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The Commonwealth of Massachusetts

Perpetuating Information Sharing Success: User Reported Successes Guide Planning and Development MassGangs, SWISS Projects

IACP's Law Enforcement Information Management (LEIM) Section: 32nd Annual ConferenceWednesday, May 7, 20082:45 p.m.-3:45 p.m.

Agenda

• Statewide Information Sharing System (SWISS)

• Massachusetts Statewide Gang Data Management System (MassGangs)

Page 2IACP LEIM Conference, May 2008

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Statewide Information Sharing System

(SWISS)

IACP LEIM Conference, May 2008

SWISS Overview

• What SWISS is:– A central data repository of data electronically submitted via the CJIS

network from local, regional and state law enforcement and public safety agencies

– A method of making data available to statewide authorized public safety agencies for use with statistical and reporting software

– Phase I will focus on the collection of incident data– Provides the intelligence community (e.g. Commonwealth Fusion Center,

Boston Regional Intelligence Center) access to information that facilitates their ability to anticipate, detect, and deter threats.

– Aids future inter-state and Federal information sharing initiatives (e.g., N- DEx) by implementing a standardized repository of Commonwealth data.

• What SWISS is not:– A records management system– An intelligence management system– A statistical analysis and reporting tool


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SWISS Planned Concept of Operations

SWISSInformation Warehouse

Law Enforcement AgenciesRMS or Direct Data Entry

Incident ReportsP1

Arrest/Booking Reports

SP

CFC, BRIC, Homeland Security CouncilsIntelligence Analysis

FBI N-DEXNational Information Sharing

Law EnforcementCrime Analysis

Firearms LicensingSuitability

Inmate Management

Data electronically submitted

Computer Aided Dispatch Data

SP

Citation DataSP

Field Interview and Observation Reports

SP

Incarceration DataSP

SP Subsequent Phase

Anal

ytic

al

Tool

Anal

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al

Tool

SWIS

S Rep

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SWISS Phase I Project Stakeholders

Primary StakeholdersOriginal data sources and end-users

Operational StakeholdersProject management, hosting, support & integration

Project SponsorsProject Direction & Leadership

• Law Enforcement– Local & State Law

Enforcement– ICJIS Community– Regional Analysts

• Intelligence Community

– Commonwealth Fusion Center

– Regional Intelligence Centers

• Crime Analysts

• Criminal History Systems Board (CHSB)

• Records Management System (RMS) Vendors

• Executive Office of Public Safety (EOPS)

• Regional Homeland Security Councils


SWISS Strategy

• Well defined concept of operations• Standards based (GJXDM)• Transparent and inclusive statewide communication plan

– Statewide user group interviews– Statewide user survey– Stakeholder review of functional requirements document– SWISS project website– Vendor conferences– Advisory committee

• Product budget structured to compensate RMS vendor software development and implemenation costs

• Establish a single point of contact for RMS vendors


SWISS Benefits

• Statewide cross agency data sharing• Scalable for future data sources• Establishes the mechanism to share information regionally

and nationally• Meets the Commonwealth’s Homeland Security Strategy


SWISS Risks

• Level of agency participation• Level of vendor participation• Infrastructure• Policy decision making• Funding

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SWISS Incident Report Filtering Process

Once SWISS receives a valid new incident report submission or valid update to an existing incident report, the SWISS business rules engine will apply the agency and user-specified rules for filtering entire incidents and parts of incidents from the SWISS data warehouse. Incident reports that are filtered out will not be stored in the SWISS data warehouse.

Once SWISS receives a valid new incident report submission or valid update to an existing incident report, the SWISS business rules engine will apply the agency and user-specified rules for filtering entire incidents and parts of incidents from the SWISS data warehouse. Incident reports that are filtered out will not be stored in the SWISS data warehouse.


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SWISS Agency Filtering Rules Scenarios

• Establishing Agency Global Filtering Rules– Scenario #1: Agency XYZ has decided that incident reports involving

intelligence information internal to the agency should never be submitted to SWISS. The agency administrator would establish a global filtering rule within SWISS that would exclude the entire incident for all reports that have an Intelligence Information category.

– Scenario #2: Agency XYZ has determined that while they wish to submit incidents involving sexual offenses, they would like to withhold the name of the victim as well as the narrative. The agency administrator would establish a global filtering rule within SWISS that would exclude the Victim and Narrative information for all reports that have a Sexual Offense category.

• Applying Ad Hoc User Filtering Rules– Scenario #3: Agency XYZ has an incident report that involves a high

profile politician that they do not wish to share with SWISS. The incident category is Traffic Offense which would normally bypass the global filtering rules for that agency. The agency administrator would access a list of pending incident reports and choose to exclude the specific report from SWISS.


