PDRC Minutes April 2010 - Feb 2011

8/6/2019 PDRC Minutes April 2010 - Feb 2011

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Point Douglas Residents Committee Board Meeting

May 13, 2010

Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine

Bishop (Treasurer), Karin Streu (Secretary), Martin Landy, HeatherGeddies, Jim Chaprick, Leah Decter, Ivan Fleming, Kurt McMullen, Dale

Harik (NECRC).

BOARD DEVELOPMENT

2010.05.02 BOARD ORIENTATION

Terri Crew, Cooperative Development Ocer of Winnipeg, Social

Enterprise discussed the Board Governance questionnaire handout.

She suggested that the Governance Committee review the

questions and "job" descriptions and then plan for a strategic

planning session. Chris is looking into funding for BoardDevelopment.

ACTION: Terri will work with Chris and return to assist with a

Strategic Plan and TimeLine.

2010.05.01 HISTORY OF PDRC

Roanna, Heather and Martin recounted the history of the Point

Douglas Residence Committee (see Community Website for more

historical info). There is a strong foundation already in existence

and there should be no gap from previous history. Roanna queried

as to what the PDRC should be doing for our community this year.ACTION: Martin will dig through his and oce files for history and

documentation

ACTION: Heather will email the 2008 Point Douglas

Community Survey Results Analysis to all board

members.

BOARD MEETING

1. Welcome/Introductions made.

2. Acceptance of Agenda. Marty motioned to move asamended. Elaine 2nd. Carried.

3. Approval of Minutes (April 8).

MOTION: Jim moved that the minutes now be tracked

by Year/Month/Agenda #. Tyson 2nd. Carried.

NECRC – Dale Harik (Housing Program Supervisor)

discussed the NECRC Mid Term Report and Minutes



hand out. At this time there are not enough

applications in for the Housing Improvement Initiatives

Grant Program so the deadline will be extended

another week in case some residents did not receive it.

Dale will now attend Housing Committee meetings only

and Heather Geddies will report to this to the board.Dale is building a database of long term vacant houses.

ACTION: Dale will email Heather the application form

for her to forward on to her database.

ACTION: Dale will email Heather current addresses of

vacant homes.

4. PRESTO (Political Regulatory Economic Sociological

Technological Other).

Elaine explained we make decisions within a broader

context that is changes have happened that will ef ect

what we do. Our MP had stepped down to run for

mayor and our city councilor has had an aneurysm. We

need to be active during elections. The financial

environment will be tight for the next 5-10 years with

a 0% increase on new grants.

ACTION: Roanna will contact Tom Sims and organize a

mayoral debate.

5. EXECUTIVE REPORT (Tyson Cormack). Jim asked whatthe role of the Executive Director is in relation to the

Executive Committee and decision making. The

Executive Committee supports the staf person. This

committee is not a mini

-board but is to present situations to the board for

decision making. All projects must go to the board

level. The executive Committee quorum is the ED and

2 executive members.

ACTION: Tyson will email board members theExecutive Report

ACTION: Executive committee will work on their

mandate and present the board with terms of

reference (in writing).

6. CHAIR REPORT (Roanna Hepburn). Roanna mentioned

the location misunderstanding that resulted in Sister



Johanna waiting at the Filipino Centre to present at our

AGM.

ACTION: Jim will write a letter of apology.

Share The Warmth – Hydro invited Roanna and Jackie to

their June meeting to discuss PDRC’s participation.Elaine suggested that an evaluation be made on last

year’s program ( a nightmare!) and access the situation

(storage, building, etc). Major changes would have to

be made on Hydro’s part and they have agreed to get

us major funding and in-kind donations for many of

the raised concerns. Hydro understands the

importance of involving the community children

throughout the summer and will of er free admission

to sports games, etc. Leah said with Hydro’s high

profile we should keep them in mind as they are in ourneighborhood and could be highly beneficial. Ivan

suggested that collecting dry non-perishable goods

also.

7. EXECUTIVE DIRECTOR REPORT (Chris McCarville) No

report. Chris is recuperating from surgery.

8. FINANCIAL REPORT ( Elaine Bishop). Our funding

proposal to NA! was handed out.NA! is aware of our

last year and is looking favorably towards our changes.

Elaine and Chris will work on the accounts to sort out

what money belongs to what grant. They are workingclosely with the bookkeeper to have a paper trail and

reduce bookkeeper costs. There is no balance sheet

available for this month.

MOTION: Jim Martin motioned to accept the budget

proposal for NA!. Leah 2nd. Carried.

9. GOVERNANCE REPORT (Leah Decter) The Committee

has not met since the AGM. The board suggested that

the Governance Committee meet with Chris regarding

expectations.

10.HOUSING REPORT ( Heather Geddies). No report.

ACTION: Heather will review the Norquay

Minutes re PDRC rent renewal and contact Rita



for a letter in writing. Elaine may also attend the

Norquay board meeting and report her findings.

ACTION: Heather will contact Dave Desins (sp?)

at WHHI re our funding grant which is late due to

Chris’s surgery.

11.ENVIRONMENT REPORT (Tyson Cormack).

ACTION: Tyson will forward the minutes to

Roanna.

The subject of dog awareness was discussed and Elaine suggested

calling 311 regarding lost dogs threatening children. She was told

to call 911 if children are at risk. Elaine also asked about getting

the contact number for animal control but was denied. Problem

dogs should get a letter with pound by-laws.

MOTION: Elaine motioned The EnvironmentCommittee re dog awareness (see minutes?). Jim

2nd.Carried.

The Disreali Bridge construction was discussed. Decisions are yet to

be made regarding the on/of ramp on Rover which should be

decided in the next 4-6 months. Concern was raised regarding the

impact of the ramp re safety on Rover and our neighborhood.

