CLEARVIEW REGIONAL HIGH SCHOOL DISTRICT Mullica Hill, New Jersey

Board of Education Regular Meeting

January 28, 2010

Call to Order:

The Worksession/Regular meeting of the Clearview Regional Board of Education was held on the above date in the Administration Building Public Meeting Room. Mr. Michael Riggs called the meeting to order at 7:30 p.m.

Statement of Public Meeting in Accordance with the New Jersey Public Meetings Act:

It was announced that in accordance with the Open Public Meetings Act (Chapter 231, P.L. 1975), advance notice of this meeting has been provided by publishing written notice in the media, posting notice at the District Administration Building and Township of Harrison Municipal Building.

Members Present:

Mrs. Atkins, Mr. Hughes, Mr. Miller, Mr. Smith (entered 7:35 p.m.), Mr. Trifiletti, Mr. Van Noy, Mr. Wolk, Mr. Riggs, President, Mr. Horchak, Superintendent, Mrs. Cummins, Assistant Superintendent for Curriculum and Instruction and Mrs. Pennell, Business Administrator.

Members Absent:

Mr. Campbell.

Flag Salute:

The flag salute was said by all present. Minutes:

Mr. Van Noy moved, seconded by Mr. Wolk, that the Board of Education approve the following minutes:

a. December 17, 2009 – Worksession/Regular Meeting and Executive Session b. January 13, 2010 – Special Meeting and Executive Session

Yea: Mrs. Atkins, Mr. Hughes, Mr. Miller (December 17, 2009 minutes), Mr. Trifiletti, Mr. Van Noy, Mr. Wolk, Mr. Riggs

Abstention: Mr. Miller on the January 13, 2010 minutes

Correspondence:

a. A thank you card was received from the Girls’ Tennis Team for the support of the Board of Education.

b. A letter was received from a parent thanking the Board for their support of the Scholarship Program for the students working in the school store and attending the Senior Trip.

c. A letter was received from a parent regarding sports concerns and was forwarded to the Student Activities Committee for review.

d. A letter from the Washington Township BOE regarding phase-in of tuition to Gloucester County Vo-Tech.

Board Minutes January 28, 2010 Page 2 Open Meeting to the Public Comments:

a. Ms. Danielle Conelli requested for the Board of Education to consider approving a Clearview Figure Skating Team.

b. Mr. Ralph Scott requested that the Board approve a fundraiser at Bogeys for the Drama Club. c. Ms. Debbie Heston questioned the rules and regulations regarding raffles and coindrops as

fundraisers. d. Ms. Randi Karpinski wanted to give bus drivers recognition for the difficult driving they had to do

after the December snow storm, expressed concern over the Christmas Program scheduling with the High School and Elementary School both occurring on the same day, and also expressed concern with the weight of the books in student backpacks.

e. Mr. Jeff Burke expressed concerns about the lack of student parking for Juniors. Committee Reports Finance Mr. Miller moved, seconded by Mr. Hughes, that the Board of Education approve the following Finance Items: Bill List

Approving the Bill List for payment as follows:

a. January Bill List (Attachment A) b. Capital Project Bill Lists (Attachment B)

Line Item Transfers

Approving the following line item transfers:

From To Amount

11-000-100-565-CS-CST 11-000-100-566-CS-CST $12,500.00

30-000-400-450-HS-SOL 30-000-400-390-HS-SOL 11,000.00

11-190-100-610-HS-BED 11-190-100-890-HS-TEC 50.00

11-190-100-420-BO-BUS 11-190-100-610-HS-FCS 511.00

11-000-213-890-MS-HEA 11-000-213-610-MS-HEA 50.00

11-000-263-110-PR-000 11-000-262-110S-PR-000 5,000.00

12-000-400-610-BO-BUS 12-000-400-390-BG-000 715.00

11-190-100-610-MS-MUS 11-000-223-320-CO-CUR 600.00

12-000-252-730-TE-TEC 11-190-100-610-TE-TEC 3,500.00

11-190-100-610-HS-BED 11-000-240-610-HS-ADM 170.00

11-140-100-101-PR-000 11-130-100-101-PR-000 77,550.00

11-190-100-610-HS-FOR 11-190-100-640-CO-FOR 2,800.00

30-000-400-450-HS-SOL 30-000-400-390-HS-SOL 3,118.31

11-000-100-567-CS-CST 12-000-270-734-BO-BUS 101,495.00

Board Minutes January 28, 2010 Page 3

From To Amount

Additional Transfers (Attachment C)