SWISS Technology Components

• Hardware- HP Integrity servers

- Operational Data Store Server

- Development Server

- HP Blade servers- Application Server- Web Server

- Netezza server- Data Warehouse Appliance

• Software- Windows Server- MS-SQL Server- Apache Web Server- Apache Tomcat Server- Systinet Server for Java (web

services)- Java platform

• Data Exchange Interface- GJXDM- ASCII



SWISS Project Budget

Project Category Budget Amount

SWISS design, development, and implementation $2,200,000

Equipment and software $1,750,000

Other contractual services $1,050,000

$5,000,000

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MassachusettsStatewide Gang

Data Management System(MassGangs)


MassGangs Overview

• The MassGangs Project is a Massachusetts initiative to promote the real-time sharing of critical information about gangs and gang members operating in the Commonwealth

• MassGangs records are intended to be shared across all participating agencies– Each agency can add additional information to the same record, making it available

to investigators and analysts in other jurisdictions– MassGangs is designed to facilitate the entry of information into the system and to

reduce duplicate data entry across jurisdictions– Agency submitted information is protected from editing and deletion by other

agencies

• The MassGangs Advisory Board has determined that the MassGangs database is subject to 28 CFR Part 23 as an intelligence repository– New gang subjects must be scored or attested as to reasonable suspicion of gang

activity– Supervisor approvals are required to enter a new subject or to retain a subject in the

database– Notifications are built-in to inform interested agencies of upcoming record purges


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MassGangs Project Stakeholders

Primary Stakeholders

Original data sources and end-users

Operational Stakeholders

Project management, hosting, support &

integration

Project Sponsors

Project Direction & Leadership

• Law Enforcement– Local and State Law

Enforcement, Gang Units

– Other ICJIS gang stakeholders

• Intelligence Community

– Commonwealth Fusion Center

• Crime Analysts

• Criminal History Systems Board (CHSB)

• Law Enforcement Agency IT Departments

• Executive Office of Public Safety (EOPS)


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MassGangs Concept of Operations

The MassGangs Approach1. Users enter gang-related information using

their current business processes and record management systems or users enter gang- related information using the MassGangs Browser Application.

2. All gang-related submission to MassGangs will be made over the secure CJIS network.

3. All submitted gang-related information will be stored in a standardized format in MassGangs.

4. Participating agencies will be able to query the MassGangs’ database to identify gang members and aid investigations using the MassGangs application.

5. MA Users will be able to query the State of New Jersey Statewide Intelligence Management System (SIMS) for gang-related data and NJ users will be able query MassGangs for gang-related data.

6. (Future) MassGangs may be used to electronically submit data to the NCIC VGTOF.


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MassGangs Shared Information

• Gang Chapters– Names– Characteristics– Primary Activities– Turf/Areas of Operation– Notes– Pictures– Electronic Documents – Information on File– Gang Membership– Gang Groups– Gang Associations

• Gang Subjects– Names– Demographics/SMTs– Physical Details

– Tracking Numbers/Identifiers– Cautions/Conditions– Addresses– Employers/Schools– Vehicles– Notes– Pictures– Electronic Documents– Information on File– Gang Membership Score– Record Retention Information– Gang Chapter Associations– Gang Subject Associations– Warrant Checks– RMV Lookups


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MassGangs Data Sharing Approach

• The inclusion of converted and electronically submitted records in MassGangs will use a facilitated data entry approach– MassGangs will facilitate the entry of subject records from legacy systems with

minimal data entry from its agency’s users– Users from these agencies will need to log on to MassGangs to complete the subject

record before it can be submitted as a gang member or associate in MassGangs database

– Only subject (gang member) information will utilize this facilitated data entry approach; information specific to a gang (names, turf, etc.) will be entered online using MassGangs web interface exclusively

• Each MassGangs subject record will have one and only one statewide master record– There may be agency records (copies of the data from their legacy system) from

multiple participating agencies attached to each statewide master record– Agency records may not be edited via MassGangs but information from them may be

included in the statewide master record


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MassGangs Data Exchanges

• Data exchange utilizes an open systems framework within the Commonwealth’s Criminal Justice Information System

• NIEM compliant XML schema for agencies to transfer gang-related data from their local information systems to MassGangs

• Working with New Jersey to create a gang Information Exchange Package Document (IEPD) that defines the structure, content, and other information required to exchange data across states

• Platform for future inter-state and federal gang data sharing initiatives, including the Violent Gang and Terrorist Organization File (VGTOF)


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MassGangs Master Record and Agency Records

Subject

DOC Corrections ID

…andZERO OR MANY AGENCY REFERENCE RECORDS

Subject

BPD BPD ID

ONE MASTER RECORD

Subject

master MassGang s ID

Each subject record in MassGangs will have one and only one statewide master record. Agencies submitting conversion files or on-going electronic submissions may attach their agency records to the one statewide master record for that subject.

Each subject record in MassGangs will have one and only one statewide master record. Agencies submitting conversion files or on-going electronic submissions may attach their agency records to the one statewide master record for that subject.

Statewide Master Record• The master record can be based originally on subject data

entered directly into MassGangs by a user, a converted agency record, or an electronically submitted agency record

• The master record can be updated by all users of the system and reflect information from multiple agencies throughout the Commonwealth

• All associations with gangs and other subjects in MassGangs will be made via this master record

• Searches for subjects will be made against master records only• The master record may have multiple agency reference records

Agency Reference Records• An agency record is a copy of subject information from an

agency’s legacy system• These records will facilitate the inclusion of key data already

entered in a legacy system into MassGangs without unnecessary duplicate data entry

• This information is not editable via MassGangs but may be viewed by authorized users

• Agency records are unique based on the submitting agency’s unique person identifier (e.g., DOC inmate number)

A user may copy information (e.g., addresses, aliases, etc.) from these agency records to the master record


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MassGangs Home Page


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MassGangs Gang Subject Profile


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Contact Information

Jim SlaterChief Information OfficerExecutive Office of Public Safety and SecurityOne Ashburton PlaceSuite 2133Boston, MA 02108(p)-617.727.7775 ext. 25509(e)[email protected]

Greg PhoenixVice-PresidentxFact, Inc.100 Andover BypassSuite 201North Andover, MA 01845(p)-978.821.3214(e)[email protected]
