PERSONNEL COMMISSION AGENDA - smc.edu fileFor information regarding Personnel Commission Agenda/Minutes distribution, please contact Personnel Commission at (310) 434- 4410. PERSONNEL

For information regarding Personnel Commission Agenda/Minutes distribution, please contact Personnel Commission at (310) 434-4410.

PERSONNEL COMMISSION AGENDA

Regular Meeting, Wednesday, June 16, 2010 at 12:00 pm

Board Room, Business Building Rm. 117, 1900 Pico Blvd., Santa Monica, CA 90405

Distribution List for Personnel Commission Announcements, Agendas and Minutes DEPARTMENTS PLEASE POST 3400 Airport/SBDC: M. King AET: R. Watts Admissions & Records: K. Elliott African American Center: Airport: J. Portal-Purdy Athletics: K. Stallings Auxiliary Services: O. Meza Bookstore: D. Dever Bundy: B. Redd-Walker Business Department: E. Tesdahl Campus Police Office: J. Jones Counseling Office: L. Gugliemo Custodian Time Clock: R. Ybarra Disabled Students Center: M. Weil Early Childhood Ed.: L. Manson Emeritus College: V. Rankin-Scales EOP&S: J. Goolsby ESL Office: P. Nemeth Events Office: J. Bice Faculty Association: M. Moassessi Financial Aid Office: T. Thomas Health Sciences: I. Danzey Health Office: D. Jensen Human Resources: L. Heyman Info. Mgmnt Syst.: D. Kasch International Students Ctr.: A. Jara Career Services: L. Moss KCRW: C. Gee Letters & Science: J. Dinkins HSS: R. Stewart Library: M. Martin Maint./Facilities Time Clock: C. Rogers Math Village: F. Manion Media Center: L. Nakamura Modern Language: J. Laurie Music/Madison: M. Windish Payroll: I. Fraser Science: I. Cardwell School Relations Outreach: B. Simmons Student Life: A. Trejo Superintendent/Pres. Office: L. Caldwell Theater Arts: J. Louff W& ED/Bundy: T. Ramos

ADMINISTRATORS and MANAGERS Acad. Comp.: J. John Emeritus: R. Furuyama Facilities: JC Keurjian HR: S. Lee-Lewis Info Mgmt: J. Chong Int. Ed. Ctr: D. Kinsella Maint.: J. Gehring Mktg.: D. Girard Operations.: J. Peterson Pico Partner: D. Goode Receiving: R. Jauregui

PRESIDENT/SUPERINTENDENT and VICE PRESIDENTS Superintendent/President: C. Tsang Exec. VP: R. Lawson VP Academic Affairs: J. Shimizu VP Business/Admin: R. Isomoto VP Enroll. Services: T. Rodriguez VP Human Resources: M. Wade VP Student Affairs: M. Tuitasi PUBLIC POSTING LOCATIONS 2714 Pico: exterior display box Library for Public Posting (1) Library for Archives (2) Mailroom SMC Personnel Commission Office SMC Human Resources Staff Lounge EMPLOYEE ORGANIZATIONS CSEA Labor Rep.: E. Egraves / T. Burdick(Email) CSEA Chapter Pres.: B. Rosenloecher CSEA Chapter 1st V.P.: F. Zimmerman CSEA Chief Job Steward: T. Burdick CSEA Correspndng. Sec’y: V. Cook CSEA Recording: Sec’y: C. Lemke SMC POA - Police Mgmnt Assoc. VP: A. Vasquez SMC BOARD OF TRUSTEES and PERSONNEL COMMISSION Board of Trustees (9)

(Minutes only) Personnel Commission Staff (6)

Rev. 06/10

Santa Monica College Personnel Commission Agenda of Regular Meeting June 16, 2010

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PUBLIC PARTICIPATION

ADDRESSING THE PERSONNEL COMMISSION Members of the public may address the Personnel Commission by oral presentation concerning any subject that lies within the jurisdiction of the Personnel Commission provided the requirements and procedures herein set forth are observed: 1. Individuals wishing to speak to the Commission at the Personnel Commission meeting during Public

Comments or regarding an item(s) on the agenda must complete an information card with their name, address, name of organization (if applicable) and the topic or item on which the comment is to be made.

Five minutes is allotted to each speaker per topic. If there are more than four speakers on any topic or item, the Commission reserves the option of limiting the time for each speaker. A speaker’s time may not be transferred to another speaker.

Each speaker is limited to one presentation per specific agenda item before the Commission, and to one presentation per Commission meeting on non-agenda items. General Public Comments

• The card to speak during Public Comments must be submitted to the recording secretary at the meeting before the Commission reaches the Public Comments section in the Agenda.

• Five minutes is allotted to each speaker per topic for general public comments. The speaker must

adhere to the topic. Individuals wishing to speak during the Public Comments will be called upon during Public Comments.

Agenda Items

• The card to speak during Agenda Items must be submitted to the recording secretary at the meeting before the Commission reaches that specific item in the agenda.

• Five minutes is allotted to each speaker per Agenda Item. The speaker must adhere to the topic.

Individuals wishing to speak on a specific Agenda Item will be called upon at the time that the Commission reaches that item in the Agenda.

Exceptions: This time allotment does not apply to individuals who address the Personnel Commission at the invitation or request of the Commission or the Director of Classified Personnel.

2. Any person who disrupts, disturbs, or otherwise impedes the orderly conduct of any meeting of the Personnel Commission by uttering loud, threatening, or abusive language or engaging in disorderly conduct, shall, at the discretion of the presiding officer or majority of the Personnel Commission, be requested to be orderly and silent and/or removed from the meeting.

No action may be taken on items of business not appearing on the agenda. Reference: Merit Rule 2.2.8 Government Code sections 54954.2, 54954.3, 54957.9


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PERSONNEL COMMISSION

REGULAR MEETING AGENDA Wednesday, June 16, 2010 at 12:00 pm

Board Room, Business Building, Rm. 117, 1900 Pico Blvd., Santa Monica, CA 90405 Any disclosable public records related to an open session item on the agenda and distributed to the Personnel Commissioners less than 72 hours prior to the meeting are available for public inspection in the Personnel Commission Office, 2714 Pico Blvd, Santa Monica, during normal business hours. Any individual or group may address the Personnel Commission during the Comments—Public Forum segment of the meeting regarding any item that is within the Commission’s subject matter jurisdiction. However, the Commission will not take action on any item that is not on this agenda.

Any individual may appear at the Commission meeting to respectfully testify in support of or opposition to any item being presented to the Commissioners for consideration. Individuals wishing to address items to the Commissioners should complete a Request to Address the Personnel Commission card (green form) prior to the start of the meeting.