Treasurer’s Report

Approving the Treasurer’s Reports for November and December. (Attachment D)

Board Secretary’s Report

Approving the Board Secretary’s Report for December 2009. (Attachment E)

Revenue/Amounts Sources Approving the following Revenue/Amounts Sources as follows:

RESOLVED that the Clearview Regional Board of Education recognizes the Board Secretary’s certification, in accordance with N.J.A.C. 6A:23-2.11c, that there are no changes in revenue amounts and revenue sources.

Certifications

Approving the following Certification:

a. Secretary’s Report: The Board Secretary’s Monthly Certification in accordance with 18A:17-36 and 18A:17-9 for the month of December 2009. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23-2.11C2 and that sufficient funds are available to meet the district’s financial obligation for the remainder of the fiscal year.

b. Board of Education’s Certification: The Clearview Regional Board of Education hereby certifies, pursuant to N.J.A.C. 6A:2.11c4, that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district official’s that to the best of our knowledge, no major accounts or funds have been over expended in violation of N.J.A.C. 6A:232.11B and that sufficient funds are available to meet the district’s financial obligation for the remainder of the year.

Travel and Work Related Expenses: Employee

Approving the Resolution for Travel and Work Related Expenses: Employee. (Attachment F)

Account Reports

Approving the following account reports: a. Adult School – December 2009 b. Student Activities – December 2009 c. Athletics – December 2009

The motion was unanimously approved.

Board Minutes January 28, 2010 Page 4 Buildings & Grounds Mr. Miller moved, seconded by Mr. Hughes, that the Board of Education approve the following Finance Items: Fixed Fee Contract with Faridy, Veisz and Fraytak

Approving to enter into a fixed fee contract with Faridy, Veisz, Fraytak, district architect, in the amount of $42,900 for the design work related to Phase 1 and 2 of the athletic fields.

The motion was approved by a roll call vote:

Yea: Mrs. Atkins, Mr. Hughes, Mr. Miller, Mr. Smith, Mr. Trifiletti, Mr. Van Noy, Mr. Wolk, Mr. Riggs

Nay: None.

Transportation Mr. Smith moved, seconded by Mrs. Atkins, that the Board of Education approve the following Transportation Items: Jointure with Harrison Township to Transfer Student

Approving a Jointure with Harrison Township to transport 1 Harrison student on Clearview’s Route MPS1AJ to Mantua School District at a cost of $5,145.

Revised Jointure with Harrison Township to Transport Student

Approving a revised Jointure with Harrison Township to transport 1 Harrison student on Clearview’s Route CKLB to Bancroft at a reduced cost of $20,822. The original amount was based on 180 school days instead of an effective date of October 2009.

Receiving Bids/Bid Results for 1-29 Passenger School Bus, 4 Wheelchair Capacity

Approving to receive bids for 1 – 29 Passenger School Bus, 4 Wheelchair Capacity and to award the bid to H.A. DeHart & Son, Inc. The results of the bid opening are as follows:

a. H.A. DeHart & Son, Inc. - $101,495 b. Truck King International - $111,315 c. American Bus & Coach - $112,784 d. Wolfington Body Company, Inc. - $105,652

The motion was approved by a roll call vote:

Yea: Mrs. Atkins, Mr. Hughes, Mr. Miller, Mr. Smith, Mr. Trifiletti, Mr. Van Noy, Mr. Wolk, Mr. Riggs

Nay: None.

