Staff Initials: Dept. Head: CAO: Page 1 of 1

Peace River Regional District REPORT

To: Chair and Directors Date: April 16, 2015 From: Chris Cvik, CAO Subject: Quarterly Listing – Open Board Items

RECOMMENDATION(S):

1. That the Regional Board receives the attached quarterly listing of open items. BACKGROUND/RATIONALE: During the Board Meeting on June 12, 2014, the Board approved the following recommendation that had been forwarded from the Electoral Area Directors Meeting:

On a quarterly basis, Administration brings forward a report showing open items as well as those items that have been completed during the last quarter and can be removed from the tracking system. The purpose of bringing forward the quarterly report is to make the Board aware of items that Administration is currently working on. It also provides an opportunity for the Board to ask for status updates on any items.

OPTIONS:

1. That the Regional Board receives the attached quarterly listing of open items. 2. That the Board provides further direction to Administration.

STRATEGIC PLAN RELEVANCE: FINANCIAL CONSIDERATION(S): OTHER CONSIDERATION(S):

REGIONAL BOARD FOLLOW UP

2015 QUARTERLY REPORT – Q1

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER: AGENDA ITEM

RESOLUTION DEPT ASSIGNED

MARCH 26, 2015 REGIONAL DISTRICT BOARD MEETING C-2 March 2/15 - City of DC - PR Local Gov't Assoc Mtg - That those EA Directors wishing to do so be authorized

to attend the Peace River Local Gov't Assoc mtg on April 30/15 in DC, BC. Admin

HC-1 March 20/15 - NH - Targeted Dr / Nurse Practitioner Recruiter - That NH be allocated a grant of $100,000 with the criteria that it be used for the retention of a physician / nurse practitioner recruiter dedicated to the Peace River Region.

Finance

C-8 March 18/15 - Dist of TR - Hwy 52 Improvements - That a letter be forwarded to the Dist of TR in support of their request to MoTI to have the remaining portion of Hwy 52 paved.

Admin

B-2 Development Appl, Fee & Amendment Procedure Amendment Bylaw No 2199, 2015 - That “Development Application, Fee and Amendment Procedure Amendment Bylaw No. 2199, 2015” be given 3 readings and adopted this 26th day of March/15.

Admin

R-4 a) March 16/15 - Jo-Anne Frank, CO - Brd Appts - 1) That the updated list of Board Appts be adopted as presented, with the following amendments: • NPEDC - Dist of HH appts are Director Johannson and Richard Brown - Remove David Scott-Moncrieff • NP Airport Commission – Dist of HH appts are Councillor Gilliss and Richard Brown.

Admin

R-11 March 24/15 - Jodi MacLean, Asst Mgr of Development Services - Invitation for Advisory Working Group for EA of the Plateau Pipeline Proj - That EA Directors Karen Goodings and Brad Sperling be appointed from the Regional Board to the EA Advisory Working Group for the Plateau Pipeline Proj.

Admin

C-9 March 16/15 - NCLGA - Appts & Nominations - That Director Brad Sperling, EA ‘C’, be appointed to sit on the NCLGA Exec as the PRRD’s Regional Rep.

Admin

RHD Diary That the RHD Diary be updated. Admin

C-5 March 16/15 - Terry Isenbecker - Camp Charlie - That a letter be forwarded to the Min of Community, Sport & Cultural Development in support of the 2276 PPCLI Army Cadet Corp.’s appl for Nominal Rent Tenure to est the Camp Charlie cadet camp.

Admin

Agenda Prep Sch

It was noted that the Oct 8/15 Regional Board mtg be changed to Oct 7/15 on the Agenda Prep Sch. Admin

Sch of Events

It was noted that the Hose Lay FD Competition on June 5-7/15 in Tomslake, BC be added to the Sch of Events.

Admin

R-8 March 20/15 - Bailey Chabot, NP Land Use Planner - 73 Ave Neighbourhood Transition Strategy - That consideration of the March 20/15 report from Bailey Chabot, NP Land Use Planner, on the 73rd Ave Neighbourhood Transition Strategy be referred to the Apr 9/15 Regional Board mtg.

Admin

R-7 ALR Subd Appl 043/2015 (Pro-Mak Ind Ltd) - That consideration of ALR Subd Appl 043/2015 (Pro-Mak Ind Ltd.) be deferred to the Apr 9/15 Regional Board mtg.

Admin

M-1 RD Mtg Minutes of March 12/15 - Adopt / Post Admin

RD Agenda w/handouts

D-2 N Wind Healing Centre Society / C-9 NCLGA Appts / R-4 Board Appts Update / R-10 CoW Report / R-11 EA Working Group - Plateau / B-1 Financial Plan Bylaw 2193, 2015 Amendment / B-3 DCC Bylaw 2146, 2014 - Post handouts to website

Admin

HM-1 RHD Mtg Minutes of March 12/15 - Adopt / Post Admin

R-2 March 16/15 - Chris Cvik, CAO - Req for Feedback - BC Guidelines for Work Camp Ops - That the Regional Board approves the letter to UBCM with the list of suggested changes to the draft B.C. Guidelines for Work Camp Operations document, incl the request for detailed info on which agency is or will be responsible for ensuring compliance.

Admin

B-1 Financial Plan Bylaw No 2193, 2015 - That the “2015 Financial Plan Bylaw No. 2193, 2015” be read a 3rd time & adopted this 26th day of March/15, as amended.

Finance

R-5 March 19/15 Kim Frech, CFO - 2014 Financial Statements - 1. That the Regional Board accepts the “Draft” PRRD 2014 Financial Statements; and 2. That the Regional Board accepts the Draft Financial Statements as presented as the Final Financial Statements and authorizes the Chair or Vice-Chair and CFO to sign the PRRD 2014 Financial Statements.

Finance

HB-1 2015 Hospital Budget Bylaw No. 188, 2015 - That “2015 Hospital Budget, Bylaw No. 188, 2015” be read a 3rd time & adopted this 26th day of March/15.

Finance

2

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER:

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

MARCH 26, 2015 REGIONAL DISTRICT BOARD MEETING (continued) HR-1 March 19/15 - Kim Frech, CFO - 2014 Financial Statements - That the RHD Board accepts the “Draft”

PRRHD 2014 Financial Statements; and that the RHD Board accepts the Draft Financial Statements as presented as the Final Financial Statements and authorizes the Chair or Vice-Chair and CFO to sign the PRRHD 2014 Financial Statements.

Finance

B-3 PRRD DCC Bylaw No. 2146, 2014 - 1) That third reading of “PRRD DCC Bylaw No. 2146, 2014”, be rescinded; and 2) That “PRRD DCC Bylaw No. 2146, 2014" be read a 3rd time this 26th day of March/15, as amended.

Admin

MARCH 12, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING

R-13 ALR Excl Appl 09/2015 (Lessing) - That the Regional Board support ALR Excl Appl 09/2015 (Lessing), and authorize the application to proceed to the ALC on the basis that the proposal is consistent with the OCP.

Planning

R-14 ALR Excl Appl 012/2015 (Frontier Property Inv Ltd) - That the Regional Board refuse authorization for ALR Excl Appl 012/2015 (Frontier) to proceed to the ALC as it is inconsistent with the OCP.

Planning

R-15 ALR Subd Appl 039/2015 (Siemens) - That the Regional Board support ALR Subd Appl 039/2015 (Siemens), and authorize the application to proceed to the ALC as it is consistent with the OCP.

Planning

R-16 ALR Subd Appl 045/2015 (Kuenzl) - That the Regional Board support ALR Subd Appl 045/2015 (Kuenzl) and authorize the application to proceed to the ALC as the proposal is consistent with the OCP.

Planning

R-17 ALR Subd Appl 026/2015 (Morrison) - That the Regional Board support ALR Subd Appl 026/2015 (Morrison), and authorize the application to proceed to the ALC as the proposal is consistent with the OCP.

