Pegasus Software

Opera 3

Pegasus SoftwareWorkplace Pensions Reform

Pegasus SoftwareWorkplace Pensions Reform

Steve PowerProduct SpecialistAgenda

What is auto enrolment? New Pensions law started in October 2012Employers will have to auto enrol workers into Pensions

National Employment Savings Trust Who are NEST & what do they offer

Coffee Break Agenda

Pegasus Web Xchange What is Pegasus Web XchangeOverview of Payroll Self Service

Operating auto enrolment within Opera 3 Activating & running auto enrolment at your Staging DateNEST IntegrationCommunicating with your workers Using XRLStoring Documents Using Document Management

Auto Enrolment

What is auto enrolment? New Pensions law started in October 2012Employers will have to auto enrol workers into PensionsPay into that Pension SchemeInform their workers about auto enrolment

Auto Enrolment

Why are the Pension Regulators doing this? Encourage private pension savingPeople living longerMany not saving enoughOver 50% of adults have no Private Pension savingsProvide another source of Income when retiredState Pension is only 110.15 a week for a single personEmployers to enrol worker automatically to help people saveEstimated 8 million worker will be auto enrolledAn individual can opt out if required

Auto Enrolment

How will this be implemented? 1.Nominate a contact2.Know your staging date3.Assess your workforce4.Review your pension arrangements5.Communicate the changes to all your workers6.Automatically enrol your 'eligible jobholders'7.Register with The Pensions Regulator and keep records8.Contribute to your workers' pensionsNominate a point of contact

Nominate a point of contact Log into the Pensions Regulators Websitewww.TPR.gov.uk/autoenrol-nominateNominate a point of contact

Know your staging date

Knowing the staging date? The date when the new law is switched on for employers is known as the staging date. The staging date for employers varies according to the number of employees they employ. Know your staging date



Knowing the staging date? www.ThePensionsRegulator.gov.uk

www.TPR.gov.ukKnow your staging date

Assess your workforce

What do you mean by assessing your workforce? You need to assess the category a worker falls into So how can they be categorised? 3 CategoryEligible job holderNon-eligible holderEntitled worker2 Thresholds Auto enrolment threshold (9,440)Qualifying earnings lower threshold (5,668)

The different types of workersWorkers Aged 16-74 Earning below 5,668Have a right to join Jobholders Aged 22-SPA Earning above 9,440Must be automatically enrolled Aged 16-74 Earning above 5,668 but below 9,440 OR Aged 16-21 or SPA-74 Earning above 9,440 Have a right to opt in Eligible jobholders Non-eligible jobholders Entitled workersState Pension Age

Remember, the State Pension Age is changing AgeMenWomen65CurrentApr 2016 / Nov 201866October 2020672026 / 2028682044 / 2046Review your pension arrangements

Who actually is a worker? Definition of a workerWorks under a contract of employmentHas a contract to provide work or services personally (i.e. they cannot send a substitute or sub-contract the work)Agency workersSeafarersOffshore workersReview your pension arrangements

What do we need to do in order to review our pension arrangements? Select Qualifying Pension SchemeAuto enrolment criteriaQualifying criteriaMinimum requirementsReview your pension arrangements

Minimum requirements - Contribution levels

Qualifying earnings (5,668 41,450)

Certification

BandEmployerTotalQualifying Earnings3%8%BandEmployerEmployeeTotalTier 1 : < 85% of Pensionable Pay4%5%9%Tier 2 : => 85% of Pensionable Pay3%5%8%Tier 3: Total Earnings3%4%7%Review your pension arrangements

Phased Introduction

Qualifying earnings (5,668 41,450)

DurationEmployer ContributionTotal ContributionStaging Date 30/09/20171%2%01/10/2017 30/09/20182%5%1st October 2018 Onwards3%8%Review your pension arrangements

Phased Introduction Certification

Tier 1

Tier 2

Tier 3

DurationEmployer ContributionTotal ContributionStaging Date 30/09/20172%3%01/10/2017 30/09/20183%6%1st October 2018 Onwards4%9%DurationEmployer ContributionTotal ContributionStaging Date 30/09/20171%2%01/10/2017 30/09/20182%5%1st October 2018 Onwards3%8%DurationEmployer ContributionTotal ContributionStaging Date 30/09/20171%2%01/10/2017 30/09/20182%5%1st October 2018 Onwards3%7%Review your pension arrangements

What if I have an existing pension scheme? Does that pension scheme meet the criteria for a Qualifying SchemeCan I use my existing pension scheme to auto enrol other workers?If confirmed as Qualifying Scheme then yesOr select other Qualifying SchemesOtherNESTCommunicate the changes to all your workers

What type of communications will I need to provide to my workers? Entitled workerRights to join a pension schemeNon-eligible holderRight to opt-into an auto enrolment schemeEligible job holderInformation about the auto enrol processTPR Helpful Tools