Student Activities Mr. Trifiletti moved, seconded by Mr. Wolk, that the Board of Education approve the following Student Activities Items:

Board Minutes January 28, 2010 Page 5 Athletic Schedule Changes

Approving the athletic schedule changes. (Attachment G)

Field Trips

Approving the following field trips:

a. Rowan University – Grades 10-11, 10 Students – Chaperone(s), K. Lorang, Dan Lafferty – 1:00 p.m. to 1:30 p.m. – Rowan Science’s Day for local students interested in Science.

b. Poe House, Philadelphia – Grades 10-12, 28 Students – Chaperone(s), S. Scuilli, L. Sheldon Gallagher – 12:00 p.m. to 1:30 p.m. – Students who have studied the life of Edgar Allen Poe will visit his home and listen to performance of The Raven.

c. Rowan University – Grades 7-8, 10 Students – Chaperone(s), L. Hayward, J. Miller – 1:30 p.m. to 1:45 p.m. – Math Counts Club Regional Competition.

d. Rowan Student Center – Grades 9-12, 60 Students – Chaperone(s), J. Satterfield, M. Porter, L. Feinberg, I. Mazzuca – 1:30 p.m. to 2:00 p.m. – Students United for Respect and Equality County Conference (S.U.R.E.).

e. Carnegie Hall – Grades 9-12, 120 Students – Chaperone(s), N. McBride, D. Gable – 11:00 p.m. to 1:00 a.m. – Vocale Ensemble to sing in the High School Choir Festival.

f. Gloucester County College – Grades 8-9, 12 Students – Chaperone(s), D. Petruzzi – 1:30 p.m. to 2:00 p.m. – Tech Fair

Rowan University Senior Art Education Students to Facilitate Instruction in Middle School Art Club

Approving to invite our local Rowan University Senior Art Education students to facilitate instruction in our Middle School Art Club. (Attachment H)

The motion was unanimously approved. Mr. Trifiletti moved, seconded by Mr. Van Noy, that the Board of Education approve the following Student Activities after Board Discussion: Girls’ and Boys’ Basketball Teams to Sponsor a Coaches for Cancer Evening

Approving a Board discussion to allow the girls’ and boys’ basketball teams to sponsor a night where all proceeds collected/donated will be given to support the Coaches for Cancer cause. This event would take place on the double header game vs. Sterling and Glassboro on Friday, February 5, 2010. No charge/fee will be asked at the door but donations will be accepted. Gate fee will also be waived.

The motion was unanimously approved. Discussion

Board discussion of the MS Spring Track program.

Instruction Mrs. Atkins moved, seconded by Mr. Miller, that the Board of Education approve the following Items:

Board Minutes January 28, 2010 Page 6 Delayed Openings Due to HSPA Testing

Approving delayed openings (3 hour delay) on March 2nd, 3rd and 4th for all 9th, 10th and 12th grade students due to HSPA Testing. Students will arrive between 9:30 a.m. and 10:00 a.m. In the event of inclement weather on any of the testing dates, the postponed testing date will be Monday.

After-School Assistance for Failing and At-Risk Students in the Middle School Approving after-school assistance for failing and at-risk students in the Middle School up to 6 hours per week at the curriculum rate at an approximate cost of $4,000 (to be funded through IDEA). (Attachment I).

The motion was unanimously approved. Community Relations, Policy & Legislation Mr. Trifiletti moved, seconded by Mr. Wolk, that the Board of Education approve the following Community Relations, Policy & Legislation: Dropping 10th Grade Student from the District Rolls due to Non-Attendance

Approval to drop a 10th Grade student (#2011120) from the district rolls for non-attendance.