Planning

R-18 ALR Subd Appl 020/2015 (Switzer) - That the Regional Board support ALR Subd Appl 020/2015 (Switzer), and authorize the application to proceed to the ALC as it is consistent with the OCP.

Planning

B-2 a) OCP Amendment Bylaw No. 2184, 2014 (MFLRNO) - That “SP Fringe Area OCP Amendment Bylaw No. 2184 (CGF Church), 2014” be read a 3rd time this 12th day of March/15.

Planning

B-2 b) Zoning Amendment Bylaw No. 2185, 2014 (MFLNRO) - That “Zoning Amendment Bylaw No. 2185 (CGF Church), 2014” be read a 3rd time this 12th day of March/15.

Planning

R-8 March 3/15 - Jo-Anne Frank, CO - Release of Resolution from Closed Mtg - That the following resolution carried at a Closed Board mtg held on Feb 12/15, be confirmed in open mtg: “That the letter dated Jan 22/15 from Jared Giesbrecht on behalf of the Old Fort Res, re Site C Dam impacts on private property, be referred to the CAO to work with the RD's solicitor to identify areas where the RD could assist property owners, within its mandate as a local gov't.”

Admin

A-1 March 5/15 - Jo-Anne Frank, CO - Brd Appts - 1. That consideration of the updated list of Board Appts be deferred to the March 26/15 Regional Board mtg; and 2. That the following changes be made to the list of Board Appts: • NP Airport Commission – Remove the word ‘(Alt)’ • NP Airport Commission – Change ‘Councillor Batchelor’ to ‘Bob Batchelor’ • Murray River Watershed CEA Steering Committee – Replace Director Rose with Director McPherson

Admin

R-5 March 3/15 - Fran Haughian, Communications Mgr / Commission Liaison - Trade Show - That any Director wishing to participate in the FSJ Trade Show scheduled for Apr 10-12/15, be authorized to do so.

Admin

R-1 March 3/15 - Jo-Anne Frank, CO - Modification Agreement: Tomslake Fire Protection Agreement - That the Modification Agreement changing the expiry date of the Tomslake Fire Protection Agreement to March 10/16, be endorsed; and the Chair and CAO be authorized to sign the agreement.

Admin

R-11 Feb 24/15 - Karen Goodings, Chair, EADC - Recommendation from the Feb 19/15 EADC Mtg - That the Regional Board amend the Policy Statement for Bylaw Enforcement as presented.

Admin

B-1 b) That “Financial Plan Bylaw No. 2193, 2015” be read a 1st & 2nd time this 12th day of March/15. Finance

B-1 a) Financial Plan Bylaw No. 2193, 2015 - That grant funding provided to the PLRAC remain at $15,000. Finance

R-10 March 5/15 - Bruce Simard, GM of Dev Services & Kim Frech, CFO - CARIP Reporting Requirement - That the Regional Board receives the CARIP Report for 2014.

Finance

HB-1 2015 Hospital Budget Bylaw No. 188, 2015 - That the “2015 Hospital Budget, Bylaw No. 188, 2015” be read a 1st & 2nd time this 12th day of March/15.

Finance

R-9 March 4/15 - Chris Cvik, CAO - Quarterly Listing / Open Brd Items / Follow-Up Report - That the Regional Board approves the amended list of Archive items.

Admin

R-7 March 4/15 - Kari Bondaroff, IPP Mgr - PRRD IP Committee Structure - That the Regional Board approve the recommendation that no further changes are required to the existing structure of the PRRD IP Committee.

Env Serv

3

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER:

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

MARCH 12, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING (continued) R-4 March 4/15 - Jo-Anne Frank, CO - Sweetwater 905 Event: Appl for Special Occasion License Policy Exemp -

a) That the Regional Board has no objection to the Special Occasion Licence Policy Exemp appl for the Sweetwater 905 Event, to be held on the Mattson Farm; and b) That the CO be authorized to sign: i) the Local Gov't Approval (part 4 of the Liquor Control and Licensing Form LCLB 031) to allow for an extension of event hours for the June 12-14/15 Sweetwater 905 public event beyond 10 pm for outdoor events or 2 am for indoor events; and ii) the Special Occasion Licence application if required.

Admin

R-2 March 3/15 - Fran Haughian, Communication Mgr / Commission Liaison - NP Airport Society: Proposed Grant Appl to NDIT - That the Regional Board support an application for funding to NDIT for $183,000 to assist with funding signage & lighting at the NP Regional Airport.

Communica- tions

BA-1 Fair Share 101 Education Session - That all EA Alt Directors be invited and authorized to attend the Fair Share 101 Education Session to be held on March 17/15 at the NPCC, FSJ, BC.

Admin

M-2 CoW Mtg Minutes of Feb 26/15 - Adopt / Post Admin

M-1 RD Mtg Minutes of Feb 26/15 - Adopt / Post Admin

HM-1 RHD Mtg Minutes of Feb 12/15 - Adopt / Post Admin

RD Agenda Adopt w/additional handouts: D-1 Photos / D-2 PESTS / C-1 Elected Official Workshops / C-2 BC Guidelines for Work Camps / C-3 GW Solutions / R-14 ALR Excl 012/2015 / R-19 DVP 283/2014 / B-1 Budget Info - Adopt / Post to website

Admin

Schedule of Events

It was noted that the dates for the NP Fall Fair be changed to Aug 14-16/15 Admin

FEBRUARY 26, 2015 REGIONAL DISTRICT BOARD MEETING D-1 TransCanada - PRGT Proj - That, prior to the Apr 30/15 CoW mtg, TransCanada be requested to clarify what

the status is of its development of Socio Economic Effects Mgmt Plans for the Prince Rupert Gas Transmission and the Coastal Gaslink Pipeline projects, and that Spectra Energy be requested to forward their mgmt plan on current and planned activity.

Admin

R-8 ALR NFU App 023/2015 (Crown) - That the Regional Board support ALR NFU Application 023/2015 (Crown) and authorize the application to proceed to the ALC.

Planning

R-7 ALR Subd App 008/2015 (Franklin) - That the Regional Board support ALR Subd Application 008/2015 (Franklin) and authorize the application to proceed to the ALC on the basis that the OCP does allow subd of a low CLI soil classification.

Planning

R-2 b) That the Board Procedure Bylaw be amended to allow elected officials access to Minutes and agenda info from previous closed Board mtgs.

Admin

R-2 a) Feb 19/15 - Chris Cvik, CAO - Request to Release Closed Board Mtg Minutes - That the Regional Board authorizes Admin to release Closed Board mtg minutes from July 25/13 and July 10/14, to the Area C Director to allow him to follow-up on additional concerns being brought forward by the Complainant on a bylaw enforcement file.

Admin

R-3 Feb 17/15 - Brenda Deliman, Sec of Leg Services - Quarterly Listing / Open Board Items - That individual Directors discuss O/S Board Item concerns with the CAO, further, that staff prepare a report on same for review by the Board at its March 12/15 mtg.

Admin

R-1 Feb 18/15 - Chris Cvik, CAO - Fair Share 101 Education Session - That Don Lidstone be invited, at his quoted cost, to provide an education session on the Fair Share program.

Admin

A-1 Feb 13/15 - Bruce Simard, GM of Dev Services - AAC / Peace River Forage Assoc - That the Regional Board appoint Blair Hill and Tobin Dirks to the AAC as primary and alternate reps, respectively, from the Peace River Forage Assoc.

Admin

B-3 Reg Council on Pesticide Containers Est Bylaw Repeal Bylaw No. 2196, 2015 - That “Regional Council on Pesticide Containers Establishment Bylaw Repeal Bylaw No. 2196, 2015” be read a 1st, 2nd & 3rd time and adopted this 26th day of Feb/15.

