreptableo PIMdefinition(madebyPIMchampions)

N/A

Remindersfortomorrow

PowerPoint1.4–Slide52Trafficlightflipchart


20min

1. AskallthePIMchampionstoclosetheireyesandnottotalk(1min)• TellthePIMchampionstositquietlyfor1minuteandthinkofonereasonwhytheyare

gratefulthattheycametothetrainingtoday2. TellthePIMchampionsthatthisisthefinalmoduleoftheday,andbeforetheyleave(eachday)

theyhavetodothefollowing:• Completetheevaluationform(10min):

i. PIMchampionsdonothavetodoitnow,butthe‘daily’feedbackbookwillneedtobesubmittedattheendofthetraining,sotheyareencouragedtoputtheirfeedbackinnow–becauseitwillreflectwhattheyactuallylearnedtoday

ii. Askifanyonewantstodothiselectronically–tellthePIMchampionsitisintheDropbox(anditwillnotbeanonymous!)

• TellPIMchampionstotaketheirPIMchampionworkbook(4min):i. GivePIMchampionstimetoreflectontheirlearningandfilloutthePIM

championworkbookreflectiontable• Feedbackactivity(5min):

i. Takeouttheflipchartwithasetoftrafficlightsonit,andexplaintoPIMchampionsthemeaningofthecolours:o RED=Stopdoingsomethingo AMBER=Continuedoingsomethingo GREEN=Startdoingsomething

ii. AskPIMchampionstotakethepost-itnotesfromthetableandwrite

1.N/A2.Ensuretocaptureanycommentsonflipchartandtakeaphoto


72

commentswhereappropriate,onthecorrespondingcolourpost-itnote(10min)

• Commentsareanonymous• Commentscanbeaboutcontentorfacilitationstyle• PIMchampionscanwriteasmanypost-itsastheywant• TellthePIMchampionsthatthefacilitatorsaregoingtostepoutoftheroomwhiletheydo

this,andwillwaitoutsideuntileveryonehasfinished• EncouragePIMchampionstotaketheirtime–thereisnottimelimit

3. RemindPIMchampionsaboutthefollowingfortomorrow(goandstandnexttotheflipchart,whichshouldbeatthedoorwheretheyareexiting,soeveryoneseesitbeforetheyleave):• Starttimeis:08:30• Youneedtobring:Anopenmind☺• Walk/runclubstartsat:06:00• Nightactivitiesinclude:cookingdinnerwithcolleagues–NOTOPTIONAL!

3.N/A


• Doesanyonehaveabirthdayduringthetraining?Celebrateduringdinnerorlunch


73

MODULE 2 . 1 – COUNTRY PRESENTATION Core competency – A t t i tudes : d i sseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives

• Recallchallengesandlessonslearnedfromothers• Recallgoodpracticesfromothers


• PIMchampionscannametwoactivitiesacountrygroupisimplementing• PIMchampionscannameoneusefulpieceofinformationtheycoulduseintheirprogramme

ModuleoverviewTopic Roomset-up Method Time ActualtimeModuleobjectives CountryCorner Individual 1min 08:30

Countrypresentations CountryCorner Activity(all) 10min 08:31

Q&A CountryCorner Activity(all) 19min 08:41

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–2.1• ComputerforPPT• Projector• PIMchamps’countrypresentation• Comfycountrycornermaterials• Music(haveonasthedaybegins)• Speakers

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


74

Moduleactivities




N/A N/A• (Slide55)shouldbeonthescreenwhenPIMchampionsenterthe

room

**Note:havemusiconasPIMchampionscomeintoencouragehigherenergylevels**

Learningobjectives


Individual@comfycountrycorner

1min

1. (Slide56)Showtheslidewiththemodule’sobjectives(1min)

1.N/A

PresentationsPostermadebyPIMchampions

Activity(all)@comfycountrycorner

10min(max.)

2. (Slide56)Askonegrouptopresent(10min):• Thisisashortpresentation• AllPIMchampionsshouldspeak• Thisisanopportunitytoshareabout:

o IMactivitieso Protectionactivitieso Currentchallengeso PIMengagement(ifany)o Lessonslearned


Q&A N/AActivity(all)@corner

19min(max.)

3. Listenerscanaskthepresentersquestions(19min) 3.Ensuretocaptureanycomments



75

MODULE 2 .2 – PROTECTION Core competency – Knowledge: knowledge o f key pro tec t i on norms and s tandards and ho l i s t i c approach o f pro tec t i on and the ab i l i ty t o incorpora te these in to opera t ional and techn ica l so lu t i ons



Moduleobjectives

• Definewhatprotectionis• Recallakeyresourceformoreinformationonprotection• Explainexamplesofprotectionactivities• RecallprotectionisapartoftheSPHEREStandards


• PIMchampionscanstatethedefinitionofprotection• PIMchampionscanstatethethreeactionsofprotection• PIMchampionscanstateatleastfiveprotectionactivities



Activity#7Whatdoesprotectionmeantoyou? Protectiongraffitiwall Activity(all) 13min 9:03

Whatisprotection?(video) Countrytables Plenary(listening) 8min 9:16

Activity#8:Protectiondefinition Openspace Activity(all) 15min 9:24

Activity#9:ProtectiondefinitionindepthProtectiondefinitiononthebackwall

Activity(all) 15min 9:39

HandbookfortheProtectionofInternallyDisplacedPersons

CountrytablesIndividual 5min 9:54

SPHEREStandards Countrytables Plenary(listening) 5min 9:59Activity#10:ProtectionandSPHEREStandards Countrytables Activity(groups) 21min 10:04Graffitiwall(revisit) Countrytables Plenary 5min 10:25ReviewofmoduleobjectivesActivity#11:YouandProtection

Breakspace Activity(groups)–TeaBreak

20min 10:30


MODULELENGTH

100minutes

MATERIAL&EQUIPMENT

• PPT–2.2• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Preparedprotectiondefinitionwith

colouredwindows,ideabubbles,string,tape,andcoveredwithabedsheet

• Largepaperforprotectiongraffitiwall

• Graffitiwallpens• Protectionvideo• Highlighters• Protectioncards(Appendix31)• Post-its(fourcoloursthatmatchthe

coloursoftheideawindows)• Breakoutgroupcards

(Appendix32)•

KEYSTAFFFacilitator:_________________

Notetaker:_________________


76

Moduleactivities

Topic Materials Method Time FacilitatornotesfordeliveryCommentsfornotetaker


PowerPoint2.2–Slide58ColouredwindowsIdeabubblesString(fourcolours)TapeBedsheet(tocoverprotectiondefinition)Largepaperforgraffitiwall

N/A N/A


• RemindersonwhatPIMchampionswereaskedinadvance(duringapplication)::o DoyouknowtheSPHEREstandards?o Name:‘relevantbodiesoflaw’doctrinesthatyourefertoinyourworko Name:‘relevantrightsoftheindividual’thatyourefertoinyourworko Haveyouattendedatrainingonprotectionconceptsbefore?

• Thingstohaveonthepreptable:o Leavesforobjectivestreeo A4piecesofthewordsthatspellouttheprotectiondefinitiono Post-its(pink,purple,white,andgreen)

• Wewillneedthefollowingroomset-upready:o 4tables–oneforeachcountryteamo Openspace–Foramovingactivity


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono Protectiondefinitionwall(seenextbulletpoint)o Protectiongraffitiwall–Note:thisneedstobeundertheprotection

definitionatthefront• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhich

needstobepopulatedinadvancebasedonanswersfromPIMchampionsapplication(foractivity#11)

• Facilitatorsneedtopreparea‘protectiondefinitionwall’inadvanceo Placethedefinitiononthewall(allwordsprintedinblack)o Aroundthefollowingphrases,placea‘colouredwindow’(seecoloursbelow):

" PINK–‘Allactivities’" PURPLE–‘Obtaining’" WHITE–‘Rightsoftheindividual’" GREEN–‘Relevantbodiesoflaw’

o Eachwindowneedstobeacolourthatmatches:

N/A


77

" Apost-it" Acolourstring" Anideabubble

o Takethefourideabubblesandplacethemaroundthedefinitiono Takethepieceofstringthatmatchesthecolourofthewindowframeand

ideabubbleandconnectthemwiththestringo CovertheprotectiondefinitionwallbeforePIMchampionsarriveintheroom

withabedsheet(removeforactivity#8)

Moduleobjectives


Individual@tables

3min

1. Showtheslidewiththemodule’sobjectives(3min)• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’are,who

are‘responsible’forensuringthelearningobjectiveshavebeenreachedduringthismodule,writingthelearningoutcomesontheleaves,andplacingtheseleavesontheobjectivestree

• Referencethelearningoutcomestreeandbirdsonthewall**Note:Thissessionhasalotofmoving/standingtokeepPIMchampionsengaged**

1.N/A

Activity#7:Whatdoesprotectionmeantoyou?

PowerPoint2.2–Slide60ProtectiongraffitiwallMarkersforgraffitiwall

Activity(all)@protectiongraffitiwall

13min

2. ShowPIMchampionsthegraffitiwall(1min):• Note,thisneedstobeundertheprotectiondefinitionatthefront(refertothe

FacilitatorReferenceGuideforRoomSet-up)• AskPIMchampions(rhetorically),tothinkabout‘Whatdoesprotectionmeantoyou?

(1min)3. AskeveryPIMchampiontocomeuptothewallINSILENCEandanswerthequestion.PIM

championscan‘answer’inwhateverformattheyprefer(10min):• Aphrase• Aword• Adrawing

4. TellPIMchampionsyouwillcomebacktothewallduringthetraining(donotreviewitoutloud),everyoneshouldtakeaminutetoreflect(1min)

2.N/A3.N/A4.N/A

Whatisprotection?

PowerPoint2.2–Slide61Protectionvideo

WatchtheProtectionVideo

8min

5. ShowPIMchampionstheProtectionVideothatwascreatedbytheGPCandOXFAM(8min)

5.N/A

Activity#8:Whatistheprotectiondefinition?

PowerPoint2.2–Slide62TapeProtection


15min

6. Stressthathumanitarianactorsshareacommondefinitionofprotection,andwearegoingtoanalysethedefinitionthroughanactivity(2min):• Remindthemthatthisthistheinter-agencystandingcommittee(IASC)definition

7. GivePIMchampionsaoneA4sheet(11min)• ExplainthatallpiecesofpapertogethermaketheIASCdefinitionofprotection• Asagroup,PIMchampionsneedtomaketheprotectiondefinition

6.N/A7.N/A


78

definition(Appendix31)

• Thereare25wordsintotal:All/activities/aimed/at/obtaining/respect/for/the/rights/of/the/individual/in/accordance/with/the/letter/and/the/spirit/of/relevant/bodies/of/law

• Activityneedssomespace:o Itcanbedoneatthebackoftheroomoranotherroom;o Onthewallo Ifonwall,havethewordsinredalreadysetoutonthewallo Haveblankpaperforwherewords/phrasesshouldbeplaced

• Therearetwoplacesintheroomwherethedefinitionofprotectionexists,thisdefinitionshouldbetapedatthefrontoftheroom

8. OncePIMchampionshavemadealinewiththeprotectiondefinition,asksomeonetoreadoutthedefinition(2min)• IfeachA4pieceofpaperisnotonthewalloftheconferenceroom,placeitonthewall

–sothedefinitionofprotectioncanbereferredtoduringtheworkshop• Thisshouldbeatthefrontoftheroom,asthebrokendowndefinitionwillbeatthe

backoftheroom(protectiondefinitionwall)• AskPIMchampionstositattheirtablesandturnaroundtofacethebackoftheroom,

tolookatthe‘pre-made’walloftheprotectiondefinition(1min)

8.N/A

Activity#9:Protectiondefinitionindepth

PowerPoint2.2–Slide63Pre-madeprotectiondefinitionwallPost-its(4colours)Tape

Activity(all)@protectionwall

15min

9. Re-readthedefinitionandbringPIMchampionsattentiontothefollowingpartsinthecolourwindows(1min):• PINK–‘Allactivities’• PURPLE–‘Obtaining’• WHITE–‘Rightsoftheindividual’• GREEN–‘Relevantbodiesoflaw’

10. AskPIMchampionstotakeapost-itnotethatmatchesthecolouroftheideabubbleandanswerthefollowingquestions–showthemtheslidetoo(1min):• PINK–Whatare‘Alltheactivities’?Canwehaveacomprehensivelistof‘ALL?’• PURPLE–Howdoyou‘obtain’?• WHITE–Whatarethe‘rightsoftheindividual’?• GREEN–Whatarethe‘relevantbodiesoflaw?’Istheresomethingthatisnot

relevant?11. GivePIMchampionsanopportunitytowritetheiranswersonthepost-itsthatmatchesthe

colour(3min):• Post-itsshouldbeonPIMchampions’tables• Thisshouldbedone‘quickly’• PIMchampionsshouldbewritingthe‘firstthing’thatcomestotheirmind• PIMchampionshaveabout2minutestothink/writeforeachword/phrase• AskPIMchampionstoplacethepost-itsintheideabubblesandthenSTAYatthe

protectionwall(1min)

9.N/A10.N/A11.N/A12.N/A


79

12. ExplaintoPIMchampionsthattogetherwegoingtogoexplainin‘reverse’order(1min)• Foreachword,ensurethatyoudothefollowing:

i. Readatleastthreepost-itnotesii. AskPIMchampionsiftheyseesimilaritiesiii. AskPIMchampionsiftheyanyoutstandingpointsiv. AskPIMchampionsifthereareanyquestionsv. Stressthatwhatyouarebreakingdownisexceptionallyimportantto

communicatingtheworkofprotection–notebigeffortstakeninthepastcoupleofyearstocommunicatetheworkofprotectionactors:

1. TheGPC(andotheractors)havebeenworkinghardtoensurethatworkofprotectionactorsisunderstood–andby‘unpacking’thisdefinition,wetrulybegintoseehowprotectionrelatestoworkdonebyeveryhumanitarianactor,ineverycontext,ineverytypeofemergency

2. ThePIMtrainingfocusesonimprovingcommunicationbetweenprotectionactorsandIMactors–whichmeansthatbothactorsmustbeextremelyclearon‘all’theaspectsofprotection

• TheGPChaspublishedacommunicationtooltoalsosupporttheconceptof‘whatprotectionis’

13. ReadGREEN–Whatarethe‘relevantbodiesoflaw’?Istheresomethingthatisnotrelevant?(2min)• Highlightthatduringthistrainingwewillnotbetalkingaboutbodiesoflaw• HighlighttrainingsPIMchampionscouldattendtolearnmore• Highlightthattherearelimitationswith‘relevantbodiesoflaw’andtheyshouldthink

aboutthemaswell14. ReadWHITE–Whatarethe‘rightsoftheindividual?’(2min)

• Highlightthatduringthistrainingwewillnotbetalkingaboutspecificrights• HighlighttrainingsPIMchampionscouldattendtolearnmore• Highlightthatdifferentstatescaninterpretrightsdifferently

15. ReadPURPLE–Howdoyou‘obtain’?(2min)• Highlightexamplesofhowyouobtain• Highlightdifficulties/restraintsto‘obtain’

16. ReadPINK–Whatare‘Alltheactivities’?Canwehaveacomprehensivelistof‘ALL?’(2min)• Highlightactivitiesthataprotectionactormightdo• HighlightactivitiesthatanIMactormightdo• Highlightactivitiesthatanon-protectionactormightdo• Highlightiftherearedifferentactivitiesbasedonregion• Highlightifthereareactivitiesthatwould‘always’occur

13.Ensuretocaptureanycomments14.Ensuretocaptureanycomments15.Ensuretocaptureanycomments16.Ensuretocaptureanycomments


80

HandbookfortheProtectionofInternallyDisplacedPersons

PowerPoint2.2–Slide64Highlighters


5min

17. TellPIMchampionstoreturntotheirseatsandopentheirworkbooksandreadachapterfromtheHandbookfortheProtectionofInternallyDisplacedPeoplewrittenbyGlobalProtectionClusterWorkingGroupin2010(1min)• InformallPIMchampionsthatthisdocument,whiletitledfor‘IDPs’hasrelevant

informationforanyhumanitariancontext,especiallyinrelationtoprotection• Physicallyshowthedocument• Pointtowherethedocumentis(ifitisintheroomforPIMchampionstotake)• Notethatthisisnottheonlyresourceonprotection.Otherresourcesthatcouldbe

usefularelistedinthePIMchampionworkbook18. TellPIMchampionstoreadthissectionintheirhandbookandhighlightanyword,phrase,

orsentencewheretheywanttolearnmore(2min)Protectionisdefinedasallactivitiesaimedatobtainingfullrespectfortherightsoftheindividualinaccordancewiththeletterandspiritoftherelevantbodiesoflaw,namelyhumanrightslaw,internationalhumanitarianlawandrefugeelaw.Protectioncanbeseenas:anobjective;alegalresponsibility;andanactivity.Protectionisanobjectivewhichrequiresfullandequalrespectfortherightofallindividuals,withoutdiscrimination,asprovidedforinnationalandinternationallaw.Protectionisnotlimitedtosurvivalandphysicalsecuritybutcoversthefullrangeofrights,includingcivilandpoliticalrights,suchastherighttofreedomofmovement,therighttopoliticalparticipation,andeconomic,socialandculturalrights,includingtherightstoeducationandhealth.Protectionisalegalresponsibility,principallyoftheStateanditsagents.Insituationsofarmedconflict,thatresponsibilityextendstoallpartiestotheconflictunderinternationalhumanitarianlaw,includingarmedoppositiongroups.Humanitarianandhumanrightsactorsplayanimportantroleaswell,inparticularwhenStatesandotherauthoritiesareunableorunwillingtofulfiltheirprotectionobligations.Protectionisanactivitybecauseactionmustbetakentoensuretheenjoymentofrights.Therearethreetypesofprotectionactivitiesthatcanbecarriedoutconcurrently:responsive,remedial,andenvironment-building.

