PCC. Roma, November 2014 Spanish Cadastre: Collaborative maintenance and dissemination Amalia Velasco Martín-Varés Sapnish Directorate General for Cadastre

PCC.PCC.Roma , November 2014 Roma , November 2014

Spanish Cadastre:

Collaborative maintenance and dissemination

Spanish Cadastre:

Collaborative maintenance and dissemination

Amalia Velasco Martín-Varés

Sapnish Directorate General for Cadastre

PCCRoma, November 2014

1.1.IntroductionIntroduction

2.2.Cadastral ProceduresCadastral Procedures

3.3.AgreementsAgreements

4.4.Cadastral Information Cadastral Information SystemSystem

5.5.Customers careCustomers care


1. Introduction1. Introduction

The Spanish Cadastre is principally a fiscal cadastre, whose databases of cadastral values of rural and urban real estate are the basis for the calculation of real estate tax and other local, regional and national taxes.

But this is not its only purpose: it is also a territorial database allowing the location and identification of cadastral parcels and the assignment of the cadastral reference, as well as the supply of graphic and literal information to other public entities.


Real Estate Identification data: cadastral reference, province, municipality, addresses

or location.

Juridical data of real estate: Titleholders’ name and national identity number,

addresses of titleholders and the notification address, date of acquisition and rights data….

Physical data of real estate: land area, representation of the Buildings (even with

the description of every floor) buildings area, class of crops, and other data of the constructions

Economic data of the real estates: value of land, value of construction and cadastral value, criteria and valuating module, real

estate taxable value, exemptions and benefits.


The Spanish Cadastre is a register that describes the real estates and gives them a value


C OD . D ELEGAC IÓ N

80 B ar celo n a

C OD . M U N IC IPIO

279 TER R ASS A R E F E R E N C IA C A T A S T R A L

7 31 00 13 DG10 71 BC OD . VÍA PÚ BLIC A N Ú M . D

2565 R B PAR E AL E GR E, D E L 71

C .C .C ro q uis C atast ral

SIG

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C R O QU IS A ESC ALA 1: 150 F echa de impr es ión: miér coles , 01 de abri l de 2009 14:16:28

PLAN TA 1 A 5

V .14 1

V .24 6

C O M U N2 2

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T ZA1

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SU PER F IC IE PAR C ELA : 136 m²

S UPE R F IC IE S S E G Ú N US O S

C ó d ig o S u p . e n m ² D e sc r ip c ió nV .1 4 2 R E S ID E N C IA L U S O P R O P I OV .2 4 7 R E S ID E N C IA L U S O P R O P I OV .3 3 7 R E S ID E N C IA L U S O P R O P I O

C O M U N 2 2 C O M U N

TO TA L 1 48

C OD . D ELEGAC IÓN

8 0 B ar c el o n a


2 79 TE R R AS S A R E F E R E N C IA C A T A S T R A L

7 31 00 13 DG1 0 71 BC OD . VÍA PÚ BLIC A N Ú M . D

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SIG

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C R OQU IS A ESC ALA 1: 150 F echa de impres ión: miércoles, 01 de abri l de 2009 14:15:42

PLAN TA BAJA

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C .22 9

A A P2 8

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S UP E R F IC IE S S E G Ú N US O S

C ó d ig o S u p . e n m ² D e sc r ip c ió nA A P 2 8 A P A R C A M I E N TO

C .1 2 7 C O M E R C I O U S O P R O P I O



C O M U N 2 2 C O M U N

T O T A L 1 3 5

Physical data of real estate: land surface, buildings surface, conservation status of the constructions, use (legal and actual one), typology, year of construction…..

The cadastral value for each property is determined objectively from the data in the Real Estate Cadastre.

C OD . D ELEGAC IÓ N

8 0 B ar c el o n a


2 79 TER R ASS A R E F E R E N C IA C A T A S T R A L

7 31 00 13 DG10 71 BC OD . VÍA PÚ BLIC A N Ú M . D

2 56 5 R B PAR E AL E G R E, D E L 7 1


SIG

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C R O QU IS A ESC ALA 1: 150 F echa de impr es ión: miér coles , 01 de abri l de 2009 14:14:35

PLAN TA GEN ER AL

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SU PER F IC IE C O N ST R U ID A

Sobre R asante :

Bajo R asante :

T OT AL :

970 m²

0 m²

970 m²

F OT OG R AF ÍA



– the duty of the cadastral titleholder and any other person to collaborate with the cadastre

–the obligation to declare of the individuals subject to become cadastral titleholders as owners of any of the rights that originate registration

–the obligation of •notaries,• property registrars,• local authorities •and other public institutions that act over the territory to communicate all

change in the characteristics of the real estates to the cadastre.