Second Reading and Adoption of the Revisions to Policies and Regulations

Approving the second reading and adoption of the revisions to the following policies and regulations:

a. Policy 2415.03 – Highly Qualified Teachers (Revised) b. Policy 2423 – Bilingual & ESL Education (Revised) c. Regulation 2423 – Bilingual & ESL Education (Revised) d. Policy 2560 – Live Animals In Schools (Revised) e. Regulation 2560 – Live Animals in Schools (Revised) f. Policy 3126 – Induction Program for Provisional Teachers (Revised) g. Regulation 3126 – Induction Program for Provisional Teachers (Revised) h. Policy 3240 – Professional Development (Revised) i. Regulation 3240 – Professional Development (Revised) j. Policy 3281 – Inappropriate Staff Conduct – Teaching Staff Members (Revised) k. Regulation 3281 – Inappropriate Staff Conduct – Teaching Staff Members (Revised) l. Policy 3431.3 – New Jersey’s Family Leave Insurance Program – Teaching Staff (New) m. Policy 4281 – Inappropriate Staff Conduct – Support Staff (Revised) n. Regulation 4281 – Inappropriate Staff Conduct – Support Staff (Revised) o. Policy 4431.3 – New Jersey’s Family Leave Insurance Program – Support Staff (New) p. Policy 5430 – Class Rank (Revised)

Resolution to Adopt Two (2) Forms, Tort Transmittal Form and Notice of Tort Claim Form

Approving the following resolution to adopt two (2) forms, Tort Transmittal Form and Notice of Tort Claim Form (Attachment J):

Board Minutes January 28, 2010 Page 7

Whereas, the New Jersey Tort Claims Act, N.J.S.A. 59:8-6, provides that a public entity may adopt a form to be completed by claimants seeking to file a Notice of Tort Claim against the public entity, and Whereas, the Clearview Regional High School District is a public entity covered by the provisions of the New Jersey Tort Claims Act, and Whereas, the Clearview Regional High School District deems it advisable, necessary and in the public interest to adopt a Notice of Torm Claim form in the form attached hereto and made a part hereof, and Now, Therefore, Be It Resolved by the Clearview Regional High School District, assembled in public session this twenty-eighth day of January, 2010 that the attached Notice of Tort Claim form be and hereby is adopted as the official Notice of Tort Claim form for the Clearview Regional High School District, and Be It Further Resolved, that all persons making claims against the Clearview Regional High School District, pursuant to New Jersey Tort Claims Act, N.J.S.A. 59:8-1, et seq., be required to complete the form herein adopted as a condition of compliance with the notice requirements of the New Jersey Tort Claims Act.

Student Teacher Assignments for 2009/2010 School Year

Approving the following student teacher assignments for the 2009/2010 school year:

The motion was approved by a roll call vote:

Yea: Mrs. Atkins, Mr. Hughes, Mr. Miller, Mr. Smith, Mr. Trifiletti, Mr. Van Noy, Mr. Wolk, Mr. Riggs

Nay: None.

Executive Session Mr. Miller moved, seconded by Mrs. Atkins, that the Board of Education adjourn into Executive Session. The motion was unanimously approved.

Mr. Riggs read the resolution:

It is hereby resolved that the Board of Education will now go into executive session to discuss all personnel matters, including, but not limited to, the following items: home instruction, substitute employees, extra duty positions, the hiring of new personnel, negotiations, discussions of legal matters, and science labs & PE schedules. Any discussion held by the Board, which need not remain confidential, will be made public as soon as possible. Minutes of the executive session will not be disclosed until the need for confidentiality no longer exists. The Board will reconvene into public session at the conclusion of the closed session.

The meeting adjourned into Executive Session at 8:23 p.m.

Public Session

Last Name First Name School Teacher Assigned Location/Subject

Romash Zachary Drew University Lou Piotti HS/Social Studies

Board Minutes January 28, 2010 Page 8 Mr. Van Noy moved, seconded by Mr. Trifiletti, that the Board of Education reconvene into Public Session. The motion was unanimously approved.

The meeting reconvened into Public Session at 9:10 p.m. Personnel/Negotiations Mr. Miller moved, seconded by Mr. Van Noy, that the Board of Education approve the following Personnel/Negotiations Items: Home Instruction