19. AskPIMchampionstoraisetheirhandandshareaword,phrase,orasentencethatdoesnotmakesense(1min)• AskotherPIMchampionstoanswerit• DONOTANSWER–onlycorrectifincorrect• Ifnoonecananswer,thenyoucananswer–thenprovidearesponse

20. TellPIMchampionsthatyourecognisethattheremightnotbeenoughtimetoanswerallquestions,sointheresourceanemailaddressisgivenforPIMchampionstocontact(1min)• PIMchampionsarestronglyencouragedtosendqueriestoHQIDPHB@unhcr.org

17.N/A18.N/A19.N/A20.Ensuretocaptureanycomments

SPHEREStandards

PowerPoint2.2–Slide65and

Plenary(listening)

5min21. (Slide65)AskPIMchampionsiftheyhaveheardofthe‘SPHEREstandards’(1min)

• TellPIMchampionsthatthereismoreinformationintheirworkbooks,andthatthey21.N/A


81

66 canreadaboutitontheirowntime• BrieflysayonesentenceabouttheSphereHandbook,forexample:

i. ‘TheSPHEREHandbookisoneofthemostwidelyknownandinternationallyrecognisedsetsofcommonprinciplesanduniversalminimumstandardsforthedeliveryofqualityhumanitarianresponse.Becauseitisnotownedbyanyoneorganisation,theSPHEREHandbookenjoysbroadacceptancebythehumanitariansectorasawhole.’–Sphereprojecthomepage(2016)

ii. ‘Protectionisconcernedwiththesafety,dignityandrightsofpeopleaffectedbydisasterorarmedconflict.TheHumanitarianChartersummarizessomeofthemostfundamentalrightsinvolvedinhumanitarianresponse.Thischapterisconcernedwiththewaytheserightsshouldinformhumanitarianpracticefromaprotectionperspectiveand,specifically,thewayagenciescanavoidexposingtheaffectedpopulationtofurtherharmandhowtheycanhelppeopletoachievegreatersafetyandsecurity.’–SPHEREHandbook,p.29

iii. ‘Corehumanitarianprotectionconcernsinthiscontextarefreedomfromviolenceandfromcoercionofvariouskindsandfreedomfromdeliberatedeprivationofthemeansofsurvivalwithdignity.’SPHEREHandbook,p.29

iv. ‘ThefourprotectionprinciplesfollowfromthesummaryofrightssetoutintheHumanitarianCharter:therighttolifewithdignity,therighttohumanitarianassistanceandtherighttoprotectionandsecurity.’–SPHEREHandbook,p.29

22. (Slide66)ShowandstatethattherearefourSPHEREstandardsthatrelatetoprotection(4min):• Principle1:Avoidcausingfurtherharmasaresultofyouractions• Principle2:Ensurepeople’saccesstoimpartialassistance• Principle3:Protectionpeoplefromphysicalandpsychologicalharmduetoviolenceor

coercion• Principle4:Assistwithrightsclaims,accesstoremedies,andrecoveryfromabuse• Ifyoudonotseeany,highlightthatissue


Activity#10:ProtectionandSPHEREStandards


Plenary 21min

23. AssigneachclusteraSPHEREStandard• __________=Principle1:Avoidcausingfurtherharmasaresultofyouractions• __________=Principle2:Ensurepeople’saccesstoimpartialassistance• __________=Principle3:Protectionpeoplefromphysicalandpsychologicalharmdue

toviolenceorcoercion• __________=Principle4:Assistwithrightsclaims,accesstoremedies,andrecovery

fromabuse24. Tellthemthattheyhave12minutesintheirgroupsto(17min):

23.N/A24.N/A


82

• Takeoneflipchart• Usethecreativebox• Drawapicturerepresentingyourprincipleonaflipchart• Besuretodiscussspecificexampleofhowyouhave‘seen’thisprincipleinyour

currentenvironment• Preparetopresent1minutetoexplainittothegroup

25. Alloweachgrouptopresentfor1minuteandhangthemneartheprotectiongraffitiwallwhentheyhavefinished(4min)

25.Ensuretocaptureanycommentsandtakephotoofflipchart

Graffitiwall(revisit)

PowerPoint2.2–Slide68ProtectiongraffitiwallPensforgraffitiwall

Activity(all)@protectiongraffitiwall

5min

26. TellPIMchampionstocomebacktothegraffitiwallandtaketimetoreflect.Duringthetrainingeveryoneshouldtakeaminutetoreflectontheprotectiongraffitiwallandaddcomments/wordsasneeded(5min)

26.N/A

ReviewmoduleobjectivesActivity#11:Youandprotection


Activity(pairs)duringteabreak

20mins

27. TellPIMchampionstofindtheirgroup:(20min):• Everyoneisdividedinternationaldeclaration/convention/covenant

28. TelleveryonethatwithintheirpairsandOVERTEAtheyshouldhaveaconversation• Inyourpairs,discussacurrentprotectionactivityyouaredoinginthefield• Inyourdiscussion,highlightyourrolesandresponsibilityasaprotectionorIMactorin

ensuringthisactivityoccurs• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhich

needstobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)

27.N/A28.N/A

MomentofZen



2min

29. (Slide45)WatchtheMomentofZen(2min) 29.N/A

HistoryTrainerFeedbackSupportingInformation


83

MODULE 2 .3 – INFORMATION MANAGEMENT Core competency – A t t i tude: ab le t o scope and manage expec ta t i ons o f IM



Moduleobjectives• Explainthedifferencebetweendata,information,andknowledge• ListtheIMbuildingblocks(orIMcycle)• ListchallengesofeachIMbuildingblock• ListsolutionsofeachIMbuildingblock• ExplainhowIMsupportsprotectionclustersdevelopamoreinformedprotectionresponse

Modulelearningoutcomes• PIMchampionscanstatehowdataleadstoinformationandbothleadtoknowledge• PIMchampionscanlistthesixIMbuildingblocks(orIMcycle)• PIMchampionscanlistakeyquestionandakeytipforeveryIMbuildingblock(orIMcyclestage)

Moduleoverview

Topic Roomset-up Method TimeActualtime

Moduleobjectives Countrytables Plenary(listening) 3min 10:50

PIMdefinition Countrytables Plenary(listening) 3min 10:53

Whatisneededtomakeinformedresponseplan Countrytables Plenary(discussion) 12min 10:56

Whatisdata?Activity#12:Whatisdata?Activity#13:Shouldyoumakeadecisionbasedonthisdata?

Countrytables Plenary(discussion) 20min 11:08

Whatisinformation?Activity#14:Shouldyoumakeadecisionbasedonthisinformation?


Whatisknowledge? Countrytables Plenary(discussion) 9min 11:46

IMdefinition Countrytables Individual 2min 11:55

PIMdefinition Countrytables Plenary(listening) 1min 11:57Activity#15:IM Flipchartspace Activity(groups) 50min 11:58Reviewmoduleobjectives Countrytables Plenary(listening) 19min 12:48MomentofZen Countrytables Plenary(listening) 1min 13:07

MODULELENGTH

138minutes

MATERIAL&EQUIPMENT

• PPT–2.3• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Ideabubble(fordataandinformation

onPIMdefinition)• Post-itsthatmatchideabubblecolours• Pre-madesignpackets(Appendix33)• Yes/Nostickers(Appendix34),needto

makeYes/Nosignswithsticks• 12Flipcharts(Collect,Process,

Analyse,Store,Share,andUse:2sets)• Marketsforflipchart• Greenstickers

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


84

Moduleactivities



PowerPoint2.3–71

N/A N/A

• PowerPoint2.3–Slide71shouldbeonthescreenwhenPIMchampionsentertheroom• Thereshouldbe12flipchartsaroundtheroomtitled:

o Collect–Challengeo Collect–Solutions!o Process–Challengeo Process–Solutions!o Analyse–Challengeo Analyse–Solutions!o Store–Challengeo Store–Solutions!o Share–Challengeo Share–Solutions!o Use–Challengeo Use–Solutions!

• Createapacketofpre-madesignsandputthemoneachtable:o Yes/Nocardsineverypacketo Wordsineachpacket

" Aleppo" Latrines" Schools" 12,846" SchoolBus

• Remindersonwhatindividualswereaskedinadvance(duringapplication):o HaveyouattendedatrainingonIMbefore?o Doyouhaveexperienceinanyofthefollowing:collectingdata,processingdata,

analysingdata,storinginformation,sharinginformation,andusinginformation?• Thingstohaveonthepreptable:

o Leavesforobjectivestreeo Titlesfortheideabubbles(data,information,andknowledge)o Post-itsthatmatchthecolourofbubbles‘data,information,andknowledge’

• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampionsapplication(foractivity#15and#16)

• Wewillneedthefollowingroomset-upready:o 4tables–oneforeachcountryteamo Flipchartspace

• Thefollowingshouldbeonthewalland‘ready’tovisitfortheappropriatesessionsand/or

N/A


85

asneeded:o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono UpdatethePIMdefinitionwall

" Addtothewallthreeideabubbles" Thereshouldbethreeheadingsandtheyshouldallbeconnectedby

matchingcolourstring" Theheadingsshouldbe‘data’and‘information’and‘knowledge’–there

shouldbespaceforthem,buttheydonotgoupuntil#6point" Thereshouldalsobepost-itsthatmatchthesecolours

o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinition(covereduntilslide89)o IMgraffitiwall(undertheIMdefinition)

Moduleobjectives



3min

1. Showtheslidewiththemodule’sobjectives(3min):• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’are,whoare

‘responsible’forensuringthelearningobjectiveshavebeenreachedduringthismodule,writingthelearningoutcomesontheleaves,andplacingtheseleavesontheobjectivestree


1.N/A

PIMdefinitionPowerPoint2.3–73


3min

2. ShowPIMchampionsthePIMdefinitionagain(1min):• Usetheopportunitytoreadthroughthedefinitionagain• RemindPIMchampionsaboutthePIMdefinitionwall• EncouragePIMchampionstoreflectonthenotestheytookduringthereviewsession

3. ExplaintoPIMchampionsthattwowordswithinthedefinitionwerenotcovered:TOOLSandINFORMATION(1min)• Thissessionwillfocusonthosewords(REDBOX)• ThissessionwillalsofocusontheIMsystems(ORANGEBOX)• ThissessionwillshowhowIMenablesevidence-informedaction• AskPIMchampions‘Doyouhaveareanyquestions?’(1min)

**Note:FacilitatorisgoingtointeractwiththePIMdefinitionwallalotduringthismoduleandwillneedthingsfromthepreptable**


Whatisneededtomakeinformed



12min4. AskPIMchampionswhatwedotomakeinformeddecisions(1min):

• InformPIMchampionsthattherearethreewordsyouarelookingfor• AsPIMchampionsstarttoguesscorrectly,butthetitlewordsupintheideabubbles(this



86

responseplan? PIMdefinitionwallPost-itsPens

couldbedonebyaco-facilitator)

5. (Slide49)AskPIMchampionstothinkaboutwhatthewordsmean(rhetorical)(11min):• Askthemtoansweronthepost-itnotethatmatchesthesamecolourasthe‘ideabubble’• WhilePIMchampionsarewriting,informthemthat:Data,information,andknowledgeare

thebuildingblocksformakinginformeddecisions.Youneeddata,information,andknowledgetomakethemostinformeddecisionpossible.Onecanmakeadecisionwithanycombinationoftheseblocks,butitisonlywhenyouuseallthreethatyoumakeaninformeddecision

• HavePIMchampionsplacethepost-itsonthewall• ThentellPIMchampionsthatyouwillrevisitthewalllatertoday


Whatisdata?Activity#12:Whatisdata?Activity#13:Shouldyoumakeadecisionbasedonthisdata?

PowerPoint2.3–Slides75to77Pre-madesignpackets(Appendix33)TapeYes/Nostickers(Appendix34)


20min

6. (Slide75)ShowPIMchampionsthedataslideandexplainthetext(3min):• Dataistherepresentationofqualitativeorquantitativematerialsuchastext,numbers,

graphs,orimages,whichweinterprettocreateinformation• Itsimplyexistsandhasnosignificancebeyonditsexistence(inandofitself)• Dataistheessentialrawmaterialweinterpretasdataconsumersinordertocreate

meaningfulinformation• Dataisthefoundationofinformationandknowledge,andultimatelyinformeddecision

making• Dataisallaroundus• Itsimplyexistsandhasnosignificancebeyonditsexistence(inandofitself)• Itcanexistinanyform,usableornot• Dataaloneisnotsignificant• No,datacanbeinaccurate,incomplete,outofdate,andmisunderstood• Clarifytheimportanceofcredibilityofdataandtheneedtobeabletoworkwithwhatyou

have,andarticulateitslimitations.Whatisthedatagoingtobeusedfor,whoisitrelevantto,howisitconnected?

7. (Slide76)Activity#12• Askeachtabletopulloutthepacketofpre-madesignsandtopickthewordsthatpresent

‘data’(3min)• AskaPIMchampionfromeachtabletocometotheideabubbleandtapetheexamples

theybelievearecorrect(correctanswersbelow)(3min):i. Aleppoii. Latrinesiii. Schoolsiv. 12,846v. Schoolbus(photo)

• Askeachtablewhytheychosetheword/imageandasktheplenaryiftheyagree(6min)• CorrectPIMchampionsasneeded

6.Ensuretocaptureanycomments7.Ensuretocaptureanycomments8.Ensureto


87

8. (Slide77)ShowtheslideandaskPIMchampionsthequestion,‘Shouldyoumakeadecisionbasedonthisdata?’(5min):• HavePIMchampionstakeoutthe‘yes’and‘no’signsontheirtable• HavePIMchampionsraisetheirsigniftheybelievetheanswerisyesandthenifthey

believeitisno(ensureeveryoneraisesasign)• ForthosePIMchampionsorteamsthatsaidyes,askthemtoexplaintotheclasswhythey

saidyes,andwhatdecisionwouldtheymakebasedonthedatatheyhave?Dothesameforthetablesorindividualsthatsaidno.Askthemtoexplaintotheclasswhytheydonotthinktheycanmakeadecisionbasedonthisinformation.

• YoucanalsopromptfurtherdiscussionbyaskingPIMchampions‘Howconfidentdoyoufeelinthedecisionyoumade?’‘Howinformeddoyoubelieveyouwerewhenyoureachedthatdecision?’

captureanycomments

WhatisinformationandActivity#14:Shouldyoumakedecisionbasedonthisinformation?

PowerPoint2.3–Slides78to81TapeYes/Nostickers(Appendix34)


18min

9. (Slide78)ShowPIMchampionstheinformationslideandexplainthetext(3min):• Informationreferstodatathathasbeengivensomemeaningbywayofarelational

connection• Databecomesinformationwhenweaddmeaning• Weaddmeaningbyprovidingacontexttothedata• Thecontextidentifiesthepurpose,andcircumstance,thatsurroundthegatheringofdata• InformationhelpsusanswersWHERE;WHO;WHAT;WHEN;andHOW?• Thehumanitariancommunityrequiresinformationabout:

i. WHOisresponding?ii. WHATaretheydoing?iii. WHEREaretheylocated?iv. WHENwheretheythere?v. HOWaretheyresponding?

• IMOshelpturndataintoinformationbyinterpretingthecontextaroundthedata• So,informationlikethismapishelpfulbecauseitallowsustothenanswerthe‘who’,

‘what’,‘where’,‘when’,and‘howmany’questions• StresshowimportantitisfortheIMOandprotectionofficerstohaveadialogue

10. (Slide79)ShowPIMchampionstheslidethatconnectsturningdataintoinformationtoexplainthefollowing(3min):• AnIMOturnsdataintoinformationbyaddingmeaningtothedata,bywayofrelational

connectionandcontext• Whileinformationisnecessaryforgooddecisionmaking,aloneitisinsufficient• Informationisdataincontext;withoutcontextdataismeaningless.Wecreatemeaningful

informationbyinterpretingthecontextarounddata11. (Slide79)Askeachtabletowriteonesentenceofinformationtheynowhavefromthecurrent

slide(4min–2mintowriteasentenceand2mintoputonthewall):• Oncethegrouphaswrittendownthesentenceaskthemtopostitnexttotheideabubble

9.Ensuretocaptureanycomments10.Ensuretocaptureanycomments11.Ensuretocaptureanycomments


88

• DONOTPROVIDEANEXAMPLE(it’scomingnext)12. (Slide80)ShowthePIMchampionsthesentenceyouwrote(1min)

• In2014,12,846schoolsreporteddamagedlatrinesinSyria13. (Slide80)Activity#14:AskthePIMchampions‘Canyoumakeadecisionbasedonthis

information?’(5min)• HavePIMchampionsdiscussthequestionattheirtablesandthenraiseone‘yes’or‘no’

signpertable• ForthosePIMchampionsorteamsthatsaidyes,askthemtoexplaintoeveryonewhythey

saidyesandwhatdecisionwouldtheymakebasedonthedatatheyhave• Dothesameforthetablesorindividualsthatsaidno–askthemtoexplaintoeveryone

whytheydonotthinktheycanmakeadecisionbasedonthisinformation• Youcanalsopromptfurtherdiscussionbyasking‘Howconfidentdoyoufeelinthedecision

youmade?’‘Howinformeddoyoubelieveyouwerewhenyoureachedthatdecision?’• DONOTPROVIDETHEANSWERYET

14. (Slide81)Showtheslideandexplain(2min):• Saythisisanexampleofadecisionthatwasmadebyonecluster–basedonthat

information• Relaythatwhileinformationishelpfulbecauseitallowsustoanswerthe‘who’,‘what’,

‘where’,‘when’,and‘howmany’questions–whicharenecessaryforgooddecisionmaking–informationaloneisinsufficientformakinginformeddecisions

• Theinformationdoesnottellus‘how’and‘why’• Informationhelpsusdecidewhattodobutnothowtodoitorwhytodoit• Thereisakeypieceofknowledgethatismissing

12.N/A13.N/A14.Ensuretocaptureanycomments

Whatisknowledge?

PowerPoint2.3–Slides82to84Yes/Nostickers(Appendix34)


9min

15. (Slide82)Showtheslide(4min):• AskPIMchampions‘Whatifyouknewthis?’• Wouldthischangethedecisionthattheysuggested?• AllowtimeforPIMchampionstothinkanddiscussintheirgroupsifthisis‘yes’or‘no’• WhilePIMchampionsaredoingthisputthepieceofknowledge(withtape)nexttothe

knowledgebubble• Askeachgrouptoholdupasign‘yes’or‘no’thattheywouldorwouldnotchangethe

decision16. (Slide83)Showtheslideandexplain(4min):

• Toanswerthe‘how’and‘why’questionrequiresknowledge• Knowledgeisunderstanding,awareness,andtherecognitionofasituationandfamiliarity• Knowledgeisinformationinperspective,integratedintoaviewpointbasedonrecognition

andinterpretationofpatterns• Knowledgealsocontainsourbeliefsandexpectations• IfIdothis,Iwillprobablygetthat.’• Knowledgeiswhatweknow



89

• Knowledgeisthedata,information,andskillsacquiredthroughexperienceandeducation• Crucially,thebrainlinksallthesethingstogetherintoagiantnetworkofideas,memories,

predictions,beliefs,etc.Explicitoravailableknowledge• Thisisknowledgethathasbeencapturedandusedtodeveloppoliciesandoperating

procedures• Tacitorhiddenknowledge• Withintheorganisationtherearecertainpeoplewhoholdspecificknowledgeorhavethe

'knowhow'--‘Ididsomethingverysimilartothatlastyearandthishappened…’• Informationishelpfulbutitdoesnothelpusdecidewhattodo,nothowtodoit,orwhyto

doit• Informationintheformofreports,infographics,maps,etc.areusedbycoordinationteams

to,makedecisions• AlthoughtheInformationishelpfulinansweringthewhowhatwherewhenitdoesnottell

ushoworwhy• Operationallyinthefield,knowledgemanagementshouldbeprimarilyfocussedon

providinganaccessiblesystemformakingtheexplicitknowledgeproducedbyClusters/AoRCoordinatorsandPartners(throughIMOs)availableonwebplatforms

• Itisalsomadeavailablethroughexchangeatrelevantmeetingsintheformofprintedreports,presentations,etc..CountryClusterwebplatform

• Overall(keyconcepts)i. Knowledgeiswhatweknow.ii. Knowledgeisthedata,information,andskillsacquiredthroughexperience

andeducation.iii. Knowledgeiscreatedwhentheinformationislearned,appliedand

understood.• Knowledgealsocontainsourbeliefsandexpectations.

17. (Slide84)Showtheslideandexplainthisasavisualimage(1min)

17.N/A

WhatisIM?

PowerPoint2.3–Slides85to88

Individual@tables

2min

STRETCHBREAK(IFNEEDED)18. (Slide85)HavePIMchampionsreadthedefinitionofIMintheirworkbook(1min)

• Definition:Informationmanagementmeansthecollection,analysis,reporting,storageandsharingofhumanitarianinformationinacoordinated,systematic,andtransparentway.

• Removethesheetthatwascoveringthedefinitionatthefrontoftheroom• Askifthereareanygeneralquestions

19. (Slide86)AskPIMchampions,‘WhyisIMimportant?’• AllowPIMchampionstoanswer• Possibleoptionsbelow

i. Developbetterunderstandingofdisasterimpactandneeds.ii. Identifygaps,setprioritiesandundertakestrategicplanningbasedon

evidence.



90

iii. Coordinateresponseactivitiesandallocationofresources.iv. EnsurethatCluster/Sectorpartnersworkwithequalorcomplementary

informationv. Improvecoveragebyhighlightingduplicationandgaps.vi. Trackprogressandresults,andadjusttheresponseaccordingly.vii. Advocatewithdecision-makersinpursuitofmeetingCluster/AoRneeds.viii. Reportonresultsachieved.ix. Informationmanagementprovidesthebasisforinformeddecision-makingand

withouttheeffectivecontributionofthisfunction,itisunlikelythatthegoalsofthetransformativeagendacanberealised

• Shareansweronscreen• (Slide87)Show,‘HowdoesanIMsupporteffectivehumanitarianresponseinemergencies’

(1min)20. (Slide88)Ask,‘WhatarethestepsofanIMcycle?’