The Spanish Cadastre, to achieve its main task (valuation) in a proper way, has as priority to keep a regularly updated database.

The Law stipulates


The Spanish Cadastre, unlike the Land Register, is compulsory. All the properties have to be registered in it


The Spanish General Directorate for Cadastre is responsible of creation, maintenance and diffusion of the cadastral data either directly or in collaboration with local authorities and other public entities,

Employees: 2.439 employees , 93% in regional and province offices (52)Alliances with 2.000 other collaborators



Daily update

Massive update

Results of the cadastral update in 2013

Number of changes of titleholder in our own offices 608.230Number of changes of titleholder by collaborating administration 768.103Number of changes of titleholder by Notaries and Property Registers 655.902Number of Urban units updated in our offices 323.828Number Urban units updated by collaborating administration 738.226

the changes are captured and reflected in the data base by the 52 Cadastral Management Offices, with the help of the collaborating administrations and profesionals.


Inclusion of the properties is compulsory:

declarations Institutional

colaboration: Notary and Land Register, Tax

Admnistration, Local Governments and other

entities (communications/ informations supply)

Updating mass actions: Collective Real Estates

ValuationsFollowing-up and checking: solving

inconsistency, unregistered properties, inspection

Inclusion of the properties is compulsory:

declarations Institutional

colaboration: Notary and Land Register, Tax

Admnistration, Local Governments and other

entities (communications/ informations supply)

Updating mass actions: Collective Real Estates

ValuationsFollowing-up and checking: solving

inconsistency, unregistered properties, inspection

¿How do we ¿How do we obtain the obtain the cadastral cadastral

information?information?

A wide A wide range of range of

sources of sources of informationinformation

1. Introduction1. IntroductionIn order to keep up to date the information we use different procedures and alliances


Direct action DGC

InspectionInspection

At the request of citizens

Other competent Adms.

Data collection Data collection of of

unregistered unregistered properties properties

(Regularizació(Regularización)n)

Mass valuationMass valuation

Solving Solving inconsistenciesinconsistencies

CorrectionsCorrections

Self Self declarationsdeclarations

ApplicationsApplications

AppealsAppeals

Solving Solving inconsistenciesinconsistencies

CorrectionsCorrections

CommunicationsCommunications

2. Cadastral Procedures2. Cadastral Procedures


Communications


Other Public Administrations cooperationOther Public Administrations cooperation

CompulsoryCompulsory

Breaking down bureaucratic steps. They send information, it Breaking down bureaucratic steps. They send information, it loads automatically into our database: No papers loads automatically into our database: No papers 1.1.Notaries and land registersNotaries and land registers2.2.Tax department (Persons data)Tax department (Persons data)3.3.MunicipalitiesMunicipalities4.4.Other Administrations (expropiations…)Other Administrations (expropiations…)

Citizens released from the responsability of self declarationCitizens released from the responsability of self declaration

Their responsibility. No cadastral approval

Only control of the quality


Self Declarations Models


901N901N:: Legal data changes: ownership, co-ownership,easement,… Legal data changes: ownership, co-ownership,easement,…Documentation:Documentation: Deed of sale, purchasing contracts, deed of inheritance Deed of sale, purchasing contracts, deed of inheritance

902N902N:: Physical data changes: nuew buildings, refursbishment, division into Physical data changes: nuew buildings, refursbishment, division into urban real estateurban real estateDocumentation:Documentation: Notarial documents, technical documents, maps, Notarial documents, technical documents, maps, photographsphotographs

903N903N:: Division, assemblage, addition,Division, assemblage, addition, segregationsegregationDocumentation:Documentation: Notarial documents, maps (before and after) Notarial documents, maps (before and after)

904N904N:: Demolition, change of use or crop Demolition, change of use or cropDocumentation:Documentation: Technical documents, maps, administrative authorization Technical documents, maps, administrative authorization

Of course with the help p rofesionals


3. Agreements3. Agreements

Local AuthoritiesLocal Authorities

Professional associations (Real Estate Agents; topogtafs,lawyers,

etc)

Professional associations (Real Estate Agents; topogtafs,lawyers,

etc)

