PowerPoint Presentation
Pooja M Anand([email protected])30th Apr to 3rd May
2012PERSONNEL ADMISTRATION SAP HRTraining AgendaDAY
1IntroductionInfotype and related configuration DAY 2Personnel
ActionsAdditional and Dynamic ActionsDAY 3FeaturesReporting in
PA
ContentsIntroductionSAP HR Structures in SAP HRInfotype and
related configurationPersonnel Actions Additional and Dynamic
ActionsFeatures Reporting in PA
SAP HR The SAP HR module enables customers to effectively manage
information about the people in their organization, and to
integrate that information with ''other SAP modules'' and external
systems.Helps attain compliance and employee administration with
ease. This in turn helps the HR team to concentrate on Strategic
developmentFree employees to concentrate on value-generating
activities, rather than on routine tasksComplex Reports made easily
availableAchieve transparency in ProcessesMove from Personnel
dependent to Process drivenStructures in SAP HREnterprise Structure
- Client, Company code, Personnel Area and Personnel Subarea
Personnel Structure - Employee group, Employee subgroup, Payroll
accounting area Organization Structure - Organizational units,
jobs, positions, etc
IntroductionInfotype and related configurationIntroduction and
StructureInfotype ScreensImportant Infotypes in PAPersonnel Actions
Additional and Dynamic ActionsFeatures Reporting in PA
Introduction and Structure
Infotype An Infotype is a group of object-based pieces of
information on a particular area. The data stored in an infotype is
always based on the personnel number of an employee. An Infotype is
recognized by a four digit number.
Infotype Concepts:Subtype - are used to subdivide infotype
records. They subdivide infotype data by subject matter, which
makes it easier for you to access and manage information
IntroductionTime Constraint Can one be present and absent at the
same time ? NO. But SAP allows to create data with validity period,
which might lead to data conflicts. To control such inconsistencies
in data, Time Constraints are used.
IntroductionAdditional text Additional text can be permitted or
prohibited at infotype level.
Fast Entry - The fast entry of master data function enables to
simultaneously create and edit the same infotype or subtype record
for more than one employee.
Lock/Unlock Helps to achieve a 2 step data entry process. One
enters the data, other approves it. Unlock access can be handled
through authorizations.Reason for Change Several Infotype have the
field Reason for Change. Pre-defined reason could be selected while
changing an Infotype record
StructureInfotype Structure Each Infotype consists of atleast 2
structures and one database table.
Structure PSnnnn - contains all of the infotype data fields
Structure Pnnnn - contains infotype key fields and all of the data
fields from structure PSnnnn .
Transparent table Pannnn -Transparent table PAnnnn is required
if you want to use an infotype within Personnel Administration.
Infotype Screens
Infotype header It is a set of fields that is displayed when an
infotype record is accessed. For Eg.: When any PA infotype is
accessed, the header portion usually displays details like
Personnel No, Name, Personnel Area etc. Header contents can be
customised
Infotype Menu Displays a logically grouped list of Infotypes
under different tabs. The list could differ for different set of
end-users.
Infotype Screen Table T588M makes it easy to slightly vary an
infotype screen or to define an alternative screen.
Important Infotypes in PA
IT 0000 ActionIT 0001 Organizational assignmentIT 0002 Personal
DataIT 0003 Payroll StatusIT 0006 AddressesIT 0007 Planned Working
TimeIT 0008 Basic PayIT 0009 Bank DetailsIT 0014 Recurring Payments
/ DeductionsIT 0015 Additional Payments
Important Infotypes in PAIT 0016 Contract ElementsIT 0019
Monitoring of TasksIT 0021 Family Members / DependentsIT 0027 Cost
DistributionIT 0041 Date SpecificationsIT 0105 Communication
IntroductionInfotype and related configurationPersonnel Actions
ConceptsConfigurationAdditional and Dynamic ActionsFeatures
Reporting in PA
ConceptsPersonnel Action Any important life cycle activity
processed on an employee, which needs keeping tab of, can be
executed using Personnel Action in SAP HR.
Important concepts Personnel number Unique 9 digit number
assigned to every employee which doesnt change during the entire
lifecycle of the employee.
Number range Organizations can decide on what range of numbers
should the Personnel number be allotted. Different ranges for
various Personnel Areas is possible. Also, Internal and External
ranges are available.
Employment Status Is a very important filed in IT 0000 and
determines the personnel numbers status in the organization. There
are 4 statuses: 0 Withdrawn, 1 Inactive, 2 Retire, 3 Active
Data maintained through Actions Personnel Area, Employee group
and subgroup can be changed only through actions and not through PA
30.
Integration with OM Screen while running an action is affected
by PA integration with OM. Position field is allowed for population
only if integration is configured ( Value of PLOGI ORG as X in
table V_T77S0)
Infogroup Sequential list of Infotypes that need to
changes/created while executing an Action is stored in
Infogroup.
Action Menu Just like Infotype Menu we have Action Menu. UGR
dependency is available for configuration. There is one more
concept called Info group Modifier, which uses validation on group
of employees
IntroductionInfotype and related configurationPersonnel Actions
Additional and Dynamic ActionsFeatures Reporting in PA
Additional ActionSAP does not allow storing two infotype record
of Time Constraint 1 on the same day, because it would be mean the
delimitation date for both will be the same. In this case first
Infotype record would be overwritten by the latter one.Hence
Additional Action
Infotype 0302 used to capture additional/multiple actions on
same day. This infotype cannot be maintained directly, but it is
located for viewing at the bottom of the Actions infotype. Report
RPUEVSUP is to be executed.
Dynamic ActionDynamic Action feature in SAP HR is provided to
call another Infotype while processing one Infotype.
Important fields Infotype, Subtype, Field name, sequence number
are self explanatoryFunction Character of step determines on what
condition of infotype, should the dynamic action be run
Indicator for step this field gives meaning to the next column,
variable function part
Variable function part What the step is supposed to do is
defined here
ContentsIntroductionInfotype and related configurationPersonnel
Actions Additional and Dynamic ActionsFeatures Reporting in PA
FeaturesFeatures define default values and control system
processes, they query different personnel or data structure fields
to determine a certain return code or result.
Report RPUMKG00 is used to activate features.
Commonly used standard features in PA
ABKRS default value for payroll areaCONTR Default values for
contract elements (LA/LE-ZA/ZE-PA/PE-KF-KA-CT)VDSK1 Organizational
keyNUMKR personnel number, number rangeIGMOD Infogroup modifierMSN
20, 21, 30, 31, 32 actions: termination, re-entry, inactive work,
restart work and early retirement and retirementPINCH administrator
group (personnel, time and payroll)Some of the commonly used
decision operators -
BUKRS company codeBTRTL personnel sub-areaMOLGA country
groupingPERSG employee groupPERSK employee subgroupWERKS personnel
area
ContentsIntroductionInfotype and related configurationPersonnel
Actions Additional and Dynamic ActionsFeatures Reporting in PA
Reporting in PAConfiguring Logged Infotypes Report RPUAUD00 is
used to display all changes that were made using infotype change
documents
Can be accessed through T-code S_AHR_61016380
Requires configuration in tables - V_T585A, V_T585B, V_T585C
Thank you
