2017DuPontCliffordBrownJazzFestival

VendorApplication

Pleasesendcompletedapplicationsto:

GregoryL.MorrisMayor’sOfficeofCulturalAffairs

800N.FrenchStreet•Wilmington,DE•19801glmorris@wilmingtonde.gov

APPLICATIONSACCEPTEDBYEMAILANDTRADITIONALMAIL. ApplicationDueDate:April15,2017|NotificationDateMay1,2017

TOBECONSIDEREDFORVENDINGOPPORTUNITIESAPPLICANTSMUSTreturntheapplicationforeachfestival,bytheduedateatthetopofeachspecificapplication.

Ø CompletedandSignedVendorEventFormØ Cashier’s/CertifiedCheckorMoneyOrderonly–madepayabletoCityfest,Inc.Ø CityofWilmingtonBusinessLicense(ReturnCopyWithApplication)Ø ProofofLiabilityInsuranceandWorker’sCompensationØ HoldHarmlessandIndemnityClauseØ Board ofHealth License (FoodVendorsOnly –Must be faxedno later than two

weekspriortoevent.Ø CompletedListofGoodstoBeSold

Theselectionprocessisverycompetitiveduetolimitedspacing.Wereservetherighttoaskthevendortoamenditemsforsalesothatwecanensureavarietyofgoodswillbeavailabletoour

festivalgoers.Allfeeswillberefundedintheevent.

Contact:_____________________________________________________________ Company:____________________________________________________________ Address:_____________________________________________________________ City:_____________________State:_______________ZipCode______________

Telephone:(Day)____________________(Evening)________________________ EmailAddress:________________________________________________________ OnSiteVehicleTag#_______________________________ DoyouhaveaCityofWilmingtonBusinessLicense:[Yes][No] Ifyes,pleaseprovidetheCityofWilmingtonBusinessLicense#__________________

Ifno,youwillberequiredtoholdaCityofWilmingtonTemporaryvendingpermitforafee

of$25.00.

BoardofHealthTemporaryPermit#______________________________________ Insurer:___________________________________Policy#___________________

Note:AllVendorsdeepfrying,on-sitearerequiredtopayasecuritydepositbyseparatecheckormoneyorder. Menu/GoodstobesoldmustbeagreeduponbyOfficeofCulturalAffairspriortoevent. ProposedMenuand/orGoodstobesold:

IMPORTANTREMINDER:ALLVENDORSARESELF-CONTAINEDAllSummerFestivalsareheldrainorshine.Pleasejudgeyourparticipationaccordingly.NoElectricisAvailableNoWaterisAvailableNoDumpingofAnyKind(WaterorGrease)CleanyourvendingareaKeepallitemscoolers,tables,etc.insidedesignatedarea.(DoNotPlaceonSidewalk)Takeallbelongingsatconclusionofevent/breakdownVendormusthaveaflameresistanttentNoStakingPermitted–mustcomewithrequiredweightsystemforyourtent(atleast50lbs.)Generatormustbeinspected.PleasecomepreparedwithSound-ExtenuatingGenerator.NOTE:KEEPPAGES1and5FORYOURRECORDSANDMAKECOPIESOFEACHEVENT

APPLICATIONYOUSUBMIT!

RULESANDREGULATIONS–PLEASEINITIALANDSIGN

AllSummerFestivalsareinoutdoorvenuesandwilloperaterainorshine. Initial__________

EachVendorlocation/spaceisone(1)–10footby10-footareaonly. Initial__________Vendorsmustincludestoragewithinboothset-up.Nostoragewillbeallowedbehindoroutsideofbooth Initial__________

AllvendorswillbeassignedaspacebytheCulturalAffairsOffice Initial__________

DumpingisPROHIBITEDincludingoils,grease,coals,ice,trash,etc.onto Initial___citystreets,lots,sidewalks,ordrains.Initial__________Vendors,whousecookingoil,mustcovertheircookingarea.Example:Roofing/Tarpaper.Itcanbepurchasedatyourlocalhardwarestore. Initial__________Participatingvendorsshallberesponsibleforcleaningaroundtheirgeneralvendingareaattheendofeachnight Initial__________

ThereareNOwater,electricalortelephonehook-upsavailable Initial__________

CityfestInc.,theCityofWilmingtonandSponsorsofeventswillNOTbe Initial___heldresponsibleforlostorstolengoods. Initial__________Vendorswithediblegoodsmusthavecurrentlicense Initial___issuedbytheStateBoardofHealth.CallEnvironmentalHealthDept.at302-283-7110.Healthpermitsaredueofficetwo(2)weekspriortoeventORYOUWILLFORFEITYOURVENDOR’SLOCATIONANDFEES. Initial__________

AllVendorParkingwillbeavailableindesignatedarea.Therewillbenosupportvehiclesinvendingareas.

