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Susan CarterAssistant Director for ResearchOffice of the Chancellor Research, Planning & Effectivenesssusan.carter@so.mnscu.edu651.201.1859

Perkins IVPostsecondary Accountability

WebinarSeptember 29, 2011

Joshua NordauneBI DeveloperOffice of the Chancellor Information Technology ServicesJoshua.Nordaune@csu.mnscu.edu651.201.1581

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Goals

Gain an understanding of The use of the Perkins cohort model for

postsecondary accountability Postsecondary definitions of CTE

participants, concentrators and completers Core indicator definitions Postsecondary data sources Using Hyperion/Brio to access your college’s

Perkins data Upcoming changes to Hyperion/Brio

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Postsecondary Data Structure Minnesota is one of a handful of states to use a cohort

model. The use of cohorts aligns with other system initiatives and reporting (e.g., system accountability dashboard and IPEDS reporting).

Primary source of data is the system’s Integrated Student Record System (ISRS).

Spring 2010

Summer 2009

Spring 2011

Summer 2010

FY 0

9 C

ohor

t

Perkins IV: Entry Cohort Reporting

Spring 2009

Fall 2009

Fall 2010

FY 2009 FY 2010 FY 2011

Spring 2010

Enter in Fall

2008

Spring 2011

Summer 2010

Spring 2009

Fall 2009

Fall 2010

Spring 2010

Spring 2011

Summer 2010

Enter in Spring 2009

Fall 2009

Fall 2010

Fall 2008

Enter in Summer

2008

Summer 2009

Summer 2009

The FY2009-2011 cohort includes students entering in FY 2009 and tracked for three years: 2009, 2010 and 2011.

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Postsecondary Definitions

Participant: A student taking a CTE course OR who has a Perkins eligible major.

Concentrator: A student with a Perkins eligible major who has declared a CTE award (AAS, AS, Certificate, Diploma) and has earned 12 or more college level credits OR who has received an award in a short term Perkins eligible program (less than 12 credits).

Completer:A student who has received a CTE award (AAS, AS, Certificate or Diploma) in a Perkins eligible program.

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• The Perkins status used for reporting is usually the highest recorded Perkins status during the cohort period.

Reporting Status

• However, if a concentrator changes to a non-Perkins major they will be counted as a participant, not a concentrator.

—Completer —Concentrator

—Participant

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A Note about CIP Codes….

Perkins eligible majors and programs are identified based the Classification of Instructional Program (CIP) Code.

ISRS currently uses the CIP 2000 codes for courses and majors and programs.

October 2011: Program Inventory and Major/Course CIPs in ISRS will be updated to CIP 2010 codes.

Perkins eligibility and nontraditional program designation for the FY 2010 entering cohort and later may change slightly but the update will also increase alignment between Perkins IV data and the system program inventory.

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Accountability Indicators

1P1 Technical Skill Attainment 2P1 Credential, Certificate, or Degree 3P1 Student Retention or Transfer 4P1 Student Placement 5P1 Nontraditional Participation 5P2 Nontraditional Completion

Reporting for each indicator includes data by gender, race/ethnicity, nontraditional students and special populations (disability, economically disadvantaged, single parents, displaced homemakers, and those with limited English)

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Race/Ethnicity Reporting The December 2011 CAR Report to OVAE will

disaggregate data by race/ethnicity based on new federal reporting standards. This replaces the use of the “primary” race/ethnicity designation in ISRS.

Hispanic

Non-HispanicAmerican Indian or Alaska Native AsianBlack or African American Native Hawaiian or Other Pacific Islander WhiteTwo or more races

Unknown

Other system reporting also follows the new standards.

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1P1 Technical Skill Attainment

NumeratorNumber of CTE concentrators in who passed technical skill assessments

Denominator Number of CTE concentrators who took technical skill assessments

In the past we have used licensure exam pass rate data as a proxy measure—TSA results will be incorporated as they become available.

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2P1 Credential, Certificate, or Degree

Numerator

Number of CTE concentrators in a given entry cohort who, anytime in the cohort time frame, received a CTE certificate, diploma, AAS or AS

Denominator Number of CTE concentrators in the cohort

December 2011 CAR will be based on the FY2009-2011 cohort.

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3P1 Student Retention or Transfer

NumeratorNumber of CTE concentrators in a given entry cohort who, in at the end of the last year of the cohort time frame, were still intending to complete their program or had transferred

Denominator Number of CTE concentrators in the cohort

December 2011 CAR will be based on the FY2009-2011 cohort. Retention data is frozen as of 8/31. Transfer data will be updated in mid- to late- October with additional National Student Clearinghouse data.

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4P1 Student Placement

Numerator

Number of CTE completers in a given entry cohort who were placed or retained in employment in the 2nd quarter following the program year in which they left postsecondary education*

Denominator Number of CTE completers

December 2011 CAR will be based on the FY2008-2010 cohort. There is a 1 year lag from other indicators.

