Republit of the philippines Bepartment of Education REGION VIl - CENTRAL VISAYAS

Schools Division of Negros Oriental

BIDS AND AWARDS COMMITTEE (BAC) MINUTES OF TE MEETING 10:00 AM; April 5, 2021

3d floor Conference Room, DepEd Negros Oriental 3

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I. ATTENDANCE

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7 Present: 8 1. Dr. Marcelo K. Palispis Chairperson

Co-Chairperson Regular Member Regular Member Regular Member

9 2. Dr. Rachel B. Picardal 10 3. Dr. Antonio B. Baguio 11 4. Dr. Dan P. Alar 12 5. Dr. Carmelita C. Alcala 13 6. Dr. Karl T. Credo

Alternate Member 14 7. Mrs. Lani B. Yurong - (Virtual) 8. Mrs. Ruby Jean Estrelita M. Bidaure - (Virtual) Secretariat Member 9. Ms. Amabel A. Herrera

Secretariat Vice-Chairperson

Secretariat Member 17 10.Mr. Andrie P. Amor Secretariat Member 18 11. Ms. Ma. Irene Cecilia A. Elemia Secretariat Member 19 12. Mr. Marx Lee Badon Secretariat Member 20 13. Mr. Alfredo Ticon, Jr. - (Virtual) TWG Member

Representative, AC/DC Ent. Representative, Vicarish Publishing Representative, T & E Ent. Representative, T & E Ent. Representative, T & E Ent.

21 14. Ms. Janice Callao

15. Ms. Marilyn Alvarico

16. Mr. Francis A. Verdaguer II

17.Victornino Palomar

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25 18.Mr. Jerald Ticar 26 19.Mr. Jonathan Golo Representative, Starbright Office Depot

Representative, Legacy Sales Printing Representative, Legacy Sales Printing Representative, Copylandia Observer, GSP

27 20. Mr. John Thomas Cabella

21. Ms. Chev Carlyle Demepillo 22.Mr. Harvey Gariso

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29 30 23. Razzil P. Nocete

31 32 I. PRELIMINARIES

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The Chairperson of the Bids and Awards Committee Dr. Marcelo K. Palispis, with the

presence of the members of the BAC, CSO and the bidders closed the submission of the bidding documents at exactly 10:00 AM at the 3d floor Conference Room, DepEd Negros Oriental.

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39 II. CALL TO ORDER

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The meeting was called to order by Dr. Marcelo K. Palispis, BAC Chairperson and

presiding officer. 41

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44 BAC member alternate, Dr. Karl T. Credo, led the prayer.

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BAC Vice Chairperson, Dr. Rachel B. Picardal gave a motion to suspend the rules of the

order of business to give way for the opening of bids. This was seconded by BAC Member,

Dr. Antonio B. Baguio, Jr.

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49 V. OPENING OF BIwDING DOcUMENTS

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S1 1* box PROVISION OF MATERIALSs AND SUPPLIES FOR THE LEARNING

RESOURCES IN EPP, TLE & SHS FOR QUARTER 3&4 OF SY 2020-2021 (LOT 1) 52

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2nd bon- PROVISION OF MATERIALS AND SUPPLIES FOR THE LEARNING

RESOURCES IN EPP, TLE & SHS POR QUARTER 3 & 4 OF SY 2020-2021 (LOT 2)

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3-d box PROVISION OF PRINTING SUPPLIES FOR THE REPRODUCTION OF

LEARNING RESOURCES UNDER THE IMPLEMENTATION OF BE LCP 57

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60 4h box PROVISION OF MATERIALS AND sUPPLIES FOR THE REPRODUCTION OF

LEARNING RESOURCES FOR THE IMPLEMENTATION OF BE LCP (KINDERGARTEN TO GRADE THREE)

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64 The Chairperson of the Bids and Awards Committee, Dr. Marcelo K. Palispis, as

Suggested by the Vice-Chairperson of the Bids and Awards Committee (BAC), Dr. Rachel B. Picardal, divided the members of the BAC into two (2) groups accompanied by

members of the BAC secretariat for the opening and evaluation of the bidding

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8 documents received. 69 70 Group 1: 71 Dr. Rachel B. Picardal 72 Dr. Antionio B. Baguio Jr.