PUBLIC SESSION: 12:00 pm I. ORGANIZATIONAL FUNCTIONS A. Call to Order _______ pm

B. Roll Call

Commissioner Present Absent Commissioner Metoyer, Chair Commissioner Abbott, Vice-Chair Commissioner Greenstein Commissioner Jansen Commissioner Press

C. Approval of Minutes

Special Meeting - May 17, 2010 Motion made by: Seconded by: Ayes: Nays: Abstain: Approval of Minutes Regular Meeting - May 19, 2010 Motion made by: Seconded by: Ayes: Nays: Abstain: Approval of Minutes Special Meeting - May 28, 2010 Motion made by: Seconded by: Ayes: Nays: Abstain:

II. REPORT - DIRECTOR OF CLASSIFIED PERSONNEL III. COMMENTS AND INFORMATIONAL REPORTS

A. Recognition of Employee Longevity: JUNE 2010

10 Years Johnny Kurokawa, Lead Laboratory Technician-Physiology/Microbiology/Biology, Life Science 25 Years Michael Chitagar, Systems Analyst, Info Management


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B. Comments from District Personnel Officer

C. Comments from CSEA Chapter 36 Representative D. Comments from Management Association Vice - President E. Comments from Personnel Commission Staff F. Public comments (non-actionable comments from those in attendance)

G. Comments by Personnel Commissioners

V. AGENDA REPORTS

# ITEM Page 1 Ratification of Eligibility List

• Administrative Secretary 5

2 Extension of Provisional Appointments 6 3 Extension of Provisional Appointment to Working Out of Class Assignment 8 4 Approval of Working Out of Class Assignment 10 5 Revisions to Class Description: Custodial Operations Supervisor 12 6 Revisions to Class Description: Buyer II 16 7 Examination Schedule

• Buyer II • Custodial Operations Supervisor

27

8 Revisions to Classification Specifications and Re-Title – Community College Police Officer Trainee and Community College Police Officer

28

9 Approval of Personnel Commission Meeting Schedule 38 10 Ratification of Limited Term Assignments 39 11 Advisory Item: Appointments to Limited Term Positions 40 12 Advisory Item: Appointments to Provisional Assignments 41 13 Recruitment to Examination Status Report – Information Only 42

VI. Adjournment at _______ pm CLOSED SESSION Public Employee Performance Evaluation (Government Code 54957) Director of Classified Personnel Next regular scheduled meeting: July 21, 2010 at 12:00 pm.


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AGENDA REPORT NO. 1 SUBJECT: RATIFICATION OF ELIGIBILITY LISTS A. Establishment of New Lists Class Title Field of Competition Promotional Total On List Expiration Date

Administrative Secretary Merged Promotional & Open Competitive 0 18 06/07/11

DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 2 SUBJECT: EXTENSION OF PROVISIONAL APPOINTMENTS DATE: June 16, 2010 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: Lisa Jenkins, Supervising Personnel Analyst BACKGROUND It is recommended that the Personnel Commission approve the extension of the following provisional appointments for two Cash Receipts Clerks in the Bursar’s Office. There are many temporary employees who have been approved to work very specific limited duration assignments during the “rush periods” before each semester as a result of an agreement between the District and CSEA. Most of these employees are limited term positions that are working distinct periods of time throughout the fiscal year. However, three employees that have worked over the course of the 2009-2010 fiscal year are provisional employees that may work a maximum of 90 working days. A brief extension is being requested for two of these employees. A recruitment to establish an eligibility list is currently in progress. A written exam occurred on June 5th, 2010 and a Qualifications Appraisal Interview is scheduled for June 30th. Based upon the testing schedule, it is anticipated that an eligibility list will be established by the end of July, which will allow for all positions needed for the fall “rush period” to be filled from eligibility lists. Name Assignment Department Length of

Assignment Extension

Carmen Vega Cash Receipts Clerk Bursar’s Office

06/07/10 – 06/30/10

6 additional working days until 7/9/10 (to cover rush period)

Jenny Busch Cash Receipts Clerk Bursar’s Office

06/07/10 – 06/29/10

7 additional working days until 7/9/10 (to cover rush period)

RULES AND REGULATIONS OF CLASSIFIED SERVICE Rule 7.2 PROVISIONAL APPOINTMENT (EDUCATION CODE SECTIONS 88106-88108) 7.2.1 (B -C) GENERAL PROVISIONS

B. An employee may receive one or more provisional appointments, which may accumulate to a total of 90 working days in a fiscal year, after which a 90-calendar-day interval shall elapse during which the employee shall be ineligible to serve in any full-time provisional capacity.

C. Notwithstanding the provisions of paragraphs A and B above, the Personnel Commission may

extend the 90-working-day provisional appointment for a period not to exceed 36 additional working days provided:

1. An examination for the class was given during the initial 90 working days of the

employee's provisional assignment.


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2. Satisfactory evidence is presented indicating:

a. Adequate recruitment effort has been, and is being made;

b. Extension of this provisional assignment is necessary to carry on vital functions of the district;

c . The position cannot satisfactorily be filled by use of the following in priority order:

1.) the eligibility list for the class;

2.) other employment lists such as reinstatement, or transfer; 3.) other appropriate substitute eligibility lists.

3. No person shall be employed full-time in provisional capacities under a given Governing Board for a total of more than 126 working days in any one fiscal year.

Rule 7.2.4 TERMINATING PROVISIONAL APPOINTMENT

A. The services of a provisional appointee shall be terminated within 15 working days after the date

on which certification for interview from an eligibility list has been made, provided that this 15 day period does not extend beyond the statutory time limitation for a provisional assignment listed in Rule 7.2.1.

B. A provisional appointment may be terminated at any time, at the discretion of the appointing

authority. RECOMMENDATION It is recommended that the Commission approve the extension of the provisional appointments for Carmen Vega, Cash Receipts Clerk, and Jenny Busch, Cash Receipts Clerk. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 3 SUBJECT: EXTENSION OF PROVISIONAL APPOINTMENT TO WORKING OUT OF CLASS ASSIGNMENT DATE: June 16, 2010 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BY: Lisa Jenkins, Supervising Personnel Analyst BACKGROUND It is recommended that the Personnel Commission approve the extension of the following provisional appointment to a working out of class assignment. Susan MacBriar, Employee Benefits Clerk, was approved by the Commission to work a provisional appointment in a working out of class assignment as an Employee Benefits Support Technician within the Human Resources Department until the permanent vacancy could be filled. Currently, the recruitment for Employee Benefits Support Technician is in progress. It is anticipated that the Qualifications Appraisal Interview will be held during the last week of June, after which a review period will be completed and an eligibility list will be established. Staff is requesting an extension of Ms. MacBriar’s working out of class assignment until the permanent position is filled. Per the merit rules, provisional appointments are to be terminated 15 working days following the certification for a final selection interview. Name Assignment Department Length of

Assignment Extension

Susan MacBriar

Employee Benefits Support Technician

Human Resources

03/01/10 – 07/05/10

Not to exceed 36 working days (and no more than 15 working days after the interview certification date).

RULES AND REGULATIONS OF CLASSIFIED SERVICE Rule 7.2 PROVISIONAL APPOINTMENT (EDUCATION CODE SECTIONS 88106-88108) 7.2.1 (B -C) GENERAL PROVISIONS

B. An employee may receive one or more provisional appointments, which may accumulate to a total of 90 working days in a fiscal year, after which a 90-calendar-day interval shall elapse during which the employee shall be ineligible to serve in any full-time provisional capacity.

C. Notwithstanding the provisions of paragraphs A and B above, the Personnel Commission may

extend the 90-working-day provisional appointment for a period not to exceed 36 additional working days provided:

1. An examination for the class was given during the initial 90 working days of the

employee's provisional assignment.


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2. Satisfactory evidence is presented indicating:

a. Adequate recruitment effort has been, and is being made;

b. Extension of this provisional assignment is necessary to carry on vital functions of the district;

c . The position cannot satisfactorily be filled by use of the following in priority order:

1.) the eligibility list for the class;

2.) other employment lists such as reinstatement, or transfer; 3.) other appropriate substitute eligibility lists.

3. No person shall be employed full-time in provisional capacities under a given Governing Board for a total of more than 126 working days in any one fiscal year.

Rule 7.2.4 TERMINATING PROVISIONAL APPOINTMENT

A. The services of a provisional appointee shall be terminated within 15 working days after the date

on which certification for interview from an eligibility list has been made, provided that this 15 day period does not extend beyond the statutory time limitation for a provisional assignment listed in Rule 7.2.1.

B. A provisional appointment may be terminated at any time, at the discretion of the appointing

authority.