TPR Helpful Tools

TPR Helpful Tools

TPR Helpful Tools

TPR Helpful Tools

TPR Helpful Tools

TPR Helpful Tools

TPR Helpful Tools

TPR Helpful Tools

Automatically enrol your 'eligible jobholders'

Must enrol within the joining windowInformation to pension providerInformation to eligible job holdersHow do I auto enrol 'eligible jobholders'? Automatically enrol your 'eligible jobholders'

Pensions Regulator www.tpr.gov.uk

DWP www.dwp.gov.uk NEST www.nestpensions.org.uk

Automatically enrol your 'eligible jobholders'

Must enrol within the joining windowInformation to pension providerInformation to eligible job holdersActivate membership to the pension schemeOpt out periodEligible job holders can opt out using opt-out noticeContributions made during period are returnedHow do I auto enrol 'eligible jobholders'? Automatically enrol your 'eligible jobholders'

Details to identify the jobholderEmployer / Jobholder Name / NINO / DoB / etc.What you need to know statements to the jobholderYour employer cannot ask or force you to opt-outIf your are asked to leave contact www.tpr.gov.ukIf you change your mind you may be able to opt back inIf you change job your new employer will normally put you back into pension savingIf you have another job, your other employer might put you into pension saving. This notice applies only to the employer named aboveOpt-out Notice Opting in and joining a pension scheme

Non eligible jobholdersRight to opt in to the auto enrolment Pension SchemeOpt in noticeEntitled workers Right to join a Pension SchemeJoining noticeHow do I handle opt ins & joining requests? Post Auto Enrolment

On-going responsibilitiesPaying contributionsRecord keepingManage opt-outs / opt-ins

What are my on-going responsibilities? Postponement

Postponement up to 3 monthsEmployer postpones for employeesNew startersWorkers becoming eligible Job holdersCan we postpone the auto enrolment process?Register with The Pensions Regulator

What do I have to do to register with The Pensions Regulator? Register within 4 months of staging dateDetails of employers businessDetail of qualifying schemes usedNumber of eligible job holders auto enrolledHowOn-lineRegister with The Pensions Regulator

Register with The Pensions Regulator

Safeguards

So what safeguards are in place to protect employees? At Job interview must not screen applicants based on opt -outNo inducementsExtend or renew a contract Offer a one-of payment or a higher salaryOffer a promotionProhibitive activity-Withhold a promotion-Withhold a pay increase-Redundancy or dismissalSummary

1.Know your staging date2.Assess your workforce3.Review your pension arrangements4.Communicate the changes to all your workers5.Automatically enrol your 'eligible jobholders'6.Register with The Pensions Regulator and keep records7.Contribute to your workers' pensions

Pegasus SoftwareCoffee Break

Pegasus SoftwareImplementing Auto Enrolment in Opera 3

Implementing Auto Enrolment

Recording your Staging DatePayment Profiles


Maintenance / Payment Profile / Auto Enrolment Implementing Auto Enrolment

Activating Auto EnrolmentPayment ProfilesPension SchemesAt Your Staging DateAssessing Your WorkforceOpting OutRegistering with Pensions Regulator

Register with The Pensions Regulator


Activating Auto EnrolmentPayment ProfilesPension SchemesAt Your Staging DateAssessing Your WorkforceOpting OutRegistering with Pensions RegulatorNEST Integration


Version Numbers for 2013/2014 Payroll Release Auto EnrolmentOpera 3 -v1.80 Opera II-v7.20

NEST Functionality-Opera 3 -v1.81-Opera II-v7.21

XRL with NEST -XRL-v1.50


Origo Pension Providers

Communications to your workforce

You are required to keep your employees informed Letter 1 Eligible Jobholder / No PostponementLetter 2 Non Eligible Jobholder / No PostponementLetter 3 Entitled Worker / No PostponementLetter 4 Workers Already in a Qualifying PensionGeneral Notice A Postponement (All Workers) General Notice B Postponement (Ex. Pension Members)General Notice B Postponement (Non Eligible Workers)General Notice B Postponement (Entitled Workers)

Communications to your workforce

How are you identify who gets what letter? You need to assess the category a worker falls into How about using Pegasus XRL? XRL allows you to extract data from the Opera PayrollExtraction is into ExcelExcel allows you to mail merge with Word Download the letter templates for TPR / NEST

Pegasus SoftwarePegasus Web Xchange in Opera 3

Opera 3 Pegasus Web Xchange

Pegasus Web Xchange Overview Opera 3DatabasePWXDatabase+Data synced viaCommunicationFrameworkOpera 3WebsiteCommunicationFrameworkSubset of Opera 3 dataPWX specific dataPayroll Self Service

Payroll Self Service

Pegasus Web Xchange Overview




























How much can you save? Depends on how you process your payslips Some Examples 50 Monthly Paid EmployeesAnnual Cost - 564Savings over 3 years - 448100 Weekly Paid Employees Annual Cost - 6,136Savings over 3 years - 16,570


Future Enhancements Electronic P60sTimesheetsHoliday Requests & Authorisation


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