Perkins/FFA Annual Report Tutorial

• The template contains The template contains 6 different 6 different worksheets. As worksheets. As designated by the designated by the worksheet tabs at the worksheet tabs at the bottom of the bottom of the window.window.

• The “Instructions” The “Instructions” worksheet is a logical worksheet is a logical place to start.place to start.

• (Note: If you do not (Note: If you do not see these tabs you will see these tabs you will probably need to probably need to resize your window resize your window smaller so they are smaller so they are visible.)visible.)

“Instructions” Worksheet

• As expected this As expected this worksheet will give worksheet will give you a basic you a basic explanation of the explanation of the process.process.

• READ it.READ it.

• Use these arrows to Use these arrows to scroll the window left scroll the window left and right.and right.

• Use these arrows to Use these arrows to move left and right move left and right through the worksheet through the worksheet tabs.tabs.

Ag Ed/FFA- “Printable Student Worksheet”

• Ag instructors only:Ag instructors only:• Print one copy of this Print one copy of this

page.page.• Make enough Make enough

photocopies to photocopies to provide one sheet per provide one sheet per student.student.

• Students can utilize Students can utilize this sheet to prepare this sheet to prepare much of the much of the information they will information they will need to enter on the need to enter on the template.template.

“Enter Student Data Here” (worksheet)

• ENTER ALL DATA ENTER ALL DATA ON THIS ON THIS WORKSHEET!WORKSHEET!

• Do NOT ENTER data Do NOT ENTER data on any other on any other worksheets. (This worksheets. (This one worksheet does it one worksheet does it all.)all.)

Entering Data• The top (YELLOW) The top (YELLOW)

row of the worksheet row of the worksheet gives an example of the gives an example of the type of information that type of information that must be entered in each must be entered in each column. (Some require column. (Some require numbers, other an “x”, numbers, other an “x”, others “Yes” or “No” others “Yes” or “No” etc.)etc.)

• This must be followed This must be followed EXACTLY. The EXACTLY. The equations will not find a equations will not find a “Yes” if it is looking for “Yes” if it is looking for an “X”.an “X”.

• No extra characters are No extra characters are allowed. For Example: allowed. For Example: If “space m” is If “space m” is accidentally entered for accidentally entered for the gender instead of the gender instead of “m” the equations will “m” the equations will not work.not work.

Entering Data continued…

• Student Demographic Student Demographic InformationInformation

• Enter your specific Enter your specific course titles in the course titles in the “green” cells.“green” cells.

Ag Instructors NOTE• For the For the Annual FFAAnnual FFA

Report we need ALL Report we need ALL students in ALL of your students in ALL of your classes.classes.

• For the For the Perkins ReportPerkins Report information they only information they only want students in your want students in your sequential program.sequential program.

• How can you do both?How can you do both?• Simple, enter ALL Simple, enter ALL

students and ALL students and ALL courses. Then SAVE courses. Then SAVE this file. (Please, please, this file. (Please, please, please SAVE this file.please SAVE this file.

• Then reopen the file, Then reopen the file, change the file name, change the file name, resave and delete the resave and delete the rows that contain rows that contain students who where not students who where not in the sequential in the sequential program.program.

How do you DELETE ROWS?

• Click on the Click on the NUMBER of the row. NUMBER of the row. This will highlight This will highlight the entire row.the entire row.

• Then…next slide…Then…next slide…

How do you DELETE ROWS? ...continued…

• After clicking and After clicking and highlighting the row highlighting the row to be deleted…click to be deleted…click on the “Edit” menu on the “Edit” menu and select “Delete”and select “Delete”

• The row will The row will magically disappear.magically disappear.

Non-Ag Ed Programs

• Other career and Other career and technical program technical program areas are welcome to areas are welcome to use this template to use this template to simplify their Perkins simplify their Perkins reporting. reporting.

• HoweverHowever, the , the following items are following items are only needed for FFA only needed for FFA Annual ReportAnnual Report: : Science % ITEDs, Science % ITEDs, Where do you live?, Where do you live?, or any columns to the or any columns to the right of “Where do right of “Where do you live?”you live?”

Non-Ag Ed Programs…continued…

• Non-Ag Ed Non-Ag Ed Programs Programs skip:skip:

1.1. Science %’sScience %’s

2.2. “ “Where do you Where do you live?” and all live?” and all columns to the columns to the right.right.

Perkins Reporting Data

• Upon entering all of Upon entering all of the student the student information SAVE information SAVE the document.the document.

• Saving will force Saving will force Excel to automatically Excel to automatically update the update the calculations.calculations.

• The numbers for The numbers for reporting should now reporting should now be present on the CE-be present on the CE-4 EC & CE-4 SAI 4 EC & CE-4 SAI worksheets.worksheets.

Perkins Reporting Data…continued…

• CE-4 ECCE-4 EC• CE-4 SAICE-4 SAI• Data from these two Data from these two

worksheets is used for worksheets is used for reporting to the reporting to the Department of Department of Education.Education.

• Note: For 2002, the data Note: For 2002, the data will be submitted to the will be submitted to the DE online @ DE online @ www.edinfo.state.ia.uswww.edinfo.state.ia.us

• School Superintendents School Superintendents have the have the passwordspasswords to to access the online access the online reporting forms.reporting forms.

FFA Annual Report

• Submit the file that Submit the file that has ALL students in has ALL students in ALL ag ed courses.ALL ag ed courses.

• However, before However, before emailing this Excel emailing this Excel file file DELETEDELETE the the students names.students names.

• To delete the To delete the names…highlight all names…highlight all of the student of the student names…then…names…then…

• (next slide)(next slide)

FFA Annual Report…continued…

• From the “Edit” menu From the “Edit” menu select “Clear” then select “Clear” then “Contents”“Contents”

• This step is for This step is for confidentiality confidentiality purposes. We want purposes. We want the student data to the student data to maintain its identify maintain its identify by row, but we do not by row, but we do not want specific student want specific student names associated with names associated with the data.the data.

FFA Annual Report…continued…

• The “FFA SAE The “FFA SAE Summary” may be Summary” may be printed and printed and maintained in your maintained in your records.records.

• It provides a few It provides a few simple statistics about simple statistics about your program.your program.

FFA Annual Report Summary

• We understand that this process may seem like a tremendous We understand that this process may seem like a tremendous burden, however it will provide student data that we have never burden, however it will provide student data that we have never collected before.collected before.

• In reality, this process combines the Perkins and the FFA In reality, this process combines the Perkins and the FFA Annual Reports into one process.Annual Reports into one process.

• We hope this data can ultimately be used to improve We hope this data can ultimately be used to improve educational programs and student performance.educational programs and student performance.

• This report will also provide data for the Governor’s Council.This report will also provide data for the Governor’s Council.