Admin

M-1 RD Mtg Minutes of Feb 12/15 - Adopt / Post Admin

M-2 CoW Mtg Minutes of Feb 12/15 - Adopt / Post Admin

RD Agenda w/additional handouts - R-4 Strategic Plan / B-1 Silver Spirit Inv Corp - Adopt / Post to website Admin

FEBRUARY 12, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING R-10 ALR Subd Application 271/2014 (Haverland) - That the Regional Board support ALR Subd Application

271/2014 (Haverland) and authorize the application to proceed to the ALC. DEFEATED Planning

R-11 ALR Subd Application 260/2014 (Pedersen) - That the Regional Board refuse authorization for ALR Subd Application 260/2014 (Pedersen) to proceed to the ALC on the basis that the proposal is not consistent with the OCP.

Planning

4

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER:

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

FEBRUARY 12, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING (continued) R-13 ALR Subd Application 264/2014 (Stewart) - That the Regional Board support ALR Subd Application 264/2014

(Stewart), and authorize the application as submitted to proceed to the ALC on the basis that the proposal is a natural extension of the community of Baldonnel.

Planning

R-14 ALR Subd Application 010/2015 (Tucker) - That the Regional Board refuse authorization for ALR Subd Application 010/2015 (Tucker) to proceed to the ALC as it is inconsistent with the OCP.

Planning

R-15 ALR Subd & NFU Application 015/2015 (Mattson) - 1. That the Regional Board approve authorization for ALR Subd and NFU Application 015/2015 (Mattson) to proceed to the ALC as the proposal is consistent with the OCP and Zoning Bylaw; and 2. Further, that Paulo Eichelberger, Mgr of Solid Waste Services, be authorized to sign and submit the application.

Planning

B-3 Zoning Amendment Bylaw No. 2183, 2015 (Large) - 1. That “Zoning Amendment Bylaw No. 2183 (Large), 2015” be read a 3rd time & adopted this 12th day of Feb/15.

Planning

R-16 b) That the Regional Board convene a CoW Mtg on Thurs, Apr 30/15 from 10-12 p.m. at the PRRD Office in DC, for the purpose of mtg with Spectra Energy, and any other energy companies that have requested Board delegation status, to discuss their current and planned activity in the region.

Admin

R-1 b) Bylaw Enf Policy - That staff prepare a draft revised Bylaw Enforcement Policy to be reviewed by EADC prior to presenting the revised Policy to the Regional Board for approval.

Planning

C-4 Jan 6/15 - Walter Stewart - Corp Seal of the RD - That a letter be forwarded to Walter Stewart in response to his correspondence of Jan 6/15, advising of current practice re bylaws and noting that a Board Procedural Bylaw is in development which will formalize current procedures, further, that Mr. Stewart also be advised that he has the opportunity to comment on a revised Procedural Bylaw during the bylaw amendment public process.

Admin

R-16 a) Feb 5/15 - Jo-Anne Frank, CO - Proposed CoW Mtgs - 1. That the Regional Board convene a CoW Mtg on Thurs, Feb 26/15 from 10-12 at the NPCC, FSJ, for the purpose of a preliminary review of the 2015 PRRD budget.

Admin

R-18 Feb 12/15 - Fran Haughian, Communications Mgr - Official Opening LF Gas Proj - That the Regional Board approves attendance at the Official Opening of the Landfill Gas Project at the NP Regional LF on Feb 26/15 at 4 p.m.

Admin

R-5 Feb 3/15 - Paulo Eichelberger - Mgr of Solid Waste Serv - Purchase of Land for Rolla Tnsfr Station - That the Regional Board approve the purchase of 1.5 acres of the NE ¼, Sec 31, Twp 79, Rge 14, W6M, in the amount of $40,000 plus applicable taxes.

Env Serv

R-4 Jan 23/15 - Paulo Eichelberger, Mgr of Solid Waste - L/F Gas Mgmt System Monitoring: Contract Award - 1) That the Regional Board approve the NP Regional LF Gas Mgmt System Monitoring contract be awarded to Hoban Construction Ltd., in the amount of $25,875, excl applicable taxes; and 2) That the Chair and CAO be authorized to sign the contract.

Env Serv

Diary - Item 6

That a letter be forwarded to the Alternative Vision for the Peace Valley Working Group to suggest that, as a final decision re the construction of Site C has been released, it is an appropriate time for them to come forward as a delegation to the Board.

Admin

B-2 Zoning Amendment Bylaw No. 2178, 2015 (Silver Spirit Inv Corp) - That consideration of “Zoning Amendment Bylaw No. 2178 (Silver Spirit Investment Corporation), 2015” be tabled to the Feb 26/15 Board mtg.

Planning

R-12 ALR Subd Application 008/2015 (Franklin) - That consideration of ALR Subd Application 008/2015 (Franklin) be tabled to the Feb 26/15 Board mtg.

Planning

R-6 Feb 5/15 - Chris Cvik, CAO - Quarterly Listing: Open Board Items - That the Feb 5/15 report from Chris Cvik, CAO, re the quarterly listing of open Board items be referred to the Feb 26/15 Board mtg.

Admin

A-2 Jan 24/15 - NP MLA Pat Pimm - STHS Comm - That Directors Goodings and Sperling be appointed to the Short Term Health Solutions Committee.

Admin

A-1 Dec 19/14 - MFABC - Appt of Member(s) - That Director Sperling be appointed as a MFABC Member, and that Director Hiebert be appointed as Alternate.

Admin

B-4 Security Issuing Bylaw No. 2192, 2015 - That “Security Issuing Bylaw No. 2192, 2015” be read a 1st, 2nd & 34d time, and adopted this 12th day of Feb/15.

Admin

B-1 Security Issuing Bylaw No. 2188, 2015 - That “Security Issuing Bylaw No. 2188, 2015” be read a 1st, 2nd & 3rd time, and adopted this 12th day of Feb/15.

Admin

B-7 CL Sewage Local Serv Area Est Amendment Bylaw No. 2194, 2015 - That “CL Sewage Local Service Area Est Amendment Bylaw No. 2194, 2015” be read a 1st, 2nd & 3rd time this 12th day of Feb/15.

Admin

B-5 DCC Bylaw No. 2146, 2014 - That 3rd reading of “PRRD DCC Bylaw No. 2146, 2014” be rescinded. That “PRRD DCC Bylaw No. 2146, 2014”, as amended, be read a 3rd time this 12th day of Feb/15.

Admin

5

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER:

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

FEBRUARY 12, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING (continued) C-6 Jan 2/15 - Peace Liard Reg Arts Council - 2015 PRRD Grant Application - That the 2015 funding request from

the Peace Liard Reg Arts Council be referred to the ‘2015 Preliminary Budget Review’ CoW mtg scheduled for Feb 26/15.

Finance

C-3 Dec 15/14 - Kevin Knoblauch - Peace Valley Alluvial Floodplains - That the Dec 15/14 correspondence from Kevin Knoblauch regarding the Peace Valley Alluvial Floodplains be referred to the AAC for recommendations on how to address Mr. Knoblaugh's concerns.

Planning

R-7 Feb 3/15 - Paulo Eichelberger - Mgr of Solid Waste Serv - New Bldg Canada Fund App: NP Reg L/F Front Entrance Redesign - That the Regional Board authorize staff to submit an application to the New Building Canada Fund for Small Communities to offset the cost to redesign and construction of the front entrance at the NP Regional Landfill.