RECOMMENDATION It is recommended that the Commission approve the extension of the provisional appointment to working out of class assignment for Susan MacBriar as an Employee Benefits Support Technician. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 4 SUBJECT: APPROVAL OF WORKING OUT OF CLASS ASSIGNMENT DATE: June 16, 2010 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel It is recommended that the Personnel Commission approve the following provisional appointment at 100%.

Name Assignment Department Length of Assignment Raymond Bruce Custodial Operations

Supervisor Facilities 06/15/10-07/15/10

BACKGROUND The Custodial Operations Supervisor position is currently vacant and the Director of Campus Operations will be going on vacation. In order to ensure ongoing services, the Facilities Department has requested approval for Raymond Bruce, Lead Custodian, to work out of class as a Custodial Operations Supervisor from June 15 through July 15, 2010. Mr. Bruce will be performing the duties of a Custodial Operations Supervisor at over 50% of his daily assignment. In accordance with the contract (section 11.7.3), Mr. Bruce will be paid 100% of the working out of class stipend. Mr. Bruce’s duties will include but are not limited to:

Planning, organizing, supervising, scheduling and coordinating the activities of second night shift Custodians and Lead Custodians; conferring with Lead Custodians to determine or prioritize routine cleaning, special projects or other assignments. (estimated percentage of time per day 50%) Conveying instructions and department expectations and standards to custodial crews; monitoring and evaluating work performance of Custodians and Lead Custodians. (estimated percentage of time per day 35%) May respond to emergency calls and take appropriate action to resolve matters on NSII shift. (estimated percentage of time per month 5%)

According to Merit Rule 7.2.2 – Insofar as possible, provisional appointees shall be required to meet the qualifications for the class of the appointment a stated in the class descriptions. The determination of the appropriateness of qualifications shall be made by the Personnel Director prior to appointment. Mr. Bruce has been employed by Santa Monica College since 1998 and has been in a Lead Custodian position since 2000. He has over 17 years of prior management experience in an area unrelated to Custodian work. He has worked out of class on three other occasions as the Custodial Operations Supervisor. For the purposes of a temporary provisional assignment the Director of Classified Personnel has determined that the education and experience is appropriate.


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Merit Rule 3.2.10. – Working Out of Class (Education code Sections 88010 – 88087) 3.2.10 WORKING OUT OF CLASS (Education Code Section 88010, 88087)

A. Concept of Working Out of Classification

1. Each classified employee shall be required to perform the duties f the position approved by the Board of Trustees and classified by the Personnel Commission to which he or she is assigned. Each employee may be required to perform other related duties consistent with the concept of the classification to which his or her position is assigned.

2. Classified employees shall not be required to perform duties and responsibilities which are not fixed and prescribed for their positions nor are consistent with the concept of the classification of their current position for any period of time which exceeds five (5) working days within a fifteen (15) calendar day period, except as provided by this Rule.

3. Working out of class assignments are designed for temporary situations and shall not be used to place an employee in a long-term or permanent assignment in a higher or different classification. No employee shall be assigned to work of class for more than 90 days in one fiscal year or for more than one working out of class assignment in a fiscal year without the approval of the Personnel Commission.

D.

Type and Duration of Working Out of Class Assignments

Working out of class assignments are designed for temporary situations and shall not be used to place an employee in a long-term or permanent assignment in a higher or different classification. Therefore, working out of class assignments are to be filled as provisional appointments not to exceed ninety (90) working days in a fiscal year.

RECOMMENDATION It is recommended the Commission approve the working out of class request. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 5 SUBJECT: REVISIONS TO CLASS DESCRIPTION: CUSTODIAL OPERATIONS SUPERVISOR DATE: June 16, 2010 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BACKGROUND Attached for your approval is a revised classification description for Custodial Operations Supervisor. In preparation to recruit for the position, a job analysis was conducted by our provisional Personnel Analyst, Ron Marmalefsky. After a thorough review of the position, Mr. Marmalefsky recommended a slight upgrade to the entrance qualifications to reflect the level of supervision exercised and the types of tasks undertaken by the Custodial Operations Supervisor upon entry to the classification. The Custodial Operations Supervisor supervises a minimum of 20 Custodians. To be able to effectively handle this position a person would need prior experience supervising and evaluating the work activities of custodial crews. On the attachment, strikethrough is used for deletions and underline is used for insertions. RECOMMENDATION It is recommended that the Commission approve the proposed revisions to the classification description for Custodial Operations Supervisor. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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Santa Monica Community College District

Personnel Commission

Custodial Operations Supervisor Page 1 of 3

CONCEPT OF THE CLASS The position(s) in this classification supervise the day, swing and/or second night shift custodial crews on both the main campus and satellite campuses. ESSENTIAL DUTIES Plans, organizes, supervises, schedules and coordinates the activities of the day, swing or second night shift custodians and lead personnel; confers with lead custodians to determine or prioritize routine cleaning, special projects or other assignments Assists in the selection and hiring of custodians; conveys instructions and department expectations and standards to custodial crew, monitors and evaluates work performance of custodial and lead personnel; verifies and approves timecards, approves and records leaves of absence; prepares and submits timesheets utilizing computer software database program; regularly conducts or arranges cleaning technique and safety practices training sessions for custodial personnel Conveys instructions and department expectations and standards to custodial crews; coordinates and schedules crews for set up, take down and cleanup activities resulting from special campus events and activities; communicates with various staff regarding activities via two-way radio; makes regular inspections to ensure cleanliness and safety of buildings and other campus facilities Coordinates custodial crews work with Grounds Supervisor to ensure effective and efficient outcome of work being performed simultaneously between custodial and grounds staff Assists Grounds & Custodial Services Manager with various special projects; assumes principle responsibility for additional crews in the absence of the Grounds & Custodial Services Manager Field tests products; makes recommendations for purchase of products in bulk or for equipment assessing quality and cost effectiveness Develops and documents a preventative maintenance routine for vacuum cleaners, floor cleaning equipment, electric carts and other custodial equipment Maintains inventory control of supplies; with assistance of Lead Custodians, determines amount and location of needed supplies; submits requests; ensures adequate and timely distribution of supplies; maintains inventory control on computer database program. Responds to emergency calls and takes appropriate action to resolve matters; direct and coordinate emergency procedures and crew in the event of a disaster Attends and participates in management development programs, seminars and workshops as needed Performs other related duties as requested or assigned. Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.


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SUPERVISION Supervision Received: Positions in this classification receive general supervision from the Director of Campus Operations. Supervision Exercised:

Positions in this classification exercise direct supervision over Lead Custodians, Custodians and temporary workers.

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of effective supervisory techniques including hiring, work scheduling and evaluation, motivation, training and imposition of corrective or disciplinary action, as necessary Knowledge of methods, materials and equipment used in in custodial and operations work Knowledge of methods used in inventory control Knowledge of the proper methods of storing equipment, materials and supplies Knowledge of basic safety work practices Knowledge of basic mathematics Ability to plan, organize, supervise and coordinate the activities of a large custodial and operations crew Ability to assess the need for custodial services and take appropriate action Ability to train, evaluate and inspect the work of custodial personnel Ability to establish and maintain effective working relationships with other staff, faculty, administrators, managers, students and outside contractors and vendors Ability to prepare written and statistical reports and memorandums; prepare and maintain accurate records Ability to communicate effectively with others in person and using a two-way radio; convey instructions and standard to custodial crews in a clear and concise manner Ability to read and write at a level appropriate to perform the duties of the classification; Ability to interpret and follow oral and written instructions Ability to operate a two-way radio Skill in word processing Skill in using a computer keyboard to enter data and other office equipment


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MINIMUM QUALIFICATIONS Education Requirement:

Graduation from high school or GED equivalent. Evidence of successful completion of training or coursework in supervision, custodial training, scheduling inventory control, safety practices or a related field s highly desirable. Experience Requirement:

Three (3) years experience coordinating custodial and operations activities of multiple crews working in multiple sites, utilizing a computer database program to track schedules and inventory records, including at least one (1) year of leading or directing supervising and evaluating the work activities of a custodial and operations crew. Experience supervising and evaluating the work activities of multiple crews over multiple sites is highly desirable.