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5P1 Nontraditional Participation

Numerator

Number of CTE participants who were, at any time during the cohort time frame, enrolled in a CTE program nontraditional for their gender

Denominator Number of CTE participants who were, at any time during the cohort time frame, enrolled in a CTE program designated as non-traditional.

December 2011 CAR will be based on the FY2009-2011 cohort.

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5P2 Nontraditional Completion

NumeratorNumber of CTE completers in a CTE program nontraditional for their gender

DenominatorNumber of CTE completers in a CTE program designated as non-traditional.

# of Male Nursing Graduates + # of Female Welding Graduates

# Total Nursing Graduates + # Total Welding Graduates

Example:

December 2011 CAR Report will be based on the FY2009-2011 cohort.

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Final Agreed Upon Performance Levels (FAUPL)

State Negotiated Performance Level – Accountable in Dec. 2011 CAR

State Negotiated Performance Level – Accountable in Dec. 2012 CAR

Definitions for Core Indicators State Negotiated Performance Levels

Definitions for Core Indicators

Indicator

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State Negotiated Postsecondary Targets

Indicator

State Target Negotiated with OVAE

2010 CAR 2011 CAR 2012 CAR 2013 CAR1P1 - Technical Skills

68.89%Actual: 86.75% 73.33% 70.00% 70.50%

2P1 – Completion 48.00%Actual: 47.39% 50.00% 50.50% 51.00%

3P1 - Retention & Transfer

28.00%Actual: 29.08% 29.00% 29.50% 30.00%

4P1 – Placement 78.00%Actual: 85.26% 79.00% 85.00% 86.00%

5P1 – Nontraditional Participation

17.20%Actual: 22.53%

17.40% 23.00% 23.50%

5P2 – Nontraditional Completion

12.00%Actual: 13.93%

13.00% 14.50% 15.00%

Target date for distributing proposed local targets to consortia is October 18, 2011.

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Postsecondary Indicators: Viewing the DataIndicator Data Source Where to View the Data

1P1 - Technical Skill Attainment

Licensure Data for Radiography, Law Enforcement and NursingAggregate Data Only

TSA Data—as available (e.g., NOCTI)

Licensure Exam Pass Rate Dashboard

http://www.mnscu.edu/board/accountability/index.html

2P1 – Completion3P1 - Retention & Transfer5P1 – Nontraditional Participation5P2 – Nontraditional Completion

Hyperion/Brio Data

ISRS enrollment data on CTE students combined with National Student Clearinghouse Data on transfers

Brio Perkins IV Entering Cohort Data

http://www.its.mnscu.edu/reportanddataservices/datawarehouse/index.html

4P1 - Placement Minnesota Dept. of Employment & Econ. Development (DEED) data and Graduate Follow-up dataAggregate Data Only

Only available as aggregate reports from the Office of the Chancellor

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Licensure Exams Pass Rate Dashboard

•http://www.mnscu.edu/board/accountability/index.html

•Public Dashboard—No Login is Required

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Licensure Exams Pass Rate DashboardSelect a Year

Select a college

Select a comparison group

Documentation

Help file

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NEXT-- Getting authorization to access the Perkins

postsecondary data – Operational Data Security Request Form

How to access the Perkins IV postsecondary data using Hyperion – 2P1, 3P1, 5P1 and 5P2

• Basic Navigation• Viewing Basic Reports• Modifying a Pivot to Drill Down Into the Data

Preview changes to the Perkins IV Hyperion Data

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Hyperion/Brio Training http://www.its.mnscu.edu/reportanddataservices/training/

Training Options

•Webex or

•Hands-on or

•Self-Paced

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TIME FOR YOUR QUESTIONS!

Please take a moment to enter your questions in the Chat field to the right.

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Upcoming Professional Development Events• Perkins Fiscal Webinars

• Annual Perkins Consortium Coordinators MeetingNovember 9, 2011Hennepin Technical College, Brooklyn Park, MN

• Fall Career & Technical Education ConferenceCTE: Learning that Works for MinnesotaNovember 10, 2011Crowne Plaza West, Plymouth, MN

http://www.cte.mnscu.edu/professionaldevelopment/index.html

Tuesday, October 4, 2:00-3:00 p.m. Overview: Perkins Fiscal Training Part IPerkins Law, Governing Documents & MN Perkins Funding for 2011-12

Thursday, October 6, 2:00-3:00 p.m.Overview: Perkins Fiscal Training Part IIRequirements to Receive Funds, Local Distribution of Funds & Uses of Funds

Thursday, October 13, 1:30-2:30Perkins Secondary Fiscal Procedures and Requirements - Treatment of Money Detail

Monday, October 17, 11:00- 12:00Perkins Postsecondary Fiscal Procedures and Requirements -Treatment of Money Detail

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Thanks for joining us today!

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REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers and administrators for this series of webinars. In order to get the necessary certificates you MUST complete the session evaluation.