Payroll TrainingEmployee Self Service (ESS)
Personal Information Copies of forms Benefits/Open Enrollment Request Time Off
Executime
Timesheet – Exception Time Entry Time Review Benefits/Accruals Time Off Request Time Approvals Supervisor Actions
Employee Self Service (ESS) – Log In
Kiosk Log In
Desktop Log In
Time Clock features
Time clocks
ExecuTime appears on the main screen when nobody is logged in.
Beep Sound
Time clocks
Once have logged in, you will hear an audible beep and your name will appear.
Time clocks
Once have logged in, you will hear an audible beep and your name will appear.
Time clocks
While your name is still on the screen, you can press the “IN” button to clock in.
Time clocks
While your name is still on the screen, you can press the “OUT” button to clock out.
Time clocks Remember to logout by pressing the ExecuTime button. When see ExecuTime on the screen, you have logged out successfully. If you see another persons name on the screen when logging in, please press the ExecuTime button to log them off. System logs out automatically after 30 seconds of inactivity.
Kiosks
Log in with Active Directory Access to ESS, Email, Password Change
Executime – Clock In/Out
Executime – Timesheet Entry
Accruals / Leave Banks Updated each pay period
Floating Holiday part of Holiday leave bank
Leave banks not allowed to go negative
Vacation accrual balance at 12/31 Excess beyond policy will clear at 12/31
Exceptions must be approved by City Manager
Approved exceptions will be added back to vacation leave bank
Important Topics & Reminders
No more Live Checks CashPay Prepaid Debit card
Up to three Direct Deposits Must submit changes in a timely manner (Friday before
payroll week)
Important Topics & Reminders
Pay Period Processing Payroll Period = Sunday through Saturday (two weeks) Payroll Cutoff = Saturday at “midnight”
Sunday, Sept 16 through Saturday, Sept 29 = first payroll on new system (check date of Oct 5)
Time entry parallel September 16 Employees begin using ESS / Executime /
Time clocks to enter time Employees complete timesheets one more time DPAs review and approve time in new ESS/Executime DPAs to enter time in PDS one more time for parallel
CashPay Prepaid Debit Cards
Who to contact?
Clock In/Out – September 7 & 10
Lab Times September 17, 19, 20
Makeup Sessions (after September 10)
To be determined
Who to Contact?
Payroll Training
ESS - Menu