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Performance Accountability
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What’s Happening with Performance Accountability – WIA to WIOA
California Workforce Association Spring Conference
Denise DombekETA Region 6, San Francisco, CA
May 12, 2015
Workforce Innovation and Opportunity Act - WIOA
2
Federal Register Notice
• Workforce Innovation and Opportunity Act; Joint Rule for Unified and Combined State Plans, Performance Accountability, and the One-Stop System Joint Provisions; Notice of Proposed Rulemaking• Pages 20573 - 20687 (115 pages) [FR DOC #:
2015-05528] • Published on April 16, 2015• Written Comments must be received by no
later than June 15, 2015 3
WIOA Performance Accountability – System Alignment• Performance Accountability – System Alignment• Ensuring that federal investments in
employment and training programs are evidence-based, data-driven, and accountable to participants and taxpayers by establishing a common performance accountability system for the core programs and requiring other authorized programs to report on the common performance indicators.
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Data Collection
• For the most part, most of the performance data required by WIOA is already being collected. However, the primary indicators of performance specify outcomes with respect to quarters after exit that are different from WIA. There are also some additional data elements that will be required such as credentials attainment, measurable skills gain, training-related costs and information regarding employer engagement.
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Policies/Procedures and Training• Data management and the resultant quality of
reported data are derived from and influenced by the policies, procedures and protocols utilized at the state and/or local levels• Grantees should develop guidance for staff and
sub-grantees involved in the collection of data: Definitions of data elements Sources of information Participant record and documentation requirements Procedures for collecting, entering and reporting data and
associated “business rules” that cover timeliness and completeness
Procedures for entering data into an automated database Procedures for correcting data
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Training and Monitoring
• Data collection and data entry:• Routine training should be provided for data
management guidance• All staff involved in the collection or entry of
data should be trained in the procedures• The data entry process should include steps for
verifying entered data against original sources on a sample basis or for entire population of records
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REPORTING
• If Data is not collected and reported, it didn’t happen!!
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WIOA Identified Programs – Common Performance Accountability measures
• Core Programs• WIA (Title I)• Adult, Dislocated Worker, Youth
• Wagner-Peyser (Title III)• Vocational Rehabilitation (Title IV)• Adult Education (Title II)
• Additional Programs• Job Corps• Native American • Migrant and Seasonal Farmworker • YouthBuild
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WIA Notable Changes - Performance
Additional Measures – Employer, Skills Tracking of “Efficiency” Outputs Common Reporting/Tracking: Core Programs UI Wage Record Access for Core Programs Sanctions for “Failure” – Reporting, Outcomes ETPL Reporting Changes – incl. scope of trainees Regression Models - Negotiations, Measurement Pay-for-Performance Contracting Allowability Dissemination of Effective Practices
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Pay for Performance• Local Areas may use up to 10% of Adult and Dislocated Worker
funds for pay-for-performance contract strategies.• Based on the achievement of specified levels of performance on the
core program’s performance measures (primary indicators of performance)
• Further provisions included in Notice of Proposed Rulemaking (NPRM) and additional guidance planned on the appropriate use of pay-for-performance contract strategies.
11
Performance Accountability*unless State ‘early implementer’
WIA (Workforce Investment Act) effective through PY15
‘Services’ based Participation and Exit
Data Validation requiredReporting Cohort primarily
1st to 3rd Qtr after ExitNine Common MeasuresReporting Participant
InformationSequence of Services –
Core, Intensive, Training
WIOA (Workforce Investment and Opportunity Act) effective PY16*
‘Services’ based Participation and Exit
Data Validation codifiedReporting Cohort extended
2nd to 4th Qtr after ExitTwelve Primary Indicators
of PerformanceExpanded Reporting
Participant Information‘Career Services’ and
Training12
WIA Participant
• An individual determined eligible to participate in the program who receives a service funded by the program in either a physical location (e.g., One-Stop Center) or remotely through electronic technologies.• Three Components• Determined eligible to participate in the program• Receives a funded service• In either a physical location or through electronic
technologies
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WIOA “Participant”
•When does participation begin?•What services commence participation
and inclusion in performance accountability?•What is impact of self service?• Reported across Core Programs?
14
WIA Exiter
• A participant who hasn’t received a program or partner-funded service for 90 consecutive days and no future services are scheduled
• Three components• Hasn’t received a service• For 90 consecutive days• No future services scheduled
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WIOA “Exit”
•When is it appropriate to Exit?• Same for all Programs?• Youth participants?• Common or Program Exit?
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A WIA Service Is:
Any core, intensive or training activitymade available to eligible participants that allows them to benefit from specific programs in the workforce system.
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WIOA “Service”
• No longer ‘sequence of services’• Core and Intensive = Career Services •What commences and continues
participation?
