Performance indicatorsEU-Twinning Project – Strengthening Public Procurement in

SerbiaClosing Conference

Belgrade, 28 November 2012 Lennart Emborg

Performance IndicatorsPurposes

• Improve performance -> improve procurement

• Set up performance indicators, in order to:– Identify problems and how they develop– Guide capacity development– Check impact of measures– Learning from good experience– Self-assessment and target setting

Performance indicatorsApproach

• Bottom-up approach:– Point of departure: The public

procurement process– Based on existing data available to

PPO– New types of data -> additional

indicators

Performance Indicators Based on Existing Data at PPO (I)

• Already there:– Ratio of cancelled or nullified

procedures– Use of non-competitive procedures– Number of bids in tenders– Ratio of low value procurements

Performance Indicators Based on Existing Data at PPO (II)

• Optional:– [Excessive use of a single contractor]– Absence of public notice for invitation to

bid– Absence of contract award notice, when the

negotiated procedure without prior notice has been applied

– Absence of necessary PP-officers

Development Perspective:Additonal performance indicators

• Need for existing but external data:– Complaints from bidders– Deficient procurement planning

• Need for additional data:– Insufficient reporting of procurement– Correspondence between

budgeted/accounted procurement and reported contracts

– Inspection of actual procurement

Ratio of tenders with only one bidder

User functionalities

Access to the indicators on the PP Portal:

1. Indicators in general2. Ranking (benchmarking)3. Self assessment

Access to the indicators on the PP Portal

General access to indicators

Example of output

Ranking

Example of ranking output

Self assessment

Example of self-assessment output