Education/Experience Equivalency:

Experience and/or education of the same kind, level and amount as required in the minimum qualifications may be substituted on a year-for-year basis.

Licensure and/or Certification:

Possession of a valid Class C California driver’s license. WORKING ENVIRONMENT & PHYSICAL DEMANDS

Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal Office Environment:

While performing the duties of this job the employee is regularly required to sit, use hands to keyboard, type, or handle materials, and talk and/or hear. The employee is occasionally required to stand and walk. The employee is regularly required to fit, carry, push, or pull up to 25 pounds. While performing the duties of this job, the noise level in the work environment is usually quiet.

Must be available to respond to emergency calls. CLASS DETAIL

Job Family: Trades/Facilities/Maintenance FLSA Status: Exempt Personnel Commission Approval Date: 12/07/06

Class History: Custodial Operations Supervisor

Revision Date(s): Hay Study, 12/07/06, 06/16/10


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AGENDA REPORT NO. 6 SUBJECT: REVISIONS TO CLASS DESCRIPTION: BUYER II DATE: June 16, 2010 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BACKGROUND During the Hay study the Buyer classification was evaluated and two levels were created. Buyer I was established in the Bookstore and the Buyers in the Purchasing Department were re-titled to Buyer II. It was recently discovered that the Buyer II classification revisions were never approved by the Personnel Commission. The classification description developed as part of the Hay study did not accurately reflect the job duties of the classification. We can only surmise that this was the reason it was never approved. Staff has worked with the department and CSEA to develop an accurate description of a Buyer II. The description is attached for the Commission's review and approval. For information purposes only, the description developed during the Hay study and the prior classification description from 1988 are also attached for the Commission's review. Staff reviewed labor market comparable salaries to determine if the Buyer II's were negatively impacted by the lack of a classification description, they were not. RECOMMENDATION It is recommended the Commission approve the revised classification description for Buyer II. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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Buyer II Page 1 of 5

CONCEPT OF THE CLASS Positions in this classification perform a variety of duties related to the acquisition of supplies, equipment and services in accordance with applicable laws, District regulations and department policies, procedures and guidelines. DISTINGUISHING CHARACTERISTICS The Buyer I plans and coordinates the purchase of all course materials, including textbooks, CD’s, disks, videos, and other instructional material, as well as retail merchandise in the college bookstore. The Buyer II performs a variety of activities related to the evaluation and awarding of bids, and performs purchasing of a wide range of materials, supplies, services and equipment for the District. ESSENTIAL DUTIES Receives, reviews and processes purchase requisitions for a broad array of materials, equipment, supplies and services; prioritizes requisitions considering urgency of request and delivery time; verifies requisitions are in compliance with pertinent laws, regulations and codes and District/Purchasing Department polices and standards; insures order parameters are clear and understood and resolves issues and/or discrepancies; determines sources of materials, equipment supplies and services; performs quality, value and cost analyses; coordinates deadline schedules with staff and faculty to ensure timely deliveries. Within level of authority, develops Requests for Proposal (RFP’s), Requests for Quotes (RFQ’s), and Invitations for Bids (IFB’s); works with department requestors to draft proposal specifications and to remove vendor specific impediments to competition; insures that all applicable legal and contractual provisions are included to safeguard the District’s interests; solicits vendors, calls pre-bid meetings as necessary, and prepares and distributes RFP, RFQ and IFB schedules, proposal documentation and advertising announcements; determines bidders lists and other informational requirements; conducts public response openings; handles and resolves inquiries and discrepancies; analyzes and evaluates responses according to conformance with requirements; verifies licensing and references; recommends awarding of purchase orders in accordance with applicable laws, District regulations and Purchasing Department policies, procedures and guidelines. Establishes positive communications with assigned department representatives to assist them in defining their purchasing needs and options and to obtain needed supplies, equipment and/or services; explains and trains assigned departments on District purchasing policies and procedures. Within level of authority, negotiates, oversees, amends, extends and terminates a variety of agreements and purchase orders; drafts and negotiates purchase order terms and conditions and interacts with appropriate District staff to ensure District needs are met; ensures purchase orders are complete and accurate and comply with applicable legal requirements and District and department regulations, policies and procedures; monitors and evaluates purchase order compliance; assesses, identifies and facilitates resolution of non-compliance issues. Establishes, develops and maintains positive relationships with outside vendors and sales representatives; interviews vendors to evaluate products and services; coordinates vendor demonstrations; determines the best source of supply and reliability of vendors; studies comparative costs and evaluates quality and suitability of products or services; estimates costs for fund encumbrance; educates vendors and sales representatives on District purchasing policies and procedure;


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Buyer II Page 2 of 5 Ensures vendor conformance by conferring with Accounts Payable and the Warehouse. Confers with other purchasing staff members to maintain up-to-date sources of supplies and commodities; assists in creating and maintaining lists of vendors, professional associations, advertising sources and other categories to support the purchasing process. Researches, assesses and identifies new or better sources of supply for products and services as needed. Analyzes, writes and administers a wide variety of contracts of moderate complexity according to contract laws, District regulations and department polices and procedures. Assists in the development and maintenance of the District purchasing calendar to ensure seasonal and annual deadlines, purchases and contract renewals. Prepares a variety of correspondence, records, files and reports related to purchasing activities. Assists in the preparation of contracts and maintenance agreements. Attends workshops and vendor shows and open houses Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Performs other related duties as requested or assigned.

Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending order of importance.

SUPERVISION

Supervision Received:

Positions in this classification receive general supervision from the Director of Purchasing.

Supervision Exercised:

Positions in this classification do not supervise others. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of purchasing principles, practices and procedures. Thorough knowledge of drafting and overseeing purchase contracts and enforcing contract provisions. Knowledge of rules and regulations governing purchasing procedures in California Community Colleges Knowledge of Public Contract Code and contract codes relating to purchasing Knowledge of filing and record keeping practices. Knowledge of terms of sale.


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Buyer II Page 3 of 5 Working knowledge of functions such as receiving, accounts payable and accounting as they relate to the purchasing process. Knowledge of and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet, and database management software programs and Internet browser, websites, and e-mail. Skill in the interpretation and application of department policies and procedures. Strong interpersonal skills to effectively carry out the essential functions of the classification. Oral communication skills to effectively perform the essential functions of the classification. Writing skills to effectively perform the essential functions of the classification. Ability to exercise independent decision making and demonstrate sound judgment in purchasing materials, services and equipment. Ability to clearly and positively communicate policies and procedures to all levels inside and outside the District. Ability to quickly and effectively make mathematical calculations involving comparing, analyzing, and tracking cost data. Ability to work effectively with the purchasing group and other campus constituencies. Ability to prepare, analyze and evaluate bid proposals, purchase requisitions, specifications and other purchasing-related documents. Ability to administer the bidding process. Ability to understand, interpret, explain and apply applicable laws and codes. Ability to perform product comparisons and analyze technical data. Ability to write and administer contracts. Ability to keep accurate financial records as they relate to purchasing, Ability to exercise tact and diplomacy in dealing with sensitive and complex issues and situations. Ability to establish and maintain cooperative working relationships with the campus constituents, contractors, suppliers and the general public. Ability to set priorities, manage time and work in fast-paced and busy environment with multiple tasks and interruptions. Ability to work on many simultaneous assignments with close attention to detail. Ability to meet deadlines and to effectively handle conflicting and/or changing deadlines. Ability to interpret and follow oral and written instructions Ability to manage confidential information. Ability to negotiate with suppliers and contractors and to resolve conflicts. Ability to effectively utilize integrated financial systems, such as Peoplesoft, used by the District,


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Buyer II Page 4 of 5 Ability to effectively utilize desktop applications utilized by the Purchasing Department such as Microsoft Office Suite. Ability to demonstrate creativity in developing cost-savings buying practices. Ability to maintain currency regarding business trends and market changes. MINIMUM QUALIFICATIONS Education Requirement:

Associates of Art’s degree, which included six (6) semester hours in purchasing, business or a closely related field. Experience Requirement:

Four (4) years of experience purchasing materials, supplies and/or equipment which must include one (1) year of experience in a government or public education purchasing.