Env Serv

Sch of Events

It was noted that the following events be added to the Sch of Events: • Bicycle/foot/canoe Race on June 14 • NP Fall Fair, FSJ – Aug 15-17 • Int Chainsaw Carving Championship in Chetwynd – June 11-14 • Gold Panning and Sand Sensations – Aug long week-end • Rotary Dist 5370 Conference, DC – Oct 1-4 • Canada Day Parade, BBQ & Celebration in PC – July 1

Admin

M-1 RD Mtg Minutes of Jan 8/15 - Adopt / Post Admin

RD Agenda Adopt with items of NB and additional handouts: D-1 AHCS / C-14 Healthcare Traveling Roadshow / C-15 Dist of TR / R-18 LF Gas Prog / B-2 Bylaw 217, 2014 - Post to website

Admin

Diary That Item 3 ‘Interest Based Approach to Water Stewardship’ be removed from the Regional Diary. Admin

R-8 Feb 4/15 - NPFA OCP Steering Comm - NPFA OCP Cons Strategy: Community Advisory Comm & Tech Comm - 1. That the Regional Board adopt the NP Fringe Area OCP Consultation Strategy, as recommended by project Steering Committee, to satisfy the requirements of Sec 879 of the LGA to provide opportunity for early and ongoing consultation with those persons, organizations and authorities the Board considers will be affected; and 2. That the Regional Board adopt the ToR for the NP Fringe Area OCP Community Advisory Committee as recommended by proj Steering Committee; and 3. That the Regional Board adopt the ToR for the NP Fringe Area OCP Technical Committee as recommended by proj Steering Committee.

Planning

HM-1 RHD Mtg Minutes of Jan 8/15 - Adopt / Post Admin

C-13 Feb 4/15 - SP Grain - Letter of Support - That the PRRD Board supports SP Grain in its application to the New Bldg Canada Fund for BC Small Communities to assist in the bldg of a bulk grain rail car loading facility in DC, further, that SP Grain be requested to forward their business plan to the PRRD upon its completion.

Admin

C-11 Feb 4/15 - City of DC - Potable Water Reservoir - That the PRRD Board supports the City of DC in its application to the New Bldg Canada Fund for Sm Communities to assist in the design & construction phases of their potable water reservoir.

Admin

C-8 Jan 23/15 - TRGG - 2015 Funding Req - That the 2015 funding request from the TRGG be referred to the ‘2015 Preliminary Budget Review’ CoW mtg scheduled for Feb 26/15.

Finance

C-14 Feb 12/15 - UNBC - Healthcare Traveling Roadshow - That the February 12, 2015 UNBC request for funding to assist in ‘The Healthcare Traveling Roadshow’ be referred to the ‘2015 Preliminary Budget Review’ CoW mtg scheduled for Feb 26/15, for incl in the 2015 budget.

Finance

NB-1 Prespatou Farmers Inst - That the PRRD Board supports the Prespatou Farmers Institute in their application to the New Bldg Canada Small Communities Fund Grant – Short-Line Rail Component to assist in rebuilding the railway line between the community grain elevator and CN yard in FSJ, BC.

Admin

C-5 Jan 9/15 - Blue Fuel Energy - Public Mtg Notice - That those EA Directors wishing to attend the Blue Fuel Energy Public Mtg on Feb 19/15 in Chet, BC, be authorized to do so.

Admin

B-6 CL Sewage Local Serv Area Pcl Tax Roll Direction & Imposition Bylaw No. 2195, 2015 - That “CL Sewage Local Service Area Pcl Tax Roll Direction & Imposition Bylaw No. 2195, 2015”, be read a 1st, 2nd & 3rd time, and adopted this 12th day of Feb/15.

Admin

JANUARY 8, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING C-1 Dec 3/14 - Halfway River First Nation - Mtg with Reg Board - That the Dec 3/14 email from Halfway River

First Nation regarding a proposed mtg with the Board be forwarded to staff, further, that staff contact Randy Orr, Band Mgr, to discuss a mtg date and agenda topics.

Admin

R-12 a) Dec 29/14 - Director Goodings, EA 'B' - Mtg with Ministers - That the Regional Board convene a future CoW Mtg for the purpose of discussing Fair Share and the MOU.

Admin

D-2 b) 2) That a member of the Regional Board be appointed to sit on the Steering Committee of the TRGG. Admin

R-1 Dec 18/14 - Jo-Anne Frank, CO - Location for June 25/15 RD Board Outreach Mtg - That the June 25/15 community outreach mtg be held in TR, BC.

Admin

6

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER:

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

JANUARY 8, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING (continued) R-6 b) David Suzuki Foundation - That a letter be forwarded to the David Suzuki Foundation re the draft proposal

submitted by Romain Chesnaux, ing., PH.D. Professor and GW Solutions Inc. investigating the impacts of shale gas extraction and waste disposal wells with the following info: • Clarifying that this is a separate proj - not affiliated with the RD prog; and • That the PRRD proj data cannot be released until it is made public.

Admin

C-4 Dec 16/14 - Spectra Energy - Mtg Invitation - That Spectra Energy be invited to attend a future CoW mtg to discuss current and planned activity in the region.

Admin

R-5 a) Nov 28/14 - Leonard Hiebert, Chair, AAC - Rec from AAC - Min of Ag Invitation - That the Chair and 2 members of the AAC be authorized to attend the AAC Workshop scheduled for Feb 18/15 (location TBD).

Admin

R-12 b) That consideration of topics including but not limited to policing, worker camps, health care, env, and transportation be referred to the Board Strategic Planning session; and further, that staff redistribute the UBCM reports on those topics.

Admin

R-10 TUP 218/2014 (0777724 BC Ltd.) - 1) That the Regional Board receives the letter dated Nov 6/14 from Lionheart Energy Alliance; and 2) That the Regional Board accepts the responses as satisfactorily responding to the conditions of TUP No. 218/2014; and 3) That a condition of permit issuing be the completion of an onsite sewage disposal system.

Planning

B-1 Zoning Amendment Bylaw No. 2183, 2015 (Large) - 1) That “Zoning Amendment Bylaw No. 2183 (Large), 2015” be read a 1st & 2nd time this 8th day of Jan/14; and 2) That a Public Hearing be held pursuant to the LGA; and 3) That the holding of the Public Hearing be delegated to the Director of Electoral Area ‘C’.

Planning

R-9 ALR Subd Application 260/2014 (Pedersen) - That consideration of ALR Subd Application 260/2014 be tabled to the Feb 12/15 Board mtg.

Planning

R-8 ALR Subd Application 271/2014 (Haverland) - That consideration of ALR Subd Application 271/2014 be tabled to the Feb 12/15 Board mtg.

Planning

R-6 a) Dec 22/14 - Water Stewardship Committee - Rec from the Dec 3/14 Water Stewardship Committee Mtg - Prop Water & Sewer Service - That staff draft a response letter to John & Mary Miller’s Nov 13/14 email, and that the letter be forwarded to Water Stewardship Committee members for comment prior to sending.

Admin

Signing Authority for Financial Documentation - That one of the Chair, Vice Chair, or EA E Director, and one of the CAO, CFO, Deputy CAO or CO be authorized to sign financial documentation on behalf of the PRRD.

Finance

D-2 a) TRGG & TRMF - 1) That consideration of the following requests be deferred to Regional Board 2015 budget deliberations: • TRGG request for $75,000 funding; and • TRMF request for $200,000 funding/yr for a period of 3-4 yrs, and further, that any further info submitted in support of these requests be incl in the deliberations.

Finance

R-2 Dec 11/14 - Trish Morgan, Mgr of Community Services - Proposed CoW Mtg - That the Regional Board convene a CoW Mtg on Thurs, Feb 12/15 from 10-11 am at the RD DC office for the purpose of considering the NP Sub-Reg Rec Inventory & Assessment.

Community

CA-5 The Compass - Jan 7/15 Edition - That the Regional Board support Karen Goodings in her application to serve on the Rural Advisory Committee.