There is a remote change for the consultation re infrastructure

(Ruth Marr) between the PDRC and the city.

MOTION: Jim motioned that the Environment Committee create an

ad hoc committee to address the Disreali bridge situation.

ACTION: Jim will attend the Disreali bridge ad

hoc committee.Tyson 2nd. Carried.

The Green Team was discussed. The Environment Committee in

collaboration with Linda (Safety Supervisor for the Women’s

Resource Centre) will provide directions for the Green Team. (this

was passed at board level). Tyson also mentioned that Sel Burrows

has applied for Green Team workers.

ACTION: Tyson will pursue funds from Hicks and

Lazarenko for portapotties.2010.05.12 OTHER BUSINESS. Roanna will contact Sel Burrows

regarding the needs of the Seniors’ Association with regards to

Green Team workers.

Chris McCarville will write a letter to Rita and Denis (board) at the

Norquay Community Centre for a renewal of our lease. The letter



should reach the board before their next board meeting on April

28.

In case the lease is not renewed a suggestion was made to re-

contact Manitoba Housing and ask for one of their houses.

Meanwhile Tyson Cormack will check out zoning regulations in

regards to a house he has of ered to the PDRC to rent.

Next Board Meeting: June 10 @ 5:30 pm at the Phillipino Seniors Centre.


June 10, 2010

Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine

Bishop (Treasurer), Karin Streu (Secretary), Heather Geddie, Jim Chapryck,

Leah Decter, Phillip Cramer, Michelle Bruce, Chris McCarville.

Regrets: Ivan Fleming, Martin Landy, Kurt McMullen, Gerald Brown.

BOARD MEETING

1. Welcome/Introductions made.

2. Acceptance of Agenda. Jim motioned to add Business

Arising from previous minutes as a permanent item

after the approval of minutes. . Elaine 2nd. Carried.

3. Approval of Minutes (April 8). Leah accepted the

minutes with revisions. Tyson 2nd. Revisions: Updates

on Action item, 2010.05.04 The PDRC will host a TownHall meeting rather than a debate, 2010.05.11

amendment to the Disreali Bridge construction.

ACTION: Roanna will discuss the Town Hall meeting

with Rebecca and Judy for a date near the end of

August or early September.

4. GUEST SPEAKER: Ron Mark from Manitoba Hydro/Share

the Warmth. Ron (Parade Manager for the Santa Claus

parade was joined by Jackie Britton (Promotion &

Sponsorship Representative Business

Communications). Ron discussed last year’s paradeand was pleased with the collection for Share the

Warmth. They are very eager to keep our involvement

with the parade and Share the Warmth. Also mentioned

was Host A Block which involves the various business

and organizations on specific blocks to help with

crowd control and organize activities for the kids while



they wait for the parade to begin. Jackie discussed the

history of the Share the Warmth event. Boxes are set

up from October 15 to the end of February.

MOTION: Jim motioned that an ad hoc committee be

struck to review last year’s involvement, what we are

prepared to do this year and report these findings to

the board next week. Jim, Elaine and Roanna to be on

the ad hoc committee. Phil 2nd. Carried.

ACTION: .The PDRC board will meet Share the Warmth

on July 8 regarding our decision to participate.

5. EXECUTIVE REPORT (Chris McCarville). Chris DeSousa

was to meet with the board but had the wrong date.

ACTION: A meeting will be set up with Chris and

available board members.

6. CHAIR REPORT (Roanna Hepburn). Roanna began the

discussion regarding the early morning exceptionally

long line ups at the Point Douglas Community Clinic

when there are two other clinics within a short

distance.

ACTION: Leah will ask someone who may know the

reason for the clinic’s popularity and report to the

board.

Roanna inquired re boarded up and run down houses.

The Housing Committee will discuss this at their next

meeting.

ACTION: Chris will insert info into The Point regarding

calling 311 with information regarding the above.

The Norquay Community Center will be hiring a full

time sports coordinator in the fall.

7. EXECUTIVE DIRECTOR REPORT (Chris McCarville) Chris

will hold of with our charity status until we have

discussed our strategic plan with the board and have

something to of er the community.

8. FINANCIAL REPORT ( Elaine Bishop). A detailed Balance

Sheet and Profit and Loss update was handed out.

MOTION: Jim motioned to accept the accounting

updates. Phillip 2nd. Carried.



9. GOVERNANCE REPORT (Tyson Cormack) Chris

presented the United Way grant for Board Development

and Training. The modules were reviewed ( 4 x ½ day

modules) and Chris handed out a Director’s Self-

Evaluation Checklist for board members to complete

and return to her. The model of Strategic Planningshould be recommended by the Executive to the board.

MOTION: Phil motioned to go ahead with this

application. Jim 2nd. Carried.

10.HOUSING REPORT ( Heather Geddie). Chris will apply

for funding for a housing coordinator

. This will be done after the strategic planning.

11.OFFICE SPACE UPDATE. We are on a month-to-month

lease with the satellite space which has been extended

for 6 months. Meanwhile space has been cleaned out.Chris spoke to Russ at Neechi Foods regarding renting

space when their building is complete. Russ will let us

know when rental rates have been worked out.

MOTION: Jim motioned the Executive Committee on

behalf of the board make the decision to pursue rental

of Neechi Foods if rent is within our budget. Phil 2nd.

Carried.

12.GRANTS COMMITTEE. The need for a grants committee

was tabled to the next board meeting.13.UPCOMING EVENTS. Reminders of the NCC AGM and

Metis event. The grand opening of the Manitoba

Indigenous Cultural Centre is on Wednesday June 30,

11 am – 2 pm.

ACTION: Chris will email the board this information (it is also

on our website).

2010.05.14 OTHER BUSINESS. Tyson spoke with Sel Burrows

regarding the name change of Rover to an aboriginal name.