20.N/A

PIMdefinitionPowerPoint2.3–Slide89


1min21. (Slide89)RemindPIMchampionsabouttheIMbuildingblocks/cyclethatwehavepreviously

talkedaboutandinformthemthatthenextactivitywillbelookingatthesixwords(1min)21.N/A

Activity#15:IM

Flipcharts(pre-made)FlipchartpensPowerPoint2.3–Slide90Breakoutgroupcards(Appendix35)Greenstickers

Activity(12groups)@flipchartspace

50min

22. Statethefollowing(1min):• IMOswillneedtousetheIMBuildingBlockstoconstructyourIMsystemstosupportthe

informeddecision-makingprocess:i. Collectionii. Storageiii. Analysisiv. Reporting(outputs)v. Sharing

• IMOsmayneedtoaddorremoveblocksdependingonyouroperationalenvironment,IMEnvironment,existingsystems

• Buildingblockstosupportinformeddecisionmaking• EverysituationisdifferentsotheIMsystemyousetupwillbedifferent• Awell-designed‘system’(note:whatasystemis,isnotdefined)isabletoprovidetheright

kindandamountofinformationfordecision-makingandreporting• AbadlydesignedIMsystemcanbetoobasicortoocomplexand/orrequiretoomuchor

toolittledata• Inallcases,itwillnotbeabletoproducetheinformationneeded,withthequality

expected,inthesettimeframe.23. Dividethegroupinto12teams(1min)

• PIMchampionsaredividedbyclusterandUNagencythatleadsthatcluster• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneeds

tobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)24. Placeeachteamataflip-chartboard(1min):

22.N/A23.N/A24.Ensureto


91

• Thereshouldbe12flipchartsaroundtheroomtitled:i. Collect–Challengeandsolutionsii. Collect–Challengeandsolutionsiii. Process–Challengeandsolutionsiv. Process–Challengeandsolutionsv. Analyse–Challengeandsolutionsvi. Analyse–Challengeandsolutionsvii. Store–Challengeandsolutionsviii. Store–Challengeandsolutionsix. Share–Challengeandsolutionsx. Share–Challengeandsolutionsxi. Use–Challengeandsolutionsxii. Use–Challengeandsolutions

25. Eachgroupwillbeassignedaflipchart,theyshould(12min)• IdentifythechallengesandsolutionswitheachstageoftheIMcycle:• Writeachallengeandthesolution(therearetwopairsforeverychallenge)• Facilitatorswillwalkaroundtheroomtoconfirmandcorrect'solutions'(withgreen

stickers)26. Askeachgrouptoidentifytheroleaprotection/IMactorhasthesamechallengeandsolution

(10min):• Jointhe'other'groupthathadyoursimilarchallengeandcompare• Facilitatorswillwalkaroundtheroomtoconfirmandcorrect'solutions'(withgreen

stickers)27. AskPIMchampionstotaketheirworkbooksandnotetheresponsesontheposterstheydidnot

workoninsilence(p.46)(10min)• Facilitatorswillwalkaroundtheroomtoconfirmandcorrect'solutions'(withgreen

stickers)28. AskPIMchampionstojoininplenarytohaveadiscussionon(15min):

• Anychallengesthatdidnothaveasolution• Anychallengeswhereyoudidnotagreeonthesolution

captureanycomments25.Ensuretocaptureanycommentsandtakephotoofflipchart26.N/A27.Ensuretocaptureanycomments28.Ensuretocaptureanycomments

Reviewofmoduleobjectives/Activity#16:YouandIM

PowerPoint2.3–91Breakoutgroupcards(Appendix36)

Activity(inpairs)

19min

29. HavePIMchampionsdoActivity#16:YouandIM(19min):• HavePIMchampionsfindtheirpairs,countryandflag• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneeds

tobepopulatedinadvancebasedonanswersfromPIMchampions’application)• Intheirspairs,havePIMchampionsdiscussanIMactivitythatyouarecurrentlydoinginthe

field• Inyourdiscussion,highlighttherolesandresponsibilitiesofeachactortoensurethisoccurs

29.N/A

MomentofZenPowerPoint2.3–92

Plenary(listening)

1min30. ShowtheMomentofZen(1min) 30.N/A


92

VideoInternet

@tables



93

MODULE 2 .4 – COUNTRY PRESENTATION Core competency – A t t i tude: d i sseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives





Moduleobjectives Comfycountrycorner Individual 1min 14:00

Countrypresentation Comfycountrycorner Activity(all) 15min 14:01

Q&A Comfycountrycorner Activity(all) 14min 14:16

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–2.4• ComputerforPPT• Projector• PIMchampions’country

presentation• Comfycountrycornermaterials• Music(haveonafterlunch)• Speakers

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


94

Moduleactivities

Topic Materials Method TimeNotesfordelivery Commentsfornote

taker



N/A N/A

PowerPoint2.4–Slide93shouldbeonthescreenwhenPIMchampionsentertheroom

**NotehavemusiconasPIMchampionscomebackfromlunchtoencouragehigherenergylevels**

Moduleobjectives

PowerPoint2.4–Slide94LeavesComfyplacetosit(pillows)


1min

1. Showtheslidewiththemodule’sobjectives(1min)

1.N/A

Countrypresentation

PostermadebyPIMchampions


15min(max.)

2. Askonegrouptopresent(15min):• Thisisashortpresentation• AllPIMchampionsshouldspeak• Thisisanopportunitytoshareabout:



Q&A N/A


14min(max.)




95

MODULE 2 .5 – P IM SENSIT IV IT IES Core competency – Knowledge: unders tands the sens i t i v i t i e s around conf iden t ia l in format ion be ing handled and exper ience in shar ing o f in format ion in a pro tec t i on appropr ia te manner



Moduleobjectives

• Explainwhatcouldbesensitivedata• ExplainhowPIMisuniqueanddifferentfromotherIMsystems• Explainwhoisatriskincollectingsensitivedata


• PIMchampionscanlistthreethingsthatmakesdatasensitive• PIMchampionscanlistonethingthatmakesPIMuniquefromotherinformationmanagementsystems• PIMchampionscanlistfourtypesofindividualsatriskincollectingsensitivedata


Moduleobjectives Countrytables Plenary 2min 14:30

Activity#17:PIMsensitivities Graffitiwall Activity(all) 15min 14:32

Activity#18:PIMsensitivities Graffitiwall Activity(all) 15min 14:47

Whatcouldbesensitivedata? Countrytables Plenary(discussion) 10min 15:02

Whoisatriskwhencollectingsensitivedata?

CountrytablesPlenary(discussion) 13min 15:12

Reviewofmoduleobjectives Countrytables Individual 5min 15:25

MomentofZen Countrytables Plenary(all) 5min 15:30

MODULELENGTH

65minutes

MATERIAL&EQUIPMENT

• PPT–2.5• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• PIMsensitivitiesgraffitiwall• Graffitiwallpens• Stickers(anycolor,atleast5foreach

PIMchampion)

KEYSTAFFFacilitator:_________________

Notetaker:_________________


96

Moduleactivities




N/A N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):o HowyoubelievethatPIMisuniquefromnon-protectioninformation

managementsystems?o Haveyouexperiencedanyrisksorsensitiveincollecting,processing,

analysing,storing,sharing,orusingPIM?Ifso,describe.Nodetails!Speakingeneralterms!

• Thingstohaveonthepreptable:o Leavesforobjectivestree

• Wewillneedthefollowingroomset-upready:o 4tables–oneforeachcountryo PIMsensitivitiesgraffitiwall–whichshouldbeunderthePIMdefinition


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMgraffitiwall(underthePIMdefinition)

N/A

Moduleobjectives


Plenary@tables

2min

1. Showtheslidewiththemodule’sobjectives(2min)• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’are,

whoare‘responsible’forensuringthelearningobjectiveshavebeenreachedduringthismodule,writingthelearningoutcomesontheleaves,andplacingtheseleavesontheobjectivestree


1.N/A

Activity#17:PIMsensitivities


Activity(all)@PIMsensitive

15min2. AskPIMchampionstogototheblankcanvasandpopulatethewallwithwords,

images,andexpressionsofwhytheythinkPIMis‘sensitive’(15min)• DonotallowPIMchampionstotalkduringthissession

2.N/A


97

Graffitiwall

graffitiwall

Activity#18:PIMsensitivities

PowerPoint2.5–Slide73GraffitiwallStickers

Activity(all)@PIMsensitivegraffitiwall

15min

3. GivePIMchampionsstickers(5max)andaskthemtoputstickersonthewords,images,orexpressionstheybelievearethefivebiggestconcerns(5min)• PIMchampionscanputallfivestickersonthesameword• PIMchampionscanputstickersonwordstheywroteorothers• PIMchampionsdonothavetousefive,iftheydonotbelievethattherearefive

words/images4. AskPIMchampionswhytheychosethewordsthattheydid(10min)

• Haveadiscussioncallingonaminimumoffourpeople


Whatcouldbesensitivedata?



10min

5. Explainwhatmakesdatasensitive(10min):• LeadaconversationwithPIMchampionsaboutwhatmakesPIMdifferentfrom

non-protectionclusterinformationsystems• PullfromIMcolleagues• Ensurethatthesearewrittendownonaflipchart(ormainideas)• KEYWORD:Use‘non-protectioncluster’andnot‘OTHER’tocontinuetocreatean

inclusivebehaviourandnota‘usvs.them’behaviourWhatcouldbesensitivedata

• Anydatarelatedtoanindividualwhocanbeidentifiedfromthatdata• Biographicaldata(biodata)–Name,sex,maritalstatus,dateandplaceofbirth,

countryoforigin,countryofasylum,individualregistrationnumber,occupation,religionandethnicity,biometricdatasuchasaphotograph,fingerprint,facialoririsimage,aswellasanyexpressionofopinionabouttheindividual,suchasassessmentofthestatusand/orspecificneeds

• Personaldata–Mayincludeanopinionapersonmayhaveheldorstatementsthatthepersonmayhavemade,andwhetherheorshetookpartinacertaindemonstrationorintheactivitiesofaparticularassociation

• Ageneraldefinitionofwhatissensitivedatacannotbeprovidedasthiswilldependontheoperationathand.

Itisimportantthatineachoperationhumanitarianagenciesdeterminewhatinformationcanbesensitiveandshouldthereforebesubjecttospecialprotectioninitsuseandprocessing.Individualdata,meaningdatathatcanbeusedtoidentifyaperson,isboundbytheindividual’srighttoprivacyinadditiontorisksofunauthorisedsharingofsuchdata.


Whoisatriskwhencollectingsensitivedata?



13min

• Beforeshowingthemtheslide,askPIMchampions‘Whoisatriskwhencollectingdatathatissensitive?’(12min):

6. (Slide100)ReadandelaborateonthecontentontheslideafterPIMchampionshaveresponded(1min):• Theindividual(s)whosedataiscollected• Thesurvivorsorwitnessesreportingorrecountinghumanrightsabuses



98

• Thecommunitiesbeingmonitoredusingcommunity-levelneedsassessmentsorreportingmethods

• Themonitorsrecordingthedataandotherstaffintheirorganisations• Encouragechampionstoalsodiscusshowtomitigaterisk

Reviewofmoduleobjectives


Individual 5min7. Tellchampions:‘Aloneandsilentlyreflecttoensureyouunderstandallofthese

objectives’(5min)7.N/A

MomentofZen



5min




99

MODULE 2 .6 – ANALYSE YOUR ENV IRONMENT (PART I ) Core competency – Sk i l l s : ab le t o deve lop a pr inc ip led P IM s tra tegy and opera t ional p lan, and incorpora te con tex tual r i sks , vu lnerab i l i t i e s , and cop ing mechan isms w i th in pro tec t i on da ta analys i s processes



Moduleobjectives

• IdentifytheroadmapofhowIMandprotectionactorscanworktogethertoinformaprotectionstrategyandresponse• Identifyprotectioninformationneeds• Identifykeyprotectioninformationresources


• PIMchampionscannamefourneeds• PIMchampionscannamefourkeystakeholders• PIMchampionscannamefourkeyresources

Moduleoverview



Processofdevelopingaprotectionresponse Countrytables Plenary(listening) 3min 16:10

Theroadmap Countrytables Plenary(listening) 20min 16:13

Activity#20:Informationneeds Countrytables Activity(clusters) 45min 16:33

Activity#21:Keyresources Countrytables Activity(clusters) 15min 17:18Keyterms Countrytables Plenary(listening) 3min 17:33Theroadmap(complements) Countrytables Plenary(listening) 5min 17:36ReviewofmoduleobjectivesActivity#22:Youandneeds

Pairtables Activity(inpairs) 20min 17:41


MODULELENGTH

126minutes

MATERIAL&EQUIPMENT

• PPT–2.6• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Breakoutgroupcards(Appendix37)• Internet• AccesstoDropbox• Pre-madeDropbox2.6Template

(shouldbeineachfolderoftheDropbox)

• Eachcountryteamhasonelaptop

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


100

Moduleactivities




PowerPoint N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Haveyoudoneaprotectionanalysis?Ifso,sendanytemplatesyou

aredoingo Haveyoucreatedaprotectionstrategy?Ifso,sendonesthatrelate

toyourcurrentoperationandidentifythemostcurrentonethatyouareusing

o Whatareyourcurrentprotectionactivities?o Haveyouattendedatrainingonaprotectionanalysis?Ifso,which

one?When?• Thingstohaveonthepreptable:

o Leavesforobjectivestree• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet

whichneedstobepopulatedinadvancebasedonanswersfromPIMchampionsapplication(foractivity#22)

• Wewillneedthefollowingroomset-upready:o Ideally,havearoomset-upforthemajorityofthemodule,

otherwisetablespercountryteamisOK–theroomset-upwithprovideachangeespeciallylateintheday,removingindividualsfromotherdistractions

o Workspace–8groups(ofwhichallPIMchampionsaredividedinto8groups)willneedaspacetoworkwithaflipchart

o Workspace–2groups(ofwhichallPIMchampionsaredividedinhalf)willneedspacetomeetanddiscussandsharetheirflipcharts

o Openspacewhereindividualscansitonthefloorinacircle• Thefollowingshouldbeonthewalland‘ready’tovisitfortheappropriate

sessionsand/orasneeded:o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)

N/A


101

o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)

Moduleobjectives


Individual@desks

5min

1. Showtheslidewiththemodule’sobjectives(5min):• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’

are,whoare‘responsible’forensuringthelearningobjectiveshavebeenreachedduringthismodule,writingthelearningoutcomesontheleaves,andplacingtheseleavesontheobjectivestree


1.N/A

Processofdevelopingaprotectionresponse

PowerPoint2.6–105Plenary(listening)@desks

3min

2. Explainthestepstoarriveatimplementingaprotectionresponsethreeparts(1min):• Aprotectionanalysis–‘Theprocess’• Aprotectionstrategy–‘Thedocument’• Aprotectionresponse–‘Theactivities’

3. EnsurethatPIMchampionsunderstandwhatcapacitieswillandwillnotbebuilt(2min):• Protectionanalysisis‘theprocess’• Thetrainingwillnotbuildthecapacityon‘howto’doaprotectionanalysis

(forthatindividualsneedtoattendaprotectiontraining)• Thetrainingwillexplainthepartsinaprotectionanalysis• PIMchampionsneedtothinkabout‘theirrole’intheprocess

4. PIMchampionsneedtothinkhowtocommunicatetheirrole

2.N/A3.N/A

TheroadmapPowerPoint2.6–Slides106to115

Plenary(listening)@desks

20min

5. (Slide106)ExplaintoPIMchampionsthatthereisaprocess(asshownonthepreviousslide):(2min)• Humanitarians‘enter’asettingandthey‘wanttodosomething’• Whenthereareseveralhumanitariansareworkingtogether• Wearegoingtooutlinethat‘roadmap’nowoverthenext20minutes,and

wewillusetheseiconsforvisuals6. (Slide107)Explainthattheprocesswewilllookatinthetrainingishowyougo

from‘wantingtodosomething’to‘implementinganeffectiveprotectionresponse’(2min)• Webelievethemostimportantstageisthatyouneedtohavean‘informed

responseplan’• Theroadmapistrulyabouthowtogetfromthe‘weneedtodosomething’

stagetothe‘Inowhaveaninformedresponseplan’stage• Highlighthowthisroadmapistheprocess• Highlighthowtheinformedresponseplan=thedocument(fromthe

previousslide)• Highlighthowtheeffectiveprotectionresponse=theactivities

5.N/A6.N/A



102

7. (Slide108)Explain‘Whereare(protection)responseplans’(6min)• Indicatethatthefourdocumentsontheslideareexamplesofresponseplans

(GlobalHumanitarianOverview,FlashAppeal,StrategicResponsePlan,HumanitarianneedsOverview)

• RemindPIMchampionsthataresponseplancouldbeanotherkindofdocument,likeaninternaldocument

• Thestrategicresponseplanarticulatesahumanitariancountryteam’sstrategicprioritiesforaperiodofoneormoreyears

• Itistheprincipalpointofreferenceforactivatingandmonitoringresponseoperations

• Itcanalsobeusedinsupportofadvocacyandresourcemobilisation• Theprotectionstrategyisoneofmanyclusterstrategies• Eachclusterdevelopsaplan,whichcorrespondstotheoverallstrategyand

outlinesthecluster’splansforprotectionmainstreaming• Clustercoordinatorsconvenepartnersandotherrelevantactorsto

determineclusterobjectivesinlightofthestrategicobjectives,andidentifyactivities,whichwillfulfiltheclusterobjectives

• Asharedvision–betweenactorswhoparticipateintheprotectioncluster• Acoordinatedplan–ofhowactorswithintheprotectionclusterwillprovide

protectionresponses.Coordinatedprojectplanningtakesplaceafterthestrategyhasbeendeveloped,toensurethatthestrategyisbuiltonneedsanalysisandisunaffectedbyorganisations’fundraisingconcerns.Clustersfirstdeterminetheirclusterobjectivesandkeyactivities,linkedtothestrategicobjectives;thesethenserveasthebasisforprojectdevelopment.

• Alistofobjectives–basedonthestrategicobjectivesandthehumanitarianneedsoverview,eachclusteragreesonthreetofiveclusterobjectivesandactivitiestobecarriedoutwithinthetimeframeoftheplan.Applyagreedboundariesinordertosetthelimitsofclusterobjectivesanddeterminethenumberandcategoriesofpeopletobereached.Findingsfromthejointanalysissectionofthehumanitarianneedsoverviewandtheresponseanalysiscanbereintroducedheretohelpestablishboundaries(geographic,needs-based,orother).

• Alistofactivities–activitiesthatcorrespondtotheanalysisofneedsandconcernsoftheaffectedpeople.Specifytheactions,beneficiaries,locationsandtargetsnecessaryforeachclusterobjective.Thismakesthestrategicresponseplanmoreconcrete,andjustifiestheaccompanyingprojects.

• Alistofindicatorsandtargets–clusterindicators,targets,andbaselinesshouldhelpmeasureresultsorchangesthataffectbeneficiaries,ratherthanprocesses,workloadorfunctionalstatistics(e.g.numberofmeetingsheld,internaltrainingsimplemented,reportsproduced).Theexceptionsmaybe


103

theemergencytelecommunicationsandlogisticsclusters,whichsometimesneedtomeasurematerialenablers(e.g.numberofradiosinstalled)

• Anagreeddivisionoflabour–acoordinatedapproachtoprojectplanningpreventsduplication,ensuresaproperdivisionoflabouramongpartners,andcanfacilitateagreementsoncriteriaforprojectselectionwithintheclusters.Seebelowforhowtocoordinateprojectplanning.

8. (Slide108)Explainthatthemostcommontypeofresponseplanisaprotectionstrategy:(1min)• Everyoneshouldhaveaprotectionstrategy• Doyouhaveastrategy?

9. (Slide109)Explainthatinthe‘process’oneofthefirstquestionsyouaskis‘Whatinformationdoyouneed?’Wewillfocusonthisquestionlaterinthismodule(1min)

10. (Slide110)Explainthatthenextstepis‘Whatdoyouhave?(1min)• WewilllookatthisonDay4

11. (Slide111)Explainthenextstepistosort‘Whatyouhave’(1min)• WewilllookatthisonDay4

12. (Slide112)Nextcomesanalysing–thisisimportant!Youhavetoknowiftheinformationthatyouneediswhatyouhavetomakeaninformedresponse!

13. (Slide113)Whenyouanalyse,oneoftwothingshappen:(1min)• Youfindit–Yesyoudo!Thiscanleadtosharingprotocols• Youdonotfindit–thismeansthatthereisagap• WewilladdressthegapsonDay4

14. (Slide114)Let’sreviewtheroadmaponemoretime!(1min)• Questions?

15. (Slide115)Let’sstarttheconversationon,‘Whatdoyouneed?’(1min)• Thisbeginswithunderstandingwhatyouneed• Whatyouneedcanbedifferentatdifferentpointsoftime• Anyquestions?

16. (Slide115)ThenexplainhowUNICEFhasalreadystartedlookingatthis‘whatdoyouneed’fortheirclusters.OtherclustersledbyotherUNagenciesarealsolookingintothisand/orarejoiningUNICEF(3min)• Note:TheProtectionClusterhasnotyetdonethis,buttodaywewillbegin!• Thefirststepistoknowthe‘differentways’thatweseeneedsandthe

differenttimes• TakeamomenttoreadaboutUNICEF’sanalyticalframework• TellPIMchampionsthatwewillgivethemthefullguidancenoteattheend

oftheday(pointtothebacktable)• Reviewthefour‘types’ofneeds:

8.Ensuretocaptureanycomments9.Ensuretocaptureanycomments10.Ensuretocaptureanycomments11.Ensuretocaptureanycomments12.Ensuretocaptureanycomments13.Ensuretocaptureanycomments14.Ensuretocaptureanycomments15.Ensuretocaptureanycomments16.Ensuretocaptureanycomments


104

i. Scopeandscaleofemergencyii. Conditionsandstatusoftheaffectedpopulationiii. Humanitarianneedsiv. Conditionsandresponse

• Anyquestions?