Approving the following Home Instruction:

a. Grade 7 student (#200909190) Effective 1/7/10 Instructor(s): i. Patricia Walton – German - 1hr./week ii. Tara Massey – Algebra I – 1 hr./week iii. Natalie Johnson – Social Studies – 1 hr./week iv. Sharon Coleman – English – 1 hr./week v. Deena Parr – Science – 1 hr./week

b. Grade 12 student (#2010353) Effective 12/12/09 Instructor(s): i. RISF South Florida

c. Grade 9 student (#2013059) Effective 12/9/09 Instructor(s) i. Dawn Iulg – English – 1 hr./week ii. Kelli Colflesh – German II – 1 hr./week iii. Erin Gibbs – Advanced Algebra I – 1 hr./week

d. Grade 9 student (#2013213) Supplemental Instruction in Accordance with 504 Plan Effective 12/11/09 Instructor(s): i. Chris Ritter – Advanced English I – 1 hr./week ii. Kellie Colflesh – German II – 1 hr./week iii. Stacy Alley – Physical Science – 1 hr./week

Substitute Appointments for the 2009/2010 School Year

Approving the following substitute appointments for the 2009/2010 school year: Substitute Teachers: a. Michael Ralph b. Laura Allen c. William Johnson

Board Minutes January 28, 2010 Page 9

d. Christopher Nuss e. Diane Gabrielsen f. Ann Dailey (on an emergent hire basis) g. Melissa Nothstein h. David Aumack

Substitute Food Service: a. Maryann Feeney Substitute Bus Aide: a. Kathy Gates (on an emergent hire basis)

Leaves of Absence

Approving the following leaves of absence:

a. A maternity leave of absence for Kristin Bigwood, MS Math Teacher, effective approximately April

12, 2010 through the remainder of the 2009/2010 school year. b. A maternity leave of absence for Jessica Datz, HS English Teacher, effective approximately May 20,

2010 through the remainder of the 2009/2010 school year. c. A maternity leave of absence for Michele Nicholson, MS Social Studies Teacher, effective

approximately May 24, 2010 through the remainder of the 2009/2010 school year. d. A medical leave of absence, for Jacqueline Russell, Food Service Employee, effective January 4, 2010

through January 25, 2010. Professional Improvement

Approving the following professional improvement: a. Hung Kim - Rutgers University - Mathematical Reasoning - 9/16/09 through 12/22/09 - 3 credits (to

be reimbursed at the Rowan rate). 2010/2011 Contract Change – Erin Chew

Approving a 2010/2011 school year contract change for Erin Chew from Step B7+30 to M8 contingent upon the results of the negotiated CEA agreement for the 10/11 school year.

New Teacher Academy I Workshop Attendees

Approving Jessica Barnes, Cornell Ashley, Alaina Kustner and Robin Smith to attend the New Teacher Academy I workshops. Reimbursement will be $20/hr. for up to 6 sessions. Each session is approximately 1 1/2 hrs. long with funding from NCLB.

Microsoft Office Certification Exam – Roseann Uhorchuck

Approving Roseann Uhorchuck to take the Microsoft Office Certification exams through Certiport outside of the normal school hours. Reimbursement to be 3 hrs. @ $34.03.

Board Minutes January 28, 2010 Page 10 Little Pioneers Employee Compensation

Approving the following Little Pioneers employees to be compensated for additional time during the delayed openings in January, February and April:

a. Patricia Stedman - 11.25 hrs. @ $15.68/hr. b. Susan Dellaquilla - 7.5 hrs. @ $16.39/hr.

Administrative Internship – Gina Musumeci

Approving Gina Musumeci to begin an administrative internship through the spring semester at the High School. Gina will be working with the 4 High School Administrators after school hours.

Retroactive Compensation – Kathy Weiland

Approving to retroactively compensate Kathy Weiland $1,800 for the 2008/2009 Little Pioneers Extra Duty Stipend.

Letter of Resignation – Gladys McColgan

Approving to accept a letter of resignation with the intent to retire from Gladys McColgan, Administrative Secretary to the Middle School Principal, effective September 1, 2010.