RULESANDREGULATIONS(CON’T)–PLEASEINITIALANDSIGN

Vendorsmustadheretoset-upandteardowntimesforeachevent.Ifvendorsarrivelate,youmustforfeitdayofsetupwithnorefund Initial__________Vendorunderstandsthisisanopportunitysharegoods,informationandproductswithinterestedfestivalpatronsandothervendorsareentitledtosamerights Initial_________Vendorwill,innoway,infringeonanypatrons’enjoymentsoranyothervendorsrighttovend.Shouldthisoccur,IunderstandthatIhavewaivedmyrightsasavendorandshallberemovedfrompropertyandnorefundshallbegiven. Initial_________ ProofofInsurance:Generalliability($1,000,000minimum)namingtheCityofWilmingtonandCityfest,Inc.asadditionalinsuredonthepolicy.Therewillbenoexceptions.Ifparticipatinginmorethanoneevent,itmaybemoreconvenienttolistthematthetimeofsecuringyourpolicy.Ifyouhaveanyquestions,regardinginsurancerequirements,pleasecontactNormaRamirezattheCity’sRiskManagementOffice302-576-2460. Initial_________WorkersCompensationStatue:Ifthisappliestoyouroperation,youmustalsoprovide$100,000employer’sliability. Initial_________

SecurityDeposit:Participatingvendorswhousecookingoilsorgreasewillberequiredtopayanadditionalsecurityfeeof$50intheeventofspillsthatmayoccurwhereuponthecostofcleanupisincurredbytheCityofWilmington Initial__________VendorsmustshowproofofInsuranceandWorker’sCompensationasoutlinedonpage3ofthisdocument. Initial__________VendorsmusthaveacurrentCityofWilmingtonBusinessLicenseorSpecialEventsLicensefromtheDepartmentofLicenseandInspection. Initial__________Vendorscanonlysellitemsthatwereapprovedonapplication. Initial__________

Therewillbeadesignatedtimeforloadinandloadout. Initial__________

Weappreciateyourinterestsandwantedtoprovidefurtherinformationaboutthevendorselectionprocess.AlthoughCityfestInc.hasitsown501c3

designationandisoverseenandcoordinatedbyaBoardofDirectors,theCityofWilmington’seventvendorselectionprocesshasbeenadoptedbyCityfestInc.

Inadditiontolimitedspacing,vendortechnicalfeasibilityandelectrical

requirements,whichmayvaryfromeventtoevent,thefollowingconsiderationsformtheprimarybasisforvendorselection:

• Overallmenubalance/productdiversityofthefestival• Previoushistorywiththeevent• Experiencewithvendingatfestivals/events

Bysigningbelow,Iherebyunderstandandagreetotheterms,rulesandregulationsoutlinedintheapplication.IfurtherunderstandandacknowledgethattheMayor’sOfficeofCulturalAffairs,CityfestandCityofWilmingtonmayimmediatelyterminatemyrighttoparticipateinany2017CityfestInc.SummerFestivals.________________________________________SignatureofVendor

HOLD HARMLESS AND INDEMNITY CLAUSE

___________________________________(NameofVendor),itsofficers,andmembersshall,throughthesigningofthisdocumentbyanauthorizedpartyoragent,indemnify,holdharmlessanddefendtheCityofWilmingtonandCityfest,Inc.,andtheiragentsandemployeesfromallliability,judgments,suits,costs,andactions,includingattorney’sfeesandallcostsoflitigationofeverykindanddescriptionbroughtorrenderedagainsttheCityofWilmingtonand/orCityfest,Inc.,asaresultofanyactorfailuretoactby__________________________(NameofVendor),itsofficers,members,oremployees.

_________________________________________ _______________EventName Date(s)ofEvent

________________________________________ _______________Signature/Title Date

**IfyoudonothaveaCityofWilmingtonbusinesslicense,andwillbevendingforlongerthan3daysconsecutively,atemporaryvendingpermitmaybeissuedforafeeof$25.00 SeeNote:Vendorsset-uptimeandlocationwillbeassigned.Vendorsarrivinglatewillbedeniedset-upandwillforfeitvendorsfee.Pleaseberemindedtohaveaquietgeneratortoavoiddismissalfromevent. AreyouFoodTruck(CircleOne) Yes No Width&LengthW_____’X______’

AreyouaFoodTrailer(CircleOne) Yes No Width&LengthW_____’X______’

VENDINGDATESCHOSEN: 6/21-6/24

(PLEASECIRCLEONE) $500.00

VendorFee: $

Temp.Bus.License $

Security: $

TotalFee: $ Ifyouareselected,youwillbenotifiedbyMay1,2017.Youwillhave7daystosubmitpaymentbycashier’s/certifiedcheck,moneyorder,orcreditcardwithin5daysofreceiptofyourconfirmationemail. Iagreetocomplywiththeprescribedrequirements,termsandconditionsoutlinedbytheCityofWilmington. SignatureofVendor/Title ________________________________ Date___________________ Note:TheCityofWilmingtonwillnotdiscriminateonthebasisofrace,creed,color,nationalorigin,age,

religion,sex,sexualorientation,maritalstatusoreconomicstatus,orhandicaporotherdisability.