Activity#20:Informationneeds


Activity(Clusters)

45min

17. Inyourclusters,nowthatyouunderstandneeds:(45min)• OpentheDropbox• Locatethetemplate• PopulatetheDropboxwithyourkeyinformationneeds• SAVEtotheDropbox

**Insteadofconfirminginplenaryifanswersareright,walkaroundtheroomwhilethePIMchampionsareworkingandconfirmyes/no**


Activity#21Keyresources


Activity(Clusters)

15min

18. TellPIMchampionsthatintheirclusters:(15min)• Identifytensourceswhereyoucouldfindtheinformationneedslisted• ListtheresourceinExcelandyourPIMchampionworkbook(p.62)• Listthewebsiteaddresstowheretheresourceislocatedonline• SAVEtotheDropbox

19. EncouragePIMchampionstousethefollowingasareference• ACAPS:SecondaryDataReview• PIMchampionworkbook(p.62)


KeytermsPowerPoint2.6–Slide118

Plenary(listening)

3min

20. Highlightthefollowingtermswillbeusedoften(3min)• Responseplans=noun,adocument,exampleisaprotectionstrategy• Protectionstrategy=typeofresponseplan• Protectionanalysis=theprocessthatinfluencestheprotectionstrategy• Analyticalframework=noun,atemplate• Secondarydatareview=aprocesstoorganisewhatyouhave(data,

information,andknowledge)• Anyquestions?


Theroadmap(complements)


Plenary(listening)

5min

21. Thereareseveralaspectsthatcansupportyouintheidentificationof‘needs’thatyoumightalreadyknow:(4min)• Ariskequation• Stakeholderanalysis• Contextualanalysis

22. Thereareprotectiontrainingsontheseconcepts;wewillnotduplicatetheefforts,onlybuildendcomplementothertrainings:• Workwithyourcounterparttolearnmore(ifthesetermsarenew)• CheckouttheUSBstickformoreinformation• TellPIMchampionsthattherearemanytrainingsonthissubjectandtorefer

totheirPIMchampionworkbooksforwheretolearnmore(1min)



105

ReviewofmoduleobjectivesActivity#22:Youandneeds


Activity(pairs)duringteabreak

20min

23. TellPIMchampionstofindtheirpairs(20min):• PIMchampionsaredividedbycountryandgeographicallocationofthat

country(Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)

24. Telleveryonethatwithintheirpairs,discuss(atleastone)exampleofwhyhavingoneoftheinformationneedsiscriticaltoyourwork• Inyourdiscussion,highlightyourrolesandresponsiblyasaprotectionorIM

actorinensuringthisactivityoccurs

23.N/A24.N/A

MomentofZen


Plenary(listening)@workspace

4min




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MODULE 2 .7 – DAY 2 REV IEW Core competency – Sk i l l s : ab le t o deve lop a pr inc ip led P IM s tra tegy and opera t ional p lan, and incorporate con tex tual r i sks , vu lnerab i l i t i e s , and cop ing mechan isms w i th in pro tec t i on da ta analys i s processes



Moduleobjectives

• Reflectonthedayandprogressoncourseobjectives• Reflectonthecorecompetencies• Providefeedbackontheday


• PIMchampionswillhavewrittennewconceptsintheirworkbooks• PIMchampionswillwriteonhowacorecompetencyofPIMwasbuilt• IMchampionswillcompletetheirfeedbackformfordaytwo



MODULELENGTH

20minutes

MATERIAL&EQUIPMENT

• PPT–2.7• ComputerforPPT• Projector• Flipcharttoholdpost-itsfor

feedbackactivity• Post-its(purple,blue,orange)• Examplepost-itsthatsayandareon

theflipcharto Purple=Likeo Blue=Learnedo Orange=Suggest

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


107

Moduleactivities




N/A N/A

• Thingstohaveonthepreptable:o Post-its(purple,blue,andorange)

• Wewillneedthefollowingroomset-upready:o Flipchartspaceo 4tables–countryteamtables


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)

N/A


PowerPoint2.7–Slide123and124


20min

1. AskallPIMchampionstoclosetheireyesandnottotalk(1min)• For1minute,tellPIMchampionstositquietlyandthinkofonereasonwhytheyaregrateful

thattheycametothetrainingtoday2. (Slide123)Reviewmoduleobjectives(1min)3. (Slide124)TellPIMchampionsthatthisisthefinalmoduleofthedayandbeforetheyleave

(eachday)theyhavetodothefollowing:• Completetheevaluationform:(2min)

i. PIMchampionsdonothavetodoitnow,butthe‘daily’feedbackbookwillneedtobesubmittedattheendofthetraining,sotheyareencouragedtoputtheirfeedbackinnow–becauseitwillreflectwhattheyactuallylearnedtoday

ii. Askifanyonewantstodothiselectronically–tellthePIMchampionsitisintheDropbox(anditwillnotbeanonymous!)–butwewillneeditonFriday

• PIMchampionworkbook:i. GivePIMchampionstimetoreflectontheirlearningandfilloutthePIM

championworkbook(5min)• Feedbackactivity

i. PullouttheflipchartandexplaintoPIMchampionsthefollowing:(3min)• Purple=Like

1.N/A2.N/A3.N/A


108

• Blue=Learned• Orange=Suggest

ii. AskPIMchampionstotakethepost-itnotesonthetableandwritecommentswhereappropriate,onthecorrespondingcolourpost-itnote(7min)

• Commentsareanonymous• Commentscanbeaboutcontentorfacilitationstyle• PIMchampionscanwriteasmanypost-itsastheywant• TellthePIMchampionsthatthefacilitatorsaregoingtostepoutoftheroomwhiletheydo,

andwillwaitoutsideuntileveryonehasfinished• •Encouragepeopletotaketheirtimethereisnottimelimit

4. RemindPIMchampionsaboutthefollowingfortomorrow(goandstandnexttotheflipchart,whichshouldbeatthedoorwheretheyareexiting,soeveryoneseesitbeforetheyleave):(1min)• Starttimeis:08:30• Youneedtobring:

i. Alaptop(onepercountry)–wellcharged,donotbringpowercord!ii. Energy☺

• Walk/runclubstartsat:06:00• Nightactivitiesinclude:_________________

4.N/A



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MODULE 3. 1 – REFRESHER (PART I ) Core competency – knowledge o f key pro tec t i on norms and s tandards and ho l i s t i c approach to pro tec t i on , and the ab i l i ty t o incorpora te these in to opera t ional and techn ica l so lu t i ons



Moduleobjectives

• Reflectonthedayandprogressoncourseobjectives• Sharesomeofthelearningofthedaysofar


• PIMchampionscanstatethemostimportantthingtheylearnedyesterdayModuleoverviewTopic Roomset-up Method Time Actualtime


Activity#23:Justaminute Openspace Individual 20min 8:32

Groupreflection Countrytables Plenary 8min 8:52

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–3.1• ComputerforPPT• Projector• Music(onatthestartoftheday)• Speakers• Eighttypesoffruit(forPIM

championstoeat)• Breakoutgroupcards(Appendix38)• Timer

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


110

Moduleactivities



PowerPoint3.1–Slide125Flipchartpaper

N/A N/A

• Haveaflipchart‘Justaminute’writtenatthefrontoftheroom• Wewillneedthefollowingroomset-upready:

i. Inanotherroom–oranopenspace–havegroupsofchairsarrangedingroupsoffour(nodesksortablesnearthem)

• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampionsapplication(forActivity#23)


i. Worldmapii. Objectivestreeiii. Learningoutcomestreeandbirdsiv. Parkinglotv. Housekeepingwallvi. PIMdefinitionvii. PIMgraffitiwall(underPIMdefinition)viii. Protectiondefinition(atthefront)ix. Protectiongraffitiwall(undertheprotectiondefinitionatthefront)x. Protectiondefinition(attheback)xi. IMdefinitionxii. IMgraffitiwall(undertheIMdefinition)

**HavemusicplayingasPIMchampionscomeintotheroom–shouldbeenergetictostarttheday**


Individual@desks

2min1. Showtheslidewiththemodule’sobjectives(2min):

1.N/A

Reflectonlearning–Activity#23:Justaminute


Activity(groupsof4)@openspace

20min

2. .(Slide127)Explainthegame:(2min):• TellPIMchampionsthattheyaregoingtoplayagamecalled‘Justaminute’

andaskifanyonehaseverplayeditbefore• Individually,PIMchampionswillhave5minutestoprepareastatementon

themostimportantthingstheylearned/discoveredyesterday• Thenattheirtablestheywillhaveoneminutetoexplaintheirtopicwithout

HESITATION,REPETITION,orDEVIATION• Ifsomeonedoesoneofthethreewordsabove,thetablewillringabell• Alwayshaveadesignatedtimekeeper(phonesworkwell)• Aftertheminute,PIMchampionscangivefeedbacktothepresenter• Askifeveryoneunderstands

3. GivePIMchampionstimeprepareattheirtables(9min)4. TellPIMchampionstogototheopenroomandstandatahightablegrouptodo

theactivity:(9min):

2.N/A3.N/A4.N/A


111

• Groupsaredividedbytypesoffruit• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet


• PIMchampionscantaketheirbooks,andtheyshouldtrynottoreadfromitordependonitbecauseitwillleadtohesitation

• 1minuteforeachindividual• 1minutetoprovidefeedback

Groupreflection NonePlenary(discussion)

8min5. AskPIMchampionsifanyonewantstosharewhatwasthemostimportantthing

thattheylearnedyesterday(8min)5.Ensuretocaptureanycomments



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MODULE 3.2 – P IM MATRIX Core competency – Sk i l l : analyses IM env ironment ( threa ts , oppor tun i ty , s treng ths , weaknesses ) t o in form methodo logy des ign and opera t ional p lann ing



Moduleobjectives

• ExplainwhatisthePIMmatrix• ExplainwhythePIMmatrixhascategories• ExplainhowthePIMmatrixisused• Listthecategoriesthatwillbediscussedinthetraining• Listtherows(components)ofthematrix


• PIMchampionscanstatethecategoriesthatwillbetaughtinthein-persontraining• PIMchampionscanstatewhythePIMmatrixhascategories

ModuleoverviewTopic Roomset-up Method Time Actual

timeModuleobjectives Countrytables Individual 3min 09:00

WhatisthePIMmatrix? Countrytables Plenary(listening) 3min 09:03

WhyhavePIMcategories Countrytables Plenary(discussion) 10min 09:06

ComponentsofPIMcategories Countrytables/PIMmatrixwall Plenary(listening) 19min 09:16HowwewillusethePIMmatrixinthePIMtraining

Countrytables Plenary(listening) 5min 09:35

Definitions Countrytables Plenary(listening) 15min 09:40Activity#24:Whohasdonewhat? PIMmatrixwall Activity(all) 10min 09:55

Let’shaveadiscussion Countrytables Plenary(discussion) 20min 10:05

Activity#25:Whatquestionsdoyouhave? Countrytables Activity(all) 6min 10:25

Reviewmoduleobjectives/Activity#26:Youandthematrix

Countrytables Individual 2min 10:31

MomentofZen Countrytables Plenary(listening) 2min 10:33Moduleactivities

Topic Materials Method Time Notesfordelivery Commentsfornote

MODULELENGTH

95minutes

MATERIAL&EQUIPMENT

• PPT–3.2• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• A4piecesofpaper(underthechairs)

(Appendices39–64)• PIMmatrixwall• Post-its(pinkandorange)

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


113

taker



N/A N/A


• TheA4piecesofpaperwiththePIMcategorytitlesandtherowsshouldbehiddenunderthechairsofPIMchampions

• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Haveyouimplementedoneofthecategories?(Listall)

" Ifso,haveyouhadachallenge?Describeito DidyoucometothePIMworkinggroupmeeting?o Didyouparticipateinthewebinarin2015?o Didyouparticipateinthefollow-upmeetingMarch2016?

• IntheDropbox/ontheUSBstick:o ThemostcurrentPIMmatrixo PIMdocumentsthathavebeencreatedbythereferencegroup

• Thingstohaveonthepreptable:o Leavesforobjectivestreeo Tape

• Wewillneedthefollowingroomset-upready:o 4tables–oneforeachcountryteamo OutlineofthePIMmatrix


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwall(blanktobefilledin)

N/A


114

Moduleobjectives


Individual@tables

3min




1.N/A

WhatisthePIMmatrix?



3min

2. ExplaintoPIMchampionswhatisthePIMmatrix(3min):• ThePIMmatrix:

i. ProvidesaframeworkforastandardizedunderstandingofPIMsystems,tools,andapproaches

ii. IllustratesthefullspectrumofPIMapproaches• HowisthePIMmatrixused?:

i. Toassistinidentifyingtherightsystems,tools,andapproachesforaparticularresult

ii. Toreinforceacommonunderstandingofprotectioninformationconceptsinordertofacilitateaccurateprotectiondialogue

• TohelprefinetheoverallqualityofPIMactivities,thoseundertakenbothindividuallyandasacommunityofresponders

FromPIMmatrixcoversheetThePIMmatrixservesasaguidancetool,whichcameaboutasaresultofmappingandorganisingthemanyPIMsystemswealluseinouroperations,includingdescribingthecharacteristicsofrespectivePIMsystems,sothattheycouldbedifferentiatedfromoneanotherbycategory.ThePIMmatrixprovidesaframeworkforunderstanding,organisingandarticulatingtheoverallprotectionpriorities,strategyorresponse,surroundingtheprotectionworkweareallundertaking,byprovidingaframeworkwithinwhichtoorganisewhatishappeningaroundyouinyouroffice,operation,etc.TheeightcategoriesofthePIMmatrixhavebeenorganisedaccordingto:definition;sub-categoryexamples;approachesandmethodsforcollectingdata;tools;outputs(dataandinformation);shareddata;andsources.ThePIMmatrixiscollectivelyownedbythehumanitariancommunityatlarge,andisbasedonworkthathasbeenconjointlydevelopedbythePIMstakeholderswhoattendedtheFirstandSecondPIMWorkingMeetingsin2015–involvingstakeholdersfromtheUN,NGOs,andotherprotectionandIMpartnersworkingtorespondtosituationsofdisplacementPIM–howtouseandapplyPIMThePIMmatrixworksbyassistinginidentifyingtherightsystems,approachesandmethods,tools,outputsandsourcesforaparticularresult.Thematrixisnon-exhaustiveandissimplymeanttoprovideexamples,asareferencepointfromwhichcontentmaybeadaptedbyorforaspecificoperation.Thecategoriesofthematrix,



115

togetherandseparatelyworkto:• Reinforceacommonunderstandingandfacilitateaccurateprotection

dialoguebetweenbothprotectionandIMcolleagues,aswellasinternallyandexternally

• HelprefinetheoverallqualityofPIMactivities,thoseundertakenbothindividuallyandasacommunityofresponders

Howdoyouidentifytherightsystems,toolsorapproachesforaparticularprotectionIMresponse?Thereareseveraldifferentwaysthatyoucanfindentrypointsintothematrixtobetterunderstandwhatdata,informationoranalysisyouhaveoryouneed,orwheretheremayalreadybemultiplesystemsoperatingcollectingorprovidingthesametypeofdataorinformation

• Firstyoucanlookatthetypesofsystemsthatyouhaveandorganisethembycategory,whichcanhighlightareasinwhichdata,informationoranalysisisneeded,oradequatelycovered.

• Youcanusethematrixbyaskingwhattypeofdata,informationoranalysisyouneed;andlookingatthe‘Output’bycategory,identifythesystems,approachesortoolsthatmightbeneededtoplanordeliveryourresponse

• Youmayalsousethematrixtoplanorarticulateaprotectionresponsebasedonresources,timingorcapacity

WhyhavePIMcategories?

PowerPoint3.2–Slides131to133A4piecesofpaper(underthechairs)(Appendices39–42)


10min

3. ShowPIMchampionstheblankPIMmatrixatthebackoftheroom(1min):4. (Slide131)Highlightthereasons‘we’(thePIMTeam)believesPIMcategoriesare

important(2min)• ThePIMmatrixandtheterminologyitincludesprovideaframeworkfora

standardisedunderstandingofPIMcategoriesandillustratethefullspectrumofhumanitarianresponsetothesituationofdisplacedpeople,throughoutthehumanitariancommunity.

• Theoverarchingobjectiveofthecategoriesoutlinedinthematrixisthreefold:first,toassistinidentifyingtherighttools,systems,andapproachesforaparticularresult;second,toreinforceacommonunderstandingofprotectioninformationconceptsinordertofacilitateaccurateprotectiondialogue;andthird,tohelprefinetheoverallqualityofPIMactivities,thoseundertakenbothindividuallyandasacommunityofresponders

• Therearetwotypesofcategories‘nuclearfamily’and‘cousins’andyouwilldiscussthosenowwiththePIMchampionshelp

5. (Slide132)AskPIMchampionstolookundertheirchairsandseeiftheyhaveoneofthecategories(1min)

6. (Slide133)Showthisslidetosupportchampioninstandingup(5min)• Populationdata

3.N/A4.N/A5.N/A6.N/A


116

• Protectionneedsassessment• Protectionmonitoring• Casemanagement• Protectionresponsemonitoringandevaluation• Securityandsituationalawareness• SectoralIMsystems• Communicatingwithaffectedcommunities

Notes• Onceeveryoneisstanding,callthemout(byname,butdonotexplainwhy–

tellthemyouwillgointodepthinabout10minutes)• Pointthoseindividualstotheadministrativeassistantatthebackofthe

room• Havethechampionswalktothebackoftheroomandgivetheircardstoa

PIMTeammember• HaveaPIMTeammemberatthePIMmatrixwalltohangthepiecesofpaper

thatwereunderthechairs• AskthePIMchampionstositbackdown

7. RemindPIMchampionsaboutthe‘caveats’ofthePIMmatrix(1min):• Itisnotfinished=itisinaprocessofbecomingmoreuserfriendly• Somecategoriesaremorefinishedthanothers• Therehavebeentwoglobalmeetingswithactorsfrommanyorganisations

thathaveprovidedfeedbackincluding:severalNGOs,UNagencies,andotherUNentities(example:DRC,ICRC,ICT4PeaceFoundation,ImpactInitiatives,IOM,IRC,JIPS,NRC,OCHA,OHCHR,UNHCR,Oxfam,UNDPKO,UNFPA,UNICEF,andWFP.

• Additionalfeedbackiswelcomed–reachouttoJessicaSchnabel:[email protected]

• Thisweekwewillfocusonthreeofthecategories

7.N/A

ComponentsofthePIMcategories

PowerPoint3.2–Slides134and135A4piecesofpaper(underthechairs)(Appendix43)PIMmatrixwall

Plenary(listening)@tableswithreferencetoPIMmatrixwall

19min

8. (Slide134)Identifythattherearefiverows(orfivecomponents)(2min)9. (Slide135)PIMchampionswillprobablyhavefoundthesewhentheylooked

undertheirchairsthefirsttime.AskiftheyhaveoneoftheA4wordsfortherowofthePIMmatrix(16min=~2perword)• IfPIMchampionshavethewords,askthemtostand-up:

i. Definitionandpurposeii. Sub-categoryexamplesiii. Approachesandmethodsforcollectingdataiv. Toolsv. Output(dataandinformation)

• First,askaPIMchampion(whilestandingattheirtable)‘Whydoyouthink

8.N/A9.N/A


117

thisisarow?’(Inotherwords‘guess’whatwemeanbytheword(s)ontheirA4sheet)

• AllowthePIMchampionanopportunitytoanswer• ThenaskthePIMchampiontowalktothefrontandtapetheA4onthewall• Givetheindividualapieceoftapetotakeittothewall• AllowotherPIMchampionstoweighinwhiletheindividualwalkstothe

front• ExplainwhattherowmeansafterPIMchampionshaveresponded

10. ExplaintoPIMchampionsthatmostoftherowsarestillintheprocessofbeingfinalised(1min)• Thistrainingwillfocuson(ensurethattheseA4sheetsstandout–maybe

highlighted):i. Definitionii. Outputs

• PIMchampionsshouldthinkaboutallrows,evenifnotdiscussed• TheMarketplacewillallowPIMchampionstosharetools


HowwewillusethePIMmatrixinthePIMtraining


Plenary(listening)

5min

11. ExplainthefollowingtoPIMchampions(5min):• Duringthismodule,wewill:

i. Explainthedefinitionsofeachmoduleii. Encourageyoutohighlightwordsinthedefinitionthatarenot

cleariii. Askifyouhavequestionsaboutthedefinitioniv. Discussthetypesofoutputsyouhaveseenv. Giveanopportunityforyoutoidentifyifyouhaveimplemented

oneofthesecategoriesvi. Giveanopportunityforyoutoidentifychallengesyouhavehad

whenimplementingacategory• Duringtheday,wewill:

vii. Gointodepthonseveralcategoriesthatprotection/IMactorsusuallyworkwithtodescribe:

viii. (1)‘triggers’;(2)examples;(3)challenges;and(4)solutions• Attheendoftheday,wewill:

i. ProvidethePIMworkinggroup’sanswers/suggestionstotheoutputstoexpect(toconfirmorsupportyourdiscussionsthismorning)

ii. Discussdifferencesbetweenthecategoriesiii. Provideyouwithapopulatedmatrix

• DuringDay4andgoingforward(afterthetraining),wewill:i. UsethePIMmatrixtoguidehowweprovideprotection

response

11.N/A


118

• UsethePIMmatrixtoidentifythebestwayto‘fillagap’Notes

• Basedonpreviousexperience,wewanttosupportPIMchampionsandavoidhavingthem‘lostintheweeds’ofthematrix

• Moretimeisneededtoexplainthematrixbeforeprovidingit• Conversationsonexamplesofeachcategoryneedtohappen• Wewillnotbe‘spoon’feedingeachaspectofthematrix,whichiswhythe

sheetisalsoprovidedattheend

Definitions

PowerPoint3.2–Slides137to144A4piecesofpaper(underthechairs)(Appendices44–51)

Plenary(listening)

15min

12. ExplaineachdefinitiontoPIMchampions(15min,~2minpercategory):• Readit(andallowPIMchampionstoreaditintheirworkbooks)• Askthemtohighlightwordsthatdonotmakesense• Highlightthekeywordsinthedefinition


Activity#24:Whohasdonewhat?