R-7 Dec 18/14 - Jo-Anne Frank, CO - CL Temp Sewage Receiving Facility: Sewage Hauling Agreement - That the CL Temp Sewage Receiving Facility Sewage Hauling Agreement presented to the Board on Jan 8/15 be endorsed as the form of agreement to be used generally between sewage hauling companies and the PRRD; and further, that the CAO, or his designate, be authorized to execute the Individual Agreements between sewage hauling companies and the RD.

Admin

R-4 b) Petroleum & NG Act - That the Regional Board: 1. Advocate to the Lieutenant Governor in Council under Sect 181(e) of the Petroleum & NG Act to have info re surface lease agreements published; and 2. Advocate to the Lieutenant Governor in Council under Sect 181(c) of the Petroleum & NG Act for clarification on regulations & criteria that are considered when determining whether costs or advance costs under Sect 169 or 170 are available; and 3. Advocate to the Lieutenant Governor in Council to include Sect 43 of the Admin Tribunals Act incl under Sect 148 of the Petroleum & NG Act.

Admin

C-8 Jan 5/15 - NEBC Res Municipalities Coalition - Community Speakers Series - That those EA Directors wishing to attend the NEBC Resource Municipalities Coalition – Community Speakers Series to be held on Jan 13/15 in FSJ, BC be authorized to do so.

Admin

A-2 / A-3 Dec 18/14 - Alaska Hwy Heritage Proj - Appts to the Alaska Hwy Community Society AND Dist of TR - Murray River Watershed CEA Steering Committee - 1) That the Alaska Hwy Community Society be advised that Director Rose, Electoral Area ‘E’, is appointed to the Alaska Hwy Community Society; and 2) That the Dist of TR be advised that Director Rose, Electoral Area ‘E’, is appointed to the Murray River Watershed CEA Steering Committee.

Admin

7

COMPLETED FOLLOW UP ITEMS OVER THE PAST QUARTER:

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

JANUARY 8, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING (continued) A-1 Dec 18/14 - Jo-Anne Frank, CO - 2015 Board Appts - 1. That the following amendments be made to the 2015

Regional Board Appts: • SPEDC – remove Councillor Sue Kenny • Reg Parks Committee – replace Director Jarvis with Director Fraser • NPEDC – replace Councillor Ponto with Councillor Taillefer • NP Fringe Area OCP Steering Committee – replace Councillor Filmer with Councellor Taillefer • NP Leisure Pool Commission – Replace Councillor Stewart with Councillor Klassen; and 2. That the 2015 Regional Board Appts be endorsed as amended; and 3. That the Board’s overall committee structure be reviewed in detail after the Board’s 2015 strategic planning.

Admin

R-11 a) Dec 31/14 - Chris Cvik, CAO - CL Temp Sewage Receiving Facility: Facility Operator Agreement - That the Regional Board enter into an agreement between the PRRD and Tervita Corp for the operation of CL Temp Sewage Receiving Facility, and that the Chair and CAO be authorized to execute the agreement.

Admin

R-4 a) Dec 22/14 - Karen Goodings, Chair, EADC - Rec from the Dec 16/14 EADC Mtg - Site C Proj Liaison Committee - That Director Goodings and Director Sperling be authorized to sit on the Site C Project Liaison Committee proposed by Pat Pimm, MLA, Peace River N.

Admin

R-5 b) Landowner Notification Prog - That a letter be forwarded to Matt Austin, Director, Resource Development, Tenure & Geoscience Branch, Ministry of NG Development, requesting that the Disposition of Petroleum & NG tenure sales Landowner Notification Prog notices to affected landowners be forwarded to landowners at the same time as the local gov't (RD) referral.

Admin

B-2 a) Zoning Amendment Bylaw No. 2155, 2014 (Meek) - That “Zoning Amendment Bylaw No. 2155 (Meek), 2014” be read a 3rd time & adopted this 8th day of Jan/15.

Planning

Sch of Events

It was noted that the Strategic Planning session scheduled for Feb 2–3/15 at the Super 8 Hotel, DC, BC be added to the Schedule of Events.

Admin

RD Agenda Adopt as amended w/handout items: D-1 Albright Ind / C-7 NDIT / C-8 NEBC Res Mun Coalition / C-05 The Compass - Post handouts to web

Admin

R-3 Dec 16/14 - Brenda Deliman, Sec of Legislative Services - UBCM Exec Vacancies - That a letter be forwarded to Mayor Bill Streeper, City of FN, in support of his bid to serve as Director at Large on the UBCM Exec.

Admin

M-2 RD Mtg Minutes of Dec 12/14 - Adopt as amended / Post Admin

M-1 RD Inaugural mtg minutes of Dec 12/14 - Adopt as amended / Post Admin

HM-2 RHD Mtg Minutes of Dec 12/14 - Adopt as amended / Post Admin

HM-1 RHD Inaugural mtg minutes of Dec 12/14 - Adopt as amended / Post Admin

8

OUTSTANDING FOLLOW UP ITEMS OVER THE PAST QUARTER: AGENDA ITEM

RESOLUTION DEPT ASSIGNED

MARCH 26, 2015 REGIONAL DISTRICT BOARD MEETING

C-6 March 17/15 - Dist of Chet & Dist of TR - 2015 NEBC Community Coal & Energy Forum - 1) That the Oct 8/15 Regional Board mtg be rescheduled for Oct 7/15, further that the mtg be held in TR to accommodate the 2015 NE BC Community Coal & Energy Forum; and 2) That those EA Directors wishing to do so be authorized to attend the 2015 NE BC Community Coal & Energy Forum on Oct 8/15 in TR, BC.

Admin

R-1 March 16/15 - Shannon Anderson, Deputy CAO - CL Sewer Upgrade Contract Award - a) That the Regional Board award a contract to Graham Infrastructure LP for $4,983,800 excl taxes, for the upgrade of the CL treatment plant & construction of a sewer truck waste receiving facility; and b) That the Chair and CAO be authorized to sign the contract.

Env Serv

R-3 March 18/15 - Fran Haughian, Comm Mgr - Past Chairpersons Pics - a) That the lg past chairperson portraits be repurposed to a smaller 8x10 picture for display in the RD boardroom in DC; and b) That copies of the 8x10 be placed into a photo album for public viewing; and c) That the Regional Board approve gifting of the lg portraits of past chairpersons to the family of that person or to a museum; and d) That the Regional Board adopts a policy gifting the lg portrait to the chairperson when they leave office with a 8x10 copy of their photo being placed on the wall in the boardroom and into the photo album.

Communica- tions

R-4 b) That the 4th Thurs of every month be reserved for Board CoW mtgs, when required. Further, that the meetings commence at 10 am with the Board mtg to follow

Admin

R-10 March 26/15 CoW Recommendations - 1. That the Regional Solid Waste Mgmt Plan and 2015 Board Strategic Plan website links be emailed to each Director, and further that a presentation outlining the Regional Solid Waste Mgmt Plan be included on the April 23/15 CoW Agenda; and 2. a) That the proposal submitted by NEAT be rejected; and b) That staff be authorized to negotiate a 5 year contract at starting rate in the 1st year of $339,000 which is within the draft 2015 budget allocation, and then providing a 2% inflationary increase in each year thereafter to prevent an undue increase to the budget and still accomplish the aforementioned goals.

Env Serv

R-6 March 20/15 - Chris Cvik, CAO - Role of PRRD - Fair Share - 1. That the Regional Board approves the attached draft MOU that describes PRRD Coordination & Negotiation Activities around the extension of Fair Share; and 2. That the Regional Board directs Admin to send a copy of the MOU to each Municipal Council who is in support of the PRRD Negotiating Committee for their approval.

Admin

MARCH 12, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING

C-1 March 9/15 - Emg Mgmt BC - Senior & Elected Officials Workshops - That all EA Directors be authorized to attend the 2015 Senior & Elected Officials Workshop to be held on Apr 30/15 at the Kiwanis Arts Center, DC, BC.

