Philips captivates Berlin lawyerLawyers at the Berlin law firm Mozgay & Mehnert can now have their documents written up using Philips SpeechLive

Success story

Dictation

Telephoning, email, internet and an app for every requirement – smartphones seem to be able to do everything. In principle, they are also suitable for dictating. But they need the right app and a focus for their use. The Berlin law firm Mozgay & Mehnert has found the key as to when to use the Philips dictation app in conjunction with the new Philips SpeechLive cloud dictation solution and when the voice recorder should be the method of choice.

Easing the workload and efficiency gains

Mozgay & Mehnert have been using digital speech processing since 2011. Emerging from the analogue world, the law company began using speech recognition and working with USB dictation microphones. But they were not moving forward and so they decided to introduce a mobile digital dictation system. Patrick Estrada Pox, a lawyer, and partner in the firm since 2012, recommended using the Philips brand of hardware and software based on his previous experience.

By configuring switch and operating elements in its voice recorders, Philips has placed its focus on the requirements of the professional who dictates a lot of material. The hardware with its ergonomic features and robustness is perfectly suited to an eight-hour day. “The Pocket Memo impressed us both with its robust stainless steel design, its intuitive operation and the quality of the microphone, and the long durability of its battery,” says Pox. The Philips Software SpeechExec Pro also impressed the Berlin legal team.

Impressing your clients can be so simple

Around a fifth of dictations are done by the professionals at Mozgay & Mehnert whilst on the move using the Philips dictation app for lawyers. The majority of their dictation work continues to be done in the office using their Pocket Memos. This special device does not replace a mobile phone but just supplements it in special situations. Directly after a court case or

With Philips’ products, the real attraction for us is the combination of voice recorder, smartphone and having a cloud-based workflow.”Patrick Estrada Pox Lawyer & Partner

an appointment with a client, Mr Pox can record a voice memo using his smartphone thereby capturing his thoughts while they are still fresh and have them sent to his client in writing immediately. This speed impresses clients and results in a faster conclusion of the brief.

Producing the written material quickly does not depend on whether or not his transcriptionist happens to be in the office because Mozgay & Mehnert has recently become a subscriber to SpeechLive, Philips’ cloud-based workflow solution, that is integrated into the new version of Speech Exec Pro.

The solution for holiday periods or peak workloads

If necessary, the lawyers at this Berlin firm send their dictation files direct to SpeechScribe, the Philips transcription service – doubly and securely SSL encrypted, conforming to professional data security guidelines. “This gives us maximum flexibility. If our transcriptionist is unavailable or on holiday, I simply flip the switch and the file goes direct to SpeechScribe. Their work is top notch and they have speedy response times,” explains Mr Pox.

The dictated material can be converted into written text almost immediately. By the time the lawyer returns to his office, the memorandum is already available. “Speed is of the essence everywhere nowadays,” says Estrada Pox. “This is why we are increasing our competitiveness in the law market by being able to act quickly. The Philips solutions offer a clear advantage in terms of time and quality – and my children are also pleased when I come home from the office an hour earlier at the end of the day.

Customer

Mozgay & Mehnert www.kanzlei-mozgay.de

Sales Partner

Bonhoff Soft- und Hardware Systeme GmbH www.bohnhoff-gmbh.de

The solution

Philips SpeechLive

Philips dictation recorder app

Philips Pocket Memo 8000 voice recorder

Philips SpeechExec Pro dictation software

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