Rob will meet with Terri (SEED) regarding the book written onthe Point Douglas history.

Next Board Meeting: July 6 @ 5:30 pm at the Phillipino Seniors Centre.





ACTION: Chris will write a letter to our previous

bookkeeper stating that their services are no longer

required.

CHAIR REPORT. No report.

EXECUTIVE REPORT (Chris McCarville). See report.HOUSING REPORT (Tyson Cormack). Heather Geddie has stepped down as

Chair of the Housing Committee. Tyson has volunteered to Chair this

committee. Roanna has Dale’s letter regarding the 5 year Housing Plan

Revision and staf hiring which will be discussed on July 20 when the

committee reviews the incoming proposals.

ACTION: Tyson will bring the Housing Report to the next meeting.

ENVIRONMENT REPORT (Tyson Cormack). See Environment Report and

2010.07.06 (above).

NEED FOR GRANTS COMMITTEE. Elaine, Roanna and Gerald will work withChris as a Finance

Committee for grant writing.

NEW BUSINESS. Steve Wilson (Director of Grati Gallery) has been in

touch with the Governor General and she will be visiting Point Douglas on

August 25 for the renaming of the Norquay Community Center after Her

Excellency, Michaelle Jean. This is a great opportunity which could

translate into funding for the center. The Grati Gallery will be hosting a

luncheon with a small tour of Point Douglas and a renaming ceremony

and tea. Steve is looking for the PDRC to support this event and the

renaming of the center. All board members present were in favor of the

event.

ACTION: Roanna will talk to Steve and Steve will discuss this

with Denis and Rita at the Community Center.

SHARE THE WARMTH. Jim, Elaine and Roanna were unable to

meet with Jackie and Ron.

ACTION: Roanna will discuss this further at the next board

meeting.

ACTION: Chris will talk to Coats for Kids regarding drycleaning.

PROVINCIAL PARK. We need to get the momentum going on

this.

ACTION: Chris will contact Bill Blaikie and set up a meeting

regarding the money allocated for next year.



NEXT BOARD MEETING: August 12 @ 5:30 pm at the NCC Satellite Centre.


August 12, 2010

Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Karin

Streu (Secretary), Gerald Brown, Jim Chapryk, Ivan Fleming, Michelle

Bruce, Chris McCarville.

Regrets: Kurt McMullen, Leah Decter, Elaine Bishop.

BOARD MEETING

1. WELCOME/INTRODUCTIONS

.

2010.08.02 ACCEPTANCE OF AGENDA. Tyson 1st. Ivan 2nd. Carried.

2010.08.03 APPROVAL OF MINUTES. Marty 1st. Michelle 2nd. Carried.

2010.08.04 PRESTO (Political Regulatory Economical Social

Technological Other). Discussed: The Governor General ‘s

visit on August 25 and events planned; upcoming elections

ACTION: Chris will contact Lanie @ Sign Shop to make a new

PDRC banner.

2010.08.05 EXECUTIVE REPORT (Karin Streu) Discussed:

plans for the Governor General’s visit; the meeting with Chris

DeSousa held later in the evening at the community center.

The committee agreed to Chris’s request for a leave of absence without pay.

2010.08.06 EXECUTIVE DIRECTOR REPORT (Chris McCarville)

(handout). Tree banding will be happening. A meeting with

Bill Blaikie regarding the naming of the park will be arranged

for end of August –early September.

ACTION: Chris will email the executive dates to see who is

interested.

ACTION: Chris will email the board a breakdown of the grant situation.

Upcoming Mynarski elections were discussed. A debate

committee was struck headed by Marty and Tyson.

ACTION : Chris will attend the upcoming Town Hall meeting

at St. John’s High School.

ACTION: Marty & Tyson will organize a town hall for

September.



ACTION: Chris will design simple posters to help get the

word out.

MOTION: Tyson moved that we support the application for

fund for oce support position and a greening coordinator.

Marty 1st, Jim 2nd. Carried.

2010.08.07 CHAIR REPORT (Roanna Hepburn) Share The

Warmth (Jim, Elaine and Roanna working with Manitoba

Hydro). Kick of date is Aug 25 at the Goldeyes’ game. Jim

will be attending the event. We are also partnering with the

United Way for assistance in collecting and cleaning coats.

Santa Claus parade is November 15. Roanna asked for board

support regarding a class action suit in which her

granddaughter is involved.

ACTION: Roanna will gather more info regarding the

ramifications of board support for the class action suit. Philwill be updated and asked for his input/suggestions.

2010.08.08 GOVERNANCE REPORT (Chris McCarville) Board

training and sessions were discussed. Suggested time slots

were Tuesday nights and Saturday mornings for 4 weeks.

ACTION: The committee will meet early next week to choose

a consultation.

2010.08.09 FINANCIAL REPORT (Chris McCarville) The new

bookkeeper is finding the books disorganized but is plowing

through.2010.08.10 HOUSING REPORT (Tyson Cormack) The housing

committee will be hiring staf from an agency rather than an

independent.

ACTION: Tyson will find out the amount of money allotted for

the Exterior Fix Up Grant and the Block By Block Grant.

2010.09.11 ENVIRONMENT REPORT (Tyson Cormack) No

meetings held in the summer.

2010.09.12 OTHER BUSINESS. Jim requested a consistent

meeting place for the board so that the community canattend.

ACTION: Chris will book the Filipino Centre starting

September.

Door prizes for the Community Dinner celebration was

discussed. A 3 question survey to be completed as an entry

form.



Questions: 1. What do you want the PDRC to do?

2. What is your biggest concern about the neighborhood?

3. What is your favorite thing about the neighborhood?

ACTION: Ivan will ask Gunn’s, Neechi Foods and the Tallest

Poppy for door prizes.

Jim motioned to adjourn the meeting.