Education/Experience Equivalency: A BA/BS in business or a closely related field may substitute for 2 years of experience. An additional 4 years of experience as a Buyer in a government or public education purchasing department may substitute for the education requirement. A CPPB* or CPPO* may substitute for the education and/or experience requirements. *Certified Professional Public Buyer (CPPB)/Certified Professional Public Purchasing Officer (CPPP) are issued by the Universal Public Purchasing Certification Council (UPPCC).

Licensure and/or Certification:

Possession of a valid Class C California driver’s license.

WORKING ENVIRONMENT & PHYSICAL DEMANDS Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal Office Environment: While performing the duties of this job the employee is regularly required to sit, use hands to keyboard, type, or handle materials, and talk and/or hear. The employee is occasionally required to stand and walk. The employee is regularly required to fit, carry, push, or pull up to 25 pounds. While performing the duties of this job, the noise level in the work environment is usually quiet.


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Buyer II Page 5 of 5 CLASS DETAIL

Job Family: Fiscal Services/Business Administration/HR FLSA Status: Non Exempt

Personnel Commission Approval Date: 06/16/10

Class History: Buyer - Established 06/77

Revision Date(s): 5/88 Revised; Hay Study 11/06 (not approved), 6/16/10


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CONCEPT OF THE CLASS Positions in this classification plan and coordinate the purchase of goods, equipment, and products for the college. DISTINGUISHING CHARACTERISTICS The Buyer I plans and coordinates the purchase of all course materials, including textbooks, CD’s, disks, videos, and other instructional material, as well as retail merchandise in the college bookstore. The Buyer II performs a variety of complex activities related to the evaluation and awarding of bids, and performs purchasing of a wide range of materials, supplies and equipment for the entire college. ESSENTIAL DUTIES Reviews and prioritizes requisitions considering urgency of request, delivery time allowances; coordinate deadline schedules with staff and faculty to ensure timely deliveries Confers with campus personnel to write generic specifications; researches correct terminology and specifications are used on requisitions; establishes communication with department chairs and instructors regarding ordering processes; verifies account numbers to which equipment and materials are charged Contact vendors and publishers by telephone, fax, email or in person regarding items sought, prices, discounts, shipping requirements, rush orders, delayed shipments, discrepancies, invoices and extension requests Completes bid worksheets as vendor quotations are received Determines which vendor will be awarded District purchase order Researches items in vendor catalogs, brochures and other literature; investigates sources of supply; ensures that vendors’ specifications are comparable to those requested or adequate substitutes for departmental needs Receives, reviews, evaluates and compares quotations or bids Evaluates and secures product warranties Coordinates shipments and receipt of goods and materials with receiving department Interviews vendors and answers vendor representatives questions regarding products needed, accounts and bidding procedures; may arrange for vendor to demonstrate product for a department Resolves unusual circumstances, such as authorization problems or sensitive issues with supervisor; assists in reconciling accounts with accounts payable department Prepares correspondence; maintain files, may prepare reports Attends workshops and vendor shows and open houses Performs other related duties as requested or assigned.


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Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending

order of importance.

SUPERVISION

Supervision Received:

Positions in this classification receive general supervision from the Purchasing Director.

Supervision Exercised:

Positions in this classification do not supervise others. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of purchasing terminology, practices, procedures and trends Knowledge of rules and regulations governing purchasing procedures in school districts Knowledge of principles and practices of retail merchandising Knowledge of basic mathematics Knowledge of filing and record keeping practices, Knowledge of terms of sale and accounts payable processes Ability to communicate effectively with vendors, faculty, classified and administrative staff Ability to exercise independent decision making and demonstrate sound judgment purchasing materials and equipment Ability to analyze and evaluate specifications Ability to research products and make comparisons Ability to set priorities and manage time and work in fast-paced and busy environment with multiple tasks and interruptions Ability to interpret and follow oral and written instructions MINIMUM QUALIFICATIONS Education Requirement:

Associates of Art’s degree, which included six (6) semester hours in purchasing, business or a closely related field.

Experience Requirement:

Four (4) years experience purchasing materials, supplies and/or equipment preferably including one (1) year experience in a school district purchasing department.


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Buyer II Page 3 of 3 Education/Experience Equivalency:

Experience and/or education of the same kind, level and amount as required in the minimum qualifications may be substituted on a year-for-year basis Licensure and/or Certification:

Possession of a valid Class C California driver’s license. WORKING ENVIRONMENT & PHYSICAL DEMANDS Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal Office Environment:

While performing the duties of this job the employee is regularly required to sit, use hands to keyboard, type, or handle materials, and talk and/or hear. The employee is occasionally required to stand and walk. The employee is regularly required to fit, carry, push, or pull up to 25 pounds. While performing the duties of this job, the noise level in the work environment is usually quiet. CLASS DETAIL

Job Family: Fiscal Services/Business Administration/HR FLSA Status: Non Exempt

Personnel Commission Approval Date: 11/02/06

Class History: Buyer - Established 06/77

Revision Date(s): 5/88 Revised; Hay Study 11/06


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AGENDA REPORT NO. 7

SUBJECT: EXAMINATION SCHEDULE It is recommended that the Personnel Commission approve the following Examination Schedule: Class Title Field of Competition Time

Buyer II Merged Promotional & Open Competitive 3 Weeks

Custodial Operations Supervisor Merged Promotional & Open Competitive 3 Weeks



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AGENDA REPORT NO. 8 SUBJECT: REVISIONS TO CLASSIFICATION SPECIFICATIONS AND RE-TITLE - COMMUNITY

COLLEGE POLICE OFFICER TRAINEE AND COMMUNITY COLLEGE POLICE OFFICER DATE: June 16, 2010 TO: Members of the Personnel Commission FROM: Dori MacDonald, Director of Classified Personnel BACKGROUND Attached for your approval is a revised classification description for Community College Police Officer and a revised classification description and title change for the Community College Police Officer Trainee to Community College Police Recruit. While there are minor changes to the essential functions of the Community College Police Officer to reflect changes in how the campus is patrolled, the majority of changes, to both descriptions, are to align the two positions with what is the most common method for hiring sworn Police Officers within the state of California, as dictated by the California Commission on Peace Officer Standards and Training (POST). As a POST agency, it is essential that the hiring process follow all POST mandates for recruitment, testing, and selection. Currently, when a Trainee is hired he/she attends the academy and remains a Trainee until he/she attains a POST certificate and then promotes to an Officer. In most agencies, a non-sworn Recruit is hired to attend the Police Academy and then promoted to a sworn Police Officer to fulfill his/her mandated 1 year POST probationary period to obtain a POST Basic Certificate. The revised descriptions clearly indicate that our Recruit is non-sworn and our Officer is sworn. This change will have no impact on any current employees as all of our current incumbents are Community College Police Officers. Ms. Lisa Jenkins, Supervising Personnel Analyst, spent much time revising the attached descriptions. They were then sent to legal counsel for review. Additional changes were made after legal consultation. RECOMMENDATION It is recommended that the Commission approve the title change of Community College Police Officer Trainee to Community College Police Officer Recruit, and approve the recommended changes to the classification descriptions for both Community College Police Officer and Community College Police Officer Recruit. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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Community College Police Officer (Lateral/Academy Graduate)