PowerPoint3.2–Slide145PIMmatrixonthewallPost-its(pink)

Activity(all)@PIMmatrixwall

10min

13. AskPIMchampionstotakethepost-itsonthetableandgotothePIMmatrixwallonthewallandplacepost-itswheretheyhaveexperience(10min):• Lookattheeightcategories• Think,‘WhichofthesehaveIdone?’• Takeapinkpost-it• Write:(1)yourname;(2)thecategory;and(3)whereyouimplementedit

(country)• Useonepost-itforoneexperience• PutupASMANYpost-itsasyouwant

Notes• Wewillhavealistofwhohasimplementedwhat(thisgoestothefacilitator

inadvance)• Everyoneshouldhaveimplementedatleastone• Encouragepeopletoputupmultiplepost-its• Therewillbeanadditional‘row’onthematrixforthis(row#7)• Demonstrate:walktothematrixandputitundertheneedsassessment


Let’shaveadiscussion


Plenary(discussion

20min

14. Discuss(20min):• Whatweretheoutputsthatcamefromthecategory?(generally)• Howdidyouusetheseoutputs?(generally)

15. ReassurePIMchampionsthatbytheendofthedayyou(andthey)willgointomoredetails(duringModule3.7).DuringthattimePIMchampionswill:



119

• Identifyatleastoneoutputthatcomesfromthiscategory(specific)• Writethisoutputinyourworkbook(specific)• Identifyanexampleofhowthisoutputwasused(specifictocontext)• Havealist,oneexampleperperson,ofhowoutputshavebeenused(specific

tocontext)–wewillcomebacktothisattheendoftheday!Note:byoutputswemean:

• Whatweretheoutputsthatcamefromthecategory?• Howdidyouusetheseoutputstoinfluencetheworkthatyoudo…?

Activity#25:Whatquestionsdoyouhave?

PowerPoint3.2–Slide147PIMmatrixwallPost-its(orange)

Activity(all)@PIMmatrixwall

6min

16. AskPIMchampionstotakethepost-itsonthetable,thengotothePIMmatrixwallandplacepost-itswheretheyhaveexperience(6min):• Lookattheeightcategories• Think,‘WhatquestionsdoIhaveaboutthesecategories?’• Takeawhitepost-it• Write:(1)yourname;(2)thecategory;and(3)yourquestion• Useonepost-itforoneexperience• PutupASMANYpost-itsasyouwant

16.Takeaphoto

Reviewmoduleobjectives/Activity#26:Youandthematrix

PowerPoint3.2–Slide148PIMmatrixwall(Appendices52–64)

Individual@tables

2min

17. TellPIMchampions‘Aloneandsilentlyreflecttoensureyouunderstandalloftheseobjectives’(2min):• Highlightthatthisisasilentactivity• Makenotesinworkbookasneeded• Manydetailswillbecomingtomorrow

17.Takeaphoto

MomentofZen



2min



• SetupthePIMmatrixonthewall,withenoughspacetohavetwoextrarowsonthebottomforactivity#24and#25


120

MODULE 3.3 – PROTECTION NEEDS ASSESSMENT Core competency – Sk i l l : makes in formed dec i s i ons on wh ich sys tems are needed based on a comprehens i ve analys i s o f in format ion requ irements (and over t ime)



Moduleobjectives

• Recallprotectionneedsassessmentasacategory• Outlinewhereaprotectionneedsassessmentoccursinthehumanitarianprogrammecycle• Listtriggersforaprotectionneedsassessment• Summariseanexampleofaprotectionneedsassessment


• PIMchampionscanstatethataprotectionneedsassessmentisa‘snapshot’and‘conductedatasinglepoint’• PIMchampionscanidentifywhereprotectionneedsassessmentfitsinthehumanitarianprogrammecycle• PIMchampionscanlistthreeexamplesthatwouldtriggeraprotectionneedsassessment• PIMchampionscanexplainanexampleofprotectionneedsassessmentintheircontext(orasimilarcontextifa

protectionneedsassessmenthasnotyetoccurred)Moduleoverview


Moduleobjectives Countrytables Individual 2min 10:45Whatisaprotectionneedsassessment?

Countrytables/PIMmatrixwall Plenary(discussion) 4min 10:47

Whyisprotectionneedsassessmentacategory?

Humanitarianprogrammecyclewall

Plenary(discussions) 5min 10:51

Protectionneedsassessmentandthehumanitarianprogrammecycle

PIMmatrixwall Plenary(discussion) 10min 10:56

Triggeringaprotectionneedsassessment


Activity#27:Protectionneedsassessment

Countrytables Activity(countryteams) 20min 11:21

Reviewofmoduleobjectives/Activity#28:Clusterandneeds

Combineintotwogroups Activity(twocountryteams) 20min 11:41


MODULELENGTH

80minutes

MATERIAL&EQUIPMENT

• PPT–3.3• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• PIMmatrixwall• Stickytack• Post-its(yellow)• Eachcountryteamhasonelaptop• Humanitarianprogrammecyclewall• Protectionneedsassessmentsignfor

humanitarianprogramcyclewall(Appendix65)

• Dropbox• 3.3Protectionneedstemplatein

Dropbox• Yellowstring

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


121

Moduleactivities




N/A N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Whohasdoneaprotectionneedsassessment?When?Providethe

resultsandmaterialsused(one‘set’needstocomefromeachteam)

o Whatisthetemplateyouusetodoaneedsassessment?o Doyouhavethe‘results’frompastneedsassessments?o Haveyoudoneamulti-clusterneedsassessment(MIRA)?o DidyouputtheseintheDropbox?

• WhatisintheDropbox/ontheUSBstick?o Templatesofprotectionneedsassessmentso Examplesofcompletedneedsassessmentso GuidancefromOCHAonneedsassessmentso Needsassessmentswithinthehumanitarianprogrammecycleo Guidanceonthehumanitarianprogrammecycleo Templatefortheprotectionneedsassessmentactivityinthis

moduleo PIMchampionswillplace:completedexampleofaprotection

needsassessment• Thingstohaveonthepreptable:

o Leavesforobjectivestreeo Yellowpost-itnoteso Yellowstringo Yellowsignwiththewords‘Protectionneedsassessment’

• Wewillneedthefollowingroomset-upready:o 4tables–oneforeachcountryteamo AccesstoHumanitarianprogrammeCyclewallo AccesstoPIMmatrixwall


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinition

N/A


122

o PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwallo Humanitarianprogrammecyclewall

• Ensurethatthehumanitarianprogrammecyclewallispreparedandonthewall

o ThehumanitarianprogrammecycleonthewallshouldmatchthehumanitarianprogrammecycleinthePIMchampionworkbook(Figure3,p.48)

o Thereshouldalsobesignsnexttoeachoftheimagestoidentifythedifferentsteps

" Needsassessmentandanalysis" Strategicplanning" Resourcemobilization" Implementationandmonitoring" Operationalpeerreviewandevaluation

• Ensurethereareplentyofyellowpost-itsonthetables

Moduleobjectives


Individual@table

2min

1. (Slide151)Showtheslidewiththemodule’sobjectives(2min):• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’



1.N/A

Whatisaprotectionneedsassessment?


Plenary(discussion)@table

4min

2. AskPIMchampions‘Whatisaprotectionneedsassessment?’(2min):• AllowPIMchampionsanopportunityforconversationtoflow• IfPIMchampionscomeclosetotheanswer,askthemtoelaborate

3. (Slide152)ShowthePIMdefinitionontheslide,thisisreviewfrommodule3.2(1min):• Protectionneedsassessment=adata-collectionexerciseconductedata

singlepointintime(‘snapshot’)togainanunderstandingoftheprotectionissues,availabilityofresources,sourcesofproblemsandtheirimpactontheaffectedpopulation

• WhilePIMchampionsreadthedefinition,placethedefinition(whichisonaA4)onthePIMmatrixwall–ensurethedefinitionisonyellowpaper

• Exercise=thisisanactivitythatactors(oftenprotectionandotherclusters)canconducttogether



123

• Asinglepoint=whenaprotectionneedsassessmentisdone,itwillcaptureasituationatthatpointintime.Note:anotherprotectionneedsassessmentcouldbedoneatalaterdate,ifactorswantedtocaptureadifferentpointintime

• Snapshot=aprotectionneedsassessmentcanonlycaptureanimageoftheneedsfor‘that’moment

• Gainanunderstanding=aprotectionneedsassessmentprovidesinformationontheprotectionneeds

4. AskPIMchampions,arethereanywordsinthecategorythatdonotmakesense(1min)


Whyisprotectionneedsassessmentacategory?

PowerPoint3.3–Slide153PIMmatrixwallPost-its(yellow,ontables)

Plenary(discussions)@table–referencetoPIMmatrix(alot)

5min

5. (@table)AskPIMchampionswhywouldthisbeacategoryinthematrixanddiscussinplenary?(5min):• Achancetoidentifyhowachangeinthesituationhasaffectedthe

populationandcouldleadtoachangeinprograming• Identifiestheaffectedpopulation’scapacities,vulnerabilities,protection

concernsanddesires• Anopportunitytohearopinionsandvoicesfromminoritypopulationswithin

theaffectedpopulations• Tocreateanenvironmentinwhichindividualshaveaccesstoandenjoy

rights,andarefreefromexploitation,persecution,neglect,andharm• Othersectoralneedsassessmentdatawillbeusedassecondarydatato

informprotectionassessments• Protectiondataelements,particularlythosethatdonotrequirecollectionby

aprotectionspecialist,mayevenberequiredtobemainstreamedintoothersectoralneedsassessments,asseparateassessmentsmaynotbepossibleduetothesensitivityoftheissuesatstake

5.N/A

Whereisaprotectionneedsassessmentinthehumanitarianprogrammecycle?

PowerPoint3.3–Slide154HumanitarianprogrammecyclewallYellowstringProtectionneedsassessmentsignforhumanitarianprogrammecyclewall

Plenary(discussion)@humanitarianprogrammecyclewall

10min

6. AskallPIMchampionstostandupandgotothehumanitarianprogrammecyclewall(3min)

7. AsthisisthefirsttimePIMchampionsareseeingthehumanitarianprogrammecycle,explainthatyouaregoingtotakesometimetoexplainthehumanitarianprogrammecycle(5min)• Thehumanitarianprogrammecycleisacoordinatedseriesofactions

undertakentohelppreparefor,manage,anddeliverhumanitarianresponse• Thehumanitarianprogrammecyclehasfiveelements• Mentionthefiveelementsatthatforeachcategoryinthematrixweare

goingtoidentifywherewithinthehumanitarianprogrammecyclethecategoryis(orcouldbe)implemented

8. AskaPIMchampionwhowouldliketoputupthe‘protectionneedsassessment’signandstring(2min):

6.N/A7.Ensuretocaptureanycomments8.N/A


124

(Appendix65)

• GivetoaPIMchampion• HavethePIMchampionexplainwhyhe/shethinksitgoeswherehe/she

placedit• Ensurethatthegroupagrees• Thesign/stringshouldbeduringtheneedsassessmentphase• Explainthatevidencebaseneedsassessmentprovidestheevidencebasefor

strategicplanning,aswellasthebaselineinformationuponwhichsituationandresponsemonitoringsystemswillrely

• Coordinatedassessmentsarecarriedoutinpartnershipwithallhumanitarianactorsinordertoassessthehumanitariansituationandtoidentifytheneedsoftheaffectedpopulation

Whatcouldtriggeraprotectionneedsassessment?


Plenary(discussion)@PIMmatrix

15min

9. GothePIMmatrixwallandlooktoseewhohasidentifiedthattheyhavedoneaprotectionneedsassessment(cross-referencetomodule3.2#18)(2min)

10. Asktheseindividualwhytheydidaprotectionneedsassessmentorinotherwords,‘Whatcouldtriggeraprotectionneedsassessment?’(13min):• Askforatleastthreeexamples• CallonIMorprotectionspecialist• Focusjustonthe‘triggers’–PIMchampionswillhaveachancetotalkabout

fullexamplesinthenextactivityandduringthereview:i. Thebeginningofanemergencyii. Whenthereisbigchangeinthesituation(e.g.aninfluxof

people)iii. Beforeappealsorprogrammeredesigns(e.g.endofyear)iv. Whennotenoughinformationisavailabletoenabledecision

makingv. Whenadisplacedpopulationchoosesadurablesolution,

includingtoreturn'home'

9.N/A10.N/A

Activity#27:Protectionneedsassessment

PowerPoint3.3–Slide156DropboxLaptopHPCwall(Appendix65)

Activity(countryteams)@tables

20min

11. PIMchampionsareputintogroupsbasedonthecountrywheretheywork(2min)

12. Telleachgrouptodothefollowing(18min):• OpentheDropbox• InthefoldercalledPIMTrainingDocuments(tobeusedduringthetraining):

i. ClickonthefoldercalledTemplatesforModulesii. OpenWorddocumentModule3.3Template,Protection

needsassessment• SavetheWorddocumenttoModule3.3Protectionneedsassessment

(Countryname#1)• Inyourclustersidentifywhohasdoneaprotectionneedsassessment• Pickoneexampleofaprotectionneedsassessment

11.N/A12.N/A


125

• PopulatetheWorddocumentbasedonthatexample,answeringthesequestions(seeWorddoc):

i. Whatcountry/citiesdidthiscasestudytakeplacein?ii. Whendidthecasestudyoccur?(Months/Years)iii. Whichorganisationswererelevanttothiscasestudy?(Ensure

toincludeyourown)iv. Whydidtheactors(mentionedabove)choosetoimplement

thiscategory?v. Whatweretheoutcomesoftheprotectionneedsassessment?vi. Whatmethodologydidyouuse?vii. Howdidimplementingthiscategoryinfluencethedevelopment

oftheprotectionstrategy?viii. Whatwerethechallengesofconductingtheprotectionneeds

assessment?ix. Howwerethesechallengesovercome?(Inotherwords,what

werethesolutionstoovercomingthechallenges)

Reviewofmoduleobjectives/Activity#28:Clusterandneeds


Activity(countryteams)@tables

20min

13. ConcludewithActivity#28:Clusterandneeds(20min)• Joinwithanothercluster:

o Cluster#1andCluster#2o Cluster#3andCluster#4o Sitanywhereyouwant,butalltogether–noneedtohave

computers,pens,paper,etc.Merelytalkwitheachother• Presentoneofyourexamplestothecluster• Ensuretoidentify(inyourpresentation)whattriggeredyourprotection

needsassessment

13.N/A

MomentofZen


Plenary(listening)

4min




126

MODULE 3.4 – PROTECTION MONITORING Core competency – Sk i l l s : makes in formed dec i s i ons on wh ich sys tems are needed based on a comprehens i ve analys i s o f in format ion requ irements (and over t ime)



Moduleobjectives

• Outlinewhereprotectionmonitoringoccursinthehumanitarianprogrammecycle• Listtriggersforprotectionmonitoring• Identifychallengeswithprotectionmonitoring• Identifysolutionstoovercomechallengeswithprotectionmonitoring• Summariseanexampleofprotectionmonitoring


• PIMchampionscanstatethatprotectionmonitoringisa‘systematicandregular’processthatoccursoveran‘extendedperiodoftime’

• PIMchampionscanidentifythatprotectionmonitoringoccursthroughouttheentirehumanitarianprogrammecycle• PIMchampionscanlisttwochallengeswhenimplementingprotectionmonitoring• PIMchampionscanlisttwobenefitsofimplementingprotectionmonitoring

ModuleoverviewTopic Roomset-up Method Time ActualtimeModuleobjectives Countrytables Individual 2min 12:15

ExplanationofActivity#29:Protectionmonitoring Countrytables Plenary(listening) 5min 12:17

DebatePrep Countrytables Activity(4groups) 45min 12:22

Debate Debateteams Plenary(listening) 10min 13:07Reviewofmoduleobjectives Debateroom Plenary(listening) 5min 13:17MomentofZen Debateroom Plenary(listening) 3min 13:22

MODULELENGTH

70minutes

MATERIAL&EQUIPMENT

• PPT–3.4• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Fourtypesofwaterbottles–Eightof

eachtypeofwaterbottle• Protectionmonitoringsignforthe

humanitarianprogrammecycle(Appendix66)

• PIMchampionstickerstoputonwaterbottles(Appendix67)

• Debateroomset-up• Greenstring

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


127

Moduleactivities




PowerPoint N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Haveyoueverimplementedprotectionmonitoring?o Areyoucurrentlydoingprotectionmonitoringinyourcluster?o Whattemplatesdoyouhaveforprotectionmonitoring?o Didyousendthemin?o Whatarechallengesyouhavefacedwithprotectionmonitoring?o Doyouhaveasuccessstoryfromprotectionmonitoring?