NEXT MEETING: THURSDAY, SEPTEMBER 9 @ 5:30 PM

FILIPINO CENTRE


September 9.2010

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice chair),

Karin Streu (Secretary) Ivan Fleming, Jim Chapryk, Martin Landy,Chris McCarville (Executive Director).

Regrets: Elaine Bishop (Treasurer), Leah Decter, Michelle Bruce,Kurt McMullen, Gerald Brown, Phillip Cramer.

BOARD MEETING

2010.09.01 WELCOME/INTRODUCTIONS

2020.09.02 GUEST SPEAKERS. Sonia Prevost-Derbecker discussed the Point Douglas Revitalization Strategy a projectinitiated by the province.

The provincial government plans to partner with the community inthe creation of a joint vision plan. This 1-20 year plan has 2 mainfoci: buildng

capacity/sustainability and poverty reduction. There will be variouspublic forums in the engagement process. A survey is beingdeveloped and a mapping of all services will be developed(McGregor, Burrows, Higgins, river boudaries). This is anIntersectorial Working Group. The PDRC is invited to have arepresentative attend monthly meetings. Marty will be therepresentative, Chris will be sub for Marty at the first meeting onSeptember 29.

ACTION: Chris will contact Sonia regarding Marty as the rep andhave Sonia email her and Marty more information.

Peter Reimer will be facilitating our board training sessions. Using afacilitator approach he will provide tools and models which reflectPDRC's involvement with the community. This will hopefully lead ustowards our strategic planning. He met with the GovernanceCommittee last week.



ACTION: Chris will email the training session dates to the board for availability and Peter's email contact.

2010.09.03 PRESTO. Tyson mentioned a newspaper article whichread that the Province will be buying up Main Street hotels.

ACTION: Roanna will speak to Greg Selinger and get moreinformation and update the board.

ACTION: Roanna will update the board regarding the legalramifications of the PDRC's endorsement regarding police brutatity(discussed at an eariler meeting).

2010.09.04 ACCEPTANCE OF AGENDA. Changes: Move financialreport to #6, change date to September 9, 2010, add #16Community Feast.

Tyson moved as amended. Marty 2nd.

2010.09.05 APPROVAL OF MINUTES. Changes: Add Martin Landy

as present. Jim 1st. Ivan 2nd.2010.09.06 FINANCIAL REPORT (Chris McCarville). See handout.Questions arose regarding the financial report. Chris will discussthis with Judy. Marty has offered to redesign the sheets. We stillhave outstanding grant money and there are 2 grants that needtheir reports completed.

2010.09.07 ACTION MINUTES REPORT. A PDRC banner was notmade for the Governor General's visit. Perhaps a banner will bemade once the

PDRC has a permanent home. Tree banding has begun and will

continue on Saturday starting 10 am at Joe Zucken Park with a 1pm lunch.

The Mynarski candidates will debate at Norquay School onSeptember 27 at 7pm.

2010.09.08 EXECUTIVE REPORT.

ACTION: Karin will email minutes to the board.

2010.09.09 CHAIR REPORT ( Roanna Hepburn). Roanna thankedeveryone for their help with the Governor General visit.

2010.09.10 EXECUTIVE DIRECTOR REPORT (Chris McCarville).

See handout. Dan Vandal gave a $300.00 cheque for the Governor General's visit.

An ad hoc committee for the strategic planning will be struckinvolving Martin, Chris and Tyson.

ACTION: Chris will email board members so they can participate onthe ad hoc committee if they want.



The Mayoral Forum on October 18 at the Indian Metis FriendshipCentre may need some assistance from the PDRC as it appearsthey may have dropped the ball on this event.

ACTION: Chris will contact Rob and see if they need help.

The PDRC Candidates Forum will need volunteers.

ACTION: Chris will contact Rob Galston to MC the event.

2010.09.11 HOUSING REPORT (Tyson Cormack). See handout.Posters were available with information on the upcoming meetingSeptember 21

7:30 pm. The Housing Review Committee was discussed.

ACTION: Chris will contact Dale at NERC regarding the city grantmoney which apparently the NERC is to administer.

ACTION: Tyson and Ivan will attend the North End Housing Projectboard meeting.

2010.09.12 ENVIRONMENT REPORT (Tyson Cormack). Seehandout and poster.

2010.09.13 SHARE THE WARMTH (Roanna Hepburn). Kicked off and is much more organized this year. Lights on Broadway -Roanna, Lynn, Jim and Elaine will attend this event this Saturdayand promote Share the Warmth.

ACTION: Marty to look for Santa hats.

2010.09.14 NEW BUSINESS. Tyson discussed the North PointDouglas Women's Centre volunteer program proposal regarding

active collaboration with the PDRC. The board decided to supportthis. Regarding board members - Heather Geddie has steppeddown from the board.

ACTION: Roanna will contact Kurt and Gerald regarding their attendance and report back to the board.

2010.09.15 IN CAMERA. This will be a new item on the agenda.

2010.09.16 COMMUNITY FEAST. Tabled for the Executive

Committee to discuss at their next meeting.

POINT DOUGLAS RESIDENTS COMMITTEEBOARD MEETING

OCTOBER 14, 2010

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice

Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary),



Michelle Bruce, Phillip Cramer, Leah Decter, Ivan Fleming, Jim

Chapryk, Martin Landy.

Regrets: Gerald Brown, Chris McCarville (Executive Director)

2010.10. 01 WELCOME/INTRODUCTIONS. Garaline James -

community member joined the meeting.2010.10.02 ACCEPTANCE OF AGENDA. Changes: #8 was

moved to #5. Add #4 as OLD BUSINESS (formerly titled

ACTION MINUTES REPORT (2010.09.07). Jim moved as

amended. Tyson 2nd.