73 Mr. Marx Lee T. Badon

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75 Group 2:

76 Dr. Carmelita A. Alcala 77 Dr. Dan P. Alar

78 Dr. Karl T. Credo

79 Ms. Amabel A. Herrera

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81 During the evaluation of the requirements the following observations were found: 82

1. The Vice Chairperson of the BAC, Dr. Rachel Picardal after thoroughly checking on the documents submitted by the bidder named AC/DC Enterprises did not proceed with

the opening of the bidder's envelopes for the following reasons: a. the bidder failed to follow the color coding stipulated in the bid documents.

87 b. the bidder failed to provide the number of copies required as stipulated in the bid

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88 documents. 89

Dr. Picardal, showed the pages of the bid documents where the bidders failed to follow

and re-iterated that this information is available on the bid documents they acquired and were also reminded to them during the pre-bid conference. Failure to follow these

93 instructions are grounds for disqualification.

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95 Due to this findings, the bidder AC/DC Enterprises was declared non-compliant. 96

2. The Member of the BAC, Dr. Carmelita A. Alcala after thoroughly checking on the

documents submitted by the bidder T&%E Enterprise discovered that there is no

Attorney's signature on the Bid Securing Document that they have submitted.

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BAC VChair, Dr. Picardal, explained that these requirements are stated in the bid

documents and failure to follow these instructions are valid grounds for disqualification.

BAC VChair, Dr. Picardal also mentioned that these were given as a reminder during

the pre-bid conference.

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106 Due to this finding the bidder T&%E Enterprise was declared non-compliant.

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108 The evaluation of the requirements ended at 11:30 AM.

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BAC Secretariat member, Mr. Andrie P. Amor read the abstract of bids as read, which

he wrote during the evaluation proper on a white bulletin board, subject for arithmetic

evaluation and re-computation.

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BAC Chairperson, Dr. Marcelo, reminded the bidders of their rights to submit a motion

for reconsideration subject for assessment by the members of the BAC within 72 hours

which will expire on April 8, 2021 at exactly 10:00AM

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BAC Chairperson, Dr. Marcelo Palispis announced the Post Qualification activity to be

conducted on April 8, 2021 at 1:00 PM with the same venue.

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The representative of Legacy Sales and printing Diamond Star made clarification as to

what is arithmetic evaluation and re-computation. BAC Chai, Dr. Palispis explained

that this means we will thoroughly re-evaluate all the documents being submitted.

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124 BAC VChair, Dr. Rachel Picardal, requested the lowest bidders to bring their sample

materials during the Post Qualification. These materials will also be the basis and will

serve as the reference of the inspectorate team during the delivery.

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128 Same representative of Legacy Sales and printing Diamond Star asked who will attend

the Post Qualification on April 8, 2021. BAC Chair, Dr. Palispis explained that we

prioritize the lowest bidder, however it does not necessarily mean that it will

automatically be awarded to them. Dr. Palispis further emphasized, in the event that

the lowest bidder fails to comply with all the necessary requirements then the committee

will proceed with the most responsive bidder.

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136 There having no more queries from the Bidder Representatives, Opening of Bids ended

137 at 11:41 AM.

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139 v. READING AND APPROVAL OF PREVIOUS MINUTES

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After all Bidder Representatives were excused from the meeting, the body resumed on

the reading and approval of previous minutes. 141

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144 Dr. Carmelita Alcala moved for the Approval of the minutes with no corrections which

145 was seconded by Dr. Dan P. Alar.

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147 VI. BUSINESS ARRISING FROM THE PREvIOUS MINUTES

148 BAC VChair, Dr. Picardal mentioned that as shown in the previous minutes specifically

in line 88 it was clearly stated that the bidders were reminded during the pre-bid

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151 conference.