Other Administrations

Other Administrations

Other Provincial Offices

Other Provincial Offices

Land RegistriesLand Registries

NotariesNotaries Agreements Communications Information

supply PIC…

Communications

Information Supply

Communications

PIC Information Supply

Cooperation agreements

CadastreCadastreCadastreCadastre

Information flowInformation flow


The strategy consists of considering the collaborators as providers and beneficiaries of the Spanish General Directorate for Cadastre: they help us to maintain our data base updated, they acquire all necessary data for their taxation and other goals

Data is electronically provided by collaborators; they can even process the information working directly in our system or sending data through the E-Office

The strategy consists of considering the collaborators as providers and beneficiaries of the Spanish General Directorate for Cadastre: they help us to maintain our data base updated, they acquire all necessary data for their taxation and other goals

Data is electronically provided by collaborators; they can even process the information working directly in our system or sending data through the E-Office

ALLIANCES: Agreements with Municipalities and other Public EntitiesALLIANCES: Agreements with Municipalities and other Public Entities


processing cadastral procedures


• Municipalities are very much interested in colaborating with cadastre in updating the cadastral data base

Municipal taxs

Recurrent Property tax



NotaryNotary Performs acts in legal affairs Witnessing signatures in documents Gives probative value in transactions

(purchase contracts, inheritances, power of attorney)

Land RegisterLand Register Gives total guarantee to the registered

documents Registered person is considered to be the

undisputed owner

DifferencesDifferences

Land RegistryLand Registry CadastreCadastre

Public Purpose: legal Department of Justice Voluntary

Restrictive access Purpose: Multi –Purpose (Fiscal) Tax Department Compulsory

3. Agreements. Notaries and 3. Agreements. Notaries and Land RegistersLand Registers

The registration rights enjoy the presumption of truthfulness in accordance with

principles de legitimacy and publicity, but us the supreme court have

established that this presumption of truthfulness does not reach to the

circumstances de facto : extension of the parcel, exact situation (maps),

characteristics …,.

The registration rights enjoy the presumption of truthfulness in accordance with

principles de legitimacy and publicity, but us the supreme court have

established that this presumption of truthfulness does not reach to the

circumstances de facto : extension of the parcel, exact situation (maps),

characteristics …,.


Purchasing Purchasing contracts contracts

and othersand others

Private Private contractcontract

IndividualIndividual

CadasterCadaster

Compulsory

Deed of saleDeed of sale

NotaryNotary

Not Compulsory

Perform acts in legal affairs

Land RegisterLand Register

Registration Public register

Cadastral Cadastral referencereference

CadasterCadaster

Not Compulsory



Total NotariesTotal Notaries

Data sent 2013Data sent 2013

3.700.000 movements 2.000.000 communications (Deeds of

sale) 1.000.000 changes ownership

automatically (50%)

Total Land RegistersTotal Land Registers

3.000 aprox.3.000 aprox.

1.500 aprox.1.500 aprox.



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info

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NotariesNotaries

Land RegisterLand Register

Cadastral Cadastral Virtual Office Virtual Office (electronic (electronic site (SEDE)site (SEDE)

Interrelate

Registered users



3. Agreements. 3. Agreements.

Other agents that works in the Other agents that works in the territoryterritory

Obligation to communicate changes in the real estates

And also agreements to share information


• Check

Statements Communications And appealings and claims

• Inspection

• Valuation Procedure Planning Market studies

We incorporate it in our Cadastral information system.

For internal and external UsersSIGCA

They give us information accesible on line

33. Agreements. . Agreements.

Other agents that works in the Other agents that works in the territoryterritory



The Cadastral Information System is a dynamic, open system with numerous flows of interchange of information with multiple external agents who interact with the Cadastre’s databases both as suppliers of information and as users and clients

4. Cadastral Information 4. Cadastral Information SystemSystem


• Change of business model. From a fiscal cadastre to a multi-purpose cadastre,

• fixing of a public policy of maintenance and dissemination of cadastral information


– From a direct processing to management and control. – Transition from a corporate system to a system of

information available to all agents collaborators Definition of services available. Collaboration Scenarios Identity Management


Quality policyQuality policy

Data protection policyData protection policy

Users:Users: Citizens have open access to all data except

those subject to Data Protection Law. (Personal data of the owner and value data)

Public Administrations (performance of their competencies)

Identified cadastral owners can also access to their own protected data



• ICT as necessary support of the cadastral business model, developing new opportunities, creating value, beyond the mere mechanizationStrategic commitment of the cadastre by ICT


• Open System: maintenance and dissemination of information.• Updated System: continuously integrating various sources of information. • Dynamic System: capable of responding to the needs of the business• Normalizer System: as a guarantee of quality of data, products and procedures• Centralized/ decentraliced responsibility of preserving the quality of the data

in the corresponding territorial area • Geographic information system: integrates graphical information of the

territory with the alphanumeric information.