2010.10.03 APPROVAL OF MINUTES (September 9.2010).

Tyson 1st. Jim 2nd. Carried.

2010.10.04 OLD BUSINESS.

ACTION: Roanna will contact Greg Selinger regarding the

provinces move to buy Main Street Hotels.ACTION: Karin to send the Executive Report to the board.

2010.10.05 GUEST SPEAKER. Victor Sawelo, Manager of the

Ross House Museum, discussed the results of the soil tested

at the Ross House Museum garden. He notified the city of the

results which read heavy metal contamination in the garden

and was told this would be corrected. Victor suggested

additional soil testing in the Point Douglas due to its history

as an industrial area. Victor would like to get the community

involved, share their knowledge and pressure the city into

rectifying the situation. Elaine suggested concentric circle

soil testing and results to be discussed with our new city

councillor. Victor is pressing ahead with the shed project.

The board thanked Victor for his great photographs of the

Governor General's visit.

MOTION: Phillip motioned to strike a committee of 3 people

to write a series of questions to be submitted to the city

councillor candidates and appropriate person in provincial

and federal authorities asking how they will respond to this

issue. Leah 2nd. Carried.ACTION: Phillip, Elaine and Victor will write the letter and

circulate it to the board as quickly as possible.

ACTION: Chris/Karin to add Victor Sawelo email address to

mailing list ([email protected])

2010.10.06 CHAIR REPORT (Roanna Hepburn). See handout.

Kurt McMullen has resigned from the board.



ACTION: Karin to remove Kurt's name from board email list.

ACTION: Board members are to talk to possible new

candidates to join the board.

ACTION: The Governance Committee will have a process in

place for electing new candidates.ACTION: Jim will represent the Point Douglas Residents

Committee at Luda's restaurant with CBC radio on October

18 re Mayoral candidates will be there talking to voters.

2010.10.07 EXECUTIVE DIRECTOR REPORT (see handout).

Board members are encouraged to bring forward information

regarding any spaces they deem suitable for the PDRC's

future location.

ACTION: Chris to get more information (size, location in

building, etc) on the new proposed rental space at Neechi'sFoods.

ACTION: Tyson to get more info on the Aboriginal Centre

regarding rental space.

ACTION: Roanna to give Chris direction regarding oce/

board needs for new space and discussed at the next board

meeting.

ACTION: Reminder to Chris - Greening Coordinator Position.

2010.10.08 FINANCIAL REPORT (Elaine Bishop). (see handout

- Treasurer's Report). Regarding the Profit & Loss handoutchanges: December should read September. Deferred income

totalling $26,500.00 was not recorded from the previous

financial year which will absorb the deficit shown at the

bottom of the page.

MOTION: Elaine moved to accept the Profit & Loss with the

date change. Jim 2nd. Carried.

MOTION: Elaine moved that the PDRC hold a specially called

members meeting to rescind the motion reappointing our old

auditor and to appoint Cheryl J. Reid auditor for our next

audit. Gerald Brown 2nd. Carried.

MOTION: Elaine motioned the Executive be tasked with

assessing our personnel policies for budget implications.

Leah 2nd. Carried.

2010.10.09 SHARE THE WARMTH (Elaine Bishop). Manitoba

Hydro is thrilled with the level of expertise and organization.



There is still a lot of work to be done before the launch date

November 13. Kristie Pauls (Volunteer Coordinator at the

Women's Centre) is also involved. There is sorting space at

Vulcan Iron Works but heated space is needed for sorters to

work.

ACTION: Roanna will contact Kristie regarding securing space

at St. Andrews Hall.

ACTION: Roanna will ask MB Hydro for financial help with

regarding to sorting.

MOTION: Phil motioned to reimburse the Women's Centre

5hr/wk @ $11/hr plus benefits starting Oct 15 until Nov. 24

during Chris's absence and when she returns she will resume

the responsibility of this work. Note: Elaine left the room

when the motion and voting were made. Tyson opposed. Jim

2nd. Carried.2010.10.10 HOUSING COMMITTEE REPORT (Tyson Cormack).

(see handout).

MOTION: Phillip motioned that Myfanwy Cowley (1 yr term),

Ivan Fleming (2 yr term) and Tyson Cormack (3 yr term)

represent the PDRC on the North End Housing Project board.

Jim 2nd. Carried.

ACTION: Roanna to send a letter by mid November to the

North End Housing Project regarding the above.

2010.10.11 ENVIRONMENT COMMITTEE REPORT (TysonCormack). (see handout). Street captains with signage on

their homes was discussed and tabled to the next board

meeting.

2010.10.12 INFORMATION SHARING WITH RESIDENTS. The

Governance Committee crafts policies regarding sharing

information with resident and harassment threshold.

MOTION: Phillip motioned that in 4-6 weeks all board

minutes and all supporting documents that are inherently

public in nature (start date AGM April 25, 2010) will be onour website for public accessibility. Tyson 2nd. Carried.

ACTION: Karin will email Phil the motion and he will draft a

letter to Chris DeSousa and Roanna will sign and Phil will

deliver the letter.

2010.10.13 PRESTO. The Prime Minister has until Oct 27 to

call a by-election in this riding. The United Way Campaign is



hoping to reach its goal and so continue its funding. A free

flu shot clinic will be held at the Women's Centre Nov. 3, 3-7

pm. A notice will be on The Point website regarding the

clinic. The police helicopter will be in the air soon.

2010.10.14 PUBLIC INTEREST LAW CENTRE (Roanna

Hepburn). Roanna informed the board that there will be no

implications for board support regarding the police brutality

law suit.

ACTION: Elaine will put this item on the Women's Centre

agenda so they can be another supporting agency.

2010.10.15 IN CAMERA SESSION. In 7:20 pm Out 7:45 pm.

2010.10.16 OTHER BUSINESS. Matters left to discuss: 1.

Evaluation of candidates debate. 2. Strategic planning.