Community

R-3 March 4/15 - Trish Morgan, Mgr of Community Services - Annual Event Grant: Sweetwater 905 Fest - That the Regional Board approve a grant of $750 to the Sweetwater 905 Society for the purpose of hosting the Sweetwater 905 festival in 2015.

Community

R-6 March 4/15 - Shannon Anderson, Deputy CAO - Submission of a Federal Gas Tax, Strategic Priorities Fund, Grant Appl - That the Regional Board approve the submission of a Federal Gas Tax Strategic Priorities fund application to fund the construction of potable water tank loader facilities for the areas of Tomslake & Farmington.

Admin

R-12 March 5/15 - Trish Morgan, Mgr of Community Serv - SP Rec Facility Inv & Needs Assessment - That the Regional Board incl $100,000 in the 2015 budget under the Regional Rec function for the purpose of conducting a rec facility inventory & needs assessment for the rest of the RD not covered by the NP Sub-Reg Recreation Inventory & Assessment.

Community

R-19 DVP Appl 283/2014 (Campbell) - That a public info mtg be held in regard to DVP Application 283/2014 (Campbell), and that the holding of the public info mtg be delegated to the Electoral Area ‘C’ Director.

Planning

FEBRUARY 26, 2015 REGIONAL DISTRICT BOARD MEETING

R-4 Feb 19/15 - Chris Cvik, CAO - Strat Plan 2015/18 Moving Forward in Sustaining the Peace Reg - 1. Receives the draft 2015–18 strategic objectives and related draft strategies to be completed by the PRRD over the next 4 years; and 2. Authorizes Admin to provide an opportunity for Peace River Region residents to comment on the draft strategic objectives and related draft strategies as well as provide input on possible additional draft strategies.

Admin

R-6 Feb 20/15 - Jo-Anne Frank, CO - Rec from Feb 12/15 CoW Mtg - That the Feb 5/15 report from Trish Morgan, Mgr of Community Services, on the NP Joint Recreation Master Planning Process be referred to EADC for consideration, further, that after such consideration staff be authorized to meet with the City of FSJ and Dist of Taylor to determine whether a joint recreation master planning process could be conducted for the NP.

Community

9

OUTSTANDING FOLLOW UP ITEMS OVER THE PAST QUARTER:

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

FEBRUARY 26, 2015 REGIONAL DISTRICT BOARD MEETING (continued) B-1 Zoning Amendment Bylaw No. 2178, 2015 (Silver Spirit Inv Corp) - 1. That the Regional Board defer “Zoning

Amendment Bylaw No. 2178 (Silver Spirit Inv Corp), 2015” until such a time that staff can complete a campground bylaw; and 2. That the Regional Board direct staff to complete a campground bylaw.

Planning

B-2 NP Fringe Area OCP Amendment Bylaw No. 2157, 2014 (Svisdahl) - That consideration of “NP Fringe Area OCP Amendment Bylaw No. 2157 (Svisdahl), 2014” and “Zoning Amendment Bylaw No. 2158 (Svisdahl), 2015” be tabled pending consideration of adoption of a campground regulation bylaw.

Planning

FEBRUARY 12, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING

C-1 Dec 25/14 - BC Bison Assoc - Reg Ag Plan - That consideration of the Dec 25/14 correspondence from Burnem Grant & Bill Bouffioux of the BC Bison Assoc regarding the Reg Ag Plan be deferred until Director Hiebert has had an opportunity to speak with reps of the BC Bison Assoc.

Admin

C-2 Dec 22/14 - MoE - Mackenzie River Basin Transboundary Waters Master Agreement - That the Water Protection & Sustainability Branch of the MoE be invited to attend a future Board mtg to present on Bilateral Water Mgmt Agreements once updates are available.

Admin

R-1 a) Jan 22/15 - Karen Goodings, Chair, EADC - Rec from Jan 15/15 EADC Mtg - High on Ice Fest - That staff prepare and bring forward a draft policy that would provide blanket authority for directors to attend recognized annual events hosted by member municipalities.

Admin

R-3 Jan 29/15 - Jo-Anne Frank, CO - NoM from Director Goodings - That the RCMP be invited to attend a future Regional Board mtg to present on the following topics: see comments

Community

C-12 Feb 4/15 - PRR Cattlemen's Assoc - AAC - That the Feb 4/15 correspondence from the PRR Cattlemen’s Assoc re the AAC be forwarded to EADC for consideration.

Admin

JANUARY 8, 2015 REGIONAL DISTRICT / HOSPITAL DISTRICT BOARD MEETING

C-3 Dec 3/14 - Metro Van - Greater Van Sewerage & Drainage Dist Municipal Solid Waste & Recyclable Material Regulatory Bylaw No. 280 - That a letter be forwarded to the Metro Vancouver Board in support of the “Greater Vancouver Sewerage & Drainage Dist Municipal Solid Waste & Recyclable Material Regulatory Bylaw No. 280”, and requesting a copy of the pertinent sections of the bylaw to assist with preparing a technical response to the MoE.

Env Serv

Diary That a letter be forwarded to Northern Opportunities to request an update, by way of letter or delegation, on trades training in the PRRD area.

Admin

OUTSTANDING FOLLOW UP ITEMS - GREATER THAN THREE MONTHS AGENDA ITEM

RESOLUTION DEPT ASSIGNED

B-5 c) That a referendum be held in each EA to seek the public’s opinion on whether or not the PRRD should continue with “Bldg Bylaw No. 2131, 2014”, with a view to commencing the referendum process on Nov 15/15, with the referendum to be completed by Apr 15/16.

Admin

R-19 f) That Admin prepare a report for the Boards consideration on holding a separate referendum for each EA to allow each EA to vote on whether or not they support the establishment of a proposed Potable Water Service and a proposed Domestic Sewage Service.

Admin

R-13 b) That the Chair contact Suzanne Anton, Attorney General, in response to her letter of Oct 20/14 regarding worker camps to request feedback on creating an Industrial Policing Unit Agreement to address worker camp issues, further that the appropriate Police Services personnel be invited to a future Board mtg.

Admin

R-13 c) That staff prepare a draft policy for the Board’s review that sets out the framework that will help guide decisions around the Board’s approval of TUP's.

Planning

NB-1 Director Hadland - Palliative Care - That arrangements be made for Directors to attend, as a delegation, a NH Board Mtg the next time it meets locally, to: 1) Seek info on what palliative care facilities are currently in place in the PR region; and 2) Discuss options for enhancing same; Further, that once this mtg has been held, staff invite the approp Palliative Care Advisory Committees to attend a Board mtg as a delegation to talk about palliative care needs in the region.

Admin

R-4 Nov 4/14 - Trish Morgan, Mgr of Community Services - Feasibility Study to Examine a Reg Search & Rescue Function - That the Regional Board authorize staff to conduct a feasibility study to examine the benefits and costs of a regional service function to support search & rescue services in the PRRD and that a report be provided back to the Board in 2015 for consideration on whether to proceed for public approval.

Community

R-11 ALR Subd Application 220/2014 (Riessner / Vokaty) - That consideration of ALR Subd Application 220/2014 (Riessner and Vokaty) be placed in abeyance until completion of the NP Fringe Area OCP.

Planning

R-15 Nov 4/14 - Director Nichols, Dist of Chet - Nursing Training - That the PRRD support UNBC’s application to Gov't for funding for BSc nursing training in FSJ and DC when requested.