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153 BAC Chair Dr. Palispis updated the body of convening the BAC Secretariat concretizing the conduct of APCPI evaluation last March 29, 2021. The BAC memo together with the persons assigned was uploaded to the DepEd website and BAC group chat. The memo 156 emphasized the schedule for the Pre-evaluation process which will be held on April 27- 28, 2021 while the evaluation is slated on April 29, 2021. The CSO will be invited on the evaluation day but Dr. Palispis mention that it would also be best if the CSO can join during the pre-evaluation. The training design for this activity will be made by the

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160 BAC Secretariat, Mrs. Karla P. Antonio. 161

162 BAC Chair, Dr. Palispis informed the body that he made a justification which was submitted to Ms. Jian Diaz, Administrative Oficer v (Personnel Section) last March 31, 2021 with regards to the non-submission of 2019 APCPI. The reasons indicated therein were the following: 1. due to lockdown and lack of necessary APCPI training being neophytes as BAC members.

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168 BAC VChair, Dr. Picardal asked about the activity scheduled on April 12-14, 2021. BAC Chair, Dr. Palispis stated that the proponent of this activity is Mrs. Dae Habalo, however with the order of the SDS that all activity will be cancelled unless lifted the said activity will be postponed.

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73 VII. AGENDA OF THE MEETING 174

175 Having discussed all business arising from the previous minutes, BAC Chairperson, Dr. Marcelo K. Palispis presented the agenda of the meeting. Dr. Rachel B. Picardal made the motion to approve the agenda and was duly seconded by Dr. Camelita A. Alcala.

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178 1. Updated Comprehensive Procurement Activities Report 179

180 VIII. COMPREHENSIVE PROCUREMENT ACTIVITIES REPORT Dr. Marcelo K. Palispis presented the Updates on the Comprehensive Procurement Activities Report as of March 24, 2021 to the body.

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183 a. OSEC-7-21-0080: Implementation of BE-LCP, Provision of Learning Resources DO 018, s 2020 in the amount of P2,136,365.14

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Dr. Palispis discussed that this budget is intendent for "Digitization and asynchronous Teaching of Lessons on Basic Numeracy Skills" with the amount of P327,600.00 and the remaining amount will be utilized for purchase of USB and external drive.

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b. Bal. Continuing Appropriations (cont. 016): Release of additional MOOE for SDO in the amount of P1,000,000.00

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Dr. Palispis explained that there were changes from the proponent as per discussion from the last meeting. The Workshop on the Digitization and Offline Virtual Class Sessions of Grade 1 MTB-MLE Literacy Lessons" of proponent Ms. K. Sedillo in the amount of P306,000.00 will be transferred as wellas for proponents Dr. R. Juanillo and Dr. A. Amores with the amount of P405,000.00 and P250,000.00 respectively. Since it was agreed that the activities for the proponents are more suitable under this source of fund the Bal. Continuing Appropriations (cont. 029): Operations of Schools - Additional MOOE to public Junior HS. The remaining balance of P39,000.00 will be used for the upcoming APCPI evaluation slated on April 27-29, 2021.

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204 c. Bal. Continuing Appropriations (cont. 029): Operations of Schools - Additional MOOE

205 to public Junior HS 206 207 Dr. Palispis discussed that as per agreement from the previous meeting that proponent

Ms. R. Abiera with the amount of P876,000.00 remains the same while the proponent for the teacher Broadcaster/Video amounting to P961,000.00 was transferred to the

appropriate fund.

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212 Dr. Palispis further explained that there were teachers/broadcasters who with the

advised of our Schools Division Superintendent, already came to see him to discuss about the budget. Upon the guidance of the SDS, the budget was appropriated for Ms.

Vidal c/o Mrs. Jiji Taladua of Jimalalud district in the amount of P333,335.00 and to

Mr. James Diputado of Sibulan 2 District in amount of P333,335.00 to cater expenses related to broadcasting activity subject to the existing DepEd rules and regulation.

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219 IX. ADJOURNMENT

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221 There having no other matters and concerns Dr. Rachel B. Picardal moved to adjourn

the meeting and it was seconded by Dr. Antonio B. Baguio, Jr. The meeting ended at 222

3 12:18 pm. 224 225 Prepared by: 226

227 MA. IRENE CE�ILIAA. ELEMIA

BAC Secrearat Member. 228

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231 Noted: 232

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MARCELo/K. PALÍSPIS JD, Ed.D BAC Chaiman

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