ACTION: Phil will be working on our website.Ivan adjourned the meeting at 8:25 pm. Tyson 2nd. Carried.

NEXT MEETING: Tuesday, November 9 @ Filipino Centre.

BOARD MEETING

NOVEMBER 9, 2010

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice

Chair), Elaine Bishop (Treasurer), Karin Streu

(Secretary), Michelle Bruce, Leah Decter, Ivan Fleming,

Chris McCarville (Executive Director).

Regrets: Gerald Brown, Martin Landy, Phillip Cramer

2010.11.01 WELCOME/INTRODUCTIONS. Mark &

Christa Tellier community members joined the meeting.

Heather Geddie was also present.

2010.11.02 ACCEPTANCE OF AGENDA. Ivan 1st. Elaine

2nd. Carried.

2010.11.03 PRESTO. (a) Upcoming by-election. (b)

Mayor Katz re-elected. (c)PDRC to meet with new councillor

(Ross Eadie) ASAP re: contaminated soil, changes on Rover

with Disreali bridge construction, low voter turnout in inner



city partly due to election held on cheque day, domestic

violence this month (Women’s Centre will plan an event

around this), (c)US Republicans have gotten in which may

af ect global climate changes.

2010.11.04 APPROVAL OF MINUTES (October

14.2010). Changes: 2010.10.08 Add ‘from the financial

committee meeting’ after Gerald Brown 2nd. 2010.10.09

Correct spelling of name to Kristi. Ivan 1st. Tyson 2nd.

Carried.

2010.11.05 CONFIDENTIALITY AGREEMENT. The

agreement was reviewed and changes made.

ACTION: Roanna will email asking board to sign,

witness and return to the next meeting.


ACTION: Leah will speak to Khalin regarding

joining the board.

ACTION: Roanna to send letter to the board of the

North End Housing Project regarding PDRC

representation.

2010.11.07 CHAIR REPORT (Roanna Hepburn). See

handout.

2010.11.08 EXECUTIVE DIRECTOR REPORT – No report.

2010.11.09 FINANCIAL REPORT (Elaine Bishop). Seehandout . The board expressed their gratitude to Elaine for

her hard work regarding the budget.

MOTION: Elaine moved to adopt the draft 2010

budget with amendments. Tyson 2nd. Carried.

The 2011 budget was discussed. There are items

on this budget that still need to be thought out and

addressed. This draft is a preliminary only and a reminder to

the board that we need to look at the budget every month.

Missing figures on the itemized budget will be filled in once

there is more clarity.

MOTION: Elaine moved to table the 1st draft of the

2011 budget. Tyson 2nd. Carried.

We need a grant report in order to give the auditor

some idea of the 2011 budget i.e. what needs to be carried



forward/deferred. We need an archiving policy including

electronic archiving.

2010.11.10 EXECUTIVE COMMITTEE REPORT. Tabled to

the next meeting. The board expressed appreciation to Kristi

at the Women’s Centre for all her hard work on Share The

Warmth.

2010.11.11 GOVERNANCE COMMITTEE REPORT. We

need other board members to participate.

2010.11.12 HOUSING COMMITTEE REPORT (Tyson

Cormack). Work continues on the 5 Year Housing Plan. There

is an upcoming meeting on November 15. In order to have

as many residents attend as possible with as few barriers as

possible the following was suggested: flyer available at

school, use PDRC phone number for info/registration,

circulate a survey as widely as possible with surveys availableat the Women’s Centre with someone available to discuss it.

2010.11.13 ENVIRONMENT COMMITTEE REPORT

(Tyson Cormack). A “do crew” meeting on other times than

the meeting date was suggested. Garden debriefing. Block

captains/spreadsheets will be discussed at the next

Environment meeting.

2010.11.14 IN CAMERA SESSION. There was no in

camera session.

2010.11.15 OTHER BUSINESS. We need to think aboutwho we are partnering with and what we need from the

NECRC 5 Year Housing Plan renewal.

ACTION: Chris will attend and report back on the

NECRC 5 Year Housing Plan meeting held Nov 24.

New PDRC Oce Space. Chris discussed the PDRC

rental opportunity at Neechi Commons. $700/mo for a large

oce, 4 work stations. Square footage is unknown at this

time. Chris is waiting for a call from them regarding this and

other questions ( how much is the small space? etc). Also

mentioned was the Daycare space upstairs of the FilipinoCentre – they are moving out and the space may be for rent.

Another option – Darren Jorgensen has invited u back for free

in the Canada Meds Building. The board needs to list the

needs of the PDRC regarding what is required for oce

optimal space.



MOTION: Tyson moved that Chris get full details and a

cost analysis of both the Day Care and Neechi Commons

spaces. Leah 2nd.

An evaluation of the Mynarski ward candidates’ debate

was discussed. On the positive side: the media coverage was

good and also the turnout. It was a good idea and should be

done again. Negative side: the moderator is very important

for fairness and there was some weakness in this area. Also

there was a lack of aboriginal involvement. Suggestion -

provide food or some giveaway to attract residents. An

evaluation after any event should be made in order to see

where our strengths and weaknesses lie.

An ad hoc History Committee was suggested. This was

deferred to the next meeting.

Residents are concerned about the possibility of 111Lisgar turning into a rooming house.

ACTION: Heather will report this to the Power House

and check for permits with the city. She will email her finds

to Chris.

MOTION: ? moved that Chris look into the potential

rooming house on 111 Lisgar. Elaine 2nd. Carried.

Tyson moved to adjourn the meeting at 8 pm.

NEXT MEETING: Thursday, December 9 @5:30 pm@

Filipino Centre.

THE DECEMBER 2010 BOARD MEETING WAS CANCELLED

DUE TO LACK OF QUORUM.