Page 1 of 5 CONCEPT OF THE CLASS Positions in this classification perform patrol duties on foot, bicycle or by motorcycle or vehicle, enforce laws, rules and regulations to protect college personnel against accident or bodily harm, and college property and facilities against fire, theft, vandalism, and illegal entry. DISTINGUISHING CHARACTERISTICS The Community College Police Officer is the journey-level classification of sworn Police Officerfor incumbents fully trained in peace officer duties, requiring successful completion of a basic law enforcement training program at a California Commission on Peace Officer Standards and Training (hereinafter referred to as P.O.S.T.). .-approved certified academy and field experience. Probationary incumbents complete a field training program and are then able to perform the full range of peace officer duties. Community College Police Officers must possess possess or attain a P.O.S.T. Basic Certificate upon completion of the first 12 months of service. The Community College Police Officer Trainee Recruit is an a non-sworn training-level classentry-level class for candidates seeking police training. A trainee recruit will attend and must successfully complete training a basic law enforcement training program at a District approved California Commission on P.O.S.T.- certified academy; receive on-the-job training in patrol procedures, investigation, arrest, search and seizure. Assignment to this class is limited to participation in and successful graduation from a basic law enforcement training academy,a one-year term of employment. ESSENTIAL DUTIES Patrols college campus on foot, bicycle or by motorcycle or vehicle and answers calls to protect college students, faculty, and staff against accident or bodily harm and college property and facilities against fire, theft, vandalism, and illegal entry

Enforces laws, traffic regulations and safety regulations, and is authorized to search, interrogate, apprehend or arrest violators, if necessary

Provides security control for large gatherings, assemblies, or other campus activities and events, such as registration, athletic, and social events

Investigates and records irregularities which occur during assigned shift; takes necessary action within the limits of prescribed policies and procedures; corrects the situation, if possible, or contacts the Community College Police Chief or Campus Sergeant for guidance and assistance

Gathers evidence to use in the apprehension and conviction of suspects

Renders first aid during emergencies

Detects traffic law violations and issues parking infraction citations Prevents traffic congestion with signs or traffic direction Conducts building searches in accordance with predetermined plan during a bomb threat or other emergency conditions


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Community College Police Officer Page 2 of 5 Maintains a log of daily activities and writes reports to be used in follow-up investigations May be assigned to dispatch, as necessary. Performs other related duties as requested or assigned Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.

SUPERVISION Supervision Received Under general supervision, the employee receives assignments and is expected to carry them through to completion with substantial independence.

Supervision Exercised May assign work and partner with a Community College Police Officer Trainee completing his or her field training program. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of law enforcement procedures pertaining to arrest, search and seizure, and rules of evidence Knowledge of California laws and local ordinances relating to theft, burglary, arson, malicious mischief and trespassing Ability to operate a motor vehicle (or motorcycle) safely and in accordance with all traffic laws and regulations Ability to exercise independent, sound judgment in evaluating situations and making decisions Ability to enforce pertinent laws, rules and regulations Ability to analyze situations and adopt an effective course of action Ability to interpret and follow oral and written instructions Ability to learn District and campus rules and regulations regarding security, safety, and conduct Ability to write clear and concise reports Ability to interrogate suspects and interview complaints and witnesses Ability to respond quickly and effectively in emergency situations Ability to accept supervisory direction willingly Ability to establish and maintain effective working relationships in a diverse multi-cultural and multi-ethnic educational environment Ability to use restraint in confrontational situations


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Community College Police Officer Page 3 of 5

MINIMUM QUALIFICATIONS Education Requirement:

Graduation from high school or the equivalent, as specified by P.O.S.T.

Completion Successful graduation from of a basic law enforcement training academy at a P.O.S.T. approved certified academy. College level coursework in Administration of Justice (Police Science) preferredis desirable. Experience Requirement: Possession of a California P.O.S.T. Basic certificate. For lateral candidates, a minimum of one year of experience working as a sworn police officer in a P.O.S.T. law enforcement agency (or out of state equivalent) is required.

OR Promotion from the Santa Monica Community College classification of Community College Police Officer Trainee, based on successful completion of the Santa Monica College Police Department Field Training Program, and a passing score on the End of Probation Performance Evaluation for Community College Police Officer Trainee.

Special Requirements: Must be a United States Citizen, free of any felony convictions or misdemeanor convictions involving violence and meet all minimum selection standards of a peace officer as specified by the California Commission on Peace Officer Standards and Training. Must pass a thorough background investigation, in accordance with P.O.S.T and District Standards. Meet the District and P.O.S.T. medical and psychological standards for police officers, including hearing and vision requirements Must pass a 12-month probationary period in this position. Any time worked as a Police Recruit at the District will not count towards the one-year probationary period for Community College Police Officer. Pass a thorough background investigation. Licensure and/or Certification: For academy graduate candidates, a California P.O.S.T. Basic certificate must be obtained upon completion of the first 12 months of service in this classification. For lateral candidates, a valid P.O.S.T. Basic certificate or successful completion of the P.O.S.T. basic waiver process is required at the time of application. Possession of a valid Class “C” California Driver’s License.

Training: The field training program consists of an on-the-job training program, several performance evaluations and a review by the Chief of Police. Failure to maintain satisfactory progress during the training program will end a candidate’s eligibility for participation in the program and employment in the class.


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Community College Police Officer Page 4 of 5 Special Designation: Incumbents in this class may qualify for special designation in (1) Investigator, (2) Training Officer, or (3) Range Master (4) Safety and Security Systems Officer:

(1) Investigator Designation requires successful completion of a Criminal Course and will be responsible for the follow-up and coordinator of investigations relating to campus activities; conducting interviews of suspects, completing reports, and conferring with the Campus Police Sergeant and Police Chief to determine course of action for each individual situation.

(2) Training Officer Designation requires successful completion of First Aid and CPR classes and Multi-Video Equipment Usage classes and will be responsible for

conducting training and safety classes for police officers and parking security officers. Additional responsibilities include scheduling officers for advance training, maintaining logs of training and disseminating training and safety materials and information to police department staff.

(3) Range Master Designation requires successful completion of a Range Master Instructor Course and will be responsible for coordination and scheduling the monthly qualifying of officers and sergeants. The Range master must be present at all qualifying sessions, verify successful qualifying marks, and maintain qualifying logs and conduct safety training.

(4) Safety and Security Systems Officer Designation requires annual certification from a certified training agency in technical installation and operation and maintenance of intrusion and fire alarms and monitoring systems and will be responsible for: coordinating and controlling the access and use of facilities through the use and monitoring of electronic access control systems; managing and maintaining the burglar and hold-up alarm systems installed by contractors; managing and maintaining the surveillance systems installed by contractors; managing and maintaining the fire detection and alarm systems installed by contractors; troubleshooting and correcting problems with the systems, including contacting contractors; training fellow Campus Police Officers in monitoring and troubleshooting the systems; working directly with contractors in new installations, routine maintenance, and troubleshooting.