• ResourcesintheDropbox/ontheUSBstick??o Protectionmonitoringguidance

• Thingstohaveonthepreptable:o Leavesforobjectivestreeo Greenstringo Greensignof‘protectionmonitoring’forhumanitarianprogramme

cyclewall• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet

whichneedstobepopulatedinadvancebasedonanswersfromPIMchampionsapplication(foractivity#29)

• Wewillneedthefollowingroomset-upready:o 4Tables–oneforeachcountryteamo Thesame4tableswillalsobeusedfortheactivity,buttheywillnot

beintheircountryteamso ‘Thestage’–podium,stage,chairsforfourdebaters,placesforPIM

champions(justchairs–notables),andaspaceforthemoderator• Thefollowingshouldbeonthewalland‘ready’tovisitfortheappropriate

sessionsand/orasneeded:o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)

N/A


128

o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwallo Humanitarianprogrammecyclewall

Moduleobjectives


Individual 2min

1. (Slide160)Showtheslidewiththemodule’sobjectives(2min):• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’



1.N/A

ExplanationofActivity#29:Protectionmonitoring

PowerPoint3.4–Slide134and135PIMchampionnametagsforwaterbottles(Appendices66and67)

Plenary(listening)

5min

2. ExplaintoPIMchampionsthatthismoduleisgoingtolookdifferentfromothermodulesbecausethefacilitatorswillnotbe‘spoonfeeding’thecorrectanswers–andthat’sOK☺,it’sanotherkindoflearningstyle(1min)• Inaddition,PIMchampionsmustbeawarethattheguidanceonprotection

monitoringisbeingfinalised• Nonetheless,manyactorsare‘doing’protectionmonitoringandtherefore

wewanttotalkaboutthebenefitsandchallengesofprotectionmonitoring,• Inordertodothis,wearegoingtoholda‘debate’

3. (Slide161)Showtheslidewiththequestion(1min):• Isprotectionmonitoringagamechangerortooriskyofachallengefor

protectionactorstoimplementtoday?• Letprotectionactorsknow‘it’sOKifyoudonotknowwhatprotection

monitoringisrightnow…’4. ExplaintothePIMchampionshowtheactivityisgoingtobestructured(1min):

• PIMchampionsaredividedbytypesofwaterbottles• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet


• First–PIMchampionshavebeendividedintofourteamsandeachteamhastonominateonespeakerandpreparea2-minuteexplanationonwhyprotectionmonitoringiseither:(1)agamechangeror(2)tooriskyofachallenge,anda1-minuteclosingargument

i. Therearefourteams,twoforeachofthetwosides• Second–afteraperiodoftimethefacilitatorwillaskarepresentativeto

presenttheirtwo-minutespeech• Third–wewilltakequestionsandrepresentativeswillhavetorespond• Fourth–eachrepresentativewillhaveaone-minuteclosingarguments• TellPIMchampionsthattheyhavecontentintheirPIMchampionhandbooks

aboutprotectionmonitoringandtheycanusethatinformationtohelp



129

preparetheirspeeches(1min)5. AskPIMchampionsiftheyhaveanyquestionsaboutthetasksahead(1min)

5.N/A

Debateprep Activity(ingroupsof4)@tables

45min

6. Individualspreparetheirarguments(45min):• Team‘gamechanger’needsto:

i. Highlightthebenefitsofimplementingprotectionmonitoring(especiallyduringthehumanitarianprogrammecycle)

ii. Highlightthedefinitionofprotectionmonitoringiii. Highlightcommontriggersthatcouldleadtoprotection

monitoring(focusontriggersthatcouldbeoccurringinyourenvironmentrightnow)

• Team‘tooriskyofachallenge’needsto:i. Highlightthechallengeswithprotectionmonitoringii. Highlightthedefinitionofprotectionmonitoringiii. Highlightchallengesthatcouldariseduringthehumanitarian

programmecycleifprotectionmonitoringwereimplementediv. Highlightthingsthatdonottriggerprotectionmonitoringand

howitisdifferentfromaprotectionneedsassessment• BothteamshaveaccesstothefollowingintheirPIMchampionworkbooks

(p.94)• EncouragePIMchampionstopickanyspaceinthetrainingareatowork

6.N/A

Debate Debatesetup

Plenary(listening)@debateroom

10min

7. Individualsgivetheirarguments(10min):• Thefacilitatorofthismoduleshouldactasthemonitorduringthedebate




Plenary(listening)

5min8. Summarisethemoduleobjectives(5min) 8.Ensureto

captureanycomments

MomentofZen


Plenary(listening)

3min




130

MODULE 3.5 – COUNTRY PRESENTATION Core competency – A t t i tudes : d i sseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives



• PIMchampionscannametwoactivitiesacountrygroupisimplementing• PIMchampionscannameoneusefulpieceofinformationtheycoulduseintheirprogram

ModuleoverviewTopic Roomset-up Method Time ActualtimeModuleobjectives Comfycountrycorner Individual 1min 14:15

Presentations Comfycountrycorner Activity(all) 15min 14:16


MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–3.5• ComputerforPPT• Projector• PIMchampions’country

presentation• Comfycountrycornermaterials• Music(haveonafter-lunch)• Speakers

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


131

Moduleactivities




N/A N/A





1min

1. Showtheslidewiththemodule’sobjectives(1min):

1.N/A

Countrypresentation

PostersmadebyPIMchampions


15min(max.)


o TheIMactivitieso Theprotectionactivitieso Currentchallengeso PIMengagement(ifany)o Lessonslearned


Q&A N/A


14min(max.)




132

MODULE 3.6 – POPULATION DATA Core competency – Sk i l l s : makes in formed dec i s i ons on wh ich sys tems are needed based on a comprehens i ve analys i s o f in format ion requ irements (and over t ime)



Moduleobjectives

• Recallpopulationdataasacategory• Outlinewherepopulationdataoccursinthehumanitarianprogrammecycle• Listtriggersforpopulationdata• Summariseanexampleofpopulationdata


• PIMchampionscanstatethatpopulationdatasystems‘recordanumber’ina‘specificplaceandtime’• PIMchampionscanidentifytwowayspopulationdatasystemsaredifferentfromprotectionmonitoringand

protectionneedsassessment• PIMchampionscanidentifywherepopulationdatasystemsfitsinthehumanitarianprogrammecycle

Moduleoverview



PopulationdatasystemsandActivity#30:Populationdata Countrytables Individual 10min 14:48

Activity#31:Adeeperlookatpopulationdata Countrytables Activity(in3groups) 25min 14:58

Reviewofmoduleobjectives/Activity#32:Youandpopulationdata

FlipchartspacePlenary(discussion) 6min 15:23


MODULELENGTH

45minutes

MATERIAL&EQUIPMENT

• PPT–3.6• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• 3flipcharts• Bluestring• Populationdatasignfor

humanitarianprogrammecyclewall(Appendix69)

• Threetypesofcandy

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


133

Moduleactivities




N/A N/A

• PowerPoint3.6–Slide1(Slide167)shouldbeonthescreenwhenPIMchampionsentertheroom

• IdentifyifthereisamemberofJIPSintheroomtoanswerquestionsaboutthecasestudy–andifnot,aretheygoingtobeonSkype?

• Remindersonwhatindividualswereaskedinadvance(duringapplication)::o Whoisdoingthis?o Whohasdonethis?o IFyes,sendexamplesoftemplesyouaredoing

• ResourcesintheDropbox/ontheUSBstick??• Thingstohaveonthepreptable:

o Leavesforobjectivestreeo Extracandyo Bluestringo Blue‘populationdata’sign


• Wewillneedthefollowingroomset-upready:o Tablesof5–Noassignedseats,individualscanchooseo Openspace–Foramovingactivityo Flipchartspaceo 4tables–oneforeachcountryteam


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwall

N/A


134

o Humanitarianprogrammecyclewall• Thereshouldbe3flipchartsaroundtheroomtitled:

o Whatdoespopulationdatasystemmeantoyou?o Whatcouldbeachallengesofpopulationdatasystem?

• Whatisthedifferencebetweenpopulationdatasystem,protectionmonitoring,andprotectionneedsassessment?

**Note:TokeepPIMchampionsengaged,halfofthesessionwillbestanding/moving****Note:putthecorrectcandyonthechairs!andtellPIMchampionsnottoswaptheircandywithanotherPIMchampionuntilyougivetheok**

Moduleobjectives


Individual@tables

3min




1.N/A

PopulationdatasystemsandActivity#30:Populationdata

PowerPoint3.6–Slides169and170

Individual@tables

10min

2. (Slide169)RemindPIMchampionsofthedefinitionofpopulationdata(2min)3. TellPIMchampionstoopenuptothecasestudyinthePIMchampionworkbook(1min)4. (Slide170)AskPIMchampionstoreadthecasestudy(4min)andwhilereadingitthinkabout:

• Whatdoespopulationdatasystemmeantoyou?• Whatcouldbeachallengesofpopulationdatasystem?• Whatisthedifferencebetweenpopulationdatasystem,protectionmonitoring,and

protectionneedsassessment?5. AskPIMchampionstocomebackandaskiftheyhaveanygeneralquestionsaboutwhatthey

read(4min):• Note:ifamemberofJIPSisnotintheroom,maybeskypeinJIPS• Note:ifamemberofJIPSwasnotintheroom,recordquestionsandaskJIPSlater

2.N/A3.N/A4.N/A5.Ensuretocaptureanycomments

Activity#31:Adeeperlookatpopulationdata

PowerPoint3.6–Slide171Flipchartpaper(pre-made)Candy–notetofacilitator,ifyoudonothavecandy,youcanmakeabreaktout

Activity(into3groups)@tables

25min

6. TellPIMchampionstheyaregoingtodoanotheractivity(25min):• TellPIMchampionstofindtheirgroup(candy)• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneeds

tobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)• Gointothenextroomandfindyourgroup’sflipcharts• Discusschallengesandsolutionstopopulationdata:

i. Writeachallengeonthe'challenge'flipchartandasolutiontothatchallengeonthe'solutions'flipchart

• Inthesolution,specificallyidentifytheroleaprotection/IMactorhasinthesolution• Spendthefinal10minutesidentifyingwhatcantriggertheneedtohavepopulationdata• Wewillthenmovetheflipchartstogetheranddiscussasagroup



135

group–thereareblankbreakoutcardsin(Appendix68)

PossibleanswersWhatcouldbeachallengesofpopulationdatasystem?

• Populationdatasystemsdoesnotexplain:o Thepriorityneedsofanaffectedpopulationo Thepriorityhumanitarianinterventionsneededo The‘how’or‘why’questionsaboutahumanitarianneedso Anin-depthunderstandingofaspecificissueso Analysisofthehumanitariansituationo Havingup-to-datepopulationdatao Theindividualswhocollectthepopulationdataarenotoften‘protectionexperts’

–thereforethedefinitionsthattheyusetoidentifyanindividualcouldbedifferent

• Inprofiling,therecanbedifficulties:o Withcoordinationwithgovernment/nongovernmentactorstoreachan

consensuso Indefiningpopulationfiguresvs.generaltrendsandreachingconsensuso Inmanagingdataprotectionanddoingnoharmo Toaccessandcoordinatelogistics:particularlyinremote/insecureareas.o Toselectingtherightmethod

• Oneofthekeychallengesisoftenwhomdoweactuallycount.definitionsofpopulationgroupsoftenvarydependingontheorganisation/actor,andmaybedisputed.ThisisespeciallychallengingforIDPs,IDP/refugeereturneesetc.,asitisnotobviouswhentheir‘displacementends’.Oftenthisiseithersolvedbynotincludingpeoplewhoforexamplehavereturnedtotheirplaceoforigin,evenifitisobviousthattheymaystillhavedisplacement-relatedneeds,orwiththeotherextremeoptionofcumulatingthenumbersforever.Bothresultinpopulationdatathatisdifficulttouseasareliablebasisforjoint/coordinatedresponse,andmaybeproblematicfromaprotection-perspective.–JIPSTeam

Whatcouldbethesolutions?• Asasolution,forexampleforconsensusreaching,JIPSinvestsalotoftimeinbuilding

trustwithinthepartners,boththroughbilateralandmultilateralmeetings.Throughthis,JIPScanlistentodifferentpointsofview,ideas,etc.,andJIPScanbringideastogetherthroughthecreationofajointworkinggroup.

• ThesolutionthatisnowemergingtothischallengeisajointprojecttooperationalisetheIASCFrameworkonDSforIDPsintoconcreteandmeasurableindicatorsthatdrawattentiontothedifferentaspectsofsolutionsbeyondmerephysicalmovement.ThisprojectisledbytheSpecialRapporteurontheHumanRightsofIDPsandagroupofdevelopment,humanitarianandpeacebuildingactors,withJIPScoordinatingthe


136

implementation.Moreinfocanbefoundhere:http://www.jips.org/en/profiling/durable-solutions/measuring-progress-towards-solutions.–JIPSTeam

Reviewofmoduleobjectives/Activity#32:Youandpopulationdata

PowerPoint3.6–Slide172Bluestringandbluepopulationdatasignforhumanitarianprogrammecyclewall(Appendix69)

Individual@tables

6min

7. TellPIMchampionstotakeouttheirworkbook,readthemoduleobjectivesandreadhowpopulationdatasystemscanbefoundinmanyaspectsofthehumanitarianprogrammecycle–butmostlyin‘theneeds’phases,andreflectonwhyit’sacategory(6min):

**Notetofacilitator:whilePIMchampionsreadthisisatimetoputupthebluesignatthehumanitarianprogrammecyclewall**

7.N/A

MomentofZen



1min

8. WatchtheMomentofZen(1min):• ThisisavideoonremindingPIMchampionsattheUniversityofMichigantorequestand

fillintheircensusform,eveniftheyarenotlivingattheir‘home’address• Acensusform–intheUS–istaken(onaverage)every10yearstosystematically

acquiringandrecordinformationaboutthemembersofagivenpopulation

8.N/A



137

MODULE 3.7 – P IM MATRIX USE AND OUTPUTS Core competency – Sk i l l : analyses IM env ironment ( threa ts , oppor tun i ty , s treng ths , weaknesses ) t o in form methodo logy des ign and opera t ional p lann ing



Moduleobjectives

• Explainhoweachcategoryisuniqueanddifferentfromanothercategory• Explainwhyacategorywouldbeimplemented• Explainwhatactorscouldexpectfromimplementingacategory(outputs)


• PIMchampionshavefilledintheirchartfromModule3.2• PIMchampionscangiveonereasonwhytoimplementeachcategory• PIMchampionscanlisttwooutputstoexpectfromeachcategory



Activity#33:Whatisthedifference? Flipchartspace Activity(in3groups) 28min 16:03Activity#34:Outputs Flipchartspace Activity(inpairs) 25min 16:31Reviewofmoduleobjectives Countrytables Individual 2min 16:56MomentofZen Countrytables Plenary(listening) 2min 16:58

MODULELENGTH

120minutes

MATERIAL&EQUIPMENT

• PPT–3.7• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• 3previouslymadeflipcharts

o PMvs.PNAo PNAvs.PDo PDvs.PM

• Markersforflipchart• Stickytacktohangupthe3flip

chartsafterPIMchampionspopulatethem

• Threecoloursofstickers(atleast11ofeachkindofsticker)

• Breakoutgroupcards(Appendix70)

•

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


138

Moduleactivities




N/A N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Whohas/isimplementingacategory?

• ResourcesintheDropbox/USB• Thingstohaveonthepreptable:

o Leavesforobjectivestree• Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet

whichneedstobepopulatedinadvancebasedonanswersfromPIMchampionsapplication(foractivity#33and#34)

• Wewillneedthefollowingroomset-upready:o Flipchartspaceo 4tables–oneforeachcountryteam


o Worldmapo Objectivestreeo Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwallo Humanitarianprogrammecyclewall

Moduleobjectives


Individual@tables

3min


are,whoare‘responsible’forensuringthelearningobjectiveshavebeenreachedduringthismodule,writingthelearningoutcomeontheleaves,andplacingtheseleavesontheobjectivestree

• Referencetheobjectivestreethewall

1.N/A


139

Activity#33:Whatisthedifference?

PowerPoint3.7–Slide176Stickers

Activity(in3groups)

28min

2. Askchampionstofindtheirgroup(1min):• PIMchampionsaredividedbystickers• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet


• TellPIMchampionstoopenuptoPIMchampionworkbook(p.117)(1min)3. Providethefollowinginstructions:(20min):

• Intheirgroups,identifythedifferencesbetweenthefollowingcategories________=Differencesbetweenprotectionneedsassessmentandprotectionmonitoring(thisiswrittenononeflipchartandthatflipchartasacoloursticker)________=Differencesbetweenprotectionneedsassessmentandpopulationdata(thisiswrittenononeflipchartandthatflipchartasadifferentcoloursticker)________=Differencesbetweenprotectionmonitoringandpopulationdata(thisiswrittenononeflipchartandthatflipchartasadifferentcolourstickerthantheprevioustwoflipcharts)

4. Returntoplenaryanddiscuss(6min)


Activity#34:Outputs


Activity(inpairs)

25min

5. AskPIMchampionstofindtheirpairs(1min):• Pairsaremadebycountryandcapitalcity• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheet


6. TellPIMchampionsthatintheirpairstheyshouldpickupontheconversationsthatwehadduring3.2(earliertoday)andthengointodetailsdiscuss(2min)• Whatweretheoutputsthatcamefromthecategory?• Howdidyouusetheseoutputs?

7. Allowchampionstoworksothat,thatbytheendofyourdiscussiontheycan(22min):• Identifyatleastoneoutputthatcomesfromthiscategory(general)• Writethisoutputinyourworkbook(general)(p.98)• Identifyanexampleofhowthisoutputwasused(specifictocontext)• Havealist,oneexampleperperson,ofhowoutputshavebeenused(specific

tocontext)• Duringthismodule,theexpertsshouldfloataroundtheroomandensure

thatPIMchampionsaresharingexperiences

5.N/A6.N/A7.N/A



Individual 2min8. TellPIMchampionsthatalonetheyshouldsilentlyreflecttoensuretheyhave

understoodalloftheobjectives(2min)8.N/A

MomentofZen PowerPoint3.7 Plenary 2min 9. WatchtheMomentofZen(2min) 9.N/A


140

–Slide179Videointernet

(listening) • Thisvideoasksustothink:Beforeweimplementacategory,weshouldknowwhatwewanttoobtain,weshouldknowthetypesofoutcomestoexpect,andifwedonot–thenwearenotfullypreparedtoimplementthecategory



141

MODULE 3.8 – DAY 3 REV IEW Core competency – Sk i l l s : makes in formed dec i s i ons on wh ich sys tems are needed based on a comprehens i ve analys i s o f in format ion requ irements (and over t ime)



Moduleobjectives

• Reflectonthedayandprogressoncourseobjectives• Reflectonthecompetencieslearned• Providefeedbackontheday


• PIMchampionswillhavewrittennewconceptsintheirworkbooks• PIMchampionswillwriteonhowacorecompetencyofPIMwasbuilt• PIMchampionswillcompletetheirfeedbackformforDay3

ModuleoverviewTopic Roomset-up Method Time ActualtimeReflectonlearning Countrytables Individual 5min 17:20Reflectoncompetencies PIMmatrixwall Plenary(discussion) 18min 17:25Feedback Countrytables Individual 6min 17:43Remindersfortomorrow Countrytables Plenary(listening) 1min 17:49 KEYSTAFF

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–3.8• ComputerforPPT• Projector• PIMmatrixwall• Orangepost-itscreatedbyPIM

championsin3.2(Slide129)

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


142

Moduleactivities


Reflectonlearning


Individual@tables

5min1. GivePIMchampionstimetoreflectontheirlearningandfilloutthePIMchampion

workbook(5min)1.N/A

Reflectoncompetencies


Plenary(discussion)@PIMmatrixwall

18min

2. TelleveryonetostandupandgotothePIMmatrixwallwhereallthepost-itsaboutthecategoriesarelocated(Reminderfrom:Module3.2–Slide129‘PIMmatrix’)(3min):• Inadvancethefacilitatorshouldhavelookedatthepost-itnotestorecognisewhere

therecouldbepointstospendmoretime3. Haveeveryonefocusontheorangepost-its(15min):

• Identifythequestionsasked• MentionitisOKifwehavenotcoveredeverything,wewillrecordit• Havethenotetakerkeeptrackofwhatwasnotlearned• Pointoutifit’ssomethingthatwillbeaddressedintheupcomingdays• ThefacilitatorshoulduseamixtureofquestioningthePIMchampionsortellingthe

PIMchampions–ifthefacilitatorisunsureaboutsomethingwritten,thenaskthegroupforclarification.