! w

BOARD MEETINGJANUARY 13, 2011

Present: Roanna Hepburn (Chair), Tyson

Cormack (Vice Chair), Elaine Bishop

(Treasurer), Karin Streu (Secretary), Michelle

Bruce, Leah Decter, Ivan Fleming, Martin



Landy, Phillip Cramer, Gerald Brown, Chris

McCarville (Executive Director).

2011.01.01 WELCOME/INTRODUCTIONS. Joan,

Bill and Kevin joined the meeting.2011.01.02 ACCEPTANCE OF AGENDA. Martin moved.

Elaine 2nd. Carried.

2011.01.03 PRESTO. (a) Continuing snowfall-be

prepared for flooding and think about what we might

have to do. (b) no more housing lots in the

neighbourhood. (c) safety funding at Women’s

Centre was renewed – this may enable the youth

outreach in summer to expand. (d) bed bugs in the

neighbourhood. (e) Ross Edie has been contacted re

our meetings – sent regrets but plans to attend inthe future. (f) police are still diving for Nathaniel (g)

Kudos to the volunteer search and rescue and to

Dave Delorme for agitating for continuing to search.

2011.01.04 APPROVAL OF MINUTES (November

9.2010). Ivan moved. Michelle 2nd.

2011.01.05 CONFIDENTIALITY AGREEMENT. Oath

was changed to deportment. Board members are

asked to mark this change on their agreements, sign

it and have it witnessed.2011.01.06 OLD BUSINESS.

ACTION: Chris will send a letter to North End

Housing Project board re board representation.

ACTION: Chris will follow up with Heather

regarding the residents concern of the

possibility of 111 Lisgar becoming a rooming

house.

2011.01.07 CHAIR REPORT (Roanna Hepburn).

(Handouts -Personnel Policy, ED Job Description). Infuture the Chair will not be giving a report except

under special circumstances. The Executive

Director’s job description was discussed. Some

concerns were raised and the job description will be

tabled to the February meeting.



ACTION: Martin will email Karin concerns

regarding 5D

ACTION: Gerald will email concerns re 5.0, 5E,

5L.

The Personnel Policy will be handed over tothe Governance Committee (Martin, Leah, Phillip,

Tyson and/or Roanna) for further revisions.

2011.01.08 EXECUTIVE DIRECTOR REPORT (Chris

McCarville). (Handout- Interim Report) Reminder of

the Strategic Planning meetings: Jan 25 and Feb 5.

ACTION: Chris will email Rob Neufeld at NERC

the PDRC Interim Report for December

31.2010.

2011.01.09 FINANCIAL REPORT (Elaine Bishop).(Handout- Budget).

ACTION: Confer the budget to the next

meeting.

MOTION: Elaine moved that the PDRC

establish under our membership number a second

chequing account on which one signature only is

required. Further move that arrangements be made

with Assiniboine Credit Union that one debit card be

issued for this account, with that debit card to be

under the control of the executive Director of thePDRC. Thirdly move that the maximum balance of

the new account be $1,000. Fourthly that this

account be reconciled for refund at least monthly

with refund being made through regular chequing

account upon approval by singers of the

reconciliation. Tyson 2nd. Carried.

MOTION: Elaine moved that approval for the

annual budget be deemed to be approved for

disbursement of expenditures there-in. For general

expenditures or matters not in the budget butregarding work approved by the Board that the ED is

authorized to spend up to $500 without further

approval, on items of $501-$1,000 with consultation

with the Treasure or Board Chair and that

expenditures for items over $1,000 be brought to

the Board for approval. Leah 2nd. Carried.



2011.01.10 EXECUTIVE COMMITTEE REPORT (Karin

Streu). Board minutes will be sent out 2 weeks in

advance of meeting for corrections. The Executive

committee will meet 2 weeks in advance of board

meetings.

2011.01.11 ENVIRONMENT COMMITTEE REPORT

(Tyson Cormack). Tyson’s motion to have the

Environment Committee work with staff to set up a

street captain’s plan and implement it will be taken

to the Strategic Planning session.

ACTION: Tyson will be calling an Environment

Committee meeting in February.

2011.01.12 GOVERNANCE COMMITTEE REPORT. No

report.

2011.01.13 HOUSING COMMITTEE REPORT (TysonCormack). Reminder: 5 Year Housing Plan Open

House January 18.

ACTION: Chris will email a reminder regarding

the Special Meeting of PDRC to appoint a new

auditor.

2011.01.14 OTHER BUSINESS.

Website – Discussion regarding updating our

website on our domain (ca). To be discussed at

Strategic Planning session.

PDRC Rental Space. Tabled until after our

Strategic Planning sessions.

ACTION: Chris will prepare a cost analysis and

pros and cons (amenities, access, etc) of

Neechi’s Commons vs Filipino Centre.

AGM – The Governance Committee will nominate the

slate. A suggestion to provide food for the event was suggested.

DATE: May 15, Sunday at 2 pm. Location: TBD.

Newsletter – Chris will be chairing a meeting

this Saturday (Jan 15, 1-2 pm) at Women’s

Centre regarding a succession(s) for The Point.



North Point Douglas Women’s Center

Community Oven Project (Leah Decter). A

letter of support from the PDRC for this project

was requested.

MOTION: Tyson moved to provide a letter

of support for the Oven Project. Martin 2nd.

Carried.

Provincial Park. A meeting with Bill Blaikie will

be held on January 26.

ACTION: Chris will attend the meeting

with B. Blaikie.

2011.01.15 IN CAMERA SESSION. In 7:15 pm. Out

7:32 pm.

