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Winshuttle for SAP HCM
About ADSOTECH
ADSOTECH Scandinavia Oy,
Supply ICT Productivity tools in the Nordic Countries
Initially mainframe software supplier
Today we focus on SAP
Office in Espoo, Finland
Distributor of Winshuttle in Nordic Countries
First line support
On-site training
Webinar training packages
Advice and consultation in using products
Product development and implementation
Product marketing and sales
2
Some of our CUSTOMERS – over 80 in the Nordic and Baltic countries
4
ADSOTECH runs ScandinavianUser Groups
5
Customers 1600 ww
7
Simplifying the SAP HR End-User Experience
•Data Entry Simplification for HR End-Users
•Change employee records or any other changes
Business Process Innovation - Hire to Retire Workflows
• Improve SAP and other business processes
• Overhaul old legacy HR transactional systems
Data Management tools for SAP HR professionals
•Mass loads and mass changes to SAP HR master data
•Mass Info-type changes
•Mass hire and organizational changes
•Mass upload of transactional data, typically payroll
•Data Cleansing Processes
Winshuttle Usage Areas in HCM/HR
360°
Recruiting
Hiring
On Boarding
Position Change
Salary Change
Long Term Absence
Termination
360° HCM Process Automation Mass Changes
Mass Recruiting
Company Acquisitions
Cost Centre Changes
Global Salary Changes
Bonus Payments
Personnel Administrator Changes
Other Infotype Changes
Winshuttle Usage Areas in HCM/HR
WINSHUTTLE SOLUTIONS
Web Forms based Winshuttle solutions
TACTICAL STRATEGIC
Excel based Winshuttle solutions
TACTICAL SOLUTIONS
Web Forms based Winshuttle solutions
Winshuttle Tactical Solutions
BI-directional Data Transfer
SAP User Authorizations control what users can do
Multiple transactions can be linked
WINSHUTTLEExcel
Mass hire process
Data Loading and Update process
WinshuttleExcel SAP
- Load data to SAP
- Mass uploads
- Mass Changes
- Individual transactions
Roundtrip extract and load process
Winshuttle ExcelSAP
WinshuttleSAP
- Extract data from SAP
- Change data in Excel
- Reload changes to SAP
Roundtrip extract and load process
Development Process Flow
15
Simple Non-programming process
1. Define your task
2. Record transaction(s)
3. Map the fields with Excel form
4. Test
5. Start to use
Optionally
6. Roll-out Runner versions to End-Users who may be
responsible for uploading and updating data
Duration 10 – 60 minutes per process
Recor
d
Map
Run
Developer
Record
Developer
Map
Developer
Map
Developer
Run
Developer Runner
WINSHUTTLE – STRATEGIC TOOL
Organisational focus
Org
an
isa
tio
na
lm
atu
rity
Tactical Strategic
DESKTOP
WORKGROUP
ENTERPRISE
STRATEGIC SOLUTIONS
Web Forms based Winshuttle solutions
HR Change Employee – 3 Examples
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1. Address change
2. Salary change
3. Position change
HR Change Employee – 3 Examples
24
1. Address change
2. Salary change
3. Position change
HR Change Employee
• First step is to query the right employee and choose
him/her from the list
• Parameters are Personnel Number, Last Name and Social
Security Number
HR Change Employee
HR Change Employee
• It is then time to selecte the preferred action from the drop
down list whether to change the employee address, position
or salary
HR Change Employee
HR Change Employee Address
• Once address change is selected, address data is queried
from SAP and user can input new address below the old
and perform the change
• If address change is selected, once done the process will
end
HR Change Employee Address
HR Change Employee Position
• Once position change is selected, position data is queried
from SAP and old position is shown over the query window
with which a list of new open positions are queried from
SAP
HR Change Employee Position
HR Change Employee Position
• One of these positions will be selected as the employees
new position
HR Change Employee Position
HR Change Employee Position
• Once a position is selected, the old- and new position are
shown in that order and HR Clerk must select a starting
date for the position before submitting the form for approval
HR Change Employee Position
HR Change Employee Position
• It is then time for the HR Manager to approve or reject the
request to change the position
• Manager can also send the form back the be revised and
re-submitted
• Once manager approves, he/she then creates the position
change in SAP
HR Change Employee Position
HR Change Employee Salary
• If salary change was selected, current salary data is queried
to the form over the new salary information
• User can copy the current data to the fields involving the
new salary and simply change the amount and reason for
salary change before submitting the form for approval
HR Change Employee Salary
HR Change Employee Salary
• If HR Manager approves, the forms is sent to the HR
Director for an additional approval
HR Change Employee Salary
HR Change Employee Salary
• If the HR Director approves as well, he/she then creates the
change in SAP
HR Change Employee Salary
HR Change Employee Salary
Automatic responsiveness
for multiple devices
Workflow Development Process Flow
46
Non-programming process
1. Design you process and forms
2. Record transaction(s)
3. Design Swimlane and Forms with Winshuttle COMPOSER
4. Test
5. Roll-out to End-Users
Duration 2-3 weeks per process
• Two step process in which a new employee is hired
• Transactions: PA30, PA40, PO13
• Approval at second step in which the hire is made
• Request can be sent back to the originator to be revised
• Position- and Employee data queried from SAP
• Salary validated on the form before making the request
HRHIR Change Employee
Form & Workflow Design - Composer
4
8
Create the Form
Record the Scripts
Publish to SharePointStart the Process
Create the Workflow Process
HR Change Employee
Benefits
50
Savings in manpower
Faster and better service
Better Master Data quality
Benefits
51
Benefits
52
Christer MäkeläCEOAdsotech Scandinavia OyMobile +358 40 900 9990Email:[email protected]: www.adsotech.com
Additional information