Admin

10

OUTSTANDING FOLLOW UP ITEMS - GREATER THAN THREE MONTHS

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

B-1 NP Fringe Area OCP Amendment Bylaw No. 2151, 2014 (Westgate) - 1) 1) That the Regional Board has considered the requirements of Sect 879 of the LGA, and has provided opportunity for early and ongoing consultation with those persons, organizations and authorities the Board considers will be affected as summarized in the Development Services report dated Sept 17/14. 2) That “NP Fringe Area OCP Amendment Bylaw No. 2151 (Westgate), 2014” be read a 1st & 2nd time this 13th day of Nov 2014. 3) That “Zoning Amendment Bylaw No. 2152 (Westgate), 2014” be read a 1st & 2nd time this 13th day of Nov 2014. 4) That a Public Hearing be held pursuant to the LGA. 5) That the Public Hearing be scheduled after the PRRD receives a preliminary geotechnical report from the applicant prepared by a qualified professional to determine the ability to build on the proposed lots. 6) That the holding of the Public Hearing be delegated to the Director of Electoral Area ‘D’.

Planning

R-3 B) Standing Committee: TUP Approvals - That a Standing Committee be struck to identify the criteria by which the Regional Board will consider approval of TUPs regarding worker camps, and that the following Directors be appointed to the Committee: (see comments)

Planning

R-3 C) Mtg w/Cabinet Ministers re: Worker Camps - That arrangements be made for the Regional Board to meet with Cabinet Ministers in Victoria to present information on worker camps and request the significant resources necessary to manage same, further, that SP MLA Bernier and NP MLA Pimm be invited to a future Regional Board mtg to discuss the issues related to worker camps prior to the meeting with Cabinet Ministers.

Admin

B-2 Zoning Amendment Bylaw No. 2175, 2014 (Anderson) - 1. That “Zoning Amendment Bylaw No. 2175 (Anderson), 2014” be read a 1st & 2nd time this 23rd day of Oct/14. 2. That a Public Hearing be held pursuant to the LGA and Policy 8 of the “PRRD Rural OCP Bylaw No. 1940, 2014”, subject to the applicant addressing the concerns raised by MoTI, and preparing a Development Plan to present at the Public Hearing. 3. That the holding of the Public Hearing be delegated to the Director of Electoral Area B.

Planning

B-3 Zoning Amendment Bylaw No. 2164, 2014 (1248302 AB Ltd) - 1. That “Zoning Amendment Bylaw No. 2164 (1248302 Alberta Ltd.), 2014” be read a 1st & 2nd this 23rd day of Oct/14. 2. That a Public Hearing be held pursuant to the LGA and Policy 8 of the “PRRD Rural OCP Bylaw No. 1940, 2014”. 3. That the holding of the Public Hearing be delegated to the Director of Electoral Area B.

Planning

B-5 NPFA OCP Amendment Bylaw No. 2129, 2014 and Zoning Amendment Bylaw No. 2130, 2014 (0825038 BC Ltd.) - 1) That “PRRD OCP Amendment Bylaw No.2129 (0825038 BC Ltd.), 2014” be read a 3rd time. 2) That “PRRD Zoning Amendment Bylaw No.2130 (0825038 BC Ltd.), 2014” be read a 3rd time. 3) That consideration of adoption be conditional on MoTI approving a drainage plan relating to the subj property. 4) That staff hold further consultation with the City of FSJ staff prior to consideration of adoption of Bylaw No.’s 2129 and 2130, 2014.

Planning

R-8 b) That a letter be forwarded to the BC Comptroller of Water Rights and the Regional Water Mgr with FLNRO recommending that BC Hydro be held accountable to fulfill their obligations under the 2007 Water Use Plan to provide safe and reliable access to the Peace River at Clayhurst / Blackfoot Reg Park.

Community

R-1 Aug 25/14 – Chris Cvik, CAO – Grant-In-Lieu Allocation - That the Grant-In-Lieu Allocation Report be received and filed and, should a Site C Grant-in-Lieu be realized, the Report be brought forward to the Board for further discussion.

Admin

R-2 6) Sewer Creek - That staff liaise with the City of FSJ regarding erosion mitigation of the creek channel commonly known as Sewer Creek and to enquire concerning the status of in-line hydro generators.

Admin

C-5 b) That the BC MoE be requested to provide a firm commitment to attend the 2015 Interprovincial / Intermunicipal mtg to discuss the ‘Stop Chronic Wasting Disease’ sign, and that Saddle Hills County, host community, be requested to obtain the same from the AB MoE.

Admin

B-1 A) PRRD DCC Bylaw No. 2146, 2014 - That “PRRD DCC Bylaw No. 2146, 2014” be read a 1st, 2nd & 3rd time this 7th day of Aug/14.

Admin

R-4 A) July 23/14 - SWC - Recommendations from SWC Mtg of July 22/14 - Waiving of Tipping Fees - a) That a letter be forwarded to the Bear Mtn Grazing Assoc, advising that the RD will waive the tipping fees, on a one time only basis; and b) That staff be authorized to research and find suitable alternatives to cost share with FLNRO as the refuse / derelict vehicles are located on Crown lands; and c) That staff draft a policy / protocol for community organizations and individuals picking up garbage for review by the Committee.

Env Serv

R-4 July 8/14 – Shannon Anderson, Deputy Administrative Officer – Recommendation from the July 7/14 Water Stewardship Committee Mtg - That the producing of a periodical newsletter on water initiatives in the region for those local groups with shared concerns on water stewardship be approved in principle, subject to a staff report coming forward on options to address how that will be achieved.

Communica-tions

B-4 Zoning Amendment Bylaw No. 2110, 2014 (Schwarz) - That consideration of Resolution No. RD/14/07/28 (24) be placed in abeyance until completion of the NP Fringe Area OCP.

Planning

11

OUTSTANDING FOLLOW UP ITEMS - GREATER THAN THREE MONTHS

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

NM-1 July 4/14 – Notice of Motion from Director Nichols, Dist of Chetwynd – Halfmoon Lake Basin Lands - That staff investigate the process for dedicating the Halfmoon Lake basin lands as a Park Reserve.

Community

R-1 2) Sharing of Information - That the Regional Board review the TOR of the AAC. Planning

D-2 Doyle Rogers - Request to Remove Notice on Title - That staff prepare a report on the status of the property owned by Doyle Rogers that is the subject of a Notice on Title.

Planning

B-3 NP Fringe Area OCP Amendment Bylaw No. 2134, 2014 and Zoning Amendment Bylaw No. 2135, 2014 (Davidson) - That consideration of “NP Fringe Area OCP Amendment Bylaw No. 2134 (Davidson), 2014” and “Zoning Amendment Bylaw No. 2135 (Davidson), 2014” be placed in abeyance until completion of the NP Fringe Area OCP.

Planning

B-4 NP Fringe Area OCP Amendment Bylaw No. 2132, 2014 and Zoning Amendment Bylaw No. 2133, 2014 (Ditmarsia Holdings Inc) - That consideration of “NP Fringe Area OCP Amendment Bylaw No. 2132 (Ditmarsia Holdings Inc), 2014” and “Zoning Amendment Bylaw No. 2133 (Ditmarsia Holdings Inc), 2014” be placed in abeyance until completion of the NP Fringe Area OCP.

Planning

B-5 NP Fringe Area OCP Amendment Bylaw No. 2136, 2014 and Zoning Amendment Bylaw No. 2137, 2014 (Wolsey) - That consideration of “NP Fringe Area OCP Amendment Bylaw No. 2136 (Wolsey), 2014” and “Zoning Amendment Bylaw No. 2137 (Wolsey), 2014” be placed in abeyance until completion of the NP Fringe Area OCP.

Planning

D-1 Kelly Lake Cree Nation - Governing Structure - That the matter of entering into a MOU with the Kelly Lake Cree Nation be referred to staff for an investigation and report back to the Board, and that this be forwarded to the member municipalities for info purposes.

Admin

D-1 FSJ RCMP - False Alarms in Rural Areas - That staff investigate and prepare a report for the Board’s consideration on False Alarm Bylaws adopted by other local govt's.