FeedbackPowerPoint3.8–Slide181

Individual 6min

4. RemindPIMchampionsthatthereisapageintheirfeedbackbookthatneedstobefilledoutfortheday(6min):• Theydonothavetodoitnow,butthefeedbackbookneedtobesubmittedattheend

ofthetraining,theyareencouragedtoputtheirfeedbackinnow

4.N/A



Plenary(listening)

1min

5. AskallPIMchampionstoclosetheireyesandnottotalk(1min)• Foroneminute,tellPIMchampionstositquietlyandthinkofonereasonwhytheyare

gratefulthattheycametothetrainingtoday6. RemindPIMchampionsaboutthefollowingfortomorrow(goandstandnexttotheflip

chart,whichshouldbeatthedoorwheretheyareexiting,soeveryoneseesitbeforetheyleave)• Starttimeis:10:00• Youneedtobring:

i. ReferencedocumentsyouhadfromthefieldandputintheDropboxwhenyouappliedthatyouwouldneedforasecondarydatareview/deskreview

ii. Onelaptoppercountryteam(wellchargedandnocables!)iii. Memoriesfromthefield☺

• Runclubstartsat:08:00• Nightactivitiesinclude:_________________

5.N/A6.N/A



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MODULE 4. 1 – REFRESHER (PART I I ) Core competency – Sk i l l s : makes in formed dec i s i ons on wh ich sys tems are needed based on a comprehens i ve analys i s o f in format ion requ irements (and over t ime)



Moduleobjectives

• Reflectonyesterday• Explainmainconceptsfromyesterday’smodules


• PIMchampionscanidentifyhowthecategoriesofprotectionneedsassessment,protectionmonitoring,andpopulationdatadiffer

• PIMchampionscandescribewherethreecategoriesfitwithinthehumanitarianprogrammecycle• PIMchampionscannameexamplesofprotectionneedsassessments,protectionmonitoring,andpopulationdata• PIMchampionscanidentifytheoutputsofprotectionneedsassessments,protectionmonitoring,andpopulation

data• PIMchampionscanidentifythechallengeswithprotectionmonitoring

Moduleoverview

Topic Roomset-up Method Time Actualtime

Reflectonyesterday Countrytable Individual 10min 10:00

Activity#36:FindaPIMchampionOpenspace–whilehavingtea

Activity(all) 20min 10:10

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–4.1• ComputerforPPT• Projector• Music(onatthestartoftheday)• Speakers• Openspaceorwhilehavingateaat

thebeginningoftheday

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


144

Moduleactivities




N/A N/A• PowerPoint3.7–Slide174shouldbeonthescreenwhenPIMchampionsenter

theroom**NotehavemusiconasPIMchampionsentertheroom**

Reflectonyesterday


Individual@table

10min

1. TellPIMchampionsreviewyournotesfromyesterday(1omin) 1.N/A

Activity#36:FindaPIMchampion



20min

2. TellPIMchampionsthatinaminutetheyaregoingtogetupandmoveroundtheroomandfindsomeonewhocananswereachofthequestionsintheactivityintheirworkbooks,notethat(1min):• Adifferentpersonmustanswereachquestion• PIMchampionsmustkeepmovingaroundtheroomuntiltheyhavefinishedallthe

questions• Asthefacilitatordemonstratehowthisoccurs(1min)• AskPIMchampionstobegin(13min)

3. After13minutesaskPIMchampionstostop,andreviewthecorrectanswers(5min)

2.N/A3.N/A



145

MODULE 4.2- ANALYSE YOUR ENV IRONMENT (PART I I ) Core competency – Sk i l l s : analyses IM env ironment t o in form methodo logy des ign and opera t ional p lann ing



Moduleobjectives

• Explainwhatananalyticalframeworkis• Explainwhyasecondarydatareviewisuseful


• PIMchampionscanexplainhowtheycanusetheanalyticalframeworkintheirenvironment• PIMchampionscanexplainwhyasecondarydatareviewisusefulinimplementingaprotectionresponse



Theroadmap Countrytables Plenary(listening) 5min 10:32

Whatisasecondarydatareview? Countrytables Plenary(listening) 3min 10:37

Whattypesofdataarethere? Countrytables Plenary(listening) 2min 10:40

Analyticalframework Countrytables Plenary(listening) 15min 10:42Activity#37:Secondarydatareview Countrytables Plenary(discussion) 15min 10:57Prioritisekeyinformation Countrytables Plenary(listening) 3min 11:12Keypiecesofinformation Countrytables Plenary(discussion) 15min 11:15Reviewmoduleobjectives/Activity#38:Youandsecondarydatareview

CountrytablesActivity(pairs) 20min 11:30


MODULELENGTH

85minutes

MATERIAL&EQUIPMENT

• PPT–4.2• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Onelaptoppercluster• Post-its(red,orange,yellow,green)• Clipboard• OneA0analyticalframeworkthatis

atthefrontoftheroom(tapedtoawhiteboardthatrolls)

• Nametagsforteabags(Appendix71)

• Teabags

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


146

Moduleactivities




N/A N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):

o Whatisyourcurrentprotectionstrategy?• ResourcesintheDropbox/ontheUSBstick?

o Analyticalframeworko Summarytool


• Wewillneedthefollowingroomset-upready:o 4tables–oneforeachcountryteam



o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthe

front)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwall

• Humanitarianprogrammecyclewall**Thekeypointinthissessionistoensurepeopleknowwhythesecondarydatareviewisnecessary.It'sthefoundationoftheprotectionanalysis,leadingtothestrategyandresponse.Withoutapropersecondarydatareviewitmakesmovingforwarddifficult**


147

Moduleobjectives


Individual@table 2min

1. Showtheslideoftheobjectivesofthetraining(2min):• AsakindreminderPIMchampionswhothetwo‘learningexperts’are,

whoare‘responsible’forensuringthelearningobjectiveshavebeenreachedandthe‘learningoutcomes’theylearned


1.N/A

TheroadmapPowerPoint4.2–Slide188

Plenary(listening) 5min

2. Explainthatwearegrowingtheroadmapfromdaytwo(5min)• Welookedatwhatweneeded,whichcomprisedof

i. Askingkeyquestionsii. Answering,‘WhatdoIneed?’

• Nowwewanttofigureoutwhatwehave,andforthatwehaveto:i. Seeeverythingthatis‘outthere’ii. Sortthrough‘everything’thatisoutthere

• Thisprocessiscalledasecondarydatareview• Ananalyticalframeworkcansupportusinorganizingourthoughts• Askiftherearequestions


Whatisasecondarydatareview?



3. Explainwhatasecondarydatareviewis(3min):• Asecondarydatareviewisarigorousprocessofdatacollation,synthesis

andanalysisbuildingonadeskstudyofallrelevantinformationavailablefromdifferentsourcessuchasthegovernment,NGOs,UNagencies,media,socialmedia,andothersources;itrequiresexternalsourcing;andispre-analysis

• Theobjectivesofasecondarydatareviewareto:• Verifyandcollectbaselinedataandinformation;presentaninitialand

quicksituationoverview;identifygapsinknowledgeandsupportdesignoffieldassessments;andsupportstrategicplanning


AnalyticalframeworkPowerPoint4.2–Slides190to194


4. (Slide190)Explaintheanalyticalframework(alsocalledaconceptualframework)(5min):• Isabreakdownofparticulartopicsofinterestintosub-componentsand

howtheyrelatetoeachother• Showstheanalyticalframeworkbeingusedforneedsassessmentandits

primarydimensionsandvariables.• Buildsontwomaindimensions:(1)anunderstandingoftheimpactofthe

crisis,shownbytheorangeboxes;and(2)anunderstandingoftheoperationalenvironment,theblueboxes

• Underpinsandguidesthecollection,collationandanalysisofsecondaryandprimarydata

• Ensuresthatassessmentplanningandexecutionareconductedcomprehensivelyandthatkeyconcernsarenotoverlooked

• Supportsanefforttoreachacommonunderstandingofwhere



148

humanitarianneedsaremostsevere,andwhichpopulationgroupsaremostinneedofhumanitarianassistance.

Theanalyticalframeworkisappliedtoeachcategoryofanalysis:• Todescribethehumanitarianconditionsandstatusoftheconcerned

population• Tocompareandcontrastsituationacrosscategories(urbanvs.rural,male

vs.female,beforevs.after,etc.)• Toidentifysimilaritiesanddifferences• Toestablishwhatinterventionsaremosturgentlyrequired,forwhom

andwhere.5. (Slide191)Explainthefollowingterms(5min):

• Scopeandscaleofthecrisis:scopeandscaleoftheemergencyprovidesanunderstandingofthenatureoftheconflictorhazardandpre-existingvulnerabilitiesorunderlyingfactors.Analyticaloutputsincludethegeographicalareasaffected(tothelowestpossibleadministrativelevels),aproblemtree,theeffectsofthecrisisontheavailabilityandaccesstomaingoodsandservices,anestimateofthenumberofpeopleaffected,andthehumanitarianprofile(detailingwhetherthepopulationisdisplaced,inwhichsetting,etc.).

• Severityofthecrisis:conditionsandstatusoftheaffectedpopulationdescribesthehumanitarianoutcomesofthecrisisandtheirseverity.Theseincludemortalityrates,morbidity,nutritionalstatus,foodinsecurity,psychologicaltrauma,amongothers.Newemergingvulnerabilities,threats,orrisksareidentifiedinordertoforecastandanticipatehowthecrisismightunfoldinthecomingmonths.Analyticaloutputsincludeestimatesofpeopleinneedpersectorandtheseverityofconditions(i.e.,peopleatrisk,moderatelyorseverelyinneed).

• Operationalconstraints:capacitiesandresponselooksatthehuman,material,andfinancialresourcesavailablefortheresponse.Itdescribesthecopingmechanismsoftheaffectedpopulationaswellastheresponsebeingmountedbythehumanitariancommunityandthenationalauthorities.Analyticaloutputsincluderesourceandresponsegaps.

• Gapsinresponse:humanitarianaccessdescribestheabilitytoaccesspeopleinneedandtheabilityofpeopleinneedtoaccessservicesprovidedbythehumanitariancommunity.Bothphysicalandsecurityissuesareincluded.Analyticaloutputsincludeananalysisofaccessconstraintsandanestimateofthenumberofpeopleinneedwhodon’thaveregularaccesstohumanitarianassistance.

6. (Slide191)ReviewthefouranalyticaloutputsGAPneedsandResponseneeds(5min):

5.Ensuretocaptureanycomments6.Ensuretocaptureany


149

• Theanalyticaloutputsforeachpillaroftheframeworkshouldprovideanoverviewofthecurrentsituation,howitdiffersfromthepre-crisissituation,anditslikelyevolutioninthecomingmonths.Asaresult,itenablesidentificationofcriticalresponsegapsandcurrentorforecastedpriorityneeds.Informationgapsthataffectconfidenceinthefinalresultsshouldbenotedandcommunicated.

• Accordingtothecontext,resultsoftheanalysiscanbebrokendownbysector(WASH,Education,ChildProtection,etc.),spatialcharacteristics(administrativeareas,rural/urban,conflictintensity,etc.),time(before,now,andinfuture)orpopulationgroupcharacteristics(peopleaffected,vulnerablegroups,socio-economicgroups,sexandageintervals,etc.).

7. (Slide194)Completeexplainingtheanalyticalframework

comments7.Ensuretocaptureanycomments

Activity#37:Secondarydatareview

PowerPoint4.2–Slide195to196Post-its(green,yellow,orange,red)

Plenary(discussion)

15min

8. (Slide195)AskPIMchampionstoreadthesecondarydatareviewexamplefromSouthSudanandthenfollowingthefollowinginstructions(15min):• Knowthatwe‘extracted’keyinformationfromsecondarydata• Readeachkeypieceofinformation• Choosethecorrectlevelofpost-it(fortheseverity)• Plantowritethekeyinformationonapost-it• Placethepost-itintheanalyticalframework


PrioritisekeyInformation


Plenary(listening) 3min9. (Slide197)Highlighthowinformationcanbecolourcodedonapost-it,using

thecontextonSlide195(3min):9.N/A

Keypiecesofinformation

PowerPoint4.2–Slide198ClipboardAnalyticalframework

Plenary(discussion)

15min

10. (Slide198)Havechampionscolourcodeeachofthefollowingpiecesofinformation(asacluster)(5min):

11. Thenaskeachclustertoputtheirpost-itsonaclipboardandthentaketheclipboardtotheanalyticalframeworktoputuptheiranswers(5min):

12. ReviewwherethePIMchampionsplacedthepost-itnotes(5min):

10.N/A11.Takeaphoto12.Ensuretocaptureanycomments

Reviewofmoduleobjectives/Activity#38:Youandsecondarydatareview

PowerPoint4.2–Slide199Nametagsforteabags(Appendix71)

Activity(pairs) 20min

13. (Slide199)InpairshavePIMchampionshaveadiscussion,andexplain,‘Whatisyourrole/responsibilityintheprocessofdoingasecondarydatareview’(20min):• Pairsaredividedbyteabag• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcel

sheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)

13.Movearoundthepairsandcapturecomments

MomentofZenPowerPoint4.2–200Video&Internet

Plenary(listening) 5min14. (Slide200)Watchamomentofzen(5min): 14.N/A


150



151

MODULE 4.3 – COUNTRY PRESENTATION Core competency – A t t i tude: d i sseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives





Moduleobjectives Comfycountrycorner Individual 1min 13:00

Countrypresentation Comfycountrycorner Activity(all) 10min 13:01


MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–4.3• ComputerforPPT• Projector• PIMchampions’presentation• Comfycountrycornermaterials• Music(haveonafterlunch)• Speakers

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


152

Moduleactivities

Topic Materials Method TimeNotesfordelivery Commentsfornote

taker



N/A N/A

PowerPoint2.4–Slide201shouldbeonthescreenwhenPIMchampionsentertheroom


Moduleobjectives

PowerPoint4.3–Slide202Sitinacomfyplace(pillows)


1min

1. Showtheslidewiththemodule’sobjectives(1min):

1.N/A

Countrypresentation

PostersmadebyPIMchampions


10min(max.)




Q&A N/A


19min(max.)




153

MODULE 4.4 – ANALYSE YOUR ENV IRONMENT (PART I I I ) Core competency – Sk i l l s : analyses IM env ironment t o in form methodo logy des ign and opera t ional p lann ing



Moduleobjectives

• Developananalyticalframeworkforyourcurrentcontext• Explainhowananalyticalframeworksupportsimplementinganeffectiveprotectionresponse


• PIMchampionshaveananalyticalframeworkfortheircurrentcontext• PIMchampionscanexplainhowtheywillusetheiranalyticalframeworkwhentheyreturntotheircurrentcontext



Activity#39:Knowingyourinformation Countrytables Activity(countryteams) 75min 13:32

Reviewofmoduleobjectives Countrytables Activity(countryteams) 1min 14:47


MODULELENGTH

80minutes

MATERIAL&EQUIPMENT

• PPT–4.4• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Dropbox• TemplateinDropboxforactivity4.4

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


154

Moduleactivities




N/A N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Tobringtoolso Whattoolsareyouusing?o Whattemplatesareyouusingforyourstrategy?o Whatistheprocessyouusetodevelopyourprotectionstrategy?

• ResourcesintheDropbox/USB?o Tools!


• Wewillneedthefollowingroomset-upready:o Incountryteams


o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwallo Humanitarianprogrammecyclewall

Moduleobjectives


Individual 2min

1. (Slide204)Showtheslideoftheobjectivesofthetraining(2min)• AsakindreminderPIMchampionswhothetwo‘learningexperts’are,who



1.N/A


155

Activity#39:KnowingYourInformation


Activity(clusterteams)

75min

2. (Slide205)InformPIMchampionstheyarenowgoingtodothegroupactivityexamplewedidwith‘SouthSudan’in4.2,fortheirclustersuingtheDropbox(75min):

3. Haveclusters:• OpenDropbox• ReviewdocumentsinDropboxto

i. Identifyapieceofinformationii. Discussit’spriorityiii. Pickthecorrectcolourpost-itfortheinformationiv. Writeonepieceofinformationononepost-itv. Placepost-itontheanalyticalframeworkvi. Repeat

2.N/A3.N/A



Individual 1min4. (Slide206)Haveeachindividualreviewthemoduleobjectives(1min) 4.N/A

MomentofZen


Plenary(listening)

2min

5. (Slide207)WatchtheMomentofZen(2min) 5.N/A



156

MODULE 4.5 – ANALYSE YOUR ENV IRONMENT (PART I I I ) Core competency – Sk i l l s : analyses IM env ironment t o in form methodo logy des ign and opera t ional p lann ing



Moduleobjectives

• Organiseinformation• Identifyprotectioninformationgaps• IdentifyPIMcategoriesthatcanfillprotectioninformationgaps


• PIMchampionsknowhowtousetheExcelversionoftheanalyticalframeworktoorganiseinformation• PIMchampionshaveidentifiedinformationgaps• PIMchampionsidentifiedPIMcategoriesthatcanfillgaps

ModuleoverviewTopic Roomset-up Method Time Actual

time


TheroadmapandOrganiseyouranalyticalframework Countrytables Plenary(listening) 15min 15:32Howshouldweusetheanalyticalframeworktoinformstrategicresponseplans?

CountrytablesPlenary(listening) 2min 15:47

Protectionstrategy Countrytables Plenary(listening) 5min 15:49Activity#40:Identifygaps Countrytables Activity(all) 36min 15:54Follow-upactivities Countrytables Plenary(listening) 5min 16:30

Reviewofmoduleobjectives/Activity#41:Youandgaps Countrytables Individual 2min 16:35


MODULELENGTH

69minutes

MATERIAL&EQUIPMENT

• PPT–4.5• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• Dropbox•

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


157

Moduleactivities




N/A N/A


• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Tobringtoolso Whattoolsareyouusing?o Whattemplatesareyouusingforyourstrategy?o Whatistheprocessyouusetodevelopyourprotectionstrategy?

• ResourcesintheDropbox/ontheUSBstick?o Tools!


• Wewillneedthefollowingroomset-upready:o Incountryteams



Moduleobjectives


Individual 2min

1. Showtheslideoftheobjectivesofthetraining(2min):• AsakindreminderPIMchampionswhothetwo‘learningexperts’are,who



1.N/A

TheroadmapandOrganiseyour

PowerPoint4.5–Slide210to

Plenary(listening)

15min2. (Slide210)Reviewtheroadmap–ensuretoidentify(2min):

• Thenextphaseswheretherearegapsorwherewecanshare2.Ensuretocaptureany


158

analyticalframework

214 • Acknowledgehowwhenthereisagap,thenweneedtoidentifyhowtofillthegap(thisiswhereaprotectionstrategyorresponseplancanoutlinehowtofillthegap)

• Acknowledgethecategoriescanprovidethesubstancetohowtofillthegap3. (Slide211)Highlightthatyouwillneedtoorganisethepost-itversion,andthis

Excelsheetcanhelp(4min):• ReviewwhatislistedineachofthecellsoftheExcelsheet• Highlighthowtheyshouldhaveallofthisinformationfrommodule2.6and

4.24. (Slide212)Showaversionyouhavepopulatedforanexample(2min)

• Ask‘Doyouseethegaps?’5. (Slide213)Reviewtheroadmaponemoretime(2min)6. (Slide214)Showthetwotypesofgapsthatcouldoccur(5min)

• Youidentifiedaninformationneedandyoudidn’tfindit• Youcompletedasecondarydatareview,andnoticedthereisanprotection

concernthatyouneedtoexaminefurther(anditwasaninformationneedyouhadnotconsidered)

comments3.Ensuretocaptureanycomments4.Ensuretocaptureanycomments5.N/A6.N/A

Howdousetheanalyticalframeworktoinformstrategicresponseplans?


