Philips Peer Learning Admin Manual - Analytical · where to find the system 8 browser compatibility 8 2 logging in 9 3site configuration 10 groupings error! bookmark not defined

Peer Learning Admin Manual

Instructions for Use Release v2.1.8

Copyright © 2017 Koninklijke Philips N.V.

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Notice Proprietary Information

This document contains proprietary information, which is protected by copyright. Copyright

Copyright © 2018 Koninklijke Philips N.V. All rights reserved. This document and the information contained in it is proprietary and confidential information of Philips Healthcare ("Philips") and may not be reproduced, copied in whole or in part, adapted, modified, disclosed to others, or disseminated without the prior written permission of the Philips Legal Department. This document is intended to be used either by customers, and is licensed to them as part of their Philips equipment purchase, or to meet regulatory commitments as required by the FDA under 21 CFR 1020.30 (and any amendments to it) and other local regulatory requirements. Use of this document by unauthorized persons is strictly prohibited. Unauthorized copying of this document, in addition to infringing copyright, might reduce the ability of Philips to provide accurate and current information to users. Non-Philips product names may be trademarks of their respective owners.

Manufacturer

Philips Medical Systems 3000 Minuteman Road Andover, MA 01810-1099 (978) 687-1501 Printed in USA. Document Number RS-0

Warranty

The information contained in this document is subject to change without notice. Philips Medical Systems makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties or merchantability and fitness for a particular purpose. Philips Medical Systems shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.


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Protecting Personal Information It is recommended that customers have policies and procedures for the proper handling of personal or sensitive information, ePHI (electronic protected health information) and PHI (protected health information), which will maintain the confidentiality, integrity, and the availability of these types of data. Any organization using this product should implement the required protective means necessary to safeguard personal information consistent with each applicable country law, code and regulation; and consistent with their developed and maintained internal policies and procedures. While handling personal information is outside the scope of this document; in general, each organization is responsible for identifying: • Who has access to personal data and under what conditions an individual has authorization to use that data. • What security controls are in place to protect personal and sensitive data. • How the data is stored and the conditions by which it is stored. • How the data is transmitted and the conditions under which that data is transmitted. Protecting personal health information is a primary component of a security strategy. Personal and sensitive information should be protected according to the applicable laws, regulations and directives, such as HIPAA, PIPEDA and/or Council of the European Union security and privacy rules.

Compliance Uses of the system for purposes other than those intended and expressly stated by the manufacturer, as well as incorrect use, incorrect operation, or modifications made to the system without explicit approval from Philips, may relieve the manufacturer (or his agent) from all or some responsibilities for resultant noncompliance, damage or injury.

Printing History

New editions of this document will incorporate all material updated since the previous edition. Update packages may be issued between editions and contain replacement and additional pages to be merged by a revision date at the bottom of the page. Note that pages which are rearranged due to changes on a previous page are not considered revised. The documentation printing date and part number indicate its current edition. The printing date changes when a new edition is printed. (Minor corrections and updates which are incorporated at reprint do not cause the date to change.) The document part number changes when extensive technical changes are incorporated. First Edition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . January 2018


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About This Book This manual is intended for the administrator of the Peer Learning application.


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Contents

1 Introduction To Scanner Utilization 8

WHERE TO FIND THE SYSTEM 8 BROWSER COMPATIBILITY 8

2 Logging In 9

3site Configuration 10

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Introduction to Peer Learning Where to find the system

The system is entirely web-based and located as a launch-able link from your organization’s AI portal page.

Browser compatibility To ensure you have the best experience please use one of the following browsers versions. The system currently supports the Chrome (>=42.x), Safari (>=8.x), Firefox (>=37.x) and Internet Explorer (>=9). The system has also been tested and validated for use on tablet computers. The system relies on HTML5, CSS3, JavaScript and other web standards. Each web browser may implement part or all of these standards.


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Logging in The system is capable of displaying patient health information and requires a user to login to the system via the main portal page, typically with their enterprise login ID. The system does not directly manage user names and passwords but delegates that function to your institution’s central enterprise directory system. All page views are logged in the auditing system based on the authorized user ID.


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Manage Reminders The monthly digest is a reminder which is emailed to you at the end of the month that shows you how many reviews you have completed along with other relevant statistics and data. A reminder is available and can be administered by specialty. To toggle reminder on or off click the reminder you would like to enable, indicated by a green button or disable. Indicated by a red button.


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Manage Adjudicators

The adjudicator selected during a review specifies who should resolve a review disagreement. The manage adjudicators page is only available to it-staff and ai-staff. In some situations, the adjudicator does not always match the specialty and having additional flexibility is required. The list is defaulted to the list of specialties in Bridge. Additional adjudicators can be managed to create, edit, enable or disable individually. To create a new adjudicator: 1. Go to the Admin Tab 2. Click the Manage Adjudicators 3. Click New 4. Name the specialty 5. Choose the adjudicator from the list 6. Select Enabled to enable the adjudicator

7. Click Create


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Site Configuration

Manual URLs

By default, the application help manuals for both end users and administrators are linked to internet-hosted PDFs. These URLs can be manually configured if alternative hosting is required. Click the Update button to save changes. Defaults can be restored by clearing the field and hitting update.