Characterization


Aplications

• SIGCA (SI cadastral Graphic System):• Maintenance of the graphical information (cartography, FXCC,

images). • Creation of thematic maps. Georeferencing • Consultation and certification of alphanumeric and graphical

information. • Tools for valuation (f.e. areas of value, values reports)

SAUCE (Cadastral manteinance):• Validación y valoración

• SIGECA (SI Cadastral management):• Integrated Management of ALL the procedures for updating the Cadastre • Exchange of information with ALL the external agents • Definition, production and management of cadastral documents • Consultation and certification of alphanumeric information.



AplicationsCadastral Virtual Office, (Electronic Site (SEC))

Query and certification of alphanumeric and graphical information (citizens, registered users, CIP).

Query of the processing status of files. Online aplications.Notification by appearance

Exchange of information with colaborators. Regular XML Files Direct Connection

Registration of administrative files Direct Recording of alterations of ownership Desktop of cadastral applications(Citrix)

Web services



Collaboration Scenarios

Users4. Cadastral Information 4. Cadastral Information

SystemSystem

Municipality

Municipality

Municipality

Exchanging XML files. Standarized Exchange formatsExchanging XML files. Standarized Exchange formats

Accessing directly to the Cadastral applications and tools that we serve in a CITRIX platformAccessing directly to the Cadastral applications and tools that we serve in a CITRIX platform

Web Services of query and update of information with exchange formats. Web Services of query and update of information with exchange formats.


• 2500 internal users ( Cadastre staff)

• Users / organizations managed by the electronic Office

Evolución anual

Users

Organizations users 12.389

Registered Users 59.909

Users with direct access to applications of cadastre 2.167



Evolution of Cadastral Information System

•1988-1998 Highly decentralized system •1998 Establishment of BD (centralized BDNC) •1999 Continuous GIS for all the Spanish territory•2003 CVO Cadastral Virtual Office •2004 Cartography in CVO•2007 Collaboration Scenarios (Citrix, XML, Web Services) •2008-2009 Electronic Site of Cadastre. E-government (procidings)•2010-2012 Consolidation of application servers and data servers •2011 Electronic notifications. •2012 Electronic Document. •2013 administration without paper….Digitalitation

31




Internal usersCompanies

ProfesionalsRegional Public Administration

Citizens

Notaries and Land Registrars

Central Public Administration Co

ntro

l of

user

s


E-OfficeE-Office

6. Customer service6. Customer service

Net of collaborating agents (3.800 Net of collaborating agents (3.800 aprox.)aprox.)

Location: Public administrations Professional

associations Others Less than 20 Km

Computer conected to General Directorate Electronic site.

Controled by SDGC

General Information Certificates Issue of electronic

notifications

Cadastral Information Points (PIC)Cadastral Information Points (PIC)

Face to face :Face to face : 52 provincial offices52 provincial offices

Call centerCall center

Cadastral Virtual Cadastral Virtual Office(SEDE)Office(SEDE)


ConclusionsConclusions

In order to achieve their objectives the Spanish In order to achieve their objectives the Spanish Cadastre has had to developCadastre has had to develop

•A win win approach

•A legislation that obliges citizens and public administrations to declare and collaborate with cadastre.

•Standardized procedures and exchange formats. •Instructions to the collaborators and mechanisms for quality control

•A solid centralized information system

•Flexible ITC applications .

•A Cadastral Virtual Office that provides data, tools and services to citizens and public administrations.

•And a rigorous system to control the users

•A win win approach

•A legislation that obliges citizens and public administrations to declare and collaborate with cadastre.

•Standardized procedures and exchange formats. •Instructions to the collaborators and mechanisms for quality control

•A solid centralized information system

•Flexible ITC applications .

•A Cadastral Virtual Office that provides data, tools and services to citizens and public administrations.

•And a rigorous system to control the users


Thank you for your Thank you for your attention!attention!!!!!

http:// sedecatastro.gob.es

Amalia Velasco Martín-Varés

Sapnish Directorate General for Cadastre

Documents

PCC. Roma, November 2014 Spanish Cadastre: Collaborative maintenance and dissemination Amalia Velasco Martín-Varés Sapnish Directorate General for Cadastre