Plenary(listening)

2min

7. AskPIMchampions,‘Howdousetheanalyticalframeworktoinformstrategicresponseplans?’(2min)


ProtectionstrategyPowerPoint4.5–216

Plenary(listening)

5min8. Highlighthowtheprotectionstrategytakestheinformationyouhavecollectedin

thisprocessandplacesitintoadocument(5min)8.N/A

Activity#40:identifygaps

PowerPoint4.5–217

Activity(all) 36min

9. (Slide217)AskPIMchampionstodothefollowingintheirclustersandhighlighthowthisinformationisintheGPCtemplateforaprotectionstrategy(36min):• Identifygaps:

i. Youidentifiedaninformationneedandyoudidnotfinditii. Youcompletedasecondarydatareview,andnoticedthereisan

protectionconcernthatyouneedtoexaminefurther(anditwasaninformationneedyouhadnotconsidered)(SectionII:Informationmanagementananalysis)

• Identifywhichcategorywillbeusedtofillthemostimportantgaps(SectionV:Responseplanning)

• Identifywhereyourcurrentprotectionstrategyneedstobeupdatedi. OpenProtectionStrategyinwordii. Putontrackchangesiii. Identifywhereyouwill‘update’intrackchangesiv. (Youdonotneedtoupdatecontenttoday)v. Ensureeveryoneinyourclusterhasaccesstothe



159

Dropbox/ProtectionStrategy

Follow-upactivitiesPowerPoint4.5–218

Plenary(listening)

5min10. (Slide218)ShowPIMchampionswhattheyareresponsibletodowhenthey

leavethetraining(5min)10.Ensuretocaptureanycomments

Reviewofmoduleobjectives/Activity#41:Youandgaps

PowerPoint4.5–219

Individual 2min11. (Slide219)HavePIMchampionsreviewtheobjectivesindividually(2min) 11.N/A

MomentofZen

PowerPoint4.5–220VideoInternet

Plenary(listening)

2min

12. (Slide220)ShowtheMomentofZen(2min) 12.N/A



160

MODULE 4.6 – DAY 4 REV IEW Core competency – Sk i l l : analyses IM env ironment ( threa ts , oppor tun i ty , s t reng thens , weaknesses ) t o in form methodo logy des ign and opera t ional p lann ing



Moduleobjectives

• Reflectonthedayandprogressoncourseobjectives• Reflectonthecompetencieslearned• Providefeedbackontheday


• PIMchampionswillhavewrittennewconceptsintheirPIMchampionworkbooks• PIMchampionswillwriteonhowacorecompetencyofPIMwasbuilt• PIMchampionswillcompletetheirfeedbackformforDay4


Reflectonlearning Countrytables Individual 5min 17:00

Reflectoncompetencies Countrytables Individual 5min 17:05

Feedbackforms Flipchartarea Activity(all) 19min 17:10


KEYSTAFF

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–4.6• ComputerforPPT• Projector• Signswithtrashcan,takeawaypizza,

andwashingmachine(Appendix72)• Post-its(red,orange,white)

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


161

Moduleactivities



PowerPoint4.6–Slide221Flipcharts

N/A N/A

• Remindersonwhatindividualswereaskedinadvance(duringapplication):o Theyhavetobringagift(5USDorless)o Whohasacomputer

• Pre-madeflipchartso Bago WashingMachineo Trashbino Pairsfortomorrow’sexercise

• Wewillneedthefollowingroomset-upready:o Flipchartspaceo 4tables–oneforeachcountryteam



Reflectonlearning


Individual@tables

5min1. GivePIMchampionstimetoreflectontheirlearningandfilloutthePIMchampionworkbook

(5min)1.N/A

Reflectoncompetencies

PowerPoint4.6–Slide208(Appendix72)

Individual@tables

5min

2. GivePIMchampionsafewminutestoreflectonthecompetenciescoveredtodayintheworkbook(5min)

2.N/A


Post-its(red,white,

Activity(all)@flip

19min3. Pullouttheflipchartswiththetakeawaypizza,washingmachine,andbindrawingsand

explaintoPIMchampionsthattheywillanswerfollowing(1min):3.N/A


162

orange)Appendix72–Pizzatakeaway,washingmachine,andgarbageimage

chartspace

• Whatwillyouputinyourbagtotakeawaywithyoufromthelearningsofar?(i.e.whatwillbeusefulandapplicabletoyourwork)

• Whatwillyouputinthewashingmachine?(i.e.whatwillyoutakebutadapt/change)• Whatwillyouputinthebin?(i.e.whathasbeenleastusefulorapplicabletoyou)

4. AskPIMchampionstotakethepost-itnotesonthetableandwritecommentswhereappropriate,onthecorrespondingcolourpost-itnote(13min):• RED=Whatwillyouputinyourbagtotakeawaywithyoufromthelearningsofar?(i.e.

whatwillbeusefulandapplicabletoyourwork)• ORANGE=Whatwillyouputinthewashingmachine?(i.e.whatwillyoutakebutadapt/

change)• WHITE=Whatwillyouputinthebin?(i.e.whathasbeenleastusefulorapplicableto

you):i. PIMchampionscanwriteasmanypost-itsastheywantii. TellthePIMchampionsthatthefacilitatorsaregoingtostepoutofthe

roomwhiletheydothisandwillwaitoutsideuntileveryoneisdoneiii. Encouragepeopletotaketheirtimethereisnottimelimitiv. Commentsareanonymous

• Therearethreeflipchartstocomments5. Additionally,remindPIMchampionsthatthereisapageintheirfeedbackbookthatneedsto

befilledoutfortheday(5min):• Theydonothavetodoitnow,butthefeedbackbookwillneedtobesubmittedatthe

endofthetrainingsotheyareencouragedtoputtheirfeedbackinnow.

4.Ensuretocaptureanycommentsandtakephotoofflipchart5.N/A




1min

6. AskallPIMchampionstoclosetheireyesandnottalk(1min):• Foroneminute,tellPIMchampionstositquietlyandthinkofonereasonwhytheyare

gratefulthattheycametothetrainingtoday7. RemindPIMchampionsaboutthefollowingfortomorrow

• Starttimeis:08:30• Youneedtobring:

i. Onelaptopperpair–charged,nocablesii. Humour☺

• Flipchart:whoyourpairisfortomorrow(soonlyonebringsthecomputer)• Runclubstartsat:06:00• Nightactivitiesinclude:____________• Don’tforget‘tobring’PIMchampiongift

6.N/A7.N/A


163



164

MODULE 5 . 1 – REFRESHER (PART I I I ) Core competency – A t t i tudes : D isseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives



• PIMchampionscannamethemostimportantthingtheylearnedyesterdayModuleoverviewTopic Roomset-up Method Time ActualtimeActivity#42:Myenvironment Inpairs Individual 30min 08:30

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–4.6• ComputerforPPT• Projector• Music(onatthestartoftheday)• Speakers

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


165

Moduleactivities




N/A N/A


• PIMchampionsaredividedintogroupsatthebeginningofthedayforModules5.1to5.3

• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedstobepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)

**NotehavemusiconasPIMchampionscomeintotheroomtoencouragehigherenergylevels**

Activity#42:Myenvironment


PairsandPlenary

30min

1. Askeachgrouptosaygoodmorningtotheirpartner,withoutusingEnglish(1min):• Theycandoitwithbodylanguage• Theycandoitinanotherlanguage

2. (Slide225)Reviewthemoduleobjectives(1min):3. (Slide226)Inpairs,wherePIMchampionsaresitting,askeachpairtohavea

discussionontherolesandresponsibilitiesofprotection/IMactorsworkingtogetherateachphase(20min):• Whatdoyouneed?• Whatdoyouhave?• Howdoyoufillthegaps?

4. (Inplenary)Haveadiscussiononthethreeaforementionedquestions(8min)

1.N/A2.N/A3.N/A4.Ensuretocaptureanycommentsandtakephotosofflipcharts(ifmade)



166

MODULE 5 .2 – SHARING DATA (CHALLENGES) Core competency – Knowledge: unders tands the sens i t i v i t i e s around conf iden t ia l in format ion be ing handled and exper ience in shar ing o f in format ion in a pro tec t i on appropr ia te manner



Moduleobjectives

• Definechallengesinsharingdata• Findsolutionstochallenges


• PIMchampionscanfindatleastfourchallengeswithinathemeofonechallengewhensharingdata• PIMchampionscanfindatleastonesolutionforeachchallenge


Moduleobjectives Inpairs Individual 1min 09:30

Data-sharingchallenges/Activity#43:Challenges Inpairs Activity(pairs) 44min 09:31

Reviewofmoduleobjectives Inpairs Individual 3min 10:15MomentofZen Inpairs Plenary(listening) 2min 10:18

MODULELENGTH

50minutes

MATERIAL&EQUIPMENT

• PPT–5.2• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• AccesstoGoogleDocumentswhich

hasthechallengesdocument• Onelaptopperpair

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


167

Moduleactivities




N/A N/A

• PowerPoint5.2–Slide227shouldbeonthescreenwhenPIMchampionsentertheroom• Remindersonwhatindividualswereaskedinadvance(duringapplication):

o Haveyoufacedanyofthesechallenges?o Ifyes,howdidyouovercomeit?

• ResourcesintheDropbox/ontheUSBstick?o InformationfromthePIMDecemberworkinggroupmeetingo Dropboxtemplateoftheformthatindividualsaresupposedtocreateo PIMchampionswillupload:acompletedversionofthetemplate


• PIMchampionsaredividedintogroupsatthebeginningofthedayforModules5.1to5.3• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedsto

bepopulatedinadvancebasedonanswersfromPIMchampionsapplication)• Wewillneedthefollowingroomset-upready:

o 4tables–oneforeachcountryteamo Encourageindividualstotaketheirpair/laptoptocomfyspace–letthefacilitator

knowwhereyougo,sowecancomearoundandaskquestions• Outdoorsisstronglyencouraged!• Thefollowingshouldbeonthewalland‘ready’tovisitfortheappropriatesessionsand/oras

needed:o Worldmapo Objectivestreeo Learningoutcomestreeandbirdso Parkingloto Housekeepingwallo PIMdefinitiono PIMgraffitiwall(underPIMdefinition)o Protectiondefinition(atthefront)o Protectiongraffitiwall(undertheprotectiondefinitionatthefront)o Protectiondefinition(attheback)o IMdefinitiono IMgraffitiwall(undertheIMdefinition)o PIMmatrixwallo Humanitarianprogrammecyclewall

N/A


168

Moduleobjectives


Individual@tables

1min




1.N/A

Data-sharingchallengesActivity#33:Challenges



44min

2. (Slide229)Outlinethedatasharingchallengesthathavealreadybeenidentified(10min):i. Workinginaremoteenvironment(wantingtoshareandwantingtobeshared

with,butunabletoshareduetotheremoteenvironment)ii. Respondingtoinappropriatedatasharing,databreaches,andhowtohold

those'accountable'orrespondtothosewhoshareinappropriately(individual,group,ororganisation)

iii. Keepingdatasafe(electronically,inremotelocation,inhardcopy)iv. Ensuringthequality,validity,andintegrityofmetadatav. Workingwithlegalandinstitutionalmandatesandcountry-specificpolicesvi. Encounteringtechnicalissueswithsoftware(especiallyforIM)vii. Workingwithexistingdataprotectionstandardoperatingprocedures(SOPs)or

policiestoenablesharing(andthelackofenforcementofuseof'outdated'SOPs)

viii. Communicatingwiththeaffectedpopulationaboutwhathasbeencollectedix. Ensuringthosewhoreceivethedataknowshowtouseit,when,andwhyx. Engagingallclusterstosharerelevantdata(includinggovernmentandlocal

organisations)xi. Sharinginformationwithallclustermembersxii. Workingwiththe'feeling'thatthehumanitariancommunitydoesnotwantto

sharexiii. Overcomingspecificissuesrelatedtohowtoshare,givenlegalandinstitutional

mandatesandcountry-specificpolicies:xiv. Havingsensitiveinformationandknowingwho/howtosharethedatawithxv. Identifyingrisksthatoccurifdata/informationissharedbeyondtheintended

userofcommonlyagreed-onprinciplesandproceduresfordataprotectionanddatasharingbetweenhumanitarianactors(whichcouldfacilitatemoresystematicsharingofdata)

xvi. Identifyingwhatweshare–data,information,knowledge,protectionanalysisxvii. Consideringthesecuringofthesecurityforstaffwhocollect,store,share,an

analyseinformationxviii. Buildingtrust(betweenorganisationsandindividualstoenablesharing)

• AskthePIMchampionsiftheyhavequestionsaboutanyoftheoneslisted3. (Slide230)RemindPIMchampionsthatwhentheysignedupforthetrainingthattheyoutlined

2.N/A3.Ensureto


169

somechallengeswithsharingdata(1min)4. (Slide230)ExplaintoPIMchampionsthatbasedontheirfeedbackfromtheregistration,they

wereputintogroups(preferablygroupsof2,max3)tooutlinesolutionstothechallenges(wheretheyaresittingnow)(1min):

5. ShowthePIMchampionsthetemplateinDropbox.TellPIMchampionsthatdetailswithineachchallengehavealreadybeenoutlinedandthattheycanaddmore‘sub-challenges’.(32min):• Addanysub-challenges• Findsolutionstothesub-challenges• Identifyoneexampleofpromisingpractice

6. RemindPIMchampionsthat:• Thisisa‘workshop’module• Wedonothave‘exact’guidance• Thefeedbackprovidedduringthesessiontodaywillgointocurrentwork• WewanttohearYOURvoice• Wewanttoknowthechallenges,the‘hardparts’,and‘howyouaremovingpastthe

challenges

captureanycomments4.Ensuretocaptureanycomments5.N/A6.Ensuretocaptureanycomments

Reviewmoduleobjectives


Individual 3min7. Reviewmoduleobjectives(3min) 7.N/A

MomentofZen


Plenary(listening)

2min




170

MODULE 5 .3 – SHARING DATA (PROMIS ING PRACTICES) Core competency – Knowledge: unders tands the sens i t i v i t i e s around conf iden t ia l in format ion be ing handled and exper ience in shar ing o f in format ion in a pro tec t i on appropr ia te manner



Moduleobjectives

• Explainchallengesinsharingdata• Explainsolutionstochallengesinsharingdata• Identifypromisingpractices


• PIMchampionscanexplainfoursolutionstochallengesinsharingdata• PIMchampionscanidentifyfourexamplesofpromisingpractices


Moduleobjectives Inpairs Groups 1min 10:20

Activity#44:Sharethesolution Inpairs Plenary(listening) 30min 10:21

MomentofZen Inpairs Plenary(listening) 2min 10:51

MODULELENGTH

33minutes

MATERIAL&EQUIPMENT

• PPT–5.3• ComputerforPPT• Projector• Accesstointernet• MomentofZenvideo• Speakers• AccesstoGoogleDocuments,which

hasthechallengesdocument• Onelaptopperpair• Oneblankflipchartpieceofpaper

perpair• Markers• Stickytacktotapeflipchartstothe

wall

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


171

Moduleactivities




N/A N/A

• PowerPoint5.3–Slide233shouldbeonthescreenwhenPIMchampionsentertheroom• Thingstohaveonthepreptable:

o Leavesforobjectivestree• Wewillneedthefollowingroomset-upready:

o Podium–forpresentersandchairsforPIMchampions(nodesks)• PIMchampionsaredividedintogroupsatthebeginningofthedayforModules5.1to5.3• (Reference:facilitatorcodingforactivitiesinfacilitatorguideandExcelsheetwhichneedsto

bepopulatedinadvancebasedonanswersfromPIMchampion’sapplication)

N/A

Moduleobjectives


Individualleaves

1min

1. Showtheslidewiththemodule’sobjectives(1min)• Asakindreminder,remindPIMchampionswhothetwo‘learningexperts’are,whoare



1.N/A

Activity#44:Sharethesolution


Plenary(discussion)

30min

2. Telleachgroupthattheyhavetopairupwithanothergroup(14min)• Findyourother'pair'• Sittogether(fourpeople)• Pair#1explainyourchallengesandyoursolutions• Pair#2listentopair#1• Pair#2explainyourchallengesandyoursolutions• Pair#1listentopair#2• Atthesametime:

i. Pair#1draw/illustratethechallengesandsolutionsofgroup#1onaflipchartii. Pair#2draw/illustratethechallengesandsolutionsofgroup#1onaflipchart

• Useanymaterialsleftintheroom(seeresourcetable)• Hangtheflipchartsup• HavePIMchampionslookateachflipchart

3. Giveeachgroup1minutetopresenttheirposter(16min)



MomentofZen


Plenary(listening)

2min



172



173

MODULE 5.4 – PIM Training SummaryCore competency – A t t i tude: d i sseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives



• PIMchampionscannamethemostimportantthingtheylearnedyesterdayModuleoverviewTopic Roomset-up Method Time ActualtimeActivity#45:Whathavewelearned? Pairs Individual 30min 11:00

MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–5.4• ComputerforPPT• Projector• Creativetableandcreativematerials• Timer

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


174

Moduleactivities




N/A N/A• PowerPoint5.4–Slide237 N/A

Activity#45:Whathavewelearned?

PowerPoint5.4–Slides238and239CreativeTableAnymaterialsintheroom

Individual@tables

30min

1. (Slide238)TellPIMchampionstheynowhavetoolsandknowledgeneededtotakePIMforwardtobeachampionandreviewthismodulesobjectives(1min):

2. (Slide239)GivePIMchampionstimetoreflectontheirlearningandaskthemtomakea'creativerepresentation'tosummarieswhatyoulearnedduringthetraining,highlightingkeypoints(25min):• Poem• Interpretativedance• Play/skit

3. TellPIMchampionsthattheyhave25minutestoprepandhaveteaandtheywillhavetocreateaoneminutepresentation,withintheircountryteam

4. Alloweachteamtopresent(4min)

1.N/A2.N/A3.N/A4.Takephotosifit’sOKwiththePIMchampions



175

MODULE 5 .5 – MY FELLOW P IM CHAMPION Core competency – A t t i tude: d i sseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives

• IdentifyfellowPIMchampions• Buildkeyprofessionalrelationshipswithpartners• Encourageengagementbetweenactors


• PIMchampionscanidentifyatleastfourPIMchampions• PIMchampionscaneffectivelycommunicatewithkeyprofessionalpartnersandactors• PIMchampionscanidentifyPIMchampionswhocouldbesocialassetstotheircurrentprogrammes


Activity#46:MyPIMchampion Plenary Plenary 40min 11:30

MODULELENGTH

40minutes

MATERIAL&EQUIPMENT

• PPT–5.5• ComputerforPPT• Projector• PIMchampionshaveanindividual

gift(under5USD)togivetoanotherchampion

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


176

Moduleactivities




N/A N/A

• PowerPoint5.5–Slide240 N/A

Activity#46:MyPIMchampion


N/A40min

1. (Slide241)RemindPIMchampionsthattheyhavehadachancetogettoknowaPIMchampion(1min)

2. (Slide242)RemindPIMchampionsthatonthefirstdayofthein-persontraining,eachPIMchampionpickedthenameofanotherchampion(1min)• Overtheweek,eachindividualhadtomeetand‘gettoknow’thatindividualonthesheet• EachPIMchampionwasrequiredtolearnatleastthreeimportantthings,including

somethingrelatedtotheircurrentprofessionalwork‘• TodayeachindividualidentifiestheirPIMchampionbysayingthreethingsaboutthem,• ‘MyPIMChampionis……(1)….(2)…and(3)….’• Havethefacilitatorstartandgivehis/herpresenttothechampiontheyhad

3. Havethenextchampionpresent(andcontinue)(38min)**Note:it’shelpfuliftheadministrativeassistantfollowsalongandensuresthatthegameisaccurate**

N/A



177

MODULE 5 .6 – MARKETPLACE AND SHARING Core competency – A t t i tude: d i sseminates the l essons l earned and good prac t i ces w i th co l l eagues loca l ly and g lobal ly t o suppor t sus ta inab i l i ty and knowledge management



Moduleobjectives

• ShowandsharecurrentandpopularPIMtools• Improveknowledgeontheircurrenttools


• PIMchampionswilllearnandtakefivetools• PIMchampionswillwritedownfivecontactnames



Activity#47:Sharingresources Countrytables Plenary(listening) 25min 12:11


MODULELENGTH

30minutes

MATERIAL&EQUIPMENT

• PPT–5.6• ComputerforPPT• Projector• Resources/toolstogivetoPIM

champions• USBsticktogivetoPIMchampions• Signstolabeltools

KEYSTAFF

Facilitator:_________________

Notetaker:_________________


178

Moduleactivities




N/A N/A

• PowerPoint5.6–Slide243shouldbeonthescreenwhenPIMchampionsentertheroom• Remindersonwhatindividualswereaskedinadvance(duringapplication):

o Tobringtoolso Whattoolsareyouusing?o Whattemplatesareyouusingforyourstrategy?o Whatistheprocessyouusetodevelopyourprotectionstrategy?

• ResourcesintheDropbox/ontheUSBstick?o Tools!


• Wewillneedthefollowingroomset-upready:o Marketplace:

" Alltoolsoutanddividedbythesixtables" Eachtoolneedstohaveaplacecard" Eachplacecardhastohavethreethingsonit:(1)nameofthetool;(2)

nameoftheorganisationthatdevelopedthetool;and(3)acontactnameoftheindividualtofollowupwithtolearnmoreaboutthetool



N/A

Moduleobjectives


Individual 1min1. Showtheslidewiththemodule’sobjectives(1min): 1.N/A

Activity#47: PowerPoint Plenary 25min • TellPIMchampionsthatbehindthemaredeskscoveredwithessentialtools(1min):


179

Sharingresources

5.6–Slide245ToolsSignsfortoolsTables

(listening)@tables

2. TellPIMchampionsthatoverthenext20minutestheyaregoingtobeabletofloat(adhoc)toallofthestationsandlookattools(1min):• Notethesetoolsarenot‘formal’approveddocumentsbyPIMreferencegroup• Thisisanopportunitysee‘whatisoutthere’andto‘learnmore’

3. (Slide245)InformPIMchampionshowthetimeisstructured(1min):• Forthefirst10minutesPIMchampionswillwalkaroundandlookatmaterialswithout

talking• Forthelast10minutestheycantalktootherPIMchampionsasneeded• AllPIMchampionsneedtocollectatleastfivetoolsthattheywouldliketolearnmoreabout• Theycollectthesefivetoolsbyreadingthematerialsandnotingdownthe

information/contactfollow-upnameintheirPIMchampionworkbooks(p.139)• LetPIMchampionsknowthatthe‘follow-upcontacts’areexpectingtheir‘calls’• Locatefiveresources/toolsthatyoubelievewillbeusefultoyourwork• WritethefollowinginyourPIMchampionworkbook:

i. Nameoftoolii. Organisationthatdevelopedthetooliii. Contactnameoftheindividualtofollow-upwithtolearnmoreaboutthetool

• AskPIMchampionsiftheyhavequestionstoreachouttotheemailsandcontactslisted(1min):

4. TellPIMchampionstobegin(21min)

2.N/A3.N/A


MomentofZen

PowerPoint5.6–246VideoInternet


4min

5. WatchtheMomentofZen(4min)• Source:JamieOliver• Hetalksaboutthe‘right’toolsforthekitchen…doyouhavetherighttoolsfor‘yourkitchen’

5.N/A