Admin

R-1 A) June 2/14 – Karen Goodings, Chair, EADC – Recommendations from the May 22/14 EADC Mtg - Seniors Care Facilities - That staff be authorized to arrange a workshop including representatives from the various care facilities, NH and member municipalities to discuss and come to a consensus on what is needed to be able to move forward to achieve identified goals regarding Sr’s Care facilities.

Admin

R-10 June 5/14 – Bruce Simard, GM of Development Services - Worker Camp Research Update (June/14) - 1. That the Regional Board direct staff to investigate the development of a ‘basic’ worker camp database (to be owned by the PRRD), based on available data that would then be shared with member municipalities; and 2. That the Regional Board share the following reports with all PRRD member municipalities and agencies that participated in the Dec 10/13 inter-agency worker camp workshop: a) Interagency Communications Workshop on Worker Camps in the Peace Region; and b) Work Camp E-Referral Forms: Towards Streamlining Multiagency Data Access and Data Sharing.

Planning

R-12 A) June 3/14 – Karen Goodings, Chair – Recommendations from the Apr 4/14 Interprovincial / Intermunicipal Mtg - Sign Removal-AB/BC Border - That BC and Alberta Ministry of Env reps be invited to the 2015 Interprovincial / Intermunicipal mtg to discuss the sign posted at the BC / AB border regarding deer carcasses carrying wasting disease.

Admin

R-12 B) Joint FAO - That the RD and the 3 Alberta counties investigate the feasibility of establishing a joint FAO. Admin

R-2 A) Apr 28/14 – IPC Recommendations - IPC Representation - That staff be authorized to research what other representatives are required to sit on the IPC pursuant to the requirements of the Weed Control Act.

Env Serv

BA-1 Worker Camps - That a mtg be arranged with worker camp operators who have submitted applications for the Regional Board’s consideration, to discuss associated concerns.

Planning

R-2 Feb 24/14 - Bruce Simard, GM of Development Services and Kim Frech, CFO - CARIP Reporting Requirement - That a letter be forwarded to member municipalities requesting their input and any concerns on the requirement to report publically on the Climate Action Revenue Incentive Program and that responses be brought forward to the Board.

Planning

R-3 B) That a letter be forwarded to MoTI and Transport Canada outlining the Regional District’s concerns with egress and entrances along the Alaska Highway from the Alberta border through entire PRRD, and the need for industry to complete traffic impact studies before developing.

Planning

R-2 A) Jan 16/14 - Karen Goodings, Chair, EADC - Recommendations from the Jan 16/14 EADC Mtg - Medical Professional Shortages & Assisted Living Facilities - That the Regional Board host a regional public forum to discuss: a) How to provide additional assisted living unit opportunities in the region; and b) Medical professional recruitment and retention, incl physicians & support staff.

Admin

R-20 A) Feb 7/14 - SWC - Recommendations from Feb 6/14 SWC Mtg - Transfer Station - That a Tier 2 Transfer Station be constructed in Rolla.

Env Serv

12

OUTSTANDING FOLLOW UP ITEMS - GREATER THAN THREE MONTHS

AGENDA ITEM

RESOLUTION DEPT ASSIGNED

C-4 A) Jan 2/14 – Dale Bumstead, Mayor of DC, Lori Ackerman, Mayor of FSJ, and Fred Jarvis, Mayor of Dist of Taylor – Regional Coalition - That Karen Goodings, Chair, be authorized to attend Victoria to meet with the Ministers responsible to discuss the Fair Share Agreement, contingent upon the Ministers’ agreement to such a meeting.

Admin

R-6 Dec 31/13 – Fred Banham, CAO, and Bruce Simard, GM of Development Services – Worker Camps, Interagency Communications Workshop - That the Regional Board continue to support the Worker Camp issue by hosting a series of structured stakeholder group mtgs to support improved interagency communications on work camp referrals and applications in the Peace; and developing shared databases to facilitate the exchange of information. Next mtg date is proposed for mid-late Feb.

Planning

R-3 (3) Nov 12/13 - Trish Morgan - That the Board of Directors authorize staff to investigate options for the provision of 911 call answer services and provide a report back to the Board in 2014.

Community

R-1 A) RECOMMENDATION 2 - Peace Lookout - That a public meeting be held in an effort to get public support to request the BC Provincial gov't to designate the Peace Lookout as a provincial park.

Community

B-4 B) Aug 14, 2013 - That the Regional Board consider adoption of “CL Local Sewage Service Area Boundary Amendment Bylaw No. 2089, 2013” once capacity is available to accommodate the additional parcels.

Admin

R-13 Aug 2, 2013 - Jo-Anne Frank, CO - Recommendations from July 25, 2013 CoW mtg re: work camps - RECOMMENDATION 1: That the Regional Board, in concert with other agencies including the OGC, camp operators, and local governments in the Peace River area, convene a meeting to explore opportunities for tracking and sharing information about work camps, and major projects, development of a common information database; and the financial means required to establish and maintain an effective system; and standardize the approval process for work camps. MEETING HELD DEC. 10 2013

Planning

R-13 RECOMMENDATION 6: That the recommendation that the Regional Board lobby the provincial government to undertake a comprehensive study of the economic and social impacts of worker camps and industrial development on communities, people and services in the Peace River area to ensure that provincial agencies have the resources and capacity to effectively achieve their legislative mandates to inspect and ensure compliance with legislation, be tabled until after the meeting with other agencies including the OGC, camp operators, and local governments in the Peace River area.

Admin

R-13 RECOMMENDATION 7: That the recommendation to undertake a social impact assessment for the region to gather detailed primary data on the impacts of the transient workforce and work camps be referred to a future meeting.

Admin

R-13 RECOMMENDATION 8: That the recommendation to build on the social impact assessment by undertaking a region-wide social plan to inform and assist local agencies, the province and industry, of strategic collaborative next steps be referred to the meeting with other agencies including the OGC, camp operators, and local governments in the Peace River area.

Admin

R-13 RECOMMENDATION 9: That the recommendation to integrate the region-wide social plan into Official Community Plans and region-wide planning efforts be referred to the meeting with other agencies including the OGC, camp operators, and local governments in the Peace River area.

Admin

D-1 Kootenays Planning Consultants, Shannon Gadsby, Regional Parks & Trails Master Plan - That the Regional Board forward a letter to the Min of Forests, Lands and Natural Resource Operations expressing concerns regarding the neglect of trails systems in the PRRD, presenting the 2013 Regional Parks and Trails Master Plan, identifying gaps in provincial responsibility, and requesting the definition, protection, and maintenance of trails in the PRRD, with a copy to BC Parks.

Community

R-14 RECOMMENDATION 1 - July 3, 2013 – Karen Goodings, Chair, EADC – Recommendations from the June 20, 2013 EADC Mtg - That the Regional Board arrange a joint meeting with the approp representatives from the Bear Mountain Pasture Assoc, Paradise Valley Snowmobile Club, RCMP, City of DC, Murphy Oil, EnCana, Min of Forests, Lands & Natural Resource Operations, Min of Env, Peace River Regional Cattlemen’s Assoc, Moose ATV Club and to incl residents along Road 237 as well as those adjacent to the Bear Mountain Grazing Reserve to find solutions of impacts created by off-road vehicles on rural rds and Crown leases

Admin

NB-1 that Regional Board refusal of ALR Non-Farm Use Application 245/2012 of Dakota Contracting Ltd. be referred to staff to prepare a report and provide options for the Board on the initial application and present condition, including photographs. THIS IS AN ALC ENFORCEMENT ISSUE

Planning

NB-1 Cemetery Site Designation - Director Hadland - that staff be directed to apply for Cemetery Designation for the old Hudson Bay Cemetery Site.

Admin

B-4 Heritage Conservation Service Establishment By-law No. 1943, 2011 - moved recommendations #1, #2 and #3.

Community