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WIA Entered Employment RateOf those who are not employed at the date of participation:
Number of adult participants who are employed in the 1st quarter after the exit
quarter
Number of adult participants who exit during the quarter
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WIA Employment Retention RateOf those who are employed in the first quarter after the exit quarter:
Number of adult participants who are employed in both the second and third
quarters after the exit quarter
Number of adult participants who exit during the quarter
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WIA Average Six-Month Earnings Of those adult participants who are employed in the first, second and third quarters after the exit quarter:
Total earnings in the second quarter plus total earnings in the third quarter after the
exit quarter
Number of adult participants who exit during the quarter
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WIA PLACEMENT IN EMPLOYMENT OR EDUCATION• Of those not employed, in the military or in post-secondary
education at participation:
Number of youth employed, in the military or enrolled in post-secondary education and/or advanced training or occupational skills training in the 1st quarter after exit
Number of exiters
22
WIA ATTAINMENT OF DEGREE OR CERTIFICATE
Of those enrolled in education at participation or any time during the program:
Number of Youth who attained a diploma, GED or certificate by the end of the 3rd quarter after exit
Number of Exiters
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WIA LITERACY/NUMERACY GAINSOf those out-of-school youth who are basic skills deficient:
Number of Youth participants who increase one or more educational functioning levels
Number of youth who completed a year of participation (based on date of 1st youth service) PLUS Number of youth who exit before completing a year of participation
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Core Programs’ Performance Measures (except WIOA Youth)
1. Employment• 2nd quarter after exit
2. Employment • 4th quarter after exit
3. Earnings• New; Median earnings 2nd quarter after exit
4. Credential Rate• New; Up to one year after exit; Doesn’t apply to WP
5. In-Program Skills Gain• New; Achieving measurable skills gains, Doesn’t apply to WP
6. Employer Effectiveness• New; before PY16
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WIOA Youth Performance Measures • Education/Employment• 2nd quarter after exit
• Education/Employment• 4th quarter after exit
• Earnings• Median earnings 2nd quarter after exit
• Credential Rate• Up to one year after exit• If HS Dip/GED, must include Employment/Postsecondary
• In-Program Skills Gain• Achieving measurable skills gains
• Employer Effectiveness• before PY16
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Employment Measure - WIA to WIOA Reporting Time Periods
For the Quarter ending Sept 2014
2013 2014
Jan-Mar
Apr-June
July-Sept
Oct-Dec
Jan-Mar
Apr-June
July-Sept
Oct-Dec
Exit Cohort
Employment/Education Qtr
2 Qtr Wage Delay
Nov 15th
2015
Jan-Mar
Feb 14th
27
WIOA – What’s Eliminated
• Literacy/Numeracy indicator for youth
• Although utilized in development of Skills Gain measure
• Customer Satisfaction as statutory measure
• State Incentive Funds
• But Governor’s reserve may be used for local incentives 28
WIOA Youth Program Design• Focus on Out of School Youth• 75% of formula youth funds minimum
• Work Experience Expenditure• 20% of local area funds minimum
• Eligible Out-of-School Youth Age• 16-24 year olds
• In-School Youth Age• 14-21 year olds
• New Program Elements• 5 new elements
29
WIOA Youth Program Transition
• Youth PY 2015 Funding• April 1, 2015•WIOA Implementation• July 1, 2015
TEGL 23-14. While WIOA is effective July 1, 2015 and the Youth funds allotments are provided April 1, 2015, and it will take some time to transition, States and Local Areas must begin to incorporate strategies for recruiting and serving more OSY with the receipt of PY 2015 funds. Progress must be documented, including plans to achieve 75% expenditure rate with future funds.
30
Additional Provisions
• State Targets• Must use statistical adjustment model—use now
codified (Sec. 116(b)(3)(A)(viii))• Targets for first two years included in State Plans
• Additional Information required in Annual Reports• Example: Amount of funds spent on each type of
service• Data Validation now codified (Sec. 116(d)(5)) 31
Additional Provisions
• Sanctions• State Level• If a state fails performance a first year, TA will be
provided (used to say will provide TA upon request)• If a state fails performance a 2nd consecutive year or fails
to submit an Annual Report for any year, it can lead to a 5% reduction in statewide funds (stronger language)
• Local Level• If failure continues for a 3rd consecutive year, the
Governor must take corrective action which shall include development of a reorganization plan (and new local board)
32
WIOA State ReportingState Performance Reports will include:• Information specifying levels of performance for the
primary indicators• State adjusted levels of performance for each program• Performance information aggregated by individuals
with:•Barriers to employment •Subpopulation of these individuals according to
race, ethnicity, sex and age•Total participants served by each program•The percentage of the State’s annual allotment
spent on administrative costs33
WIOA State Reporting (cont)•Information on participants in career and training services during the program year and the 2 preceding programs years: •The number of participants enrolled•The number of participants who exited•The total amount of funding expenditures•The average cost/participant•The number of participants enrolled in more than 1 program•The number of participants with barriers to employment•Administrative costs
34
WIOA State Reporting-Pay for Performance• Pay-for-performance contracts for program
strategies:• The performance of the service providers
measured against contract-specified performance measures• An evaluation of the design of the programs and
performance of the strategies • Where possible, levels of satisfaction among
employers and participants• Other information that facilitates comparisons
with programs in other states. 35
WIOA Local Reporting
Local Performance Reports will include everything in the State reports in addition to the following:•The percentage of the Local’s annual allotment spent on administrative costs; and•Other information that facilitates comparisons of programs in other local areas
36
WIOA Eligible Training Providers (ETP) ReportingETPs provide student performance outcome data in State reports, which must include:▪The Total number of individuals exiting a
program (WIOA-funded and non-WIOA-funded)▪Elements relating to the number of WIOA
participants receiving & exiting training▪Average cost ▪Number of special populations served.
37
Timeline for WIOA Performance Transition
Date
• April 16, 2015• June 15, 2015• July 22, 2015
• March 3, 2016
• June 30, 2016
• July 1, 2016
Action
• Proposed regulations published• Comment Period Ends• Templates for state, local, and
ETP performance reports• PY2016 Performance Targets
negotiated• Employer Effectiveness measure
developed• Full implementation of WIOA
performance measures 38
WWW.DOLETA.GOV/WIOAWIOA Resource Page
• Fact Sheets• NPRM Webcast• Notice of Proposed Rulemaking Updates • Guidance• WIOA Technical Assistance Tools and
Resources
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Questions
• Final Questions or Comments
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