PERFORMANCE REPORTING AND ANALYSIS UNIT Short and Long-Term Performance Reporting For the New Workforce System in Florida

PERFORMANCE REPORTING AND ANALYSIS UNIT

Short and Long-Term Performance Reporting For the New Workforce System in Florida

Major Reports Containing Entered Employment/Placement Metrics

• Daily Job Placement Report (Governor Report – short term)

• Monthly Management Report (RWB Report – short term)

• Balanced Score Card (State Report - long term)• ETA9002 (WP) (Federal Report - long term)

Major Reports Containing Entered Employment/Placement Metrics

• Focus will be limited to the entered employment/placement aspects of these reports.

• Methodologies and data sources for reports are different and will be explained.

• Reports will be compared and contrasted.

Daily Job Placement ReportShort-Term

This report is NOT closure/exiter based. The individual just needs to be a participant in EFMThe recorded placement needs to

occur during the participation with record date on the day being pulled.

Employment status at participation does not matter.Only staff recorded placements in EFM are used for

the daily report (codes 750 to 881).


Placements recorded after 6pm EST more than likely will not count for the next day’s report.

Requested by the Governor circa July 2011. Collaboration between PRAU, LMI, UC,

GEOSOLProduced daily (business days)



• Source• Frequency• Calculations used


• Provided by LMI• Provided monthly• Not used in any calculation

• Provided by LMI• Provided Weekly• Not used in any calculation

Daily Job Placement Report

• Provided by UC• Provided weekly• Used as denominator in column [L]


Combination of external & internal jobs• Spidered Jobs provided by Geosol• Preferred provided by EFM Data

Store• Provided Daily• Denominator in column [K]

formula


• Query provided by PRAU• Query run by Geosol • Provided Daily• Numerator in column [K] formula


• Match query run by UC: column [I] run against column [G] data

• Daily run• Numerator in column [L]


• Provided by PRAU (Excel sheet calculation)

• Provided Daily• Column [I]/[H]


• Provided by PRAU (Excel Sheet Calculation)

• Provided Daily• Column [J]/[G]


• Provided by PRAU (Excel Sheet Calculation)

• Provided Daily• Weighted (.75 for each placement

+ .25 extra for each claimant placed)


Monthly Management ReportShort-Term

This report is produced monthly.The individual must go 90 days without a

reportable service in all partner programs. This includes WIA and TAA.

The individual must have an employment status at participation ofunemployed or received notification of lay-off.


Placements are captured in 3 ways:An EFM placement is recorded for an individual via

result of a referral to a job order ( 750 to 879). An obtained employment (880 to 881) is recorded by

staff.For a new hire placement,

the individual has had at least one reportable service AND has a new hire match within 90 days of their exit.


The MMR is for RWB use only. Modifications are made every program year

by a broad consensus reached on EFM Data Store Calls

RWBs also have the ability to run most of the reports daily.


Balanced Score CardLong-Term (State)

Produced by PRAUProduced quarterlyCurrently used for incentive evaluationBase file used is the ETA 9002 DV FILE. This

is the same file used for the Federal report to the USDOL-ETA.

There is currently no distinction between claimants and non-claimants.


Exiter basedIndividuals must go 90 days without a service in

WP or any other partner programs (WIA,TAA).Individuals must be unemployed or have received

notice of layoff at participation.Only exiters with Unemployment Insurance (UI)

wages in the 1st Qtr after exit are included in the numerator.

Staff placements or new hire placements DO NOT affect this report. It is strictly driven by wage records.


ETA 9002 (WP)Long-Term (Federal)

The report is produced by PRAU (processed via DRVS software after adding wages from other states)

The file is produced quarterly.The base file is a snapshot file called the ETA

9002 DV file. It is produced by Geosol. Claimants are shown as a subset of the total

population however, these numbers are informational.

ETA 9002 (WP)Long-Term (State)

Latest report submitted in November for participants exiting between Jan 1, 2010 and Dec 31, 2010 (2010Q1 to 2010Q4).

This report uses a rolling 4 quarters methodology. Each new reporting period drops the earliest

quarter to make room for adding the next quarter.


Exiter basedIndividuals must go 90 days without a service in

WP or any other partner program (WIA,TAA).Individuals must be unemployed or have

received notice of layoff at participation.Only exiters with wages in the 1st Qtr after exit

are included in the numerator.Staff placements and new hire hits DO NOT

affect this report. It is strictly driven by UI wage records.


Retention Rate – Did the exiting particpant remain employed for at least 3 Qtrs after exit?

Wage Rate – What were the wages for those who remained employed in their 2nd and 3rd Qtr after exit?

ETA 9002 (WP)Long-Term (Federal)

DiscussionDaily Job Placement ReportMonthly Managment ReportBalanced Score CardETA 9002

Why Is This Important To Know?

PERFORMANCE REPORTING AND ANALYSIS UNIT

Tony Carter Manager - Performance Reporting and Analysis, Technical System and [email protected] | 850.245.7406

Telly BucklesSupervisor - Performance Reporting and [email protected] | 850.245.7149

Documents

PERFORMANCE REPORTING AND ANALYSIS UNIT Short and Long-Term Performance Reporting For the New Workforce System in Florida