Licensure and/or Certification: Possession of a valid Class “C” California Driver’s License. Possession of a P.O.S.T. Basic Certificate. WORKING ENVIRONMENT AND PHYSICAL DEMANDS

Works outside. Walks and drives a vehicle. Exposed to various weather conditions.

Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed indoors and outdoors in a variety of locations to include on-site work at calls and incidents, in a District vehicle (including motorcycles), on a bicycle and at the College Police Station. When working outdoors, may be exposed to the elements; may work under damp or dry conditions; crouch, walk, bend, reach, twist, drag, lift, and carry items weighing 45 pounds or more; prolonged sitting, standing, and grasping; run for extended times over various distances and conditions, such as pursuing a running suspect through yards and over fences and walls; observe and recognize people, activities, vehicles, street signs, environmental conditions from a reasonable distance during day or night; may be exposed to dust, chemicals, solvents, grease/oil, fumes, electrical, and mechanical hazards, vehicular traffic, vibration, and noise; meet the physical requirements of the class and have mobility, vision (including the ability to distinguish colors), speaking, hearing, dexterity, and use of both hands and legs appropriate to the duties to be performed. May administer first aid and in an emergency, push, pull, drag, and move individuals and/or others weighing 150 pounds or more. May be exposed to blood or other bodily fluids or communicable diseases. Must be able to meet the physical requirements of the class and have mobility, vision, hearing, sense of smell, and dexterity levels appropriate to the duties to be performed with the ability to work irregular hours and schedules.


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Community College Police Officer Page 5 of 5 CLASS DETAIL

Job Family: Public Safety/Community Outreach FLSA Status: Non-exempt Personnel Commission Approval Date: November 30, 2006 Class History: Community College Police Officer

Revision Date(s): Established: 06/77, Revised: 06/79, 07/87, 10/24/90,

10/18/95, 03/27/02,11/30/06, 06/20/07, 6/19/10


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Community College Police Officer TraineeRecruit Page 1 of 4

CONCEPT OF THE CLASS Under Ssupervision, receives academy and on-the-jobinstruction and training in law enforcement and police methodology in preparation for eligibility to qualify for Community College Police Officer by attending a basic law enforcement training program at a California Commission on Peace Officer Standards and Training (hereinafter referred to as P.O.S.T)-certified academy. DISTINGUISHING CHARACTERISTICS The Community College Police Officer Recruit Trainee is a non-sworn training-level class an entry-level class for candidates seeking police training. A trainee recruit will attend and must successfully complete training at a basic law enforcement training program at a District approved and P.O.S.T.-certified academy; receive on-the-job training in patrol procedures, investigation, arrest, search and seizure. Assignment to this class is limited to a one-year term of employmentparticipation in and successful graduation from a basic law enforcement training academy. The Community College Police Officer is the journey-level classification of sworn Police Officer for incumbents fully trained in peace officer duties, requiring successful completion of a basic law enforcement training program at a P.O.S.T.-certified approved academy and field experience. Probationary incumbents complete a field training program and are then able to perform the full range of peace officer duties. Community College Police Officers must possess possess or attain a P.O.S.T. Basic Certificate upon completion of the first 12 months of service. ESSENTIAL DUTIES Attends and actively participates in a P.O.S.T.-certified basic law enforcement training academy full time, and actively participates in all required coursework, training, and instruction as required for successful completion of and graduation from the academy. Actively participates in a rigorous academic and outdoor physical training program. Areas of instruction include, but are not limited to, the following: Receives instruction and on-the-job training in the following areas:

Basic principles of patrol procedures and criminal investigation;

Arrest, search, and seizure as applied to college police operations; Police investigation including the collection of evidence, interviewing and interrogation of witnesses, follow-up and case preparation; Preparation of reports as used by law enforcement; College tTraffic procedures and patrol; Report writing;


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Community College Police Officer TraineeRecruit Page 2 of 4

Firearms training and defensive tactics; Safety in the operation and use of College vehicles and equipment; Upon successful completion of P.O.S.T. academy training: Successfully pass a P.O.S.T. Certified Field Training Program; Observes and assists the Community College Police Officer in the performance of various procedures and techniques; attends training courses as assigned; Independently, and on an assigned shift, patrols college campus on foot or by vehicle to protect college personnel, students, and property;

Performs other related duties as requested or assigned. KNOWLEDGE, SKILLS AND ABILITIES Ability to learn law enforcement procedures pertaining to arrest, search and seizure, and rules of evidence; Ability to learn laws and ordinances relating to theft, burglary, arson, malicious mischief and trespassing; Ability to meet the demands of a rigorous physical training program and academic instruction program Ability to learn District and College rules and regulations regarding security, safety and conduct; Ability to operate a motor vehicle safely and in accordance with all traffic laws and regulations Ability to interpret and follow oral and written instructions; Ability to l earn to write clear and concise reports; Ability to learn to interrogate suspects and interview complainants and witnesses; Ability to respond quickly and efficiently in emergency situations; Ability to exercise independent, sound judgment in evaluating situations and making decisions Ability to analyze situations and adopt an effective course of action; Ability to perform duties under scheduled working conditions; Ability to accept directions from others willingly; Ability to establish and maintain effective working conditions in a diverse multicultural and multi-ethnic educational environment.


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Community College Police Officer TraineeRecruit Page 3 of 4 MINIMUM QUALIFICATIONS Education Requirement: Graduation from high school or the equivalent, as specified by P.O.S.T. Experience Requirement: Demonstrated interest in law enforcement and ability to successfully complete the prescribed course of basic law enforcement training at the P.O.S.T.-certified approved academy designated by the District. Coursework in Administration of Justice (Police Science) preferredis desirable.

Individuals who have successfully completed or graduated from a P.O.S.T.-certified academy or possess a valid P.O.S.T. certificate do not meet the minimum qualifications and are not eligible for this position. Education/Experience Equivalency: Any combination of training and experience that would provide the required knowledge and abilities is qualifying. Special Requirements: Must be a United States Citizen, free of any felony convictions or misdemeanor convictions involving domestic violence and meet all other minimum selection standards of a peace officer as specified by P.O.S.T. Meet the District and P.O.S.T. medical and psychological standards for police officers, including hearing and vision requirements. Must pass a thorough background investigation, in accordance with P.O.S.T. and District standards. Complete Must participate diligently in and complete all requirements for graduation from a basic law enforcement academy.training. and all District and P.O.S.T. requirements needed to obtain a P.O.S.T. Basic certificate; Meet the District and P.O.S.T. medical and psychological standards for police officers. Pass a thorough background investigation. Note: Applicants for Community College Police Officer must pass a background investigation and must not have been convicted of a felony or a misdemeanor involving domestic violence. Training: The training program consists of coursework at a District recognized P.O.S.T. approved academy, on-the-job training exercises, and a review by the Community College Police Chief. Successful completion of all phases of training is a requirement for promotion into the classification of Community College Police Officer. Failure to maintain satisfactory progress during the training program, or to satisfy the District and P.O.S.T. requirements for promotion to Community College Police Officer, will end a candidate’s eligibility for participation in the program and employment in the class. Licensure and/or Certification: Possession of a valid Class III C California driver’s license. Must be able to obtain a regular Basic P.O.S.T. Certificate within 12 months of date of hire.

Special Notice: Community College Police Officer Trainee is not intended to be a permanent position. Incumbents will be promoted to Community College Police Officer or released prior to the end of the one year probationary period.

Requirements for Promotion to Community College Police Officer: Successful completion of the Santa Monica College Police Department Field Training Program and a passing score on the End of Probation Performance Evaluation for

Community College Police Officer Trainee are required to promote to the Classification of Community College Police Officer.