POINT DOUGLAS RESIDENTS COMMITTEE

BOARD MEETING

FEBRUARY 10, 2011

Present: Roanna Hepburn (Chair), Tyson

Cormack (Vice Chair), Elaine Bishop

(Treasurer), Karin Streu (Secretary), Michelle

Bruce, Leah Decter, Ivan Fleming, Martin

Landy, Phillip Cramer, Gerald Brown, Chris

McCarville (Executive Director).

Regrets: Michelle Bruce, Phillip Cramer, Gerald

Brown.

2011.02.01 WELCOME/INTRODUCTIONS. Joan,

Bill and Alon Weinberg joined the meeting.

2011.02.02 ACCEPTANCE OF AGENDA. #13. Other

Business -Disreali Bridge added. Tyson moved. Ivan

2nd. Carried.

2011.02.03 PRESTO. (a) Lack of communication

with construction process of the Disreali Bridge –

added to agenda. (b) George Hicks is not running for

MLA. Kevin Chief will be running in our area. Kevin

would like to speak with the PDRC at some point.

Rebecca Blaikie (NDP) will run provincially. (c) City



of Winnipeg workers have called a strike - garbage

and snow removal will not affected.

2011.02.04 APPROVAL OF MINUTES (January

13.2011). Marty moved. Leah 2nd. Carried. Board

recognized Karin’s efforts as secretary.


ACTION: Item#2011.01.09 Change ‘confer’ to

‘defer’.

2011.02.06 EXECUTIVE DIRECTOR REPORT (Chris

McCarville). (Handout- rental space chart.) PDRC

office will be staying in the Norquay Community

Centre Satellite for now.

ACTION: Chris to request letter from Norquay

CC regarding our extended stay.A reminder to ourselves to provide for special

needs community members who attend any of PDRC

meetings (e.g. laptop for hard of hearing).

Provincial meeting with Bill Blaikie – not much

new was said.

Strategic Planning – ongoing consultation vs

(boring) board meetings was discussed. Suggestion

- a series of community meetings hosted by various

board members throughout the year.

Youth Cooking Classes – Church of the Open

Door has offered to host these classes. Concerns

regarding their agenda was discussed – i.e. their

leaning towards presenting a spiritual component.

Chris is waiting to hear what their definition and

proposal is regarding a spiritual component. A policy

motion was made.

MOTION: Tyson motioned that the Point

Douglas Residence Committee will not support

any spiritual guidance or proselytizing inprogramming using Point Douglas Residence

Committee funds. Leah 2nd. Carried.

2011.02.08 FINANCIAL REPORT (Elaine Bishop).

(Handout- Budget). Discussion of the report was

held In Camera.



ACTION: Confer the budget to the next

meeting.

2011.02.09 EXECUTIVE COMMITTEE REPORT (Karin

Streu).

2011.02.10 ENVIRONMENT COMMITTEE REPORT(Tyson Cormack).

ACTION: Tyson will hold an Environment

Committee potluck meeting on February 15 @

5pm at his home.

2011.02.11 GOVERNANCE COMMITTEE REPORT. No

report.

ACTION: Chris will email date of next

Governance meeting -February 21 @ 6pm at the

satellite office.Board Recruitment – Leah has contact info for 3

women. If they are interested Leah will hold

informal board mentorship sessions with them. This

ties in with different ways of being a board and

requires more discussion. Barriers need to be

removed, proactive outreach is important for added

involvement, and plain language in our policy.

ACTION: Leah to contact 3 possible new board

members to discuss the role of the board.

2011.02.12 HOUSING COMMITTEE REPORT (Tyson

Cormack). Point Douglas is a housing improvement

zone for infill housing but there are no lots available

so the money piles up. There is currently $75,000.00

leftover to be used before April 30, 2011. This

money is for construction related/development of

housing (i.e. new units) and needs to be used before

the deadline.

ACTION: The distribution of $75,000.00 will be

discussed further at the next HousingCommittee meeting in context with the 5 year

housing plan.

ACTION: Chris will get a rough tally of

strategic planning goals from Pete.

2011.02.13 IN CAMERA SESSION. In 6:45 pm. Out

7:43 pm.



MOTION: Elaine motioned to receive the

Treasurer’s report recognizing that this was

thoroughly discussed and that the board

recognize the critical position we are in. Leah

2nd. Carried.

MOTION: Elaine motioned that with respect to

Neighbourhoods’ Alive! (NA!) we send a letter

to NA! with respect to our 2009/10

contribution agreement recognizing our

inability to provide the required reports. We

are requesting that the project be closed with

no further disbursement of funds and we

apologize for this situation. Tyson 2nd. Carried.

MOTION: Elaine motioned that we authorize

Chris to develop a new application to NA! forone staff person and activities based on our

strategic plan activities priorities. This

application is to be approved by the board prior

to the March 1st deadline. Karin 2nd. Carried.

MOTION: Elaine motioned that we authorize

Chris to apply to Urban Green Team in

consultation with the Environment Committee.

We ask the Environment Committee to bring

forward their approval of this application to the

next board meeting. Ivan 2nd

. Carried.MOTION: Elaine motioned that we authorize

Chris to apply for emergency funding to United

Way Foundation and other sources as may be

found in consultation with the Executive

Committee. We ask the Executive Committee to

bring forward their approval o f this application

to the next board meeting. Leah 2nd. Carried.

MOTION: Elaine motioned that we receive the

unaudited statement of Income and Expense

for Jan-Dec, 2010. Questions may be broughtto the next meeting. Karin 2nd. Carried.

IN CAMERA SESSION. In 8:00 pm. Out 8:07

pm.

2011.01.14 OTHER BUSINESS. No discussion.



Karin motioned to adjourn at 8:07 pm. Elaine

2nd. Carried.

NEXT MEETING: Thursday, March 10 @5:30

pm@ Filipino Centre.

Financial information

Documents

PDRC Minutes April 2010 - Feb 2011