2009/2010 Co-curricular Appointments/Resignations

Approving the following co-curricular appointments/resignations for the 2009/2010 school year (stipends as per the negotiated agreement):

a. Tracy Teesdale - Resigning as Softball Assistant Coach (JV) b. Ann Dailey - Softball Assistant Coach (JV) c. Stephanie Trimble - Volunteer Winter Track Assistant Coach d. Dan Lafferty - Golf Head Coach e. Kevin Hanrahan – Assistant Golf Coach f. Nicole Wichart - Resigning as MS Art Club Advisor g. Sandra Koberlein - MS Art Club Advisor effective 01/10 h. Mark Mozzachio - Theater Sound/Light Advisor ($34.03/hr.) i. Michael Lizzio - Theater Sound/Light Advisor ($34.03/hr.) j. Jen Satterfield - Renaissance Coordinator k. Roseann Uhorchuk - Assistant Renaissance Coordinator

Extra Duty Stipends/Revisions

Approving the following extra duty stipends/revisions: a. Karisa Wescott – Restricted Study Paid Duty through 1/15 only b. Tom Maioriello – Restricted Study Paid Duty beginning 1/25 through year-end

Board Minutes January 28, 2010 Page 11 2009/2010 Student Workers

Approving the following student workers for the 2009/2010 school year:

a. Arianna Conover as student worker in the Theatre to work with Theater Sound/Light Advisors -

$10/hr. retroactive from 11/23/09. b. Sean Sepsey as student technology worker effective February 1, 2010 - $7.50/hr.

Bus Driver Position Appointment – Christine Guglietti

Approving as recommended by the Superintendent, of Christine Guglietti for the position of Bus Driver, effective January 29, 2010. Salary to be $18/hr. – 4 hrs./day. This approval is contingent upon receipt of airbrake certification.

Long-Term Substitute MS Special Education Teacher – Alaina Kustner

Approving Alaina Kustner for the position of Long-Term Substitute MS Special Education Teacher, effective January 19, 2010. Salary to be BA, Step 1 (pro-rated).

P/T Grounds Position Appointment – Kevin Frekot

Approving Kevin Frekot for the P/T Grounds position (on an emergent hire basis) effective March 1, 2010. Salary to be $13.90/hr., 25 hrs./week.

HS Guidance Counselor – Lisa Burke

Approving Lisa Burke for the position of HS Guidance Counselor (on an emergent hire basis), effective as soon as possible. Salary to be MA, Step 7 (pro-rated)

MS Spring Track Coaching Positions

Approving to post MS Spring Track coaching positions. Extended Leave of Absence – Louis Altomari

Approving an extended leave of absence under Article XI B1 of the contract for Louis Altomari, Bus Driver, through the end of the year.

Contract for Labor Relations Representation Approving a contract for labor relations representation. (Attachment K)

The motion was approved by a roll call vote:

Yea: Mrs. Atkins, Mr. Hughes, Mr. Miller, Mr. Smith, Mr. Trifiletti, Mr. Van Noy, Mr. Wolk, Mr. Riggs

Nay: Mr. Smith on the motion to appoint Lisa Burke to the position of HS Guidance Counselor.

Abstention: Mrs. Atkins on the motion to appoint Lisa Burke to the position of HS Guidance Counselor.

Board Minutes January 28, 2010 Page 12 Reports Superintendent’s Report Mr. Horchak reviewed the Superintendent’s Report to include the following:

a. Workshop to be scheduled for February 18, 2010.

HS Report MS Report HS Guidance Report MS Guidance Report Fire Drill Report

School Date Time Length of Drill Weather

High School December 3, 2009 12:50 p.m. Approx. 4 Minutes Cloudy - 50 Degrees

High School December 15, 2009

1:35 p.m. Approx. 5 Minutes Sunny - 43 Degrees

Middle School December 3, 2009 8:31 a.m. 4 Minutes Cloudy - 50 Degrees

Middle School December 9, 2009 12:50 p.m. 4 Minutes Cloudy - 53 Degrees

Business Administrator’s Report Mrs. Pennell reviewed the Business Administrator’s Report. New Business Live streaming of Athletic Events Adjournment Mr. Smith moved, seconded by Mr. Hughes, that the Board of Education adjourn the meeting. The meeting was unanimously approved.

The meeting adjourned at 9:23 p.m.

Respectfully submitted, Esther R. Pennell Business Administrator