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Automatic Image Launching This configuration when enabled, automatically launches the images associated with the case that was selected.

Comments Required When enabled, a comment is required when submitting reviews. A comment will not be required if the report receives a concur score.

Email Enabled This configuration will control whether emails will be sent or not for this application.

Prospective Quota Percentage The quota percentage in site configuration sets the minimum quota for the radiologists, based on the percentage of cases read the previous week. The default quota is 3% and can be changed at any time. The change will take effect the next week when quotas are regenerated, unless manually updated (see Prospective Config below). For example, if a radiologist read 100 cases the previous week, the quota generated for this week would be 3.

Available Sites

Only exams from the sites selected will be considered for prospective review. If no sites are specified, all application visible sites will be used.

Procedure Specialty or Radiologist Specialty based worklists

Prospective case lists are built by procedure-specialty mappings or employee-specialty mappings. Employee-specialty mappings present prospective reviews for exams read by other employees with the same primary specialty. Procedure-specialty mappings present prospective reviews for exams with procedures codes mapped to the specialty of the logged in radiologist.

Special Pediatric Body Workflow

This special-case option is disabled by default. When enabled, the Body specialty will be split into Body and Pediatric based on the configured

Site Configuration


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age (see Pediatric Body Age below). Note that this will only apply when using the Procedure specialty mapping option.

Tough Case Enabled

This toggle enables or disables whether the user can or cannot submit a tough case for review. On the Reviews page, this also disables the navigation link to Cases for Conference and the Cases for your review > Tough 2nd Opinion Cases Needing Review category.

Pediatric Body Age The value of patient age at time of exam (in years) for which Pediatric and Body specialties should be split. Note that this will only apply if the Special Pediatric Body Workflow is enable (see Special Pediatric Body Workflow above).

Automatic Image Launching

Launches images automatically when a study is selected.

Reply to Email The email used as the reply-to address for Peer Learning notifications.

Bcc Email Address An email bcc’d on all communication from the Peer Learning application.

Application url

Base URL to be used when sending automated emails.

Cron API Key The API Key is used for schedule tasks for the application to function and is auto-generated.

Report parser

Optional regular expression to enable stripping of report headers and/or footers if they contain signing-radiologist information.

Site Configuration


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Report parser replace Uses above regular expression to replace text in report

Peer reviewers

The clinical roles allowed to complete Peer Learnings are configurable, by default they only include attending radiologists.

Site Configuration


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Prospective Config Prospective config is available to it-staff and ai-staff. Attending radiologists with the supervisor role can also see prospective config page for their section only. On the Reviews page, under the “Track Progress” tab, individual radiologist quotas and modalities can be managed. Click “Track Progress”, choose a specialty, then select the “Prospective Config” tab. For each radiologist in the section you can make additional configuration changes that impact the radiologist and section case lists.

Outstanding Cases

The radiologist’s current outstanding quota of reports to review is displayed in the “Outstanding Cases” column. This value can be manually adjusted to override the current value. Each week the quota will be increased based on the prospective quota (see Site Configuration above).

Percent of cases to be reviewed

The pool of eligible exams for a radiologist to review in the prospective case list is a random selection from a pool of all exams read by other radiologists in the same specialty (when using radiologist specialty mapping) or exams with a procedure in the same specialty as the logged in user (when using procedure specialty mapping), pending Modality Exclusions (described below), with a bias toward more recent exams (the system will grow the date range the pool looks at until the quota can be met).


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By default, there is no minimum number of cases reviewed for a specific radiologist in a section, but a minimum can be set to ensure that a radiologist’s cases are given additional scrutiny (e.g. a junior radiologist). Setting the “Percent of cases to be reviewed” slider creates a higher-priority pool of exams that will take precedence over the default random selection pool. This minimum is calculated based on the previous weeks volume (like the normal quota) and will be satisfied by any other radiologist in the specialty reviewing reports. If there are multiple radiologists with manual minimums set, those manual minimums will be selected randomly in the pool until all are satisfied, then the default pool logic will resume. We suggest reviewing the statistics on the “Prospective Data” to understand the implications of setting minimums in excess of the default quota, since larger values may result in a pool of reports composed exclusively of the radiologist with a high minimum.

Modality Exclusions By default, all reports read by a radiologist in a section will be eligible for review. You can disable modalities from this list to exclude them from the eligibility pool, so long as at least one modality type is enabled. For example, if CT is disabled, that means that any modality type except CT read by the radiologist will be eligible for review.

Manually Reset Outstanding Cases The button on the bottom of the page will reset all radiologists’ quotas within the section based on the exam volume of the previous week.

Prospective Configuration

Documents

Philips Peer Learning Admin Manual - Analytical · where to find the system 8 browser compatibility 8 2 logging in 9 3site configuration 10 groupings error! bookmark not defined