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Community College Police Officer Trainee Page 4 of 4

Level of Supervision Received Immediate General supervision is received from the Chief of Police or management designee College Police Sergeant or Community College Police Officer. Work instructions may be received from the Community College Police Officer. Day-to-day instruction, supervision, and training is received from academy instructors.

Level of Supervision Exercised None Working Environment & Physical Demands Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In-classroom training and instruction is received, which requires sitting for extended periods of time, listening, speaking, and using hands to write. The candidate also participates in physical training which includes physical endurance training as well as law enforcement tactics training, such as runs for extended periods of times, scale walls, firearm training, dummy drags, and other related activities as part of the curriculum. When working outdoors, may be exposed to the elements; may work under damp or dry conditions; crouch, walk, bend, reach, twist, drag, lift, and carry items weighing 45 pounds or more; prolonged sitting, standing, and grasping; run for extended times over various distances and conditions, such as pursuing a running suspect through yards and over fences and walls; observe and recognize people, activities, vehicles, street signs, environmental conditions from a reasonable distance during day or night; may be exposed to dust, chemicals, solvents, grease/oil, fumes, electrical, and mechanical hazards, vehicular traffic, vibration, and noise; meet the physical requirements of the class and have mobility, vision (including the ability to distinguish colors), speaking, hearing, dexterity, and use of both hands and legs appropriate to the duties to be performed, and the ability to push, pull, drag, and move individuals and/or others weighing 150 pounds or more.

Demonstrate an interest in law enforcement; possess effective interpersonal skills enabling a candidate to deal efficiently with a diverse population of students, staff and the public; exhibit a pleasant, cooperative, and polite attitude in carrying out law enforcement duties; ability to remain calm and maintain order in emergencies or threatening situations. CLASS DETAIL

Job Family: Public Safety FLSA Status: Non-exempt Personnel Commission Approval Date:

Revision Date(s): Established: P.C. 06/77; Revised: 06/79; 10/24/90

03/27/02, 06/16/10

Class History: Community College Police Trainee; Community College Police Officer Trainee


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AGENDA REPORT NO. 9 SUBJECT: APPROVAL OF PERSONNEL COMMISSION MEETING SCHEDULE

It is recommended that the personnel Commission approve the following scheduled meetings for fiscal year 2009-10. Regular meetings will be held on the third Wednesday of each month at 12:00 noon in the Board Room, Business Building, Room 117. Regular Meeting Dates Time Place Wednesday, July 21, 2010 12:00 noon Business Building, Room 117 Wednesday, August 18, 2010 12:00 noon Business Building, Room 117 Wednesday, September 15, 2010 12:00 noon Business Building, Room 117 Wednesday, October 20, 2010 12:00 noon Business Building, Room 117 Wednesday, November 17, 2010 12:00 noon Business Building, Room 117 Wednesday, December 15, 2010 12:00 noon Business Building, Room 117 Wednesday, January 19, 2011 12:00 noon Business Building, Room 117 Wednesday, February 16, 2011 12:00 noon Business Building, Room 117 Wednesday, March 16, 2011 12:00 noon Business Building, Room 117 Wednesday, April 20, 2011 12:00 noon Business Building, Room 117 Wednesday, May 18, 2011 12:00 noon Business Building, Room 117 Wednesday, June 15, 2011 12:00 noon Business Building, Room 117

Reference: Merit Rule 2.2.1 Regular Meetings

The Commission shall hold its regular meeting on the third Wednesday of each month. The Commission shall designate the time and place of the meetings on the Commission’s official bulletin board. The Commission may meet at some other time or place, provided that at least 24 hours notice is given to commissioners, employees, and administration representatives. Notice shall be posted on the Commission’s official bulletin board and shall also be given to newspapers who have filed written request for such notice. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:


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AGENDA REPORT NO. 10 SUBJECT: RATIFICATION OF LIMITED TERM ASSIGNMENTS The Personnel Commission is requested to ratify the classification of the following Limited Term positions pursuant to Section [7.4.2(C)] of the Rules and Regulations of the Classified Service of the Santa Monica Community College District: Position Classification Department Effective Dates Disabled Student Services Assistant (2 part-time positions)

Disabled Students Center 05/18/10-06/30/10

Lab. Tech.-Chemistry (1 part-time position)

Physical Science 06/04/10-12/04/10

Payroll Specialist (2 full-time positions)

Fiscal Services 06/01/10-11/30/10

Payroll Specialist (1 full-time positions)

Fiscal Services 06/07/10-12/07/10



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AGENDA REPORT NO. 11 SUBJECT: ADVISORY ITEM: APPOINTMENTS TO LIMITED TERM POSITIONS The Personnel Commission is advised that the following persons have been appointed to the following Limited Term positions from certified eligibility lists pursuant to Section [7.4.3(A)] of the Rules and Regulations of the Classified Service of the Santa Monica Community College District. Candidate Position Department Duration* Eligible List Date Aviles, Wendy Disabled Student Services Asst. Disabled Students Center 05/18/10-06/30/10 04/06/2010 Samuels, Nahalia Disabled Student Services Asst. Disabled Students Center 05/18/10-06/30/10 04/06/2010 Jansen, Michael Lab. Tech.-Chemistry Physical Science 06/04/10-12/04/10 08/09/2006 McCoy, Paul B. Payroll Specialist Fiscal Services 06/01/10-11/30/10 04/13/2010 Santiago, Jessica Payroll Specialist Fiscal Services 06/07/10-12/07/10 04/13/2010 Vasquez, Olga Payroll Specialist Fiscal Services 06/01/10-11/30/10 04/13/2010 *Not to exceed six (6) months or, in case of an appointment in lieu of an absent employee, is not to exceed the authorized absence of that employee. Reference Merit Rule 7.4.3 (A) –Eligibility for Appointment Limited term appointments shall be made from eligibility lists and employment lists in accordance with procedures for regular appointments.


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AGENDA REPORT NO. 12 SUBJECT: ADVISORY ITEM: APPOINTMENTS TO PROVISIONAL ASSIGNMENTS The Personnel Commission is advised that the following persons have been appointed to the following provisional assignments, not to exceed 90 calendar days pursuant to Section 7.2 of the Rules and Regulations of the Classified Service of the Santa Monica Community College District. Candidate Position Department Duration Snyder, Jeffrey R. Administrative Assistant II Workforce & Economic Development 05/17/10-09/22/10 Spielberg, Barbara Administrative Clerk Cosmetology 05/03/10-09/08/10 Amari, Elaine T. Instructional Assistant-ESL ESL 06/21/10-10/26/10 Escovedo, Lainie Instructional Assistant-ESL ESL 05/24/10-09/28/10 Fantroy, Jonathan D. Student Services Clerk African-American Center 05/03/10-06/30/10


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AGENDA REPORT NO. 13 SUBJECT: RECRUITMENT AND EXAMINATION STATUS REPORT – INFORMATION ONLY This item is presented for the Commission’s review – no action is required. Please see next page.


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V. ADJOURNMENT AT _______ pm.

Next regular meeting scheduled for Wednesday, July 21, 2010 in the Board Room, Business Building, Room 117. DISPOSITION BY THE COMMISSION Amendments/Comments MOTION MADE BY: SECONDED BY: AYES: NAYS: ABSTENTIONS:

As required by law, this agenda for the Wednesday, June 16, 2010 Regular Meeting of the Santa Monica College Personnel Commission was posted at or before 12:00 pm on Friday, June 11, 2010 on the official District bulletin boards.

Documents

PERSONNEL COMMISSION AGENDA - smc.edu fileFor information regarding Personnel Commission Agenda/Minutes distribution, please contact Personnel Commission at (310) 434